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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 07/13/1999() a 0 MINWTES OF T~E ·• ··•··•· ornm1:R·rnA11.. ~.()lJNTi s.()ARPi()F coMM1s~1.QNERs .. . . · . ; 0tter Tail C9~n~°C<>urthquse · · · · .•· · . Ce>mmi~liion~ .. ~·•.R()()m,i=:lciorl-B . . . . . . T:~esliay\ J.uly 1~,rfggg . .. · T9:3o;:a.m:·: ; Call to Order The Otter Tail County Human Service Board convened Tuesday, July 13, 1999 at 9:31 a.m. at the Otter Tail County Courthouse with Commissioners Syd Nelson, Chair; Virginia Partmann, Vice-Chair; Malcolm Lee, Secretary; Andy Lindquist, and Roger Froemming present. Election of Officers County Coordinator, Larry Krohn, called for nominations for FY2000 Human Services Chair. Motion by Lindquist, second by Froemming, and carried with Partmann abstaining, to elect Commissioner Virginia Partmann as the Human Services Board Chair for FY2000 and further, to recommend starting regular County Board meetings at the time the Human Services meetings end rather than at 1 :00 p.m. Ms. Partmann assumed the chair and called for nominations for Human Services Vice-Chair. Motion by Nelson, second by Lee, and carried with Lindquist abstaining, to elect Commissioner Andy Lindquist as Human Services Board Vice-Chair for FY2000. County Board & Human Services Board Meetings Motion by Lindquist, second by Lee, and unanimously carried to begin, at the next Human Services Board meeting (July 27, 1999), to schedule the Human Services meeting at the regular time (9:30 a.m.) with the County Board meeting immediately following completion of all Human Services agenda items. This scheduling format will be followed through the end of the year for the second and fourth Tuesdays of each month. The intent is to conduct the meetings continuously. Approval of Agenda Motion by Lee, second by Froemming, and unanimously carried to approve the Human Services Board agenda of July 13, 1999 as mailed. Approval of Minutes Motion by Nelson, second by Lindquist, and unanimously carried to approve the Human Services Board minutes of June 22, 1999 as submitted. Prevention/Intervention Grant Court Services Director, Chuck Kitzman, reported that Peaceful Solutions and Lakeland MHC have joined together to apply for a prevention/intervention grant in the amount of $200,000. Mr. Kitzman noted that Otter Tail County Court Services has been asked to act as the fiscal agent for the proposed grant funds and requested approval. Discussion followed regarding matching funds for the grant. Commissioners directed Mr. Kitzman to research the matter further and return to the County Board at the next regular meeting of July 20, 1999. • • Otter Tail County Board of Commissioners July 13, 1999 Page2 Out-of-Home Placement Cost /\ Mr. Kitzman reported that 36% of the budgeted dollars ($428,333.59) for out-of-home placement \..,,/ costs have been expended through June, 1999. He provided a handout with a breakdown of funds by type of facility. Discussion followed. Juvenile Placement Fund Otter Tail County has received $241,215 for Juvenile Placement Fund from the Minnesota DOC for FY2000. Caseload/Workload Reduction Funds Mr. Kitzman reported that Court Services is expecting to receive an additional $8,987 in caseload/workload reduction funds for FY2000 and $11,983 in FY2001. This is in addition to the base amount already identified. Clerk/Typist II Position Mr. Kitzman reported that interviews have been completed for the vacated Clerk/Typist II position in the Fergus Falls Court Services office. Contract Approval Motion by Lee, second by Froemming, and unanimously carried to authorize the appropriate county officials' signatures to execute a contract between Otter Tail County Public Health Department and Olsten's for FY2000 contingent upon incorporation of language changes requested by the County Attorney. Heritage Manor Assisted Living Request Public Health Director, Diane Thorson, opened discussion regarding a request from the Heritage Manor Apartments in New York Mills for the county to provide assisted living services. Ms. Thorson noted that because the complex is relatively small (20 units), an assisted living model similar to the Fergus Falls program would be cost prohibitive, however, she requested direction on the board's wishes whether or not to pursue an assisted living model for small communities. Discussion followed. Funeral Allowance Expenses Proposal Human Services Director, John Dinsmore, presented a request for increased funeral allowance expenses for indigent clients. He requested review of the proposal by the commissioners and action on the matter in two weeks. Proposed Social Services Position Mr. Dinsmore submitted a proposal for a third Social Services Supervisor position for an Intake/Specialty Service unit. He expressed a need to reduce the supervisor/staff ratio in this area. Motion by Lee, second by Partmann to approve the third Social Services Supervisor plan submitted by Mr. Dinsmore with the funds for the position budgeted in the current year. Q Discussion followed regarding planning a back-up position to the Director during times when the Director is absent. Several options were discussed. Q Chair Partmann called for a vote; motion carried unanimously. 0 0 0 Otter Tail County Board of Commissioners July 13, 1999 Page3 Community Meeting Feedback Summary Mr. Dinsmore provided the Otter Tail County Human Services· Community planning meetings feedback summary as part of the CSSA planning. He noted the five main themes participants have recognized as most important as follows: 1) more public education, 2) transportation services, 3) preventive care, 4) more outreach in the county outside of Fergus Falls, & 5) toll free number. Amendment of CY 1999 Purchase of Service Agreement Otter Tail County Resolution No. 99-30 UPON a motion by Lee, second by Nelson, and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: WHEREAS, the 1999 Minnesota Legislature authorized a 4% reimbursement rate increase, effective July 1, 1999 for certain home and community-based services. (Laws of Minnesota 1999, Chapter 245, Article 1, Section 2.) The law states "The commissioner shall increase reimbursement rates by 4% the first year of the biennium and by 3% the second year" for the providers listed. It also states that "the increases shall be effective for services rendered on or after July 1 of each year" as follows: • Home and Community-Based Waiver Services for persons with mental retardation or related conditions -Minnesota Statute, Section 256B.501; • Home and Community-Based Waiver Services for the elderly -Minnesota Statute, Section 256B.0915; • Alternative Care Services -Minnesota Statute, Section 2568.0913; • Community Alternatives for Disabled Individuals Waiver Services -Minnesota Statute, Section 256B.49; • Community Alternative Care Waiver Services -Minnesota Statute, Section 256B.49; • Traumatic Brain Injury Waiver Services -Minnesota Statute, Section 256B.49; • Nursing Services and Home Health Services -Minnesota Statute, Section 256B.0625, subdivision 6a; • Adult Residential Program Grants -Minnesota Rules, Part 9535.2000 to 9535.3000; • Adult and Family Community Support Grants -Minnesota Rules, Parts 9535.1700 to 9535.1760; • Semi-independent Living Services -Minnesota Statute, Section 252.275; and WHEREAS, the 1999 legislation affecting reimbursement and allocation rates for certain home and community-based services is found in Department of Human Services Bulletin 99-56-14. The intent of the legislation is directed toward the compensation packages of staff within each service area. NOW, THEREFORE, BE IT RESOLVED, that the Purchase of Service Agreements are hereby amended, effective July 1, 1999, to reflect the mandated adjustments. The following Otter Tail County contracted providers are covered by this agreement: • Lake Region Home Health • Midwest Home Health • New Dimensions • Piper Home Health • Public Health • Lakeland Mental Health Center ► Community Support Program Otter Tail County Board of Commissioners July 13, 1999 Page4 • Lakes Homes, Inc. ► Waiver • Lutheran Social Services ► Waiver • Homework Center, Inc. ► SILS ► Waiver Services • St. William's Annex ► Community Support Program ► Rule 36-Residential Services • Productive Alternatives • Regional Treatment Center ► Waiver Services ► North Country Options • Vergas Care Center ► Assisted Living Adopted this 13th day of July, 1999. Dated: %.,o,.. J:] 119 'I • O' I Attest: ,&~ ·~ LarryKr n, Clrk OTTE , I~ COUN7]fOARD OF COMMISSIONERS By ~ ~ ~~ Vir { ,a Partmann, Human Services Chair Family Community Social Service Funds On a statewide basis, counties have underspent funds designated for FCSS families and children experiencing severe emotional disturbances. The county has received a supplementary allocation of $45,000 to spend before the end of the calendar year. The Human Services Department will coordinate with contracted providers and allocate the funds based on demonstrated need. Approval to Pay Bills Motion by Lindquist, second by Froemming, and unanimously carried to approve the Human Services bills and claims as presented. Adjournment At 10:34 a.m., Chair Partmann declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, July 27, 1999. Attest ~ d LarryKron, Clerk Dated: ~.,0,~.;171 /991 OTTl;R]~OUNW-D OF COMMISSIONERS By~~~'-M,€~ Virgia Partmann, Human Services Chair 0 0 0 0 a 0 Call to Order Otter Tail County Board of Commissioners July 13, 1999 Page5 The Otter Tail County Board of Commissioners convened Tuesday, July 13, 1999 at 1 :01 p.m. at the Otter Tail County Courthouse with Commissioners Syd Nelson, Chair; Virginia Partmann, Vice-Chair; Andy Lindquist, Malcolm Lee, and Roger Froemming present. Approval of Agenda Motion by Lee, second by Froemming, and unanimously carried to approve the County Board agenda of July 13, 1999 with the following additions: 2:20 p.m. -Wayne Stein 1 :30 p.m. -Mark Morris & Bill Kalar Approval of Minutes Motion by Lindquist, second by Froemming, and unanimously carried to approve the County Board minutes of July 6, 1999 as mailed. Utility County Contract · Motion by Lee, second by Partmann, and unanimously carried to approve payment to EKM Consulting in the amount of $324 for a lobbyist working with proposed legislation regarding the utility companies attempt to exempt personal property utility tax. Camp Cherith Exemption Assessor, Bob Moe explained that additional land (not previously exempt) used for the camping experience at Camp Cherith will be exempt. Discussion -Parking along CSAH No. 1 & CSAH No. 45 Highway Engineer, Rick West opened discussion regarding parking concerns along CSAH No. 1 and CSAH No. 45 that deal with tubing operations along CR 1 at the Otter Tail River crossing and the bridge over the Otter Tail River on CR 45 on the way to the Phelps Mill Park. The issue is safety concerns caused by parking on both sides of the road where tubers are picking up the tubes at the bridge. Chief Deputy, Mark Morris has received several complaints. Mr. Morris noted that he is concerned due to the number of vehicles and suggested that parking may need to be regulated. There have also been complaints regarding littering. Mr. West suggested that the areas be posted as "No Parking" zones. Motion by Lindquist, second by Partmann to authorize the Highway Engineer to post the area on CSAH No. 45 near the bridge over the Otter Tail River as a "No Parking" zone or a tow-away zone, whichever method is appropriate. Discussion followed regarding patrolling the area and a requirement of the CUP that the operators are responsible for picking up litter. Similar concerns were expressed by a citizen present at the meeting. Chairman Nelson called for a vote; motion carried unanimously. Phelps Mill Bridge Mr. West reported that the Maine Township Board will close and barricade the Phelps Mill Bridge until they receive a letter from the County Engineer to authorize its usage. · Mr. West and a structural engineer are currently monitoring the substructure of the bridge. Otter Tail County Board of Commissioners July 13, 1999 Page6 ... . ·• Approval of Grant Agreement -Materials Exchange Program n Motion by Lee, second by Lindquist, and unanimously carried to authorize the Chair's signature to w execute a grant agreement between Otter Tail County Solid Waste Department and Minnesota Office of Environmental Assistance for a period of July 1, 1999 through July 1, 2001 relative to the materials exchange program. The state will provide $5,873 which also requires a 50% county match for the new program. Approval of Agreement -Perham Resource Recovery Facility Motion by Lee, second by Lindquist, and unanimously carried to authorize the Chair's signature to execute an agreement between the County of Otter Tail and the Barlow Group regarding the Perham Resource Recovery Facility subject to the approval of the County Attorney. The total amount of the agreement is $303,250 for services provided by the Barlow Group with all except $4,600 of the total amount being grant eligible. Recess & Reconvene At 1 :55 p.m., Chairman Nelson recessed the meeting of the Otter Tail County Board of Commissioners for a Personnel Committee meeting. Chairman Nelson reconvened the meeting at 2:21 p.m. with Commissioners Lindquist and Froemming present. Approval of Payment Motion by Lindquist, second by Froemming, and carried to approve final payment to All Building Corporation in the amount of $20,010.75 for completion of Project No. 9808, Otter Tail County Jail Remodeling. Approval of License Applications Motion by Froemming, second by Lindquist, and unanimously carried to approve the following applications: Balmoral Golf Course Inc. Battle Lake, MN Perham Cooperative Creamery Assn. Perham, MN Woodland Beach Resort Battle Lake, MN On/Off-Sale 3.2 Malt Liquor License Off-Sale 3.2 Malt Liquor License On/Off-Sale 3.2 Malt Liquor License Approval of Asbestos Removal Services County Auditor, Wayne Stein reported that Widseth, Smith and Nolting has provided the following three quotes for the removal of asbestos-containing materials from our tax-forfeited sites: National Surfacing Company Minnesota Abatement Diversified Contracting, Inc. $ 20,673.00 $ 6,500.00 $ 6,486.00 0 Motion by Froemming, second by Lindquist and carried to award the asbestos removal project to n Minnesota Abatement in the amount of $6,500 as recommended by the abatement project W designer, Techtron Engineering. 0 0 0 • Otter Tail County Board of Commissioners July 13, 1999 Page 7 WCMN Housing Partnership Update Commissioners Lee and Partmann present at 2:26 p.m. Luan Quaal of the WCMN Housing Partnership briefed the Board on a recent grant received and how it is being used for homes in several communities in Otter Tail County. Discussion followed regarding follow-up services for families placed in these homes. Adjournment At 2:46 p.m., Chairman Nelson declared the meeting Commissioners adjourned until Tuesday, July 20, 1999. Dated: ~v¾ c2<1, 199'7 Attest La~a, # CB/kd of the Otter Tail County Board of BOARD OF