The URL can be used to link to this page

Home My WebLink AboutBoard of Commissioners - Minutes - 10/21/1999..... - • • • MINUTES OF THE OTTER TAIL COUNTY LABOR/MANACEMENT COMMITTEE OTTER TAIL COUNTY COURTHOUSE COMMISSIONERS' ROOM -FLOOR 1 ·B Thursdav,october21,1999 1:00 p.m. call to Order Todd smedstad called the meeting to order at 1:05 p.m. Attendance: Brooks Andersen, Leon Anderson, Sharon Bjork, Pauline Fitch, Sandi Gundberg, David Hauser, Dave Jennen, Malcolm Lee, Lane Magnusson, Wendy Metcalf, Kathy Ouren, Michele Petterson, Bud Pierce, Cheri Schultz, Vicki Schwanke, Todd smedstad, Dennis Soderstrom, Rick Sytsma, and Gary waskosky. Excused Absence: Al Anderson, Steve Andrews, Jack Dawkins, Mike Hanan, Cheryl Jones, Chuck Kitzman, Larry Krohn, Lori Morrell, Doug Walvatne, Rick west. unexcused Absence: Mick McCormick. Review of Problem Solving Process and/or Norms of Behavior Leon Anderson read the Norms of Behavior for review. Review of Minutes committee members approved as presented the minutes of September 16, 1999 . Review of Agenda committee members approved as presented the agenda of October 21, 1999. subcommittee Report The subcommittee presented a draft policy for the otter Tail county vacation Donation program dated October 14, 1999. The committee decided that the draft policy should be brought to their peers for direction and/or suggestion and be put back on the agenda for discussion at the November meeting. Issues brought up for discussion: • Develop an application to determine if an individual is eligible to receive donated vacation leave. • Donate to a pool versus donate to an individual • Donations: cannot donate more than you have Discussion Items Flex Time --The committee decided that flex time, overtime, and compensatory time need to be defined. Because flex time becomes a management decision, the committee is asking the department heads to put the flex time issue on the agenda for their November 5th meeting. Larry Krohn will report back to this committee at the November 18'" meeting. Issues brought up for discussion regarding flex time: • Definitions • contracts • Negotiations • Fairness and consistency within departments • county personnel policy Agenda items for next meeting: • vacation Donation Program • Flex Time • Otter Tail county Storm Policy Adjournment At 2:30 p.m. Todd smedstad declared the meeting of the otter Tail county Labor/Management committee adjourned until 1 :00 p.m. on November 18, 1999. cs C C C • • Otter Tail County Vacation Donation Progra Definitiom Eligibility1 Limitations! . ,-., ' ,.:-1::, It is the policy of Otter Tail_ County to grant the donation of accrued vacatioo>c ...._ 'e'J ~f:',"11 from one employee to the sick leave account of another employee. . _ 0 / 1 -E ,2 i{J' C/-1;, 11:,~-_ l.9.9.9 The purpose of the Vacation Donation Program Policy is to provide a saf~J ~ · County compensation benefits for employees who, due to a serious medical ~,q Co hardship or catastrophic illness or injury, are unable to retain their regular 'Of;j- employment earnings. This policy is not intended to provide leave to any employee who has previously abused any paid leave. A catastrophic illness or injury is one that incapacitates the employee or a member of the employee's immediate family or household and which creates a financial hardship because the employee has exhausted all eligible leave credits. Program recipients must meet all of the following criteria to receive donated hours: 1. Must be eligible to accrue vacation/sick leave. 2. Must have requested donated leave due to a catastrophic illness or injury. 3. Must have written verification of catastrophic illness/injury from a licensed medical practitioner . 4. Must have vacation donation request approval from his/her department head. 5. Must have exhausted all paid leave earned pursuant to the applicable personnel policies covering vacation, sick leave, and compensatory time off and must not be receiving long term disability benefits or worker's compensation payments. A leave donor must meet the following criteria and requirements: 1: An irrevocable donation of not more than the donors current accrued vacation leave. 2. Certification that no solicitation and/or acceptance of any money, credit, gift, gratuity, thing of value or compensation of any kind has been provided, directly or indirectly, to the donor. A full time employee may not receive more than 520 hours of Vacation Donation Program leave per request (except on recommendation of their Department Head). The total hours from all sources should not exceed 40 hours per week. The maximum hours a parHime employee may receive will be prorated so that the total hours from all sources should not exceed the employees regularly scheduled hours. The Vacation Donation Program shall not grant sick leave hours to employees who are eligible for or receive wage replacement benefits, for the same time period, from other sources. Therefore, employees shall not be granted Vacation Donation Program leave for the same period of time during which they also receive workers' compensation wage replacement benefits or other wage replacement benefits. Q Procedures, • The Vacation Donation Program is administered by the Coordinator's Office. • Participation in the program is on a strictly voluntary basis. • Requests are subject to approval of the Donated Leave Request Form (sample attached) which are available in the Coordinator's Office. In the event the employee is unable to complete the Donated Leave Request Form, the employee's designated family member may complete the form on behalf of the employee. • · To receive donated vacation, an employee mu.st complete a Medical Information Form signed by the physician including the physician's. statement. ~ • The leave recipient shall continue to accrue sick and vacation leave while using donated leave time. This entitlement shall be retained and credited to the employee upon his/her return to work. • The recipient does not need to pay back donated time received. • The Coordinator's Office will provide memorandums for posting (not to be posted on public bulletin boards) and for department supervisors to advise them of a request for donated hours. • The recipient may request to remain anonymous on posted notices. • A Vacation Donation Form will be available from the Coordinator's Office Q · and must be signed and returned to that office before a donation can be effective. • The donor may request to remain anonymous. • All donations must be directed to a specific employee; they will not be banked. • Donated time will only be converted into sick leave. • Donated vacation hours will be converted to a dollar value based on the donor's hourly rate. That dollar value will then be converted to sick hours based on the recipient's hourly rate. • Donations are not tax deductible. • Donations will be used on a first come basis. If there are excess donations, those excess hours will not be transferred from the donor and the Vacation Donation Form will be returned to the donating employee. The final decision on the award and distribution of donated leave time rests with the County Coordinator's Office and shall not be subject to any labor agreement or County policy grievance procedure. In making decisions, the Coordinator shall review the employee's application, the department's verification of exhaustion of all paid leave, and all medical evidence submitted by the employee, including but not limited to a physician's statement. The County Coordinator may request additional information from the applicant. 0 • • LABOR/MANACEMENT COMMITTEE ATTENDANCE/SICN IN CHECK SHEET MEETINC DATE: October 21, 1999 Brooks Andersen M= Al Anderson Excused "'"' ··•""""" ~ u Jv,Q.'t' ~ Mick McCormick U11 e Y c i-, , ,-: d Leon Anderson ~!kid.Irr-Wendy Metcalf W ~ f{\0{,~ Steve Andrews Exe"""~'"-d Lori Morrell Excused Sharon Bjork ~lC°Jr1K Jack Dawkins E~c..u:,;e.J Joanne Derby ' Pauline Fitch p6-j Bud Pierce_~(D=.=l.c..,t (""/J_~_.:.{&.c....:::;_.-<..e,=-½:....<.:.R=-:. '----- Sandi Gundberg ur- Mike Hanan David Hauser ~:::::::mOLAI£ r Vicki Schwanke_,j'-~"-""""~"""--------- Dave Jennen Todd smedstad _ ___../~-~~~------~- Cheryl Jones Excused A:,1 L Dennis soderstrom ___ ->-4.L.J-~..l...,__ ____ _ Rick Sytsma ____ '--------- Chuck Kitzman_ .... Q~t""c'-u-"5-'e'-d _______ _ Doug Walvatne Excused Larry Krohn ____ ~E=x=c=us=e=d~-----• ~ Malcolm Lee_~~-----,-c---------- Gary waskoskv~ Rick west~----=E=xc=u=se=d"------