HomeMy WebLinkAboutBoard of Commissioners - Minutes - 06/22/1999a
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Call to Order
The Otter Tail County Human Service Board convened Tuesday, June 22, 1999 at 9:31 a.m. at the
Otter Tail County Courthouse with Commissioners Syd Nelson, Chair; Virginia Partmann,
Vice-Chair; Malcolm Lee, Secretary; Andy Lindquist, and Roger Froemming present.
Approval of Agenda
Motion by Lee, second by Partmann, and unanimously carried to approve the Human Service
Board agenda of June 22, 1999 as mailed.
Approval of Minutes
·Motion by Lee, second by Froemming, and unanimously carried to approve the Human Service
Board minutes of June 8, 1999 as mailed.
Contract Approvals .
Motion by Lee, second by Lindquist, and unanimously carried to authorlze the Ctiafr's signature to
execute a contract between the State of Minnesota DOC and County of Otter Tail for a shared
secretarial position in the New York Mills Court Services office. The contract provides
reimbursement to Otter Tail County not to exceed $14,000 for FY 2000.
Motion by Lindquist, second by Froemming, and unanimously carried to authorize the Chair's
signature to approve the Community Services Grant Agreement between the State of Minnesota
DOC and the County of Otter Tail to accept the caseload/workload reduction funding in the amount
of $106,362 each year for FY 2000 and 2001.
CHS Advisory Committee Public Health Concerns
Public Health Director, Diane Thorson, distributed a handout from the CHS Advisory Committee
meeting of June 3, 1999. The committee prioritized public health concerns that should be
addressed in Otter Tail County for the CHS plan. Ms. Thorson reviewed priorities ranked first
(mandated services) through seventh as well as concerns that did not receive a ranking by the
Advisory Committee. Discussion followed. Commissioner Partmann requested that immunizations
in schools, worksites, and at public clinics be added to the Fourth Priority list as an important
screening process for rural Minnesota. Commissioners also requested that education about
sexually transmitted diseases such as Hepatitis and HIV be added to the Fourth Priority list.
Ms. Thorson encouraged commissioners to inform her of health concerns conveyed to them by
their constituents.
Discussion Regarding LSS Building for Out-of-Home Placement
The . Court Services Director and Human Services Director provided an overview of a recent
meeting with Lutheran Social Services regarding an LSS building proposed for an out-of-home
placement program. They provided a placement handout for 1998 for comparison of cost
purposes. Lengthy discussion followed regarding cost of remodeling the building, number of
individuals required to run the program, and risk issues. County Coordinator, Larry Krohn,
Otter Tail County Board of Commissioners
June 22, 1999
Page 2
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requested a break down of cost for the physical portion of the building vs the programming cost. n
The Human Services Director will research this matter further. I,._,/
Family Services Collaborative Expenditures
John Dinsmore, Human Services Director, provided a printout verifying funds received into the
Collaborative Integrated Fund and funds expended since the Family Services Collaborative was
formed. Mr. Dinsmore noted that the fund balance is $55,293.00 which does not include LCTS
dollars. Discussion followed regarding future grant/funding sources.
Community Social Services Community Planning Meetings
Mr. Dinsmore presented a list of CSSA Community Planning meetings. He explained the process
that will be used for community input.
Approval of Bills & Claims
Motion by Lindquist, second by Lee, and unanimously carried to approve the Human Service bills
and claims as presented.
Adjournment
At 10:45 a.m., Chairman Nelson declared the meeting of the Otter Tail County Human Services
Board adjourned until 9:30 a.m. on Tuesday, July 13, 1999.
Dated: -~"""'"'' ,.,,Q a'_l .... 34, _,_/_....~7'-'~----OTTER T ARD OF COMMISSIONERS
By-L,,.!td~'.l:d!~~----'=~':t?~ttt~~'-=--=--------0
Attest: k4U J//4{ Portmann, Human Services Chairman
Larry Krdhn~k
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, June 22, 1999 at 11 :50 a.m. at
the Otter Tail County Courthouse with Commissioners Syd Nelson, Chair; Virginia Partmann,
Vice-Chair; Andy Lindquist, Malcolm Lee, and Roger Froemming present.
Approval of Agenda
Motion by Lee, second by Froemming, and unanimously carried to approve the County Board
agenda of June 22, 1999 with the following additions:
Gary Waskosky at 11:10 a.m. -Request for Approval of STS Contract
Rick West -Add a Bid Award Request for City of Deer Creek Project
Approval of Minutes
Motion by Lindquist, second by Partmann, and unanimously carried to approve the County Board
minutes of June 15, 1999 as mailed.
Approval of Acquisition of Waterfowl Easements
Don Kleven of the U.S. Fish & Wildlife Service requested approval of two waterfowl easements. fl
Motion by Lindquist, second by Lee, and unanimously carried to certify the acquisition of the !..,I
following properties for purposes of waterfowl easements:
0 Abernethy Smith Land Trust
T. 131 N .. R. 44 W., 5th P.M.
Section 16, NW¼
Kurt A. Gorr
T. 132 N., R. 42 W., 5th P.M.
Section 25, SE ¼ except the North 5 acres.
Otter Tail County Board of Commissioners
June 22, 1999
Page 3
Joint Salt/Sand Agreement
Motion by Lee, second by Partmann, and unanimously carried to approve the Joint Salt/Sand
Agreement between MnDOT, the County of Otter Tail, and City of Fergus Falls by resolution,
contingent upon the successful negotiation of property and liability insurance language to protect
the interests of Otter Tail County.
Bid Award -S.A.P, 56-650-05
After previously advertising, Highway Engineer Rick West, opened the following bids at 4:00 p.m.
on June 11, 1999 for Water Utility Improvements and Street Reconstruction, CSAH No. 50, City of
Deer Creek:
Quam Construction Co., Inc.
Wilmar, MN
Sellin Brothers, Inc.
Hawley, MN
Delzer Construction, Inc.
Fergus Falls, MN
$546,265.88
$557,452.50
$589,107.77
Motion by Froemming, second by Lindquist, and unanimously carried to award the bid for S.A.P.
56-650-05 to the low bidder, Quam Construction Co., Inc. at the bid price of $546,265.88
contingent upon the approval of the City of Deer Creek.
Contract #000-2139
Detention Facility Administrator, Gary Waskosky, reported that an ICWC contract is ending and
$14,000 of the projected expenses will not be used because the number of inmates under the
program has been less than projected.
Motion by Lindquist, second by Partmann, and unanimously carried to authorize the Chair's
signature to execute a Memorandum of Understanding between Otter Tail County Law
Enforcement Center and the State of Minnesota to decrease the amount of the obligation of
contract #000-2139 by the amount of $14,000.
Approval of STS Contract
Motion by Lee, second by Froemming, and unanimously carried to authorize the Chair's signature
to execute a Joint Powers Agreement between the State of Minnesota and the County of Otter Tail
for FY 2000-2001 to provide funds for the County STS Program. The total amount of the contract
is $83,750 for the two-year period.
Otter Tail County Board of Commissioners
June 22, 1999
Page 4
Agriculture Update 0
Extension Educators, Bob Stommes and Bill Saumer, updated the board on extension ag activities.
Activities include test plots, information available on the Web, scissor cut program, research plot
tour to be held June 281h, and the July 13 & 14, 1999 4-H expo. A 1998 Farm Business
Management report and other handouts were provided. Discussion followed regarding economics
in farming and the start-up of production at the refurbished Dairy Farmers of America plant in
Fergus Falls.
Approval of Liquor License Applications
Motion by Lee, second by Portmann, and unanimously carried to approve the following
applications for license:
Allen Chase
Chase's Ethel Beach Resort & Rest.
Battle Lake, MN
Subject to the submission of the necessary insurance certificate.
Ronald J. Bina
Galaxy Resort
Dent, MN
Subject to the approval of the County Attorney's office.
Joseph Koep
Koep's Clitherall Corner
Clitherall, MN
Eric Malmstrom
Madsen's Resort, Inc.
Battle Lake, MN
Subject to the approval of the County Attorney's office.
Mark Goettel
Perry's
Vergas, MN
Haug Hammer Post #508
Dalton, MN
Landis Weaver
Pier Hospitality Corp.
Ottertail, MN
Wine and On-Sale 3.2 Malt Liquor
Wine and On/Off-Sale 3.2 Malt Liquor
On-Sale Liquor
Tobacco
Off-Sale 3.2 Malt Liquor
Liquor, Sunday Liquor and Off-Sale 3.2 Malt
Liquor
Tobacco
Liquor and Sunday Liquor
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Subject to the approval of the County Attorney's office, remittance of the license fee and submission of the necessary
insurance certificate. Q
Teresa Ternus
Silver Moon Lounge and Steakhouse
Perham, MN
Liquor and Sunday Liquor
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Otter Tail County Board of Commissioners
June 22, 1999
Page5
Subject to the approval of the County Attorney's office, the approval of the Township and submission of the necessary
insurance certificate.
Commissioner Partmann -absent from the meeting at 11 :36 a.m.
Resolution of Intent to Establish a Lake Improvement District
Otter Tail County Resolution No. 99-27
UPON a motion by Nelson, second by Froemming, and unanimously carried, the Otter Tail County
Board of Commissioners adopts the following resolution:
RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, that:
WHEREAS, Minnesota law provides that in order to preserve and protect the State of Minnesota
and to increase and enhance the use and enjoyment of these lakes, it is in the public interest that
there be established a statewide lake improvement program to preserve, protect, and improve the
quality of the lakes and the environment; and
WHEREAS, Minnesota law permits the creation of lake improvement districts initiated by request
and established by resolution of the County Board; and
WHEREAS, the Otter Tail County Board of Commissioners has received a request for
establishment by resolution of the Otter Tail County Pine Lakes Improvement District, and
WHEREAS, the Big and Little Pines Lakes Property Owners Association polled its members and
received favorable response from 322 property owners, representing 58% of the property owners,
which indicates strong support for a lake improvement district among owners in the proposed
district, and
NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners
hereby declares its intent to establish the Otter Tail County Pine Lakes Improvement District.
BE IT FURTHER RESOLVED that the following information be provided, as required by Minnesota
Statutes Section 1038.515, Subd. 1:
1.
2.
The boundaries of the proposed district which shall be encouraged to be as consistent as
possible with natural hydrologic boundaries, and/or the boundaries of the Shoreland
Management District defined in the Otter Tail County Shoreland Management Ordinance
from the Becker County line on the Otter Tail and Toad Rivers to the outlet of Big Pine Lake,
inclusive of the shorelines of Big and Little Pine Lakes. That is; any and all parcels that
include lake/water frontage along the shores of Big and Little Pine Lakes as indicated in
yellow on attached map and 300 feet from the shores of the Otter Tail River from the Becker
County line to the outlet of Big Pine Lake and 300 feet from the shores of the Toad River
from the Becker County line to Big Pine Lake, including the shores of Rice and Mud Lake on
the Otter Tail River an~ Dead Lake on the Toad River as shown in green on the attached
map. (Maps are available for viewing in the Office of the County Auditor).
A. Funding for year 2000 will be provided by members of the Lake Improvement District.
Otter Tail County Board of Commissioners
June 22, 1999
Page 6
B. This lake improvement district's activities subsequently shall be funded by Q
assessment of costs of projects upon benefited property within the district in the
manner provided under Minnesota Statutes, Chapter 429, imposition of service
charges on users of the lake improvement district services within the district (Minn.
Stat. §428A.05) and by the levy of an ad valorum tax solely on property within the
lake improvement district, to be appropriated and expended solely on projects of
special benefit to the district. No establishment of or increase in the ad valorum
property tax will be allowed if it affects a county levy subject to state-imposed levy
limits.
3. That the water and related land resource management programs to be undertaken in the
district include the following:
A. Develop and implement a comprehensive plan to improve water quality;
B. Apply for private or public grants and/or enter into contracts with federal and state
agencies for the study and treatment of pollution problems and related demonstration
programs;
C. Enter into contracts with private contractors for the study and treatment of pollution
problems and related demonstration programs;
D. Undertake research to determine the condition and development of the bodies of
water included within the lake improvement district and to transmit the studies to the
Land and Resource Management Department, the Department of Natural Resources,
the Minnesota Pollution Control Agency and other interested authorities;
E. Make cooperative agreements with the United State or state government or other Q
county or city to effectuate water and related land resource programs;
F. Conduct programs of water improvement and conservation;
G. Implement a water quality monitoring system;
H. Serve as local sponsor for state and federal projects or grants;
I. Provide input to soil and water conservation district regarding surface water use
applications as deemed necessary and reasonable.
J. Plans, studies, developments, and implementations as are allowed or permitted by
law and approved by the County Board from time to time.
K. Coordinate with the proper government agencies for the planning and installation of
cluster or community sewage and/or water supply systems.
4. The Administrator of the Otter Tail County Department of Land and Resource Management
shall be responsible for supervising the programs of the district.
5. A public hearing on whether the Otter Tail County Pine Lakes Improvement District should
be established shall be held on Thursday, July 15, 1999 at 7:00 p.m. at the V.F.W. in
Perham, MN.
Adopted this 22 nd day of June, 1999.
Dated: __ 9-rl-"'.,.1..""'\-_..(2'-r--'-/..L'I j.u'f'------V & I
Attest: /4v&t. ~
Larry Krotfn, cierk
OF COMMISSIONERS
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0 Recess & Reconvene
Otter Tail County Board of Commissioners
June 22, 1999
Page 7
At 11 :59 a.m., Chairman Nelson recessed the meeting of the Otter Tail County Board of
Commissioners for lunch break. At 1 :34 p.m., Chairman Nelson reconvened the County Board
meeting with Commissioners Syd Nelson, Chair; Andy Lindquist, Malcolm Lee, and
Roger Froemming present. Vice-Chair, Virginia Partmann was absent.
Planning Commission Recommendations
Preliminary Plat & Conditional Use Permit -"Buchanan Oaks" -Milton Paulson/James Kimber:
Motion by Nelson, second by Lee, and unanimously carried to approve the Preliminary Plat of
Buchanan Oaks consisting of 10 residential lots and a CUP to construct a road to service the plat
on Buchanan Lake (Sec. 35, Twp. 135, R. 39, Rush Lake Township, Lake #56-209) with conditions
as recommended by the Planning Commission.
Conditional Use Permit -Jeffrey L. & Connie S. Mackner:
Motion by Nelson, second by Lindquist, and unanimously carried to uphold the denial of the
Planning Commission for a CUP to move an existing road easement along the edge of a lowland
area on McDonald Lake (Sec. 20 & 21, Twp. 136, R. 40W, Edna Township, Lake #56-386).
Conditional Use Permit-Edna Township:
Motion by Nelson, second by Froemming, and unanimously carried to approve a CUP for several
road projects to raise the grade of the roads currently under water near Little McDonald Lake (Sec.
2, 3, & 9, Twp. 136N, R. 40W, Edna Township, Lake #56-328) with conditions as recommended by O the Planning Commission.
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Conditional Use Permit -Dunn's 59 Limited:
Chair Nelson called for comments from the public. No comments were expressed.
Motion by Lee, second by Lindquist, and unanimously carried to approve a CUP to relocate
building sites previously approved on Pelican River & Lizzie Lake (Sec. 20, Twp. 137, R. 42, Dunn
Township, Lake #56-760 & 56-PR) with conditions as recommended by the Planning Commission.
Conditional Use Permit -Michael & Mary Maver:
Motion by Nelson, second by Froemming, and unanimously carried to approve a CUP to prevent
further erosion toward the lake on Tenter Lake (Sec. 29, Twp. 136, R. 40, Edna Township, Lake
#56-348) with conditions as recommended by the Planning Commission.
Preliminary Plat & Conditional Use Permit -"Trochman Development" -James & Brenda Trochman:
Motion by Lindquist, second by Lee, and unanimously carried to approve the Preliminary Plat of
"Trochman Development" consisting of 7 residential lots and a CUP to construct a road to service
the plat on North Turtle Lake (Sec. 26, Twp. 133, R. 41, Sverdrup Township, Lake #56-379) with
conditions as recommended by the Planning Commission.
Recommendation -Ace Brandt Property -Pelican Lake:
Motion by Lee, second by Lindquist, and unanimously carried to uphold the approval of the
Planning Commission to cut back additional area on top of the lot, on the easterly side to help
stabilize the area.
Otter Tail County Board of Commissioners
June 22, 1999
Page 8
Agreement as to Detention Administrator Q
Otter Tail County Resolution No. 99 -28
UPON a motion by Lee, second by Froemming, and unanimously carried, the Otter Tail County
Board of Commissioners adopts the following resolution:
WHEREAS, there is currently a position of DETENTION ADMINISTRATOR in the Otter Tail
County Sheriffs Department; and
WHEREAS, the Employer and Union agree that the person holding the position of DETENTION
ADMINISTRATOR should be considered supervisory and non-union during such times as he/she
is serving as the DETENTION ADMINISTRATOR; and
WHEREAS, to encourage members of the Union to apply for and serve as DETENTION
ADMINISTRATOR it is necessary to protect their existing position and rights.
NOW, THEREFORE, the Employer and 4Qion agree to the following:
1. That any member of the Un~ who is promoted to the position of DETENTION
ADMINISTRATOR will be considered supervisory and non-union while serving in that position.
2. That any Union member who serves as DETENTION ADMINISTRATOR will continue
to accrue seniority rights and benefits under the Labor Agreement and shall return to his/her
former position at such time as he/she is no longer acting as DETENTION ADMINISTRATOR. Q I
Adopted this 22nd day of June, 1999.
Dated: _C\--,4';...,, Oo,;,.,.,_.......(,....,, ,..........1 ...,.1 ... 1 .... 1 __ _ ~ er , OTTER T I _._._.._..,.,RD OF COMMISSIONERS
Attest: /,V-41-✓ ,£
Larry Kroltn, C~
By~----11--=-----1----1----=---...:..._ _______ _
Sydne
Adjournment
At 2:06 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of
Commissioners adjourned until 9:30 a.m. on Tuesday, July 6, 1999.
Dated: ---l'~~11 ..... 0-"I0-___..,{0<-t-, _,_1---'9'-''-j'-'-'j __
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