HomeMy WebLinkAboutBoard of Commissioners - Minutes - 08/10/1999Q
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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Courthouse
Commissioners' Room, Floor 1-B
Tuesday,August10,1999
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday, August 10, 1999 at 9:30 a.m. at
the Otter Tail County Courthouse with Commissioners Virginia Partmann, Chair; Andy Lindquist,
Vice-Chair; Syd Nelson, Malcolm Lee, and Roger Froemming present.
Approval of Agenda
Motion by Lee, second by Froemming, and unanimously carried to approve the Human Services
Board agenda of August 10, 1999 as mailed.
Approval of Minutes
Motion by Nelson, second by Lindquist, and unanimously carried to approve the Human Services
Board minutes of July 27, 1999 as submitted.
Juvenile Detention Services Subsidy Grant
Motion by Lee, second by Froemming, and unanimously carried to authorize the Chair's signature
to execute the Juvenile Detention Services Subsidy Grant for FY 2000-2001 between the County
of Otter Tail and the Minnesota DOC. Otter Tail County Court Services will receive $11,842 for FY
2000 and the same amount for FY 2001.
Extended Jurisdiction Juvenile Plan
Mr. Kitzman submitted a copy of the Otter Tail County Extended Jurisdiction Juvenile (EJJ) Service
Plan for serious juvenile offenders. The plan has been approved by the MN DOC and the DOC will
provide a subsidy for extended services eligible under this plan.
Juvenile Placement Screening Teams
Mr. Kitzman reported that a juvenile placement screening team is now a legislative requirement for
juveniles considered for out-of-home placement for a period of 30 days or more. Mr. Kitzman
reported that he will facilitate the Court Services screening team. The team will consider factors
such as the youth's criminal history, placement history, and local resources in order to make a
recommendation on whether or not the youth should be placed.
Otter Tail Community and Mid-State Community Agreement
Public Health Director, Diane Thorson, requested authorization to sign an agreement with Mid-
State Community Health Board to submit a joint application to obtain funding for Family Planning
Special Project Grants. Grant, Stevens, Pope, Traverse, and Otter Tail County will jointly apply to
the Minnesota Department of Health for joint funding.
Motion by Nelson, second by Froemming, and unanimously carried to authorize the Public Health
Director's signature to execute the Otter Tail County Community Health Board and Mid-State
Community Health Board Agreement for Joint Application with the MN Department of Health and
Mid-State Community Health Board as the lead agency for the period of January 1, 2000 through
December 31, 2001.
Otter Tail County Board of Commissioners
August 10, 1999
Page 2
Evidence of Compliance for Worker's Compensation
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Motion by Lee, second by Lindquist, and unanimously carried to authorize the Public Health
Director's signature to execute an evidence of compliance form with the Minnesota Department of
Health to certify workers' compensation insurance coverage requirements. This is required to
enter into a grant contract with the Commissioner of Health.
Sliding Fee Scale for 1999
Motion by Froemming, second by Nelson, and unanimously carried to adopt the following sliding
fee scale based on poverty level guidelines effective September 1, 1999.
Asset Levels l_ncome Levels %ofChgs Nurse Aide PT
Annual/Month
$3,000 or Less $8,240/687 (100%) 20% $20.00 $10.00 $24.00
$3,001 -10,000 $12,360/1030 (150%) 30% $30.00 $15.00 $36.00
$10,001-20,000 $16,480/1373 (200%) 40% $40.00 $20.00 $48.00
$20,001-30,000 $20,600/1717 (250%) 50% $50.00 $25.00 $60.00
$30,001-40,000 $24,720/2060 (300%) 60% $60.00 $30.00 $72.00
$40,001-50,000 $28,840/2403 (350%) 70% $70.00 $35.00 $84.00
$50,001-60,000 $32,960/2747 (400%) 80% $80.00 $40.00 $96.00
$60,001-70,000 $37,080/3090 (450%) 90% $90.00 $45.00 $108.00
$70,001-80,000 $41,200/3433 (500%) 100% $100.00 $50.00 $120.00
Approval of Jail Bid Rate
Ms. Thorson requested the Public Health jail services hourly bid rate be set at $38.50. Motion by
Nelson, second by Lee, and unanimously carried to approve the jail bid services rate at $38.50 per
hour effective October 1, 1999 as recommended by the Public Health Director.
Approval of School Nurse Positions
The Pelican Rapids School District has requested a contract for health services to be provided by
the Public Health Department. In order to provide this service, Ms. Thorson requested approval of
two school health aide positions. She requested one position of 4 hours per day for 173 days and
a second position for 7 hours per day for 173 days. A Registered Nurse will be assigned 6 hours
per week from current staffing.
Motion by Lee, second by Lindquist, and unanimously carried to authorize the Public Health
Director to proceed with the hiring of two school health aide positions as described above and to
authorize the Public Health Director's signature to enter into a contract with the school district.
Dental Health Service Contract
Motion by Froemming, second by Lee, and unanimously carried to authorize the Public Health
Director's signature to execute a contract between Otter Tail County Department of Public Health
and the University of Minnesota School of Dentistry to provide dental health services during a clinic
to be held October 18, 1999 through October 29, 1999.
Community Social Services Act
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Social Services Director, John Dinsmore presented an overview of the CSSA plan and services Q
provided to meet the goals of the plan. He reviewed the proposed CSSA plan as follows:
► CSSA Plan Purpose and Intent:
• Based on prioritized needs, provides a foundation of service delivery
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Otter Tail County Board of Commissioners
August 10, 1999
Page 3
• Opportunity for community input
• Evaluate past accomplishments
• Set forth service goals & objectives
• Serves as legal document that identifies eligibility guidelines & statutory requirements
► CSSA Plan Addresses Seven Service Areas:
• Families and Children
• Families in Need of Child Care
• Adolescents & Adults with Developmental Disabilities
• Adult in Need of Protection
• Adults Over 60
► Other CSSA Program Areas & Essential Components:
• Adult Mental Health Plans and Grants
• Other Plans: SELF, Child Care Assistance, Home and Community Based Waivered
Services, Preadmission Screening
• County Sliding Fee Schedule
• Mental Health LAC and Community Meeting Feedback & Needs Assessment
Discussion continued regarding the Human Service's Mission Statement, funding, and a proposed
change in the sliding fee scale as it pertains to detoxification and out-of-home placement costs.
Motion by Lee, second by Froemming, and unanimously carried to adopt the Otter Tail County
Human Services Community Social Services (CSSA) proposed plan as presented by the Human
Services Director and to authorize that the plan be sent to the Minnesota Department of Human
Services for their review and approval.
Purchase of Service Contract Addendum-Family Community Support Program
Motion by Lindquist, second by Lee, and unanimously carried to authorize the Chair's signature to
execute an addendum to the Purchase of Service Contract between Otter Tail County Social
Services and Lakeland Mental Health Center for the period of July 1, 1999 through December 31,
1999 to approve a 2% Cost of Living rate increase as mandated by the Department of Human
Services. The addendum also provides for an additional $30,000 in state grant funds for mental
health services in accordance with the Comprehensive Mental Health Act.
Day Treatment Program for Children
Motion by Lee, second by Lindquist, and unanimously carried to authorize the Chair's signature to
execute an interagency purchase of service contract between Lakeland Mental Health Center and
Fergus Falls Area Special Education Cooperative #935 in cooperation with Otter Tail County
Department of Social Services to provide a Day Treatment Program for Children for the period of
July 1, 1999 to June 30, 2000.
Purchase of Service Agreement for Children's Mental Health Services
Motion by Lindquist, second by Nelson, and unanimously carried to authorize the Chair's signature
to execute a Purchase of Service Agreement between the Otter Tail County Department of Social
Services and Lakeland Mental Health Center, Inc. for the period from July 1, 1999 to
December 31, 1999. Lakeland MHC will provide case management services for children
experiencing severe emotional disturbance.
Purchase of Service Agreements
Motion by Nelson, second by Lee, and unanimously carried to authorize the Chair's signature to
execute a Purchase of Service Agreement between the Otter Tail County Department of Social
Otter Tail County Board of Commissioners
August 10, 1999
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Services and the following providers for the period from July 1, 1999 to June 30, 2000 to provide
home care services:
Midwest Home Health Care, Inc. -Pelican Rapids
Lake Region Health Care Corporation
Approval of Bills & Claims
Motion by Nelson, second by Lindquist, and unanimously carried to approve the Human Services
bills and claims as presented.
Adjournment
At 10:30 a.m., Chair Partmann declared the meeting of the Otter Tail County Human Services
Board adjourned until 9:30 a.m. on Tuesday, August 24, 1999.
RD OF COMMISSIONERS
Partmann, Human Services Chair
Call to Order
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The Otter Tail County Board of Commissioners convened Tuesday, August 10, 1999 at 10:45 a.m.
at the Otter Tail County Courthouse with Commissioners Syd Nelson, Chair; Virginia Partmann,
Vice-Chair; Andy Lindquist, Malcolm Lee, and Roger Froemming present. Q
Approval of Agenda
Motion by Lee, second by Partmann, and unanimously carried to approve the County Board
agenda of August 10, 1999 as presented.
Approval of Minutes
Motion by Partmann, second by Lee, and unanimously carried to approve the County Board
minutes of August 3, 1999 as mailed.
Order Establishing the Otter Tail County Pine Lakes Improvement District
Motion by Lee, second by Partmann, and unanimously carried to adopt the Order Establishing the
Otter Tail County Pine Lakes Improvement District as presented and designated as Attachment A
of the official minutes.
Tobacco License Application
Motion by Froemming, second by Lee, and unanimously carried to approve the following
application for license:
Donald Olson Tobacco
Country Manor Motel Inc.
Wadena, MN
Petition for Repair -County Ditch No. 37
The Auditor presented a petition for repair for County Ditch No. 37.
Resolution Authorizing Application for MHFA Rehabilitation Loan Program Funds
Otter Tail County Resolution No. 99 -37
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Otter Tail County Board of Commissioners
August 10, 1999
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UPON a motion by Partmann, second by Lindquist, and unanimously carried, the Otter Tail County
Board of Commissioners adopts the following resolution:
WHEREAS, the Minnesota Housing Finance Agency, State of Minnesota, has been authorized to
undertake a program to provide loans to property owners for the purpose of housing rehabilitation;
and
WHEREAS, Fergus Falls Housing & Redevelopment Authority has developed an application as an
Administering Entity for the Minnesota Housing Finance Agency Rehabilitation Loan Programs;
and
WHEREAS, Fergus Falls Housing & Redevelopment Authority has demonstrated the ability to
perform the required activities of the Minnesota Housing Finance Agency Rehabilitation Loan
Programs;
NOW, THEREFORE, BE IT RESOLVED, that Fergus Falls Housing & Redevelopment Authority is
hereby authorized as an entity to be charged with the administration of funds made available
through the Minnesota Housing Finance Agency Rehabilitation Loan Programs in the County of
Otter Tail, MN.
Adopted this 10th day of August, 1999.
Attest ~ ~ Larry Kron, Clrk
Board Chairman
Budget Discussion
Auditor, Wayne Stein presented preliminary figures on the county's payable 2000 levy limitation
and state aid dollar changes. The state's calculation of Otter Tail County's levy limit is
$12,175,457. Lengthy discussion took place regarding special levies, district court costs vs.
decrease in HACA dollars, unfunded mandates, etc.
MnDOT District IV Transportation Update
Dave Smilonich, MnDOT District IV Engineer and Tallock Johnson, MnDOT District IV Construction
Manager, updated board members on state transportation plans within the district. Mr. Smilonich
answered questions from the board regarding the District IV Transportation Advisory Committee
(TAC), construction project funding which has increased over the years, recent bonding bill vetoed
by the Governor, as well as the process currently being used to identify transportation corridors in
Minnesota. Mr. Johnson reviewed 1999-2004 construction projects in Otter Tail County.
Waterfowl Easements
Don Kleven of the U. S. Fish & Wildlife Service requested certification of two wetland easements.
Motion by Lindquist, second by Lee, and unanimously carried to certify the acquisition by the U.S.
Fish & Wildlife Service of the following waterfowl easements:
Otter Tail County Board of Commissioners
August 10, 1999
Page 6
Stephen K. Handegaard
T. 132N., 42 W., 5th P.M.
Section 34, NW1/4SE1/4, W1/2NE1/4SE1/4
Dwight Alan Hintermeister et al
T. 132 N., R. 42 W., 5th P.M.
Section 34, the south 660 feet of sub lot 1 of the W1/2NE1/2
Mr. Kleven requested certification of a purchase agreement to allow acquisition by the U.S. Fish &
Wildlife Service of approximately 642 acres. Mr. Kleven addressed several concerns including the
spent gravel pits, low roads in the area, and the leafy spurge on the property. He stated that the
State of Minnesota will deposit $56,900 with Otter Tail County to make up the tax deficit of the
purchase for the county and the township.
Motion by Lindquist, second by Lee, and unanimously carried to certify the purchase of the
following property by the U.S. Fish & Wildlife Service:
Estate of George Neuman
T. 132N .• R. 44W., 5th P.M.
Section 9, that part of the W1 /2SW1 /4 Twp. 132. R. 44, except a 20-acre tract.
Section 16. Twp .. 132. R. 44. except tracts as described in the attached certification.
State Survey
The County Coordinator introduced discussion relative to the state questionnaire received by
counties regarding state-imposed requirements and/or restrictions that are particularly troublesome
for county government. Items cited by commissioners included 1) deduction in HAGA aid that must
be used for criminal justice aid (restricts local discretion). 2) federal OSHA laws, 3) truth in taxation
process. 4) levy limits. 5) Wetland Conservation Act, 6) the manner in which pay equity compliance
is determined, 7) Solid Waste Management. 8) county-wide sanitation requirements. 9) corrections
and jail standards in terms of square footage, meal quality, staff to inmate ratios. 10) recycling
mandates. and 11) funds lost by counties relative to the formation of TIF Districts. The Coordinator
will complete the survey for the Board's review at the August 1ih County Board meeting.
Amendment to Agreement for Implementation of Enhanced 9-1-1
Motion by Lee. second by Froemming. and unanimously carried to approve an amendment to the
agreement for implementation of Enhanced 9-1-1 between the County of Otter Tail, the State of
Minnesota, and Independent Emergency Services, LLC to cover compliance language for Y2K
relative to telephone routing equipment.
Authorizing Execution of Grant Agreement
Otter Tail County Resolution No. 99 -38
UPON a motion by Partmann. second by Lindquist, and unanimously carried. the Otter Tail County
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Board of Commissioners adopts the following resolution: Q
BE IT RESOLVED. that the Otter Tail County Sheriffs Department may enter into a grant
agreement with the Office of Drug Policy and Violence Prevention in the Minnesota Department of
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Otter Tail County Board of Commissioners
August 10, 1999
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Public Safety for the project entitled West Central Minnesota (WCM) Narcotics Task Force Grant
during the period from January 1, 2000 through December 31, 2000.
Gary A. Nelson, Sheriff of Otter Tail County is hereby authorized to execute such agreements,
amendments, and certifications as are necessary to implement this task force on behalf of the
West Central Minnesota Narcotics Task Force.
Adopted this 10th day of August, 1999 at Fergus Falls, Minnesota.
Dated:_---""o-<.J8---1-'I ,,'-1-+1 ...... r ...... 1 ___ _ T 7 LC LINTY BOARD OF COMMISSIONERS
Attest ~ ~ Larry Ki-oti; Cler
Adjournment
At 12:15 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of
Commissioners adjourned until the next scheduled meeting on Tuesday, August 17, 1999.
Dated:_~0"6·3'-+"/1'-'1+!_._'1_._o/ ___ _ I I
D OF COMMISSIONERS
CB/kd
Enc.
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Pi.IE LID
Al.y'U&t 10, 1999
Attadna!t A
THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS
ORDER ESTABLISHING THE OTTER TAIL COUNTY
PINE LAKES IMPROVEMENT DISTRICT
The County Board of the County of Otter Tail, having held a public hearing at the VFW
Club in the City of Perham, Minnesota, on the 15th day of July, 1999, having reviewed the
request of the Big Pine Lake Property Owners Association and Little Pine Lake Property Owners
Association, having considered the comments made at the public hearing, the comments of the
Department of Natural Resources, and being fully advised in the premises, makes the following
Findings and Order:
FINDINGS
I.
The County Board adopted a Resolution ofintent to Establish a Lake Improvement
District as Resolution No. 99-27, dated June 22, 1999.
II.
Tlie Department of Natural Resources and the Pollution Control Agency of the State of
Minnesota were notified of the proposed lake improvement district.
III.
The Town Boards of Hobart, Gorman, Corliss, Perham and Pine Lake Townships were
given notice of the resolution and the public hearing.
IV.
The owners of the property on Big Pine Lake, Little Pine Lake and along the Toad and
Otter Tail Rivers north of the lakes to the Becker County line were notified of the public hearing
by the lake owners associations.
V.
Notices of the public hearing were published in the Fergus Falls Daily Journal and the
Perham Enterprise Bulletin during the weeks of July 5, 1999, and again during the week of
July 12, 1999.
0 VI.
PiIELID
l\u;Jl.lSt 10, 1999
Att:adirmt A
The purpose and objective of the Lake Improvement District is to provide a means by
which the property owners can meet and deal with specific needs relating to water quality.
VII.
The establishment of the Lake Improvement District is appropriate and will promote the
public welfare.
VIII.
All of the property included in the district will be benefited by the establishment of the
district.
IX.
The formation of the district will not cause or contribute to long-range environmental
pollution, but provide an opportunity to address environmental concerns and limit pollution.
X.
Lake improvement districts are authorized by Minnesota Statutes§ 103B.501 through
§103B.581.
ORDER
NOW, THEREFORE, IT IS HEREBY ORDERED:
1. That the Lake Improvement District is hereby established, and shall be named,
The Otter Tail County Pine Lakes Improvement District.
2. That the boundaries of the district shall be: Any and all parcels that include
lake/water frontage along the shores of Big Pine Lake and Little Pine Lake; and property within
300 feet from the shores of the Otter Tail River from the Becker County line to Big Pine Lake,
and property within 300 feet of the shores of the Toad River from the Becker County line to Big
Pine Lake.
3. That the following water and related land resource management programs and
services may be undertaken by the district:
a. Develop and implement a comprehensive plan to improve water quality;
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PirE LID
Au;;ust 10, 1999
Attadnmt A
b. Apply for private or public grants and/or enter into contracts with federal
and state agencies for the study and treatment of pollution problems and related
demonstration programs;
c. Enter into contracts with private contractors for the study and treatment of
pollution problems and related demonstration programs;
d. Undertake research to determine the condition and development of the
bodies of water included within the lake improvement district and to transmit the
studies to the Land and Resource Management Department, the Department of
Natural Resources, the Minnesota Pollution Control Agency and other interested
authority;
e. Make cooperative agreements with the United States or state government
or other county or city to effectuate water and related land resource programs;
f. Conduct programs of water improvement and conservation;
g. Implement a water quality monitoring system;
h. Serve as the local sponsor for state and federal projects or grants;
i. Provide input to the Soil and Water Conservation District regarding
surface water use and applications as deemed necessary and reasonable;
j. Conduct plans, studies, developments and implementations as allowed or
permitted by law and approved by the County Board from time to time; and
k. Coordinate with the proper governmental agencies for the planning and
installation of cluster or community sewage and/or water supply systems.
4. That initial funding for the lake improvement district shall be raised by the Big
and Little Pine Lake Property Owners Associations. The lake improvement districts' activities
subsequently shall be funded by assessment of costs of projects upon benefited property within
the district in the manner provided under Minnesota Statute, Chapter 429, the imposition of
service charges on users of the lake improvement district, services within the district pursuant to
Minnesota Statute §428A.05 and by the levy of an ad valorum property tax on property within
the lake improvement district to be appropriated and expended solely on projects of special
benefit to the district. No establishment of or increase in the ad valorum property tax will be
allowed if it affects a county levy subject to state-imposed levy limits.
5. That the Board of Directors of the Lake Improvement District shall consist of nine
members. The board members must own property within the lake improvement district, and a
majority of the directors must be residents of the district. The initial directors shall be appointed
three each to terms of one, two and three years. Thereafter, three directors shall be elected each
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Au;Just 10, 1999
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year to serve three year terms. Directors may be removed by a two-thirds vote of the remaining
board members or by a majority of the property owners present at an annual meeting. Vacancies
in the Board of Directors may be filled by a majority vote of the remaining directors, subject to
approval by a majority vote of the property owners present at the next annual meeting. A
director elected to fill a vacancy shall serve the unexpired term. Insofar as there are qualified
individuals willing to serve on the board, the board shall consist of two members who own
property on Toad River, two members who own property on the Ottertail River, two members
who own property on Big Pine Lake, two members who own property on Little Pine Lake and
one member at large from one of the two lakes. Ifthere are not qualified persons willing to serve
from a particular geographic area, someone from elsewhere in the district may be elected.
6. That the Director of the Otter Tail County Office of Land and Resource
Management shall be responsible for supervising the programs of the lake improvement district.
7. That this Order shall be published in the official newspaper of the County, and
that the effective date of the establishment of the lake improvement district shall be thirty (30)
days after publication.
8. That a copy of this Order shall be filed with the Secretary of State, the Pollution
Control Agency and the Commissioner of Natural Resources.
Dated: -68 I 1719'7 I I
By..L~~l.lfl'...ltu:.,lq-...£...,f--'~~~=----
Otter Tai ount of Commissioners
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