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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 12/11/1985call to order All present Veterans Service Vehicle purchase Resolution C.P. 84:01 I.P. B/N Railroad signals Partial payment Cert. of Completion S.A.P.56-626-06 & 26-626-05 MINUTES OF THE ADJOURNED .MEEI'ING OF THE BOARD OF COUNTY COMMISSIONERS . OITER TAIL COUNTY MINNESarA December 11, 1985 Pursuant to adjournment, the Board of County Carmnissioners of otter Tail County Minnesota met Wednesday, December 11, 1985. Chairrran Nordgren .opened the meeting at 9; 30 a.rri~, with all irernbers present.· Dave Johnson, Veterans Service officer appeared before the Board and presented the following quotations for purchase of a van for use by the Veterans s7rvice office: Matz & Greif£, Perham, MN Fergus Ivbtors, Fergus Falls, MN Hilgren Ford, Parkers Prairie, MN Bob Moore Ford, Fergus Falls, MN $12,565.00 12,000.00 11,100.00 11,832.70 After consideration, motion was made by Bert Hovland, seconded by Andy Lindquist and unanimously carried, to accept the la.-1 bid of Hilgren Ford, Parkers Prairie, MN, in the amount of $11,100.00 Upon motion rrade by Sydney Nelson, seconded by M21 o. Olson and unani- mously carried, the following resolution v;as adopted: RESOLVED by the Board of County Canmissioners of otter Tail County Minnesota, that WHEREAS, on·June 12, 1985, the ColIDty Board accepted the bid of 1'11..ark Sand S, Gravel Co., Fergus Falls, MN, in the amount of $128,926.89 for grading and bituminous surfacing 0.446 mile located north of CSAH #80 in the Perham Industrial Park, C.P. 84:01 I.P., and WHE...~, the above contract has now been cCJirpleted to the satisfaction of the County Board at a total cost of $143,164.02, an increase of $14,237.17 due to overruns on bituminous surfacing materials, NOW, THEPEFORE, BE IT P-ESOLVED, the County .2\.uditor is hereby authorized and directed to issue a warrant in the arrount of $8,212.23 payable to JJiark Sand & Gravel Co. , Fergus Falls, MN, as final payment for this work. Dated at Fergus Falls, MN this 11th day of December, 1985. Motion was made by Sydney Nelson, seconded by Bert Hovland and unani-_ rrously carried, to approve partial payment in the amount of $29,210.63 to the Burlington Northern Pailroad Campany, for installation of signals at the Industrial Park in the City of Perham to serve the new refuse burner. Upon ITDtion TI1ade by Melo. Olson, seconded.by Andy Lindquist and unani- rrously carried, the following Certificate of Completion of County Poad Work was approved: The majority of the County Board of otter Tail County certifies that examination of road work done by Mark Sand & Gravel Co. , Fergus Falls, MN, has been made on that certain road described as S.A.P. 56-626-06, S.A.P. 26-626-05, otter Tail County-Grant County Join Project from t.rie West Cotmty line to T.H. No. 59, together with contract for same and have found said work to have been done proi;,erly and :perfo:rrrec. according to said contract. Dated at Fergus Falls, f.-N the 11th day of Decef!lber, 1985. R & B Temp. Transfer R & B Maintenance budget Tax settlerrent delays Minutes approved Workers Carrpensation Resolution, Pur- chasing agents County Board -2 -December 11, 1985 Hotion was rrade by Bert Hovland, seconded by Sydney Nelson and unani-- mously carried, to approve a temporary transfer of funds from the County Revenue Fund to the Road and Bridge Fund in an arrount determined by the County Auditor sufficient to balance the end of the year. Dennis Berend, County Engineer, along with Forrest Huse and D:>n Peterson of the Highway Department, appeared before the Board and presented bud- get projections for maintenance equiprrent over the next six ye2..rs. ~o formal action taken. Represe.rita.tives from the Data Processing Depart:rrent, the County Auditor's office, County Treasurer's office and County Assessor's office, appeared before tl1e Board in response to a request by the Board to determin·= the reason, for ;.the delays in meeting statutory deadlines in the tax settle- ment procedure, current and delinquent taxes included. Representativesi1. of _the State Auditor's office were also present who indicated the State Auditor's office has an individual on staff who could examine the county's corrputer programs to help in the detennination. No formal action taken. Motion was made by Mel O. Olson, seconded by Sydney Nelson and unani- mously carried, to approve the minutes of the rreeting of December, 3, 1985. IVbtion was made by Andy Lindquist, seconded by Bert·Hovland and unani- mously carried, to.approve payment in the amount of $97,059, to Minnesota Counties Insurance Trust, for otter Tail County's Workers Compensation Plan. Upon motion ma.de by Bert Hovland, seconded by Andy Lindquist and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Camri.ssioners of Otter Tail County Minnesota, that WHEREAS, otter Tail County is exenpt from the payment of sales and use tax; and WHEREAS, the county by·· separate bid specifications and separate contract has awarded a bid to Flament-Ulman, Inc. , Moorhead, MN :r,,t..ark Sand & . Gravel Co. , Fergus Falls, MN Bartley Sales Co. , Inc. , Minneapolis, MN Jerry Kastner Associates, Inc. , C-olden Valley, MN for the purchase of rraterials to be used in Phase 2 of the jail project; and WHEREAS, the Minnesota sales tax regulations all<=M for the designation of a contractor as purchasing agent for the county for the purchase of rnaterials where the rraterials were bid separately, are separately con- tracted for, and where the specifications did not provide for the award of the contract to the lowest lump sum bid of rraterials and labor; and WHEREAS, the sales and use tax exenption of the county rnay be utilized for the purchase of materials for Phase 2 of the project if the above named firms are appointed as purchasing agents for the county, NOW, THEREFORE, BE IT RESOLVED, that the otter Tail County Board of Cornnissioners does hereby appoint as its purchasing agents, the afore- mentioned firms, for purchase of rnaterials utilized in Phase 2 of the jail project. This appointment shall be limited to the purchase of personal property, building materials, equiprrent and supplies which are necessary to Phase 2 of the jail construction project, and shall becorre affixed to and a part of the real estate. Notwithstanding any other contract, Flament-_Ulrnan, Inc. , Mark Sand & Gravel Co. , Bartley Sales Co., Inc., and Jerry Kastner Associates, Inc., shall have the authority and responsibility as required by law to qualify said purchases of per- sonal property, building materials, equipment and supplies as exenpt from Minnesota sales tax and use tax. The Chahman of the County Board is hereby authorized to enter into any contracts reasonable and neces- sary to carry out the terms and intent of this resolution. Adopted at Fergus Falls, MN this 11th day of December, 1985. Jail project Extension Comnittee Red River Valley Development Ass 'n Conditional Use Penni.ts I I County Poard -3 -December 11, 1985 Upon motion made by Bert Hovland, seconded by Andy Ll.ndquist and unani- mously carried, the Chairman of the Poard was authorized to execute the contract with Production Specialities Corporation, Grand Forks, ND, for installation of rolling steel doors and overhead doors for a total con- tract price of $14,313.00, in connection with the jail project. Sydney.G. Nelson submitted a letter of resignation from the otter Tail County Extension Caumittee, with a request another rrember of the Board be appointed. :Motion was made by Mel O. Olson, seconded by Bert Hovland and unanirrously carried, to delay action on the resignation until the first meeting in January. Andy Lindquist presented a letter of resignation received from Robert Roehl as a member of the Red River Valley Development Association. Motion was made by Andy Lindquist, seconded by Sydney Nelson and ,_,:·x_>-· :c_arried,,:.,.,.· to accept Mr. Roehl 's resignation, and appoint Daniel Roehl to the Red Fiver Valley Developnent Association to canplete the unexpired term, and the County Auditor was instructed to write a letter of appreciation to Mr. Roehl for his nineteen years of service as a member of the board. Bert Hovland and Mel Olson absent during vote attending a negotiations meeting with the Teamsters Union. Motion was made by Sydney Nelson, seconded by Andy Lindquist and ~carri~;::: __ ~:____;c_ _1 to approve the-·follo.ving applications for conditional use permit: Charles Tims Terrence W. Kepp Dunn Township Construct driveway Star lake Township Construct driveway Solid Waste Collection Motion· was made by Sydney Nelson, sea:mded by Andy Lindquist and carried, License with Bert Hovland and Mel Olson absent, to approve the application of Prairie Dray, Parkers Prairie, for solid waste collection and trans- portation license. Cindy Bigger resig- nation Abatement Klein McCarthy & Co. Claim NE otter Tail Land Fill Fund Sheriff Contingent Funds Motion was rnade by Andy Lindquist, seconded by Hub Nordgren and carried, Hovland and Olson absent during vote, to accept the letter of resigna- tion f rorn Cindy Bigger, Fast otter Tail Crn.:mty 4-H Agent. Motion was made by Sydney Nelson, seconded by Andy Lindquist and car- ried, Hovland and Olson absent during vote, to approve the application of Dennis Happel, for reduction of assessed valuation on property in the City of Perham. Motion was made by Andy Lindquist, seconded by Sydney Nelson and carried with Hovland absent during vote, to pay the arrount of $786.00 to Klein McCarthy & Co. , Deephaven, MN', for professional survices rendered on the elevator study in connection with the jail project. M:>tion was made by Mel O. Olson, seconded by Sydney Nelson and unani- mously carried, to approve payment in the arrount of $350.00 to Judy Kay Johnson, otter Tail County's obligation on a claim stemming from a deputy sheriff's vehicle backing into claimant's car in county parking lot. Motion was made by Andy Lindquist, seconded by Sydney Nelson and carried, Hovland and Olson absent during vote, to reclassify the Northeast Otter Tail County Landfill Fund from a special revenue fund to a trust and agency fund. · tlbtion was made by Sydney Nelson, seconded by Andy Lindquist and carried, Hovland and Olson absent during vote, to transfer the balance of funds of the Sheriff's Contingent Fund and the Sheriff's Contingent Drug and Liquor Fund to the County P-evenue Fund and include these two funds as separate accounts in the County Revenue General Fund. Fergus Falls Land- fill Joint Pc:wers Grant & Stevens Grant Funds Solid Waste Budget hearing Registration fees Larry Krohn Gas savings County Board -4 -December 11, 1985 Up:m notion rrade by Bert Hovland, seconded by Mel o. Olson and unani- mously carried, the following resolution was adopted: RESOLVED by the Board of County Corrmissioners of Otter Tail County, that The £inn of Rieke-Carrol-Muller & Associates, perfonn an . engineering study on the Fergus Falls Landfill for the purpose of relicensing the Fergus Falls Landfill. BE IT FURI'HER P-ESOLVED a copy of this resolution be forwarded to Rieke--carrol-Muller. Adopted at Fergus Falls, MN" this 11th day of December, 1985. .M'.)tion was made by Bert Hovland, seconded by Andy Lindquist and unani- nously carried, to approve joint powers agreements with the counties of Grant & Stevens County pertaining to solid waste disposal, and the Chainran of the Board and County Auditor were authorized to execute said agreerrents on behalf of otter Tail County. Motion was made by Mel O. Olson, seconded by Andy Lindquist and unani- mously carried to offer whatever support might be necessary to other counties in thcii :effo:t1ts to obtain grant funds for solid waste dis- posal. Upon notion made by Melo. Olson, seconded by Sydney Nelson and unani- nously carried, the County Auditor was authorized to publish notice of budget hearing to be scheduled for 2 :00 p.m., M::mday, December 23, 1985. Motion was made by Bert Hovland, seconded by Melo. Olson and unani- mously carried, to approve payment.in the anount of $45.00 as regis- tration fee for Larry Krohn's attendance at the MPELRA Collective Bargaining Workshop and $25.00 for attendance at Solid Waste Planninq & Disposal Seminar. - A discussion ·was held on the possible savings to the county by using the City of Fergus Falls' gas punps for gas purchases. No formal action taken. With no further business, at 3:37 p.m., Chainnan Nordgren declared the ITEeting adjourned until the afternoon of December 23, 1985. Approved /.:/-;J 3 -ff~ ATI'EST: