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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 09/07/1983MINUTES OF THE ADJQURNED MEETING OF THE BOARD OF COUNTY COMMISSIONERS OTTER TAIL COUNTY MINNESOTA Pursuant to adjournment, the Board of County Commissioners of Otter Tail County Minnesota met Wednesday, September 7, 1983, with all members present. Chairman Hovland called the meeting to order at 9:30 a.m .. Howard Koeppen, Custodian, appeared before the Soard in response to the August 23rd meeting approval of purchasing a twin cylinder lawn and garden trac- tor, reporting the cost would be $3,165.00. Mr. Koeppen was instructed to go ahead and purchase the 1600 Bolen, 16 HP twin cylinder, manual lift. In response to a request from the County Recorder for a filter to prevent the dust accumulation on the micro-film equipment producing illegible copies, Koeppen presented a figure of $930.00 from the Knutson Firm for an electronic air filter. Mr. Koeppen was instructed to check into the cost of a filter for the entire courthouse. A total cost of approximately $11,000 was presented to the Board for airconditioning the remaining first floor offices. Mr. Koeppen was instructed to check into the cost of window airconditioners. Glen Melby, County Sheriff, appeared before the Board with a proposal to purchase the existing telephone system in the law enforcement center, at a total purchase price of $17,078.15, of which the county's share would be 60%, or $10,246.89. After discussion, motion was made by Sydney Nelson, seconded by Van Ellig and carried, authorizing the purchase of the telephone system at the 60% of total cost being born by the County. Motion was made by Hub Nordgren, seconded by Van Ellig and carried, to approve the work study agreement with the Fergus ·Falls Community College and the Chairman of the Board and the County Auditor were authorized to execute said agree- ment on behalf of Otter Tail County. Motion was made by Andy Leitch, seconded by Van Ellig and carried, to re-appoint Floyd Hoff to the Otter Tail County HRA Board for a five year term commencing August l, 1983. SEPT County Boa rd September 7~ 1983 Motion was made by Sydney Nelson, seconded by Van Ellig and carried, to re-appoint Melvin Paavola to the Otter Tail County HRA BoardJfor a four year period commencing August l, 1983. Motion wasmade by Hub Nordgren, .seconded by Sydney Nelson and carried, to authorize the County Auditor to p~blt~~ notice of hearing on the proposed use of Federal Revenue Shartng Funds for 2:00 p.m., September 20th. Motion was made by Hub Nordgren, seconded by Andy Leitch and carried, to approve assistance to the Townshtp of Effington in the amount of $500.00 for sand- seal coating of Townshtp Road EF-OlSS. Motion was made by Van Ellig, seconded by Hub Nordgren and carrted, to accept, with regret, the resignation of Charles Beck from the Otter Tail County Planning Commission and issue a certificate of apprectation for his having served adminal:lly· 6n-~sa.id, Commission since its inception. Motion was made by Van Ellig, seconded by Sydney Nelson and carried, to pay the following bills for hauling in connection with County Road #1, with the caution that such situation of contracting without bids not happen again: Lampy Ready Mix, Fergus Falls Kugler Gravel, Erhard, MN Delzer Construction, Dalton, MN Stadum Plumbing, Erhard, MN Turner Sand & Gravel, Wolverton, MN Elbow Lake Sand & Gravel, Elbow Lake, MN Egge Construction, Pelican Rapids $ 3,347.02 11,451 . 20 7,540.51 950.95 26,208.43 19,651.24 49,110.43 Douglas K. Wise, Associate, Minnesota Project, appeared before the Board relative to Community Development Block Grant Program. After discussion, motion was made by Van Ellig, seconded by Hub Nordgren and carried with Andy Leitch voting 11 no 11 , to retain Mr. Wise to study the feasibility of applying for a grant for Otter Tail County housing projects, cost of study to not exceed· $3,500.00. Motion was made by Van Elli g, seconded by Hub Nordgren and carri.ed, authorizing the Executive Secretary to draft a letter to the Waste Management Boafd requesting an extenston of time to the City of Fergus Falls for their permit re- gardtng the request for funding in connection with the refuse incineration proposed for the City '.0frFergus: F~ll s. Upon motion made by Hub Nordgren, seconded by Van Elli g and carried, with Syd Nelson voting "no", the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS, in accordance with a procedural agreem~nt between the Minnesota Department of Natural Resources and the U.S. Fish and Wildlife Service, dated May 23, 1962, certification by the County Board of Commissioners for acqui- sition of lands by the U.S. Fish and Wildlife Service is requested, and WHEREAS, representatives of the U.S. Fish and Wildlife Service met with the County Board on September 7, 1983 and informed said Board that waterfowl easements had been secured from Mr. and Mrs. Frederick A. Liljegren on the E½NW¼SE¼ o.f Section 9-131-37, and from Mr. and Mrs. Myles N. Nelson on the SE¼NW¼, SW¼NE¼, W½SE¼NE½ of Section 7-131-37, NOW, THEREFORE, BE IT RESOLVED, the Otter Tail County Board does hereby grant approval to the U. S. Fish and Wildlife Service for water- fowl easements on the aforementioned properties~ Dated at Fergus Falls, Minnesota this 7th day of September, 1983. Chairman ATTEST: Clerk Motion was made by Van Elli g? seconded by Hub Nqrdgren and carried, to reconsider two previous denials of waterfowl easements on Rossum property in Norwegian Grove Township and Tostenson property in Dane prairie Township, Upon motion made by Van Ellig, seconded by Hub Nordgren and carried with Sydney Nelson voting "no", the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS, in accordance with a Procedural Agreement between the Minnesota Department of Natural Resources and the U, S. Fish and Wildlife Service, dated May 23, 1962, certi:fication by the. County Board of Commissioners for acqui- sition of lands by the U. S. Fish and Wildlife Service is requested, and WHEREAS, representatives of the U.S. Fish and Wildlife Service met wi.th the County Board on September 7, 1983, and informed said Board that,_, water- fowl easementshad been secured from Mr. and Mrs. Norman Tostenson on the South 10 chains of the west 10 chains of Lot 4, SE¼SE¼, W½NE¼SE¼ exc. 5.05 acres described in a warranty deed as recorded in document #614163, in Section 32-132-42; and from Mr. and Mrs. Ernest M. Rossum on the NE¼SW¼, N½NW¼SW¼, NW¼SE¼ of Section 28-136-44, NOW, THEREFORE, BE IT RESOLVED, the County Board does hereby grant approval to the U.S. Fish and Wildlife Service for the aforementioned waterfowl easements. Dated at Fergus falls, MN this 7th day of September, 1983. Chairman ATTEST: Clerk Upon motion made by Van Ellig, seconded by Bert Hovland and car- ried, ~ith Andy Leitch and Syd Nelson voting "no", the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS, in accordance with a Procedural Agreement between the Minnesota.Department of Natural Resources and the U.S. Fish and Wildlife Ser- vice, dated May 23, 1962, certification by the County Board of Commissioners fcilr acquisition of lands by the U. S. Fish and Wildlife Service is requested, and WHEREAS, representatives of the U.S. Fish and Wildlife Service met with the County Board on September 7, 1983 and informed said Board that a purchase agreement had been secured from Mr. and Mrs. Ralph F. Po:ltaschek on property located in the E½NE¼NW¼ and NW¼SE¼ of Section 29-132-42, NOW, THEREFORE, BE IT RESOLVED, the County Board does hereby approve acquisition of the aforementioned property by the U.S. Fish and Wildlife Service. Dated at Fergus Falls, MN this 7th day of September, 1983. ILL~ Chairman ATTEST: #.1Lu· ,> 1.3.v.~ Clerk County Board September 7, 1983 Motion was made by Andy Leitch, seconded by Hub Nordgren and car- ried, to approve payment in the amount of $34,338.00 to Enstad-Mann-Baatz, Fergus Falls, MN, for the county's risk and liability coverage. The hearing was conducted, per pu~lished notice thereof, on the proposed Food and Beverage Establishment Ordinance, the Manufactured Home Park and.Recreational Camping Area Ordinance and the Lodging Establishment Ordinance. After listening to the various interested parties, motion was made by Sydney Nelson, seconded by Hub Nordgren and carried, to adopt·said ordinances, which are on file~ in the Office of the County Auditor, and authorize publication thereof. With no further business, at 1 :40 p.m., Chairman Hovland declared the meeting adjourned until 9:30 a.m., Thursday, September 8, 1983. ~ THURSDAY~s SESSION~ Pursuant to adjournment~ the Board of County Commissioners of Otter Tail County Minnesota met Thursday, September 8~ 1983~ with all meffi6ers present. Chairman Hovland called the meeting to order at 9;30 a.m .• Mr. and Mrs. Wm. Thompson of Erhard appeared before the Board relative to a portion of· a6andoned railroad property in the Cfty of Erhard. After discussi'on, motion was made by Andy Leitch, seconded By Hub Nordgren and carri'ed, tndicati'ng the County would not be interested in obtaining said property which lies a~Jaeentttoa~n Otter Tail County gravel pit. Mr. Kirby Anderson, Aurdal Township, appeared before the Board in- quiring as to the possibility of the county surfacing a portion of township road in Section 19 of Aurdal Township that is used as a detour and haul road. Mr. Anderson was instructed to contact the township relative to surfacing of the town~ ship road. Larry Krohn, Executive Secretary, explained the new Minnesota Emergency EmploymenttProgram (MEED) and stated if the county is to participate in said program, the State would reimburse up to $4.00 per hour, with the county assuming fringe bene- fits except unemployment compensation or Social Security costs. After discussion, motion was made by Van Ellig, seconded by Hub Nordgren and carried with Sydney Nelson and Andy Leitch voting "no", to partipipate in said program provided Mr. Krohn screen the prospective employees ,referred bythe employment service. Larry Krohn, Executive Secretary, presented proposals from various firms for bulk purchase of certain office supplies, as below: Midwest Business Business Products, Minneapolis, MN Indianhead Specialties, Stone Lake, WI Lundeens, Fergus Falls, MN Coopers, Fergus Falls, MN $3,566.00 3,592.00 4,064.00 4,882.00 After considerable discussion, motion was made by Sydney Nelson to accept the proposal from Lundeens, Fergus Falls, MN, in the amount of $4,064.00 local county business. The motion was seconded by Van Ell ig and carried with Bert Hovland and Hub Nordgren voting "no". Motion was made by Van Ellig, seconded by Hub Nordgren and carried with Andy Leitch voting "no", to grant an award of $20.00 to the individual in the Social Services Department who instigated the idea of using window envelopes for mailings rather than individual addressing of envelopes. Upon motion made by Hub Nordgren, seconded by Andy-Leitch c1nd carried, the followtng resolutton was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that The Otter Tail County Board would not object to the burial of debri.s. from the Pelican Valley Transfer Station and Demo Site in Secti.on 21-136-43 CPel ican Township), owned by the City of Pelican Rapids, s.uBject to approval of the site by the Mtnnesota Po 11 ut ion Control Agency~ subject to the burial of the debris being completed according to Minnesota Pollution Control Agency specifications and subject to the completed burial project being approved by the Minnesota Pollution Control Agency, Adopted at Fergus Falls, MN this 8th day of September 1 1983 ... fid~ Cha i.rman Clerk I Upon motion made by Hub Nordgren, seconde.d by Van Ell ig and carried, the following resolution was adopted; RESOLVED by the Board of County Commissioners of Otter Tail County Minnesota, that WHEREAS counties are responsible for c!eildvery.of social services in accord with federal, state and county policies, and WHEREAS counties support equitable stat~ and federal funding and 1 WHEREAS 69 counties will be adversely affected by Department of Public Welfare Bulletin 83-60, and WHEREAS the followirig components form a balanced and fair ~pproach to 1 ong-term soci.a 1 services fu-ndi ng NOW, THEREFORE, BE IT RESOLVED, that Otter Tai'l County supports the request for Legislative Advisory .Commission funding of $1?666,000 to offset the proposed reductions to 69 counties in Department of Public Welfare Bulletin 83-60 and supports passage of legislation during the 1984 session to effect these pro- visions: l. A complete phase-out of the Hennepin, Ramsey and St. Louis County protection in ten years, 2. An addition of the state general assistance cases and the non-public assistance food stamp cases to the caseload factor, 3. An equal pro~rata decline from the previous year whenever the State allocation is reduced, 4. A distribution of new monies so that 40 percent of new monies be allocated to 87 counties and that 60 percent of new monies be allo- cated to the under-formula~funded counties, 5. The 1982 corrected allocation is the base or previous year for FFY 85 allocations. Dated at Fergus Falls, Minnesota this 8th day of September, 1983. Ch~~ a ,_rman ATTEST: ~/;h~lerk I County Board September 8, 1983 A figure of approximately $920.00 was presented to the Board for an electronic air filter for the County Recorder's _office, from Knutson Plum6ing & Heating, Fergus Falls. Upon motion made by Sydney Nelson, seconded by Andy Leitch and carried, said expenditure was approved. Motion was made by Andy Leitch, seconded by Hub Nordgren and carried, to approve payment of airfare pur~hase from the Travel Gallery in the amount of $318.00 for Angeline Berge's attendance at a Natioriil Home Agent's Convention to be held in Atlanta, GA. Steve Andrews, County Treasurer, appeared before the Board and pre- sented the interest earning report for the month of August, with the monthly earnings of $61 ,455. 32. Motion was made by Bert Hovland, seconded by Van Ellig and carried, to approve the plat of Pride Subdivision, located in Section 22-136-43. Motion was made by Sydney Nelson, seconded by Andy Leitch and carried, to approve the plat of Jack Herr's Add'n, located in Section 9-135-37. Upon motion made by Andy Leitch, seconded by Van Elli g and carried, the following applications for special use permit were approved, with conditional requirements: Clifford Ukkelberg Gary A. Martinson Richard Simpson Jim Vavricka Allan Jensen Iver Evavold Don Langren Girard Township Scambler Township Dunn Township Hobart Township Otter Tai~ Township Eagle Lake Township Clitherall Township Build road to serve proposed plat Fill low area for proposed development Excavate and landscape to stop erosion Remove ice ridge and slope area fill and slope area Fill11low area and landscape Put in boat landing Motjon was made by Van Ellig to uphold the decision of the Otter Tail County Planning Advisory Commission, as they have viewed the situation and are best able to make a judgment, and deny the application of Wm. Jacques, for special use to fill a low area on Lot 7, Huges Add'n, Star Lake Township. The motion was seconded by Andy Leitch and carried with Hub Nordgren voting 11 no 11 • County Board September 8, 1983 Motion was made by Andy Leitch, seconded by Van Ellig and carried, to approve the following applications for sewage disposal installers lfcense: John Bait Sherrill Jacobson Bait Construction Jacobson & Sons,Exc. Lake Park, MN Underwood, MN Representatives of t~e East and West Otter Tail Soil & Water Con- servation Districts appeared before the Board and: presented budget requests for the year 1984. After discussion, moti'on was made by Andy Leitch, seconded by Van Ellig and carried, to approve a budget appropriation of $29,550 for the West Otter Tail Soi.l & vJater Conservation Distrtct for the year 1984. Moti'on w.as ma,de b,y Sydney Nels:on, seconded by Hub Nordgren and carded, to approve a budget appropri- ation in the amount of $29,550 for the East Otter Tail Soil & Water Conservation Distrtct. Motion wasmade b,y Sydney Nelson, seconded by Andy Leitch and carried, to approve the application of Michael Gunderson for permit to allow consumption and display of i:ntoxfcating liquor at Perry's of the Lakes, Inc., in Dora Township. Upon motion ma,de by Sydney Nelson, seconded by Van Ellig and carded, the following applications for reduction of assessed valuation were approved: Gary Spies Bruce & Teresa Uttermark James & I~ene H. Sundahl James & Pamela ~aole 1 City of Fergus Falls Rush Lake Township Pine Lake Township Blowers Township Overvalued Unimproved lot overvalued Land overvalued Homestead classification With no further business, at l :50 p.m., Chairman Hovland adjourned the meeting until the afternoon of September 20; 1983. ATTEST: Clerk