HomeMy WebLinkAboutBoard of Commissioners - Minutes - 07/06/1983)
MINUTES OF THE ADJOURNED MEETING
OP Tl:IE
BOARD OF COUNTY COMMISSIONERS
OTTER TAIL COUNTY MINNESOTA ,
Pursuant to adjournment, the Board of County Co~missioners of
Otter Tail County Minnesota met Wednesday, July 6th, 1983 with all members pre-
sent. The Chairman of the Board, Commissioner Hovland, opened the meeting at
9:35 a.m ..
Motion was made by Hub Nordgren, seconded by Sydney Nelson and car-
ried, to approve the purchas.e and payment of two used automobiles for use by the
Sherfff's Department, total amount of purchase betng $6,200.00.
Motion was made by Van Ellig! seconded by Andy Leitch and carried,
to authorize the County Auditor·to place fn reserve for workmen~s compensatfon,
the sum of $200,000.00.
Motion was made by Hub Nordgren, seconded by Van Ellig and carried,
to authorize the County Treasurer to collect a few of $10.00 foreach check returned
by the banks for non-sufficient funds, for checks written in payment of taxes.
Motion was made by Hub Nordgren, seconded by Van Ellig and carried,
to place in nomination the name of E. L. Dosdall, Hancock, MN, to the 1983 Min-Oak
Health Systems Agency Board of Directors.
In.response to a request from the Becker County Park Board, for the
Wes Min RC & D to make a feasibility stJ.Jdy of developing a Canoe Trail on the Otter
Tail River, moti_on was made by Van Ellig, seconded by Hub Nordgren and carried, to
comment favorably on such study, provided, however, there is no ffnancial commit-
ment required of Otter Tail County.
Motion was made by Van Ellig, seconded by Hub Nordgren and carried,
to pay the registration fee of $525.00, or $175.00 each for Laural Moungsma, Larry_
Krohn and Bert Hovland for their attendance at the NACo Convention to be held in
Milwaukee, Wisc. in July.
Upon motion made ·by Andy Leitch, seconded by Hub Nordgren and
carried, the following resolution was adopted:
RESQLVED by the Board of County Commissioners of Otter Tail County
Minnesota, that
WHEREAS, on April 6, 1983, by resoluti'on special assessments were
authorized against the property owners along County Ditch #37, in the amount of
$30,000.00 for. payment of repairs and engineering services, and
WHEREAS additional charges have accrued orl~said County Ditth #37,
NOW, THEREFORE, BE IT RESOLVED, the County Auditor is hereby
authorized and directed to place special assessments against the property owners
along County Ditch #37, in an amount of $37,000.00 to cover such costs.
Dated at Fergus Falls, Minnesota this 6th day of July, 1983.
Chairman
ATTEST:
Clerk
Upon motion made by Hub Nordgren, seconded by Sydney Nelson and
carrfed, the following resolution was adopted:
RESOLUTION
WHEREAS, Otter Tail County State Aid Highway No. 4 located
between Trunk Highway No. 228 and the nor.th Otter Tail County line
has deteriorated to the point where major repairs are needed, and
WHEREAS, it has been determined that a new bituminous overlay
is the best corrective measure that can be taken, and
WHEREAS, the existing design speed on two horizontal curves
is 40 miles per hour, and
WHEREAS, the minimum design speed standard is 45 miles per
hour.
NOW, THEREFORE, BE IT RESOLVED, that Otter Tail County is
requesting a variance from minimum State Aid Standards H.,l.,d., 14MCAR
1.5032 for special resurfac~ng projects to permit the expenditure of
State Aid Construction Funds on this C.S.A.H. No. 4 project which ha!:!
a minimull\ Design ~peed of 40 miles per hour ..
Adopted at Fergus Falls, Minnesota this 6th day of.July, 1983.
Chairman, Otter Tail Co4nty
Board of Commissioners ·
ATTEST:
(SEAL)
Upon motion made by Andy Leitch, seconded by Sydney Nelson and carried,
thefollowing resolution was adopted:
RESOLUTION
WHEREAS, the Otter Tail County Board of Commissioners have
requested from the Commissioner of Transportation a variance from State
Aid Rules 14 MCAR 1.5032 (M) Design Speeds, and
WHEREAS, there are two horizontal curves on the segment of
C.S.A.H. No. 4 (S.A.P. 56-604-03), between State Highway No. 228 and the
north Otter Tail County line which do not meet the required 45 mile per
hour design speed for special resurfacing projects, and
WHEREAS, thecrequest. fqr a variance to restrict the said
hqrizontal c1.p;yes to 40 miles per hour v1ill be granted.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County
Board of Connnissioners, in accordance with 14 MCAR 1.5032 (M) indemnifies,
saves and holds harmless the Stateof Minnesota and all its agents and
employees of and from any and all claims, demands, actions or causes of
actions of c1ny nature or character arising out of or by reason of, in any
I11anner, the resurfacing of C.S.A.H. No. 4 from T.H. No. 228 to the north
Otter Tail County line in any other manner than as a design speed of 45
I11iles per hour and further agrees to defend at their sole cost and expense
any action or proceeding commenced for the purpose of asserting any claim
·of whatsoever character arising as. a result of the ·granttng2of this
variance~
ATTEST:
(SEAL)
Adopted at Fergus Falls, Minnesota this 6th day of July, 1983.
Chairman, Otter Tail County
Board of COI11I11issioners
Upon motion made by Andy Leitch, seconded by Sydney Nelson and
carried, the following resolution was adopted:
RESOLVED by the Board of County Commissioners of Otter Tail County
Minnesota, that
WHEREAS, on September 8, 1982, the bid for grading and aggregate
surfacing on C.P. 821126 was awarded to Stromseth Construction, Watertown, SD
in the amount of $226,574.76, and
WHEREAS, this contract has now been completed to the satisfaction
of the County Board at a total cost of $229,737.43, an increase of $3,162.67
due to overruns on clearing, excavation and sodding,
NOW, THEREFORE, BE IT RESOLVED, the County Auditor is hereby author-
ized and directed to issue a warrant in the amount of $25,368.45 payable to Strom-
seth Construction as final payment thereof.
Dated at Fergus Falls, Minnesota this 6th day of July, 1983.
ATTEST;
Clerk
County Board July 7? l 983
Laura Youngsma, Data Processing Manager, and John Scoggins, Computer
Consultant, appeared before the Board and presented an analysis of the recent bids
received for the computer system. After discussion, motion was, made by Van Ellig,
seconded by Hub Nordgren and carried, to accept the recommendation of the Steerin~
Committee and negoti'ate with Fulcrum or Anacomp, contract to be finalized on July
11th.
Representatives from Effington Township appeared before the Board
relative to the continued problem on1 the ditch on County Road #59. After dis~
cussfon, motion was made by Hub Nordgren, seconded by Van Ellig and carried, to
rescind the motion made on May 10th relative to said ditch. After further dis~
cussion, motion was made by Hub Nordgren to have the county secure easements from
Harvey Becker and request the ditch be sloped to secure safety and put the ditch
Back to what it was i'n 1959. The motion was seconded by Van Ellig and carried with
Andy Leitch voting "no".
Dennis Berend, County Engineer, appeared before the Board and pre-
sented the Reconnaissance Study of the Phelps Mill Dam as prepared by the Barr
Engineering Company, Minneapolis. A recommendation wasmade that someone from the
county level be in charge of the dam for an emergency situation, arid it was sug-
gested the Civil Defense Director be named to said position. No formal action taken.
Mot ion was made by Sydney Nelson, seconded by Hub Nordgren and carried,
to approve payment in the amount of $2,650.50 to Theresa Kunza, Perham, MN, for
right-of-way on CSAH #8, Corliss Township.
Motton was made by Sydney Nelson? s.econded by Van Ellfg and carried,
to approve .f1Xrmisnin{fa:48 inch'.; 32:cfoot culvert on a field approach near Red Eye
River fn Secti'on lQ, Butler Township,
A petition was presented to the Board calling for the widening and
improving of County Road #4 on North Lak~ Lida. Motion was made by Bert Hovland,
seconded by Sydney Nelson and carried, to accept said petition and the County
Auditor was instructed to pl ace on file.
County Boa rd July 6, 1983
Ron Pulver of the Pine Ridge Gun Club appeared before the Board
relative to a county owned gravel pit located in Section 4, Homestead Township.
After discussion, motion was made by Sydney Nelson, seconded by Hub Nordgren and
carried, authorizing the County Auditor to advertise for bids to be recetved for
the sale of the gravel pit in Section 4, of Homestead Township, until 10:30 a.m.,
Tuesday, August 9th, 1983, $50.00 minimum bid. ;Motion was made by Sydney Nelson,
seconded by Andy Leitch and carried, authorizing the placement of a gate on said
gravel pit.
Members of the Jail.\Study Committee, Mike Kirk, Chairman, appeared
before the Board relative to the Report to the County Board on the findings of
the Committee, and presented the two finalists as recommended by the Committee, to
be George Klein, Architect, and Glen Cording, Architect. After brief interviews
with each architect, followed by discussion, motion was made by Sydney Nelson,
seconded by Van Ellig, to retain the ·services of Geo. Klein for the preliminary
planning study for the proposed jail or jail renovating facility. The motion
carried with Andy Leitch and Hub Nordgren voting "no".
Motion was made by Van Ellig, seconded by Andy Leitch and carried,
to approve an abatement for the forgiveness of penalty on late payment of personal
property taxes due to late mailing of statements, total penalty forgiveness of
$21,227.25.
Motion was made by Sydney Nelson, seconded by Van Ellig and carried,
to cover all expenses for all interested persons attending the P0NI (Planning of
New Institutions), in addition to the four allotted free of charge, at the National
Institute of Corrections in Boulder, Colorado.
Steve Andrews, County Treasurer, appeared before the Board and pre-
sented his investment summary for the month of June.
Motion was made by Hub Nordgren, seconded by Sydney Nelson and car-
ried, with Andy Leitch and Bert Hovland voting "no", to grant forgiveness of penalty
on a late payment of tax by Larro Hilgren, Parkers Prairie, MM. because of postmark
error in the post office.
Al Blaidow of Wee Town Store, Friberg Township, appeared before the
Board relative to the detour of County Road #1 and the drop in business caused by
said detour.
problem.
Proper road signing will be done in an attempt to alleviate the
RESOLUTION
Upon motion made by Van Ellig , seconded by Andy Leitch -------=--------
and carried, the following Resolution was adopted:
RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS of Otter Tail County,
Minnesota that
WHEREAS, the Otter Tail County Board of Commissioners and the Otter
Tail County Sheriff have been asked to enter a Jail Use Agreement by
the Minnesota Department of Corrections; and
WHEREAS, the Otter Tail County Board of Commissioners requested that
the Otter Tail County Jail Study Committee review the proposed Jail Use
Agreement and make appropriate recommendations to the Otter Tail County Board
of Commissioners; and
WHEREAS, the Jail Study Committee has recommended that a Jail Use Agreement
be negotiated and Executed with the Department of Corrections to avoid action by
the Department of Corrections to restrict the use of the Otter Tail County Jail,
NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of
Commissioners directs the Otter Tail County Attorney and Otter Tail County
Sheriff to negotiate an appropriate Jail Use Agreement with the Minnesota
Department of Corrections and return the negotiated agreement to this Board
for acceptance and execution.
Adopted at Fergus Falls, Minnesota this 6th day of July, 1983.
ATTEST:
County Board July 6, 1983
Upon motion made by Hub Nordgren, seconded by Sydney Nelson and
carried the following applications for reduction of assessment were approved:
Roscoe N. & Ruth Greeley
United Sportsmen Club
L. M. & Dorothy Engen
E. John & Helene R. Abdo
Lloyd A. & Ingrid W. Lindholm
Bluffton Township
Dead Lake Township
Nidaros Township
Rush Lake Township
Scambler Township
Motion was made by Bert Hovland, seconded by Andy Leitch and carried,
authorizing the County Auditor to advertise for the position of a qualified CPA as
accountant tn the Audttor's office.
Motion was made by Van Ellig, seconded by Hub Nordgren and carried
with Andy Leitch voting "no", to establish the position of Executive Secretary as
a full time position, in the event time is available, said time to be spent in the
Auditor's offtce.
Motion was made by Sydney Nelson, seconded by Andy Leitch and carried,
to approve a one day license to sell non-intoxicattng malt liquor, to the Sacred
Heart Church in Edna Township, at no fee.
Motion was made by Bert Hovland, seconded by Van Ellig and carried,
to approve the application of Roy C. Peterson, for ltcense to sell non-tntoxicating
malt liquor at the Jewett Lake Resort in Elizabeth Townshtp.
Motion was made by Van Elli g, seconded by Hub Nordgren and carried,
to establish a reserve of $5,000 for the County Attorney~s Conttngent Fund.
Mot i:on wa_s made by Hub Nordgren, seconded by Van Ell ig and ca.rried,
to accept the reconnaissance study as prepared by the Barr Engineering Company, and
the time of l :00 p,m., August 9th was set for discussion on said study.
With no further business, at 2;45 p.m., the Chairman of the Board
adjourned the meeting unttl 9:30 a.m., Monday, July 11th.
Cha1rman . ATTEST:
' 0 Clerk