HomeMy WebLinkAboutBoard of Commissioners - Minutes - 08/09/1983MINUTES OF THE ADJOURNED MEETING
OF THE
BOARD OF COUNTY COMMISSIONERS
OTTER TAIL COUNTY MINNESOTA
Pursuant to adjournment, the Board of County Commtssioners of
. Otter Tail County Minnesota met Tuesday; August 9, 1983, with all members present.
Chairman Hovland called the meeting to order at 9:34 a.m ..
No bids were received in response to an advertisement for bids for
the sale of the Otter Tail County Group Home in Ottertail. No action taken.
Motion was made by Van Ell ig, seconded by Andy Lei:tch and carried,
to publish notice of hearing to be held at l :00 p.m., Tuesday, August 23, 1983,
for the purpose of enacting an ordinance to gbvern the food and beverage establish-
ments, to govern guest registration, licensing and requirements of operation of all
recreational camping areas, to govern the sanitation and l fcenstng requi'rements of
l odgi'ng establishments in Otter Tail County.
Motion was made by Hub Nordgren, seconded by Van Ellig and carried,
to publish notice of hearing to be held at 2:30 p.m., Tuesday, August 23, 1983,
for the purpose of amending the Otter Tail County Subdivisions Controls Ordinance
to provide for an additional exemption to the requirement of a surveyor's drawing
on subdivisions of land which are greater than 2½ acres in size and where the des-
cription can be made parallel and perpendicular to an original government survey
line.
Motion was made by Andy Leitch, seconded by Sydney Nelson and car-
ried, to grant special aid to Eagl~ Lake Township in the amount of $500.00 to
assist in repair of detour during construction of County Road #126.
The Board, having previously advertised for bids to be received
for road construction under S.P. No. 56-619-04, at Red Eye River, 13.5 miles
north of Bluffton, proceeded to open bids which w~re found to be as follows:
Ehrp Construction
Rtley Bros. Construction, Inc.
Midwest Contracting, Inc.
Dennis Drewes Inc.
S.W.M. Inc.
A. R. Brfsk Company
. $ 95,826.00
97,625.00
101,470.00
118,783.00
118,905.00
122,703.00
County Board .,.. 2 -August 9, 1983
After consideration.and upon recommendatfon of Vernon Korzendorfer,
Dis~rict State Aid Engineer, motion was made by Sydney Nelson, seconde.d by Hub N9rd~
gren and carried, to accept the btd of Ehrp Constructton, in the amount of $95,826,
befng the lowest bid.
Moti.on was made by Van Ell ig, seconded by Andy Leitch and carried,
to forward a letter to the Commfssfoner of Natural Resources, Joe Alexander, with
copies to Gordon Nfelson, Area Supervisor 1 DNR, all townships involved, and the
Cqunt,y-'s representatives, Collin Peterson and Bob Anderson, with the request that
should a special goose hunting season be call.ed in the goose refuge area in the
Fergus Falls area, that said Commissioner exercise his authority and prohibit all
road ditch hunting in the goose refuge area durfng the special goose hunting season.
The Board, having previously advertised for bids to be received for
a county owned gravel pit located in Section 37-136-37, proceeded to open bids
which were found to be as follows:
Ellis E. Rehborg, New York Mills, for expressed lease
to Pine Ridge Guni Clu~ $52.50
After consideration, motion was made by Sydney Nelson, seconded by
Andy Leitch and carri·ed, to accept the bid of Ellis E. Rehborg, in the amount of
$52.50, being tbe only bid.
Dick Smith of the Otter Tail Lakes Area Sewer District appeared be-
fore the Board and presented to the Board proposed bylaws to Otter Tail Lakes Area
Sewer District regarding nomin~tt6ns to the sewer commission. No action taken.
In response to a letter from Mehdi Orandi, Otter Tail County Coroner,
requesting an increase in salary for the secretary in Dr. Orandi 1s Office, motion
was made by Van Ellig to offer an additional $50.00 per month, if more is needed for
Dr. Orandi to appear before the Board with an explanation. The motton was seconded
by Hub Nordgren and carried with Sydney Nelson and Bert Hovland voting 11 no 11 •
David Barton, Dfrector of the Viking Library, appeared before the Board
explaning library services and requesting the sum of $115,917.00 as the levy for the
year 1984. Upon motion made by Sydney Nelson, seconded by Van Ellig and carried, said
sum was approved for tax year 1984.
County Board -3 -August 9, 1983
Motion was made by Van Ellig, seconded by Hub Nordgren and carried,
to write an expression of:appreciation·to Mid-America Dairy, West Central Turkeys,
Tuffy's and Otter Tail Lake Campgrounds for their participation of donating prizes
for the "Fit and Trim" contest in Otter Tail County.
Tom Merickel, State Field Representative for Rudy Boschwitz, appeared
before the Board relative to legislation on the Federal level and its relation to
local government. Among items discussed were food stamps, food give-away program,
weatherization program, New Federalism,· G~heral Revenue Sharing program,(citing
changes proposed, specifically use of the prevailing wage rate rather than as re-
quired under the Davis-Bacon Act), Community Development Block Grants (being admin-
istered through the state rather than federal government), the Fergus Falls garbage
burner, and loss of funds with mandated requirements remaining the same.
A representative from the Barr Engirieering Company, Minneapolis, MN,
presented a detailed report on the reconnaissance study recently completed by said
firm. In response to a question as to what would happen should nothing be done,
the engineer stated the remedial measures for repair completed in the fall of 1982
would cover possibly a three to five year period. Three options are available for
the repair of the Phelps Mill DamJ Option l (sheetpile) at a cost of $153,200,
Option 2 (concrete apron) at a cost of $128,200 or Option 3 (newer geotexttles and
membrane construcU6n11materials) at a cost of $92,600. All three measures provide
an underdrain for relief of seepage pressure should any increase in the seepage
c
pressure occur due to leaks or changes in head, long-term repairs with an expected
service life of 50 to 60 years. It was pointed out the hazard potential referred to
relates to life or economic damage down stream, not the condition of the dam itself.
Terry Lechjer of the Department of Natural Resources indicated the possibility of
applying for grant funds, or to the legislature for an appropriation for the repairs.
Also discussed was funding along with the bridge replacement, but Dennis Berend,
County Engineer indicated there would be no bridge replacement in the near future be-
cause ofthe historical factor involving the bridge replacement. Craig Regalia,
Dam Safety Unit Supervisor of the DNR has enc6unaged the county to proceed with repairs,.
No action taken.
County Board -4 -August 9, 1983
Motion was made by Andy Leitch, seconded by Hub Nordgren and carried,
to approve the plat of Anchors Bay 2nd Add'n, located in Section 31-132-39.
Motion was made by Andy Leitch, seconded by Van Ellig and carried,-
to approve the plat of Basswood Ridge First Add'n, located in Section 2-132-41.
A preliminary plat of Jack Herr's Add'n, located in Section 9-135-37,
was approved upon motion made by Sydney Nelson, seconded by Van Ellig and carried.
Motion was made by Bert Hovland, seconded by Andy Leitch and carried,
to approve a preliminary plat of Wilbert's Add'n, to be located in Section 10-136-42.
Motion was made by Bert Hovland, seconded by Van Ellig and carried,
to approve a preliminary plat of SSS Estates, to be located in Section 10-134-42.
Motion was made by Sydney Nelson, seconded by Andy Leitch and carried,
to approve the following applications for special' use permit, subject to conditional
requirements:
Ted & Sue Bergeron
Jim Henkes
Richard K. Lackmann
Selvin & Larry Nygard
James Swedback
Rush Lake Township
Tumuli Township
Dunn Township
Edna Township
Friberg Township
Used car sales
Cut, fill and landscape
Cut ridge and level area
Cut, fill and landscape
Construct road to serve proposed plat
Motion was made by Sydney Nelson, seconded by Van Ellig and carried,
to approve the application of Wayne Lehman, Route #1, Perham, MN, for sewage disposal
installers license, dba Prime Construction Co ..
Malco~m Lee, Land & Resource Administrat6f~ stated the Department of
Natural Resources has requested of his department to;·a~tal6gue all information, i.e.,
location, date of installation, depth, etc., on all irrigation wells in Otter Tail
County. Because of the additional staff required to furnish said information, Lee
was instructed not to participate at this time.
Land & Resource Administrator Lee also presented various options to
the board for sewage surveys on the lakes in Otter Tail County issuing abatements
for non-conforming systems. The various options were continue as at present, taking
approximately 20 years to complete sewer survey; hire an engineering firm, at a
cost of from approximately $500,000 to $900,000 at an unknown lapse time; hire two
people to search files and tax records to determine how many systems dovnot have
certified systems~ cost unknown, lapse time unkown; hire additional part-time sum-
County Boa rd .,. 5 -August 9 ~ 1983
mer help, estiinaited additional expense 1984 from $13,000 to $15,000, addi'tional
expense over 1984 expense for 1986, 1987, 1988 approximately $7,500 to $10,000.
No action taken.
Ken Rudd, Clerk of Courts, appeared before the Board together with
Mike Baker of Alternative Micrographics, rel:ative· to micro-:-filming court records.
Motion was. made by-Andy Leitch, seconded by Hu6 Nordgren and carried, autbori.zing
Mr. Rudd to obtain quotations for same and accept low quote.
In response to a request from the West Otter Tail Soil & Water Con-
servation District, motion was made by Van Ellig, seconded by Andy Leitch and carried,
to appropriate the amount of $2,000 to the West Otter Tail Soil & Water Conservation
District for the purchase of a tree spraying unit, Nordgren and Nelson voting "no".
Due to public appeal, motion was mad~ by Andy Leitch, to request
the State Highway Department place larger stop signs at the inters~ction of State
Highway #210 and County Road #35 at Underwood, and place restricted speed zone signs
on County Road #15 west of Fergus Falls near Dewey Bridge.
by Hub Nordgren and carried.
The motion was seconded
Motion was made by Bert Hovland, seconded by Andy Leitch and carried,
to add a portion of C.S.A.H. #1, from BJ's on the northeast edge of the City of
Fergus Falls, to the township road just pa~Hoot Lake on the Sand Seal contract for
1983.
Upon motion made by Hub Nordgren, seconded by Van Ellig and carried,
the following resolution was adopted:
RESOLVED by the Board of County Commissioners of OtterTail County
Minnesota, that
WHEREAS on May 12~ 1981, the County Board accepted the bid of
Duininck Bros. & Gtlchrist, Prinsburg, MN in the amount of $1,263,992.85 for
bituminous surfacing on various county and township roads under S.A.P. 56-615~10,
and
WHEREAS, the above contract has now been completed at a r:tota l
cost of $1,229,968.65, a decrease of $34,024.20 due to underruns on work under
C.P. 81 :09B and mantenance materials, plus liquidated damages in the amount of
$9,000,
NOW THEREFORE, BE IT RESOLVED, th.e County Auditor is hereby
authorized and directed to issue a warrant in the amount of $53,210.65 payable
to Duininck Bros. & Gilchrist, Prinsburg, MN, as final payment thereof.
Dated at Fergus Falls, MN this 9th day of August, 1983.
Chairman
ATTEST:
Clerk
At 3:35 p.m., with no further business, the Chairman adjourned
the meeting until 9;30 a.m., Wednesday, August 10, 1983.
WEDNBSDAY'S SESSION
Pursuant to adjournment, the Board of County Commissioners of Otter
Tail County Minnesota, met at 9:30 a.m., Wednesday, August fO, 1983, with all members
present.
Larry Iverson, representative from Blue Cross-Blue Shield appear·ed
before the Board and presented reasons:accounting for the increase in hospit~l~,
medica)-surgical and ~ajor medical coverage for county employees, from the current
total si~gle and family coverage of $137.81 to $171 .89 commencing September 1, 1983.
Mr. Iverson also discussed methods, shifting costs with different deductible alterna-
tives for possible reduction in costs. No action taken.
Laura Youngsma, Data Processing Director, appeared before the Board
with a progress report on the new computer system, stating delivery is expected be-
tween the middle of September and the end of September, with location of same re-
commended by the steering committee to be in the Government Services Building, lower
level. After discussion, motion was made by Van Ellig, seconded by Sydney Nelson and
carried, to accept the recommendation of the steering committee and place the new
computer in a portion of the accounting section of the government services building,
and Youngsma was authorized to obtain estimates for the necessary remodeling.
Harold Schmidt, AFL-CIO union representative appeared befcire.-!the
Board relative to a grievance by a member of the highway department union wherein
said member claims descrimination against regular full time employees in the call··back
of retired employees and granting overtime. Mr. Schmidt stated grounds for arbitra-
tion under Article 14.4, stating violations were in the area of seniority and granting
of special privileges·· for retired employees. County Engineer Berend and Assistants,
Russell Evjen and Forest Huse, indicated the retired employee was hired for the express
purpose of operating a motor grader where specialized ability and experience were
necessary. No action taken.
Motion was made by Sydney Nelson, seconded by Van Ellig and carried,
to approve a variance in conjunction with'.the purchase of road right-of-way for the
purpose of widening the road on CSAH #51 in Corli~s Township, and install a sign
the purpose of which is to alert drivers to children on the road.
County Board -2 -August 10, 1983
Motion was made by Sydney Nelson, seconded by Van Ellig and carried,
instructing the County Auditor to forward notices to all gravel haulers in the
county informing them of the discontinuance as of June 30th, 1983, of the gravel
tax, but als·o informing said flaulers the tax is to be imposed on all gravel contracted
for prior to June 30th but hauled after June 30th.
Steve Andrews, County Treasurer, appeared before the Board and pre-
sented his investment schedule indicating interest earned as of <luly ;31st for 1983
to be $354,790.29. Andrews also reported on research on micro-filming for the
Treasurer's office. No action taken.
Motion was made by Hub Nordgren, seconded by Andy Leitch and carried,
to call for bids to be rec~ived until 2:00 p.m., September 20, 1983, for the surfacing
of the segment of new road on the by-pass on C.S.A.H. #1 near Otter Tail Lake.
Motion was made by Van Ellig, seconded by Hub Nordgren and carried,
to approve Option #4, under the Land & Resource requests for sewer checks on the
lakes in Otter Tail County, for hiring of additional summer staff for said survey.
Larry Krohn, Executive Secretary, discussed straightening and painting
the flag pole and replacement of the flag at Phelps Mill Park; an employee suggestion
of using window envelopes to eliminate typing of names and addresses on envelopes;
and the installation of airconditioning unit9 for the first floor offices. All
matters are to be checked into.
Dave Hauser, Chairman of the Employees Committee, appeared before the
Board relative to mileage reimbursement and the suggestion box which had been removed
some time back. The Board indicated with proper screening by the employee committee,
the suggestion box couid be reinstated.
Motion was made by Sydney Nelson, seconded by Bert Hovland and carried
with Van Ell ig and Andy Leitch voting "no", to increase mileage reimbursement to 20¢
per mile commencing-January 1, 1984.
With no further business, at l :30 p.m., the Chairman adjourned the
meeting until the afternoon of August 23, 1983.
ATTEST:
. 4 dk ,.J &fu,,,Q Clerk