HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/09/1999I
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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Courthouse
Commissioners' Room, Floor 1-B
Tuesday, November 9, 1999
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday, November 9, 1999 at
9:31 a.m. at the Otter Tail County Courthouse with Commissioners Virginia Partmann, Chair;
Syd Nelson, Malcolm Lee, and Roger Froemming present. Vice-Chair, Andy Lindquist was absent.
Approval of Agenda
Motion by Lee, second by Froemming, and unanimously carried to approve the Human Services
Board agenda of November 9, 1999 as mailed.
Approval of Minutes
Motion by Froemming, second by Nelson, and unanimously carried to approve the Human
Services Board minutes of October 26, 1999 as mailed.
FY2000 -FY2001 Juvenile Restitution & Caseload/Workload Reduction Grants
Motion by Lee, second by Froemming, and unanimously carried approve FY2000 and FY2001
Amendment #1 to Grant No. P78 PO 000-2935 between the State of Minnesota DOC and the
County of Otter Tail. The county will receive $2,000 from the state and will provide a $2,000 match
for the Juvenile Restitution Grant. The county will receive $113,349 for FY2000 and $125,332 for
FY2001 for the Caseload/Workload Reduction program.
Dental Outreach Clinic/Grant Discussion
Diane Thorson, Public Health Director, reported that funding was not received by way of a state
grant for the proposed dental outreach clinic with the University of Minnesota. She stated that the
top seven projects submitted to the state received funding; Otter Tail County's grant application
was listed eighth. Ms. Thorson will notify other funding sources that the grant application was not
accepted for state funding. Commissioner Partmann stated that the program is important and
would still like to pursue this program. An overview of clients served during the past weekly dental
clinics was provided. Ms. Thorson reported that 205 different patients were seen at the recent
clinic held in October.
Tobacco Free Communities Children Grant Application
Breast & Cervical Cancer Outreach Program Grant Application
The Public Health Director reported that a Tobacco Free Communities for Children grant
application has been submitted to provide $20,000 over an 18-month period. A grant application
will be submitted by November 15, 1999, to provide $12,000 over a 2-year period for the Breast &
Cervical Outreach program which would include special mobile outreach screening at Meritcare in
Perham and Pelican Rapids.
Child & Teen Check-up Outreach Program
Ms. Thorson acknowledged receipt of a letter from Fergus Falls Medical Group Administrator,
Jim Wilkus, relative to Child & Teen Check-up outreach. The State of Minnesota's recommended
schedule for children to receive their physicals would be followed by the clinic beginning
November 30, 1999.
Otter Tail County Board of Commissioners
November 9, 1999
Page 2
Y2K Contingency Planning for MAXIS System
Social Service Supervisors, Barb Dohrer and Bev Schoon, reported that the state MAXIS system 0
will issue assistance early in December of 1999 to avoid problems that could occur with the MAXIS ·~
computer system relating to potential Y2K problems. The state feels confident that there isn't
going to be a problem, however; the Electronic Benefits Transfer is contracted with another vendor
and the state doesn't have control over their Y2K readiness. They stressed the importance for
participants to submit Monthly Household Report forms by December 8, 1999 so that benefits will
not be delayed. Commissioner Partmann will convey, to the public, the importance of returning
these forms to the agency in a timely manner over the radio.
CSSA Plan Review by MN DHS
Human Services Director, John Dinsmore, received feedback from the Minnesota Department of
Human Services on the county's 2000-2001 Community Social Services Act (CSSA) proposed
plan. Modifications can be made to the proposed plan before the final plan is submitted with the
county budget.
Purchase of Service Agreement -The Village Family Service Center
Motion by Nelson, second by Froemming, and unanimously carried to authorize the appropriate
county officials' signatures to execute a contract between the County of Otter Tail and The Village
Family Service Center to provide a 2% COLA to The Village for prevention services effective
July 1, 1999. The MN DHS provided the 2% increase for this grant funded program.
Welfare to Work McKnight Foundation
A detailed handout was provided from the Wadena/Otter Tail/Wilkin Welfare to Work Partnership
including past services and strategies, future proposed programs and accomplishments along with Q
funding needs for several programs. Ms. Thorson reported that the Job Club funding was not for
software to access job searches which can now be done on the Internet. The funding is for
software for resume writing and career assessment needs and with in-kind match from sponsoring
agencies will provide better availability in Wilkin County.
Motion by Nelson, second by Lee, and unanimously carried to authorize the appropriate county
officials' signatures to execute a Letter of Inquiry formally requesting a Transition Grant from the
McKnight Foundation for the Wilkin/Otter Tail/Wadena Welfare to Work Partnership as follows:
Continued Job Coaching -Sponsor: Productive Alternatives, Inc. (PAI)
Wheels for Workers -Sponsor: Otter Tail Wadena CAC, Inc. (OTWCAC)
Child Care Initiatives -Sponsor: Reg. 4 & 5 Child Care Resource & Referral
Job Club -Sponsor: Rural MN CEP
Regional Coordination -Sponsor: Wilkin/Otter Tail/Wadena Welfare to Work Part.
Diversion Fund -Sponsor: Wilkin County Family Services
Total
Otter Tail Family Services Collaborative
$25,000.00
$40,000.00
$58,500.00
$2,000.00
$18,200.00
$5,000.00
$148,700.00
Chair Partmann reported on a recent Family Services Collaborative Executive Committee meeting.
The mission of the Executive Committee is to establish how the organizational plan will work.
There were many questions and issues discussed. Jay Myster is working on by-laws. An
indivtiduftal from ehach partn
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Next meeting of the Governance Board will be December 16, 1999 at the Greystone Lodge.
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Bills & Claims
Otter Tail County Board of Commissioners
November 9, 1999
Page 3
Motion by Nelson, second by Lee, and unanimously carried to approve the Human Services bills
and claims as presented.
Adjournment
At 10:35 a.m., Chair Partmann declared the meeting of the Otter Tail County Human Services
Board adjourned until 9:30 a.m. on Tuesday, November 23, 1999.
Dated: _ __,,/..-1-...... {t_-~~~'/ __ _ AN SERVICES BOARD
Attest: ~~ ~ Ia Partmann, Human Services Chair
Lafry Kr n, Cerk
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, November 9, 1999 at
10:47 a.m. at the Otter Tail County Courthouse with Commissioners Sydney Nelson, Chair;
Virginia Partmann, Vice-Chair; Malcolm Lee, and Roger Froemming present. Commissioner
Andy Lindquist was absent.
Approval of Agenda
Motion by Lee, second by Partmann, and unanimously carried to approve the County Board
agenda of November 9, 1999 with the following additions:
Approval of America Recycles Day
Request for Payment for Engineering Services for Perham Project
Approval of Minutes
Motion by Partmann, second by Lee, and unanimously carried to approve the County Board
minutes of November 2, 1999 as mailed.
Approval of Request to Certify Fee Purchase
Motion by Froemming, second by Lee, and unanimously carried to certify for acquisition of lands by
the U.S. Fish and Wildlife Service from Steven J. Rokes on the following described lands:
T.133N. R. 37 W, 5th P.M.
Approval of Request to Certify Easement
Motion by Partmann, second by Lee, and unanimously carried to certify for acquisition of a
waterfowl easement secured from Kraemers Outdoors, Inc. on the following described lands:
T. 132 N. R. 38 W, 5th P.M.
Final Payment Approval -E-911 Phone System
Motion by Lee, second by Froemming, and unanimously carried to approve payment to
Independent Emergency Services in the amount of $3,729.91. This completes final Contract
payment of PSAP equipment for E-911 phone system.
Approval of Payment for Environmental Services
Motion by Partmann, second by Lee and unanimously carried to approve payment to Widseth
Smith Nolting and Associates, Inc. in the amount of $215.50, for environmental services related to
the three tax forfeited sites located by New York Mills and Rothsay.
Otter Tail County Board of Commissioners
November 9, 1999
Page 4
Approval of Payment for Installation of Culvert
Motion by Partmann, second by Froemming, and unanimously carried to approve payment to
Leitch Back Hoe Service, in the amount of $200.00, for the installation of a 15 inch culvert 20 feet
long west of Underwood on Highway 210. This area is part of Ditch No. 37 and will be used for
county drainage.
Authorization for Otter Tail County to Serve as Fiscal Agent
Motion by Lee, second by Froemming, and unanimously carried to authorize Otter Tail County to
serve as Fiscal Agent for a donation between the Minnesota State Patrol and the American Legion.
According to a representative from the Minnesota State Patrol they cannot accept a direct donation
from a private or non-profit agency. The donation would consist of video equipment, video-related
equipment, and portable radios having an estimated value of $636.80.
America Recycles Day
Marie Tysdal, Public Information Education Officer, presented recycled items and asked that
residents of Otter Tail County support America Recycles Day by pledging to step up their own
efforts to recycle and buy recycled products. Pledge boxes will be set up at the Otter Tail County
Courthouse and other areas throughout Otter Tail County.
America Recycles Day-November 15, 1999
Otter Tail County Resolution No. 99-58
Upon a motion made by Partmann, seconded by Lee and unanimously carried, the Otter Tail
County Board of Commissioners adopts the following resolution:
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WHEREAS, the third annual America Recycles Day will be celebrated across the country Q
November 15, 1999 to focus the nation's attention on the importance of recycling and buying
recycled-content products; and,
WHEREAS, the theme for the event is, "For our children's future ... buy recycled today," and
WHEREAS, recycling and buying recycled products results in landfill abatement, creates jobs and
is a way for individuals to help protect the environment and its resources; and,
WHEREAS, recycling and buying recycled products is consistent with Otter Tail County's policies,
and the County's Solid Waste Plan; and'
WHEREAS, community leaders can take pride in and promote the excellent environmentally
responsible procurement programs that have been established and the environmental and
economic benefits to buying more recycled products;
NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners
supports the November 15, 1999, America Recycles Day.
Adopted this 9th day of November, 1999.
Dated: 'fk,,.,..,. p.,., lb, If'!? I F COMMISSIONERS
Attest 1~/fl.,_
Larry Kr n,lerk
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.. / Otter Tail County Board of Commissioners
November 9, 1999
Page 5
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Approval of Contract-Otter Tail County and City of Perham
Motion by Lee, second by Froemming, and unanimously carried to authorize Otter Tail County to
enter into an initial contract with the City of Perham for the Resource Recovery Project
Approval for Payment -Barlow Group
Motion by Lee, second by Partmann, and unanimously carried to approve payment in the amount
of $290,343.50 to the Barlow Group for engineering services for the Perham Resource Recovery
Project This amount is grant eligible.
Approval for Signatures -Warranty Deed
Motion by Lee, second by Froemming, and unanimously carried to authorize the Chair's signature
on a Warranty Deed that was acquired through Social Services and is estate property near west
Battle Lake (Sublet B of Lot Two (2) of Section Thirty-three (33), Township One Hundred Thirty-
three (133), Range Thirty-nine (39) and that part of Sublet A of Lot Two (2) described by metes
and bounds). The deed conveys the property to Scott Mandolfo.
Adjournment
At 11 :35 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of
Commissioners adjourned until the next scheduled meeting on Tuesday, November 16, 1999.
Dated:. __ .LJ/ /_-1--"j \i'-----_._1_,_1 __
Attest: ~~ ~ Larry Km, Clerk