HomeMy WebLinkAboutBoard of Commissioners - Minutes - 08/24/1999;7;_-:,.:~--~j 1:1.
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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Courthouse
Commissioners' Room, Floor 1-B
Tuesday,August24, 1999
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday, August 24, 1999 at 9:30 a.m. at
the Otter Tail County Courthouse with Commissioners Virginia Partmann, Chair; Andy Lindquist,
Vice-Chair; Syd Nelson, Malcolm Lee, and Roger Froemming present
Approval of Agenda
Motion by Lee, second by Froemming, and unanimously carried to approve the Human Services
Board agenda of August 24, 1999 as mailed.
Approval of Minutes
Motion by Lindquist, second by Nelson, and unanimously carried to approve the Human Services
Board minutes of August 10, 1999 as submitted.
West Central Regional Juvenile Center
Court Services Director, Chuck Kitzman, invited board members to the next WCRJC Advisory
Board meeting on September 2, 1999 at 10:00 a.m.
EJJ Funding
Mr. Kitzman reported that he received notification that the Court Service's Extended Juvenile
Treatment plan has been approved by the MN DOC and Otter Tail County has received a check for
$26,334.26 for treatment of serious juvenile offenders.
Agreement for the WIC Program
Motion by Lee, second by Lindquist, and unanimously carried to authorize the Chair's signature to
execute an agreement between the MOH and Otter Tail County Department of Public Health for
the administration of the special supplemental nutrition program for Women, Infants, and Children
for the period October 1, 1999 through September 30, 2001.
New Rates for Assisted Living Program
Diane Thorson, Public Health Director, reported that a new rate structure for the Assisted Living
Program was allowable effective July 1, 1999. She reported a current loss of $128.28 per month
per person in the Assisted Living Program. With the new statewide allowable rates, the loss could
be decreased to $61 per month per person.
Motion by Lindquist, second by Lee, and unanimously carried to accept the following new
statewide Assisted Living rates effective from 09/01/99 to 08/30/2000:
A $834.00
B $954.00
C $1,130.00
D $1,170.00
E $1,288.00
F $1,361.00
G
H
I
J
K
$1,362.00
$1,540.00
$1,582.00
$1,690.00
$1,975.00
Otter Tail County Board of Commissioners
August 24, 1999
Page 2
Dental Program Update
Ms. Thorson received information from the OHS regarding grant funds available for $600,000,
which could be used for capital expenditures for the proposed dental program. In order to access
federal grant funds, the county would need to be designated as a state dental health professional
shortage area. A permanent dental clinic would not be a reality for a minimum of two years,
possibly longer. The immediate need is to provide the dental clinics more often. Ms. Thorson
requested authorization to apply for a grant in the amount of $118,000 from the State of Minnesota
to purchase portable dental equipment, instruments, and a van to move the equipment so the
clinics could be operated out of the New York Mills location as well as Fergus Falls. The grant
application requires a dollar to dollar match. Ms. Thorson suggested using the fee revenues
(approximately $18,000 per week) currently collected during the dental clinics.
Motion by Froemming, second by Lee, and unanimously carried to authorize the Public Health
Director to proceed with the Dental Access Grant application through the Department of Human
Services as described above.
Public Health Department Plan
Chair Portmann requested that the Public Health Director submit a four-year plan for the Public
Health Department and include staff input in the plan.
Agreement for Day Treatment Program for Children
Behavioral Health Network Group Provider Agreement
Motion by Lee, second by Lindquist, and unanimously carried to authorize the Chair's signature to
execute the following agreements: 0
An agreement between the Otter Tail County Social Service Department and Fergus Falls Area
Special Education Cooperative District #935 to provide children's day treatment services through
Lakeland Mental Health Center in the amount of $113,297.95 to be paid to the school district.
Approximate cost of the program is $50,000 after some reimbursement.
An agreement between United Behavioral Health, Inc. and Otter Tail County Department of Social
Services for the purpose of setting forth the terms and conditions under which the provider shall
participate in one or more of the networks of MHSA Providers developed by UBH to provide mental
health and/or substance abuse treatment services relative to the prepaid medical assistance
program (PMAP).
CSSA Plan Update
Human Services Director, John Dinsmore, will send copies of the proposed CSSA plan to local
libraries in the county and then publish notices in local newspapers informing the public that the
plan has been submitted to the libraries and local input and comments are welcome.
Family Services Collaborative
Mr. Dinsmore opened discussion regarding the Family Services Collaborative and introduced the
Collaborative Project Coordinator, Barbara Eiden-Molinaro. Several handouts were provided
including a collaborative workplan and Project Coordinator's report dated August 19, 1999.
Discussion ensued regarding the governance structure of the collaborative and whether or not Q
Otter Tail County should be the fiscal agent for the integrated fund. Ms. Eiden-Molinaro will
research this issue. The Mental Health Prevention Services RFP was discussed. Some
collaborative members questioned the reason(s) the county did not approve the proposal.
i;.,~--:.:~i
;-. Otter Tail County Board of Commissioners
August 24, 1999
Page 3
Commissioners expressed that the RFP for mental health services was not specific enough.
Discussion continued regarding the Project Coordinator's proposed contract and whether or not
the Otter Tail Family Services Collaborative is a legal entity to enter into a contract agreement.
The County Attorney's opinion is that the collaborative statute allows collaboratives to provide
services legally and recommended that the county not contract directly with the Project
Coordinator.
The governing board shall consist of one representative from each participating agency. The
governing board shall meet annually to set policy directives and overall budgeting. Issues that
arise during the course of the year may be handled by an executive council of the governing board
consisting of two county board members, two school board members, and two members from the
board of directors of the non-governmental agencies. Chair Partmann appointed county
representatives for the governing board as follows:
First District Commissioner, Syd Nelson
Second District Commissioner, Malcolm Lee
Third District Commissioner, Andy Lindquist
Fourth District Commissioner, Roger Froemming
Fifth District Commissioner & Chair, Virginia Partmann
Extension Service
Otter Tail County
Court Services
Public Health
Social Services
The next Otter Tail Family Services Collaborative is scheduled for October 14, 1999 at 6:00 p.m. at
the VFW.
0 Approval of Bills & Claims
Motion by Lindquist, second by Lee, and unanimously carried to approve the Human Services bills
and claims as presented.
Adjournment
At 10:45 a.m., Chair Partmann declared the meeting of the Otter Tail County Human Services
Board adjourned until 9:30 a.m. on Tuesday, September 14, 1999.
Dated : ___ o/'-+-/ ,_I i/L.,/,.._9L-9,__ __ _ r I
OF COMMISSIONERS
Attest: ~ ~
Larry Kr n~rk
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, August 24, 1999 at 10:53 a.m.
at the Otter Tail County Courthouse with Commissioners Syd Nelson, Chair; Virginia Partmann,
Vice-Chair; Andy Lindquist, Malcolm Lee, and Roger Froemming present.
Approval of Agenda
Motion by Lindquist, second by Froemming, and unanimously carried to approve the County Board
agenda of August 24, 1999 with the following addition: Local DNR Facility -11 :40 a.m.
Otter Tail County Board of Commissioners
August 24, 1999
Page4
Approval of Minutes 0
Motion by Lee, second by Froemming, and unanimously carried to approve the County Board · ·, 1·
minutes of August 17, 1999 as mailed.
Funding Discussion -History Museum of EQT County
Director of EOT County History Museum, Linar Belar, spoke about the history of the museum, the
volunteers and local talent who have created videotapes, and the 3,500 past visitors who have
enjoyed the museum. She requested that the county fund $10,000 for the next FY budget for the
museum. Educator, Tricia Hammond, presented pictures and posters regarding the student
enrichment the museum has provided in the area. Several other volunteers spoke in favor of
including the museum in the county's upcoming budget. Chairman Nelson thanked the museum
supporters for their time and stated that the budgetary process is ongoing at this time. He noted
that a decision will be made by September 151h•
Final Plat -"K. & K. Beach
Motion by Lee, second by Lindquist, and unanimously carried to approve the final plat of "K. & K.
Beach", a two-lot subdivision (Sec. 33, Aurdahl Township, Wall Lake) with all conditions as
stipulated by the Planning Commission except that the developers are allowed to install the
approach and build the road in the year 2000.
Extension Request -North Turtle Lake
On behalf of developers, Mr. Kalar requested an extension to build a road on North Turtle Lake for
the Trochmann property subdivision. Discussion followed.
Motion by Lindquist, second by Froemming, and unanimously carried to keep the date to complete
the road on North Turtle Lake at September 1, 1999 as previously approved.
Conditional Use Permit Request -"Darrell & Marlene Gast"
Engineer, Pat Reisnour, presented a handout detailing requests, relative to this CUP application,
from the neighbors (Van Der Weides) and the corresponding responses from the applicants.
Mr. Reisnour noted that there had been agreement on some issues.
Motion by Froemming, second by Lindquist to deny the conditional use permit application of Darrell
& Marlene Gast on Otter Tail Lake (Sec. 14, Twp. 134, R. 40 West, Amor Township, Lake #56-
242).
Discussion followed on specific items of controversy, whether or not there has been a substantial
change in the plan, and amount of fill required. Neighbor, Bruce Golvig, spoke in opposition of the
CUP to bring in fill that could create a hardship for the neighbors. He referred to a petition that was
previously submitted by neighbors in opposition of a CUP for this property. Mr. Kalar read the
permit request for the record.
Chairman Nelson called for a vote on the motion. Motion carried unanimously.
Payment Approval
0
Motion by Lindquist, second by Lee, and unanimously carried to approve payment to the following Q
contractors for completion of their work on project #9828-0000, Courthouse Remodeling:
Woessner Construction
Johnson-Nelson Masonry, Inc.
Dakota Plate Glass, Inc.
Knapp-Grover, Inc.
Shaw Contract Flooring
Otter Tail County Board of Commissioners
August 24, 1999
Page 5
$3,310.17
5,574.20
6,210.07
23,538.16
1,742.30
License Application Approval
Motion by Lee, second by Lindquist, and unanimously carried to approve the following application
for license:
Craig Ronning
Hidden Acres
Vergas, MN
Tobacco
Approval to Pay Bills
Motion by Lindquist, second by Froemming, and unanimously carried to approve bills per
Attachment A of these minutes.
Proposed Department Of Natural Resources Area Field Office
Otter Tail County Resolution No. 99 -39
UPON a motion by Lee, second by Lindquist, and carried with Portmann opposed, the Otter Tail
County Board of Commissioners adopts the following resolution:
0 WHEREAS, the Department of Natural Resources area field office facility near Fergus Falls, which
formerly was a horse barn, is very deficient in the area of health, environmental, and functional
capacities; and
WHEREAS, the Department of Natural Resources has proposed a Capital Bonding request for
years 2000 to 2005, in the amount of $4,271,000 to construct a new field office to replace the
former horse barn structure; and
WHEREAS, the former Lake Region Electric Cooperative Headquarter complex in Pelican Rapids,
Otter Tail County, MN, which is currently for sale, appears to meet the requested key components
in the DNR proposal, and
WHEREAS, the State of Minnesota could save the taxpayers over $3,000,000 by acquiring the
former Lake Region Electric facility rather than constructing a new facility; and
WHEREAS, the Lake Region Cooperative members could indirectly enjoy more favorable energy
costs as a result of this purchase; and
WHEREAS, in addition to the Lake Region office building, the complex also contains a vast
amount of inside storage area for vehicles and equipment plus two bituminous surfaced parking
lots. The complex is easily accessible to the public as it is adjacent to U.S. Highway 59 .
. 0 NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners
,-~ request that the two state elected officials who represent the Pelican Rapids area, namely Senator
Keith Langseth and Representative Bob Westfall, communicate this request to the appropriate
State authorities for their consideration and action.
Otter Tail County Board of Commissioners
August 24, 1999
Page 6
Adopted this 24th day of August, 1999.
Dated :.~J~,,~.d>r~.,..p.._,,,,,,,,,_74-L/ '1.L?uo/'---f -'-J
•
OF COMMISSIONERS
ard Chairman
Adjournment
At 12:11 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of
Commissioners adjourned unf the next scheduled meeting on Tuesday, September 7, 1999.
Attest:.__.Jo"""-im""""1..,,,.,.Q.g"""l.~ ''---'~~J,_,_f't..L.L9 _
Larr/ Krohn, Clerk
CB/kd
Enc.
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8/26/1999 10:49:38
****
OTTER TAIL COUNTY AUDITOR
PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 8/24/1999 FOR PAYMENT
VENDOR NAME
CULLIGAN
D-A LUBRICANT CO.
DELZER CONSTRUCTION INC.
DENZEL'S REGION WASTE INC,
DOYLE EQUIPMENT INC.
EGGE CONSTRUCTION INC.
ERICKSON-TRUAX INC.
GERALD N. EVENSON INC.
HALL GMC INC.
LARSON-PETERSON & ASSOCIATES
MARK SAND & GRAVEL
MID-CENTRAL EQUIPMENT INC.
RUAN LEASING COMPANY
WADENA ASPHALT COMPANY
AMOUNT
22.46
1,313.40
276.90
112.32
2,237.42
8,294.96
2,596.47
214.28
314.86
1,298.72
2,318.75
149.05
24.44
384.25
·otter Tail County Warrants
August 24; 1999
Page 1, Attachment A
IFD66 COUNTY 56
PAGE 1
8/24/1999
FINAL TOTAL ...... . $19,558.28 ****