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Home My WebLink AboutBoard of Commissioners - Minutes - 01/03/1984MINUTES OF THE REGULAR MEETING OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS January 3, 1984 Pursuant to Statute, the Otter Tail County Board of Commissioners met Tuesday, January 3, 1984, with Andy Leitch, Sydney Nelson, Hub Nordgren, Bert Hovland and Van Ellig present. County Auditor Sylvia Bergerud opened the meeting at 9:45 and declared the first order of business to be the election of Chairman and Vice Chairman for the year 1984. Upon motion made by Hub Nordgren, seconded by Andy Leitch and carried, Sydney Nelson was selected Chairman. Upon motion made by Andy Leitch, seconded by Bert Hovland and carried, Van Ellig was selected Vice-Chairman. Auditor Bergerud was instructed to correct the minutes of the December 8, 1983 meeting as it pertained to the resolution regarding the County Commissioners' compensation for 1984, to read" ... shall be set at the same as last year, $11,806.92'; ... " JAN I ' Upon motion made by Andy Leitch , seconded by ---~---------- Bert Hovland -------------and carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that -· The following dates be desi~nated as the dates on which the County Board shall meet during the year 1984: February 6th March 6th Apri·l 10th May 8th June 5th July 9th (Board of Equalization) 24th August 7th September 4th October 9th November 13th December 4th Adopted,'at Fergus Falls, MN this 3rd day of January, 1984. ATTEST: Clerk Upon motion made by Hub Nordgren, seconded by Van Ellig and carried, the following dates are to be designated as the da"te; on which the County Board will meet during the year 1984 as a Human Services Board, with the afternnon being reserved fof regular county business: January 6th and 24th February 10th and 2l~t March 9th and 20th April 6th and 24th May 4th and 22nd - June 8th and 19th July 6th August 10th ahd 21st September 7th and 25th October 5th and 23rd-· November 2nd and 20th December 7th and 18th Upon motion made by Hub Nordgren , seconded by --------'----------- Van Ellig and carried, the following resolution was adopted: -----~-------- RESOLVED by the Board of County Commissioners of Otter Tail County Mi.nnesota, that WHEREAS, it is provided in Minn. Statues 282.05 for the apportionment of the proceeds from the sale of tax-forfeited lands; WHEREAS, the County Auditor shall apportion the tax sale proceeds to the taxing districts pursuant to Minn. Stat. 282.08, and WHEREAS, Minn. Stat. 282.08(4)(b) provides that the County Board may set aside 20% of the proceeds remaining after the value of public improvements, special assessments and bond issues levied on the prciperty have been paid, for ac- quisition and maintenance of county parks and recreational areas, and WHEREAS, Otter Tail County has parks and recreati6na1·1areas which would benefit by such an apportionment, NOW, THEREFORE, BE IT RESOLVED, that' the County Auditor retain 20% of the proceeds from the sale of tax forfeited lands for acquisition and maintenance of parks and recreational areas from the proceeds available after making the neces- sary statutory disbursements, said proceeds to be disbursed according to law. Dated at Fergus Falls, MN this 3rd day of January, 1983. ATTEST: Clerk Upon motion made by Bert Hovland , seconded by -------------- ___ H_u_b_N_o_r_·d~g_r_e_n ________ and carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that The sum of thirty cents (30¢) be paid out of the Revenue Fund of the County for every pocket gopher killed in said county during the year 1984 in cases where the townships in which pocket gophers were so killed shall provide for the payment of an additional bounty of thirty cents (30¢) each pocket gopher so killed. for RESOLVED further that said payment of such bounty shall be.,made by the County Auditor upon certificates executed by the Chairman of the Towri Boafd of said townships setting ~orth that the pocket gophers were duly presented to the Chairman of such Board and that the townships had issued and delivered to each claimant a town order for sixty cents (60¢) gopher so killed. for each pocket Adopted at Fergus Falls, MN this 3rd day of January, 1984. ATTEST: Clerk Upon motion made by. ___ Va_n_E_l_l_i'..,._g _________ , seconded b,y Andy Leitch and carried, the following resolution was adopted: ------''----------- RESOLVED by the Board of County Commissioners of Otter Tai.l County Minnesota, that UNDER the provisions of Section 739, General Statutes of 1932, the sum of$ 500.00 Be and the same hereby is appropriated out of the Revenue ------ Fund of the County to the Red River Valley Development Association, said amount so appropriated to be used in payment of premiums to exhibitors for the year 1984. Dated at Fergus Falls, MN this 3rd day of January, 1984. ATTEST: 4-:i)_~ Cl erk Upon motion made by ____ V_an_E_l_l_i_g _________ , seconded by Bert Hovland and carried, the following resolution was adopted: -------------- RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota', that The following Commissioners be and hereby are appointed to serve on the following County Extension Committees: West Otter Tail County Extension Committee Andy Leitch -------------- East Otter Tail County Extension Committee Sydney Nelson -------------- Adopted at Fergus Palls, MN this 3rd day of January, 1984. ATTEST: 4.,.vf;kr ~ Clerk Upon motton made by Van Ellig, seconded by Hub Notdgren and carried, the followtng resolution was adopted: RESOLUTION RESOLUTION IN OPPOSITION TO THE RE.LOCATION OF DISTRICT 4 MN/DOT OFFICE IN DETRO•IT LAKES AND REDUCTION OF STATE AID DISTRICTS WHEREAS, consideration is being given to the reduction in the number of -·.· ,,, Minnesota Department of Transportation districts, and WHEREAS, District 4 is one of the districts which appears to be actively affected by the reduction, and WHEREAS, because of the reduction, consideration is being given to the elimination of the District 4 office (headquarters) located in Detroit Lakes, Minnesota, and WHEREAS, the restructuring of the Mn/DOT district boundaries would affect the rural county representation on the Screening Committee and in other areas regarding the County State Aid Rules and Regulations, NOW THEREFORE BE IT RESOLVED, that the Otter Tail County Board of Commissioners are opposed to any major reduction or relocation of staff of the District 4 Mn/DOT office. BE IT FURTHER RESOLVED, that Detroit Lakes, Minnesota be the office (headquarters) site of any adjusted district boundaries. BE IT FURTHER RESOLVED, that because of any restructuring in Mn/DOT that the representation of the rural counties on:the _Screening Committee not be reduced or within the County State Aid Rules and Regulations. BE IT FURTHER RESOLVED, that the current State Aid Districts and their representation remain intact. Dated at Fergus Falls, this 3rd day of January, 1984. ATTEST: BY THE COUNTY BOARD OF COMMISSIONERS Upon motion made by Bert Hovland , seconded --------------- by Andy Leitch and carried, the following resolution was ----"------------- adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that The sum of not 1 ess than $ 350. 00 be and the same hereby is appropriated out of the County Reven~e Fund of said County for Otter Tail County's exhibit at fhe MinnesotaState Fair for 1984, and the County Auditor and Chairman of the Board are directed to issue a warrant for said amount in favor of Cal Miell<e Dated at Fergus Falls, MN this 3rd day of January, 1984. ATTEST: Clerk Upon motion made by Hub Nordgren, seconded by Andy Leitch and carried, the following resolution was adopted: RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS OTTER TAI'L COUNTY~ 11I'NNESOTA WHEREAS, Ghanging road conditions created by temperature changes, ra±_n, sne>w, traffic, etc~, can result in the deteriora- tion and serious damage to roads and highways in Otter Tail Ce>uqty unless weight restrictions are imposed upon the vehicles permitted t:o operate the_reon. NOW, THEREFORE, BE IT RESOLVE}), that no person shall operate any vehicle or combination of ve_hicles upon any restri_cted county roa_d or highway in the County Qf Otte.r Tail and State of Minnesota, generally described as follows; Otter Tail County State Aid Highways and Ott:er Tail County Roads, where the gross weight on any single axle, as defined in Minne$ota Statutes 1945, Sec, 169.87, $ub-diyision 1, ex~e~ds five tons (lOJOOO pounds) and the County Highway Engineer of said County is hereby · directed and authorized to determined the need and to erect and main- tain appropriate signs plainly indicating the prohibitions and re.., stric:t:i;ons at each end of that portion_ Q~ any highway affected thereby, aqd these rest~ictions shall be effective an~ this prohibition effective upon the erection and maintenance, o~ th.e appropriate signs. Adopted this :3rd day of January? 1984 Attest: c~lk~ (SEAL) Upon motion made by Andy Leitch, seconded by Van Ellig and carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that Partial payment of 95% be paid on a,1 construction projects involving state contracts. Adopted at Fergus Falls, MN this 3rd day of January, 1984. ATTEST: • Upon motion made by Bert Hovland, seconded by Van Ellig and carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota,that WHEREAS, it is the opinion of this Board that costs for the Otter Tail County Court Public Defender could greatly be reduced by '.offering the position through the bidding process, NOW', THEREFORE, BE IT RESOLVED, the Court Judges be urged to consider the possibility of bidding out the position of Coonty Court Public Defender to qualified licensed attorneys. Dated at Fergus Falls, MN thi's 3rd day of January, 1984. ATTEST: Clerk County Boa rd January 3, 1984 The Board, having previously advertised for bids to be received for printing and publishing for the year 1984, opened bids which were found to be as follows: THE DAILY JOURNAL, Fergus Falls, MN, Commissioners Minutes and legal notices legal rates Motion was made by Hub Nordgren, seconded by Van Ellig and carried, to accept uthe bid of the DAILY JOURNAL, Fergus Falls, MN, at legal rates, for publishing the Commissioner Minutes and legal notices, being the only bid. Applications were presented to the County Board by representatives of the U. S. Fish and Wildlife Service for acquisition of waterfowl easements on the following properties: Mr. & Mrs. Louis B. Berndt, S½ of Lot 2, Section 7-136-43 Mr. & Mrs. Richard J. Berndt, et al, on SE¼SW¼ Section 7, and Lots l & 2, E½NW¼ of Section 18, all in 136-43 Mr. and Mrs. John H. Boen, SE¼NE¼, N½NE¼SE¼ of Section 28-136-44 Motion was made by Bert Hovland to approve said easements. The motion was seconded by Andy Leitch but failed with Van Ellig, Hub Nordgren and Sydney Nelson voting "no". Motion was made by Bert Hovland, seconded by Andy Leitch and carried, to approve corrections to the plat of Ridgewood Estates, 32-133-42, as certified by Kermit Bjorgum, Registered Land Surveyor. Judge Gray, Judge Nelson and Clerk of Court Ken Rudd appeared before the Board and discussed the unification of the courts and its effett on Otter Tail County court operations, and also the County Court Public Defender. No action taken. Moti'on was111mr:lde· _by Hub Nordgren, seconded by Bert Hovland and carried, to approve the plat of Pulford Beach, 2nd Add'n, located in Section 2-134-40. Motion was made by Hub Nordgren, seconded by Bert Hovland and carried, to approve the following applications for sewage disposal installers license, subject to posting of bond: Vi nee Coulter Ron Macheledt Harry C. Hoffman Melvin McGowan Vince's Repair Ottertail, MN RohJs Repair Battle Lake, MN Hoffmann's Backhoe Service Vergas, MN McGowan Clearing & Sodding Ottertail, MN County Board (sewage disposal installers licenses, cont'd) Norman Lukken Richard Kiehl Albert Bretz L & 0 Enterprises Bretz Hardware Battle Lake, MN Frazee, MN Perham, MN Motion was made by Bert Hovland, seconded by Andy Leitch and carried, to approve the following applications for sewage disposal system cleaners,~. license, subject to posting of bond: Jerome·Anderson Morris Anderson Norman Lukken Don Christianson John Stowers L & 0 Enterprises Don's Sewer Service The Pumper Fergus Falls, MN Detroit Lakes, MN Battle Lake, MN Dent, MN Vergas, MN Motion was made by Bert Hovland, seconded by Hub Nordgren and.carried, to approve the application of Robert Devine, dba Lake Reg.ion Disposal, Fergus Falls, MN, for solid waste collection and transportation license, subject to posting of bond~ Motion was made by Hub Nordgren, seconded by Bert Hovland and carried, to approve an extension of 240 days for final approval of the plat of Herman's Woods Subdivision. With no further business, at 2:30 p.m., the Chairman of the Board adjourned the meeting until 9:30 a.m., Hednesday, January 4, 1984. -WEDNESDAY'S SESSION - Pursuant to adjoutnment, the Board of County Commissioners of Otter Tail County Mfnnesota met Wednesday, January 4, 1984, with all members present. Chairman Nelson opened the meetfng at 9:47 a.m .. Glen Melby, County Sheriff, appeared before the Board and requested · additional compensation for the Bailiffs. Motion was made by Van Ellig, seconded by Bert Hovland and carried, to increase the Bailiff fee to $25.00 per diem. Sheriff Melby requested permission to carry over the unused balance or $23,618.02 from 1983 capital outlay budget and increase the 1984 budget by· same, unused balance due to two cars not having been purchased as budgeted for tn 1983. Motion was made by Andy Leitch to allow the transfer from 1983 to 1984. The motion was seconded by Sydney Nelson but failed wtth Hub Nordgren, Van Ellig and Bert Hov- land voting "no". Motion was made by Bert Hovland to pay for the new car recently pur- chased for the sheriff's department out of the 1983 budget allowance. The motion was seconded by Sydney Nelson and carried with Hub Nordgren voting "no". The County Board interviewed three candidates presented to the Board by the District Dtrector of the Department of Agriculture for the position of West Otter Tai'l County Agricultural Inspector, Clayton Bowman, Rothsay, MN, Gene Wells, Fergus Falls, MN, and Mark Bowers, Ashby, MN. After individual interviews with the candidates and upon a ballot vote, Mark Bowers, Ashby, MN was selected as the West Otter Tail County Agricultural Inspector. Motion was made by Andy Leitch, seconded by Bert Hovland and carried, to grant aid in the amount of $500.00 to the Township of Paddock for assistance in road construction in Sections 27, 28,30 and 31. Motion was made by Van Ellig to rescind the denial of the water- fowl easements considered January 3rd on property in Norwegian Grove and Pelican Townships. The motion was seconded by Bert Hovland and carried with Sydney Nelson voting "no". Upon motion made by Van Ellig, seconded by Bert Hovland and carrted I wi_th Hub Nordgren and Sydney Nelson votfng "no", the following resolution was adopted: RESOLVED by the Board of County Commissi-0ners of Otter Tatl County Mi.nnesota, that WHEREAS, in accordance with a Procedural Agreement between the Minnesota Department of Natural Resources and the U.S. Fish and Wildlife Service, dated May 23, 1962, certification by the County Board of Commissioners for acqui,.. sion of lands by the U.S. Fish and Wildlife Service is requested, and WHEREAS, representatives of the U.S. Fish and Wildlife Service met with the County Board on January 3, 1984 and informed said Board that waterfowl easements had been secured 6nJth~ following properties: Mr. and Mrs. Louis B. Berndt, S½ of Lot 2, Section 7-136-43 Mr. and Mrs. Richard J. Berndt, et al, SE¼SW¼ of Section 7 and Lot l & 2 and E½NW¼ of Section 18, all in 136-43 Mr. and Mrs. John H. Boen, SE¼NE¼, N½NE¼SE¼~ Section 28~136,..44 NOW, THEREFORE, BE 1T RESOLVED, the County Board does nereby grant approval of the aforementioned waterfowl easement acquisitions by the U. S. Fish and Wildlife Servtce. Dated at Fergus Falls, MN this 4th day of January, 1984. ATTEST: ,4,;.;) ~v-uQClerk I Upon motion made by Bert Hovland , seconded ---------------- by Hub Nordgren and carried, the following resolution was adopted; -----~-------- wit b Andy Leitch voting "no": RESOLVED by the Board of County Commissioners of OtterTail County Minnesota, that THE NEW YORK MILLS HERALD be and the same is --------------'------- hereby designated as the. newspaper in which whall be printed the list of lands in Otter Tail County upon which taxes became delinquent on the first Monday in January, 1984. Be it further provid~d that th~ publishers of said newspaper be required to furnish a surety bond in Hie sum of $2,000 for the faithful perfor- mance of said publication. Dated at Fergus Falls, MN this 4tH day of January, 1983. Chaim ATTEST: Clerk County Board January 4. 1984 County Treasurer Steve Andrews appeared before the Board and declared interested earnings for the year 1983 to be $658,687.28. Treasurer Andrews reported an error in the collection of tax in the T6wnship of Lida resulttng from a split in property and the wrong tax collected. After discussion. motion was made by Van Ellig. seconded by Bert Hovland and carried. authorizing a warrant in the amount of $134.12 to be paid out of the County Revenue Fund to credit the proper·account, #37-000-29-0107-013. Motion was made by Bert Hovland. seconded by Hub Nordgren.1arld cariHec!. to approve payment in the amount of $770.00 to the Association of Minnesota Counties representing registration fees for the 1984 annual conference for Sydney Nelson. Bert Hovtand. Hub Nordgren. Van Ellig. Roland Winterfeldt. Eugene Davenport and Larry Krohn. Mot ion was made by Bert Hovland. seconded by Hub Nordgren,1and,:carri ed. to approve the Assoctatton of Minnesota Counttes FMC 74-4 Indirect Cost Allocation Plan for 1984. Motion was made by Bert Hovland. seconded by Hub Nordgren and carried wi.th Andy Lei.tch voting "no". to accept the bidsreceived January 4. 1984. from THE PERHAM ENTERPRISE-BULLETIN, Perham. MN. for the second publication of the County's Financial Statement, at legal rates. and Patt~ Printers, New York Mills, MN. for the publtcation of the Delinquent Tax List for the Year 1983; at legal rates. and appoint the HENNING ADVOCATE to publish the first publication of the County's Financial Statement. Motion was made by Van Ellig. seconded by Andy Leitch and carried. to acknowledge receipt of a letter from the Office of the State Auditor regarding the audit for the year 1983. and the Chairman of the Board was authorized to sign said letter on behalf of the County Board. Motion was made by Andy Leitch. seconded by Bert Hovland and carried 1983 base with Van Ell ig voting "no". to increase the/salary of the County Recorder to the base salary of the County Treasurer at $25,577.00. Motion was made by Van Ellig to move the salary of the Land & Resource Manager up to 88% of the average salary of the top 11 counties tabulated. The mo- tion died for lack of a second. County Board January 4, 1984 M~tion was made by Bert Hovland to bring County Coordinator Larry Krohn's salary up to a 1983 base of $25,828, with additional adjustments to be made in the next couple years. The motion was seconded by Van Ellig and carried with Andy Leitch and Sydney Nelson voting "no". Motion was made by Van Ellig to increase the County Assessor Gene Daven- port's base 1983 salary to 90% of the average salary of the top· eleven counties, and increase Zoning Administrator Malcolm Lee's salary to 86% of the average salary of the top eleven counties polled. The motion was seconded by Bert Hovland and carried with Andy Leitch and Hub Nordgren voting "no", because in previous discussion the zoning administrator's salary had been considered and no change made. Upon motion made by Bert Hovland, seconded by Hub Nordgren and carried with Van Ellig and Andy Leitch voting "no", objections to the County Court Public Defender budget and the Data Processing Department budget, respectively; the following budgets were approved for the various departments: Assessor Attorney Auditor Board of Adjustment Boat & Water Safety Civil Defense Clerk of District Court Coroner County Board County Coordinator County Court County Court Public Defender County Health Officer Courthouse Data Processing Dist. Ct. Public Defender District Court E.O.T. & Water Const. District Elections Extension Committee Fair Associations Historical Society H.R.A. Humane Society Insurance Retirement Benefits $24!3,229.58 217,780.00 194,970.00 3,000.00 14,000.00 l , 900. 00 .,, 6,620.00 21,500.00 102,900.00 35,4on.oo 300~8D .QQ 46,332.00 8,000.00 485,800.00 306,158.54 66,593.58 87,900.00 26,500.00 10,000.00 800.00 20,000.00 44,000.00 2,000.00 4,800.00 5,000.00 County Board 1984 Budget (cont'd) · Internal Audit Jail Land & Resource Memorial Day Mental Hea 1th Motor Vehiole Otte~ Ta~l County Extension Service Personnel Committee Phelps Mill Planning Advisory Commission Recorder Red RiveF Valley Deve16pment Sheriff Switchboard Tourism Treasurer Veterans Service Voter Registration W.O.T. Soil & Water Cons. District Weed Control Total $ 25,000.00 244,188.75 143 ,ir67)~0O 2,000.00 4,000.00 52,450.00 112,565.00 2,400.00 26,500.00 6,000.00 131,860 .oo.- 500. 00 8Yl3 ,84·7 ·. 1 6 14,160.00 2,500.00 137,432.00 70,290.00 39,254.00 26,500.00 28,346.00 $4,309 ,,260. 61~ January 4, 1984 With no further business, the Chairman adjourned the meeting until the afternoon of January 24, 1984. ATTEST: ,~.iJ~ Clerk