HomeMy WebLinkAboutBoard of Commissioners - Minutes - 06/08/19990
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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Courthouse
Commissioners' Room, Floor 1-B
Tuesday, June 8, 1999
9:30 a.m.
Call to Order
The Otter Tail County Human Service Board convened Tuesday, June 8, 1999 at 9:31 a.m. at the
Otter Tail County Courthouse with Commissioners Syd Nelson, Chair; Virginia Partmann,
Vice-Chair; Malcolm Lee, Secretary; Andy Lindquist, and Roger Froemming present.
Approval of Agenda
Motion by Partmann, second by Froemming, and unanimously carried to approve the Human
Service Board agenda of June 8, 1999 with the following additions:
Personnel & Transportation Committee Meetings
Approval of Minutes
Motion by Lindquist, second by Lee, and unanimously carried to approve the Human Service
Board minutes of May 25, 1999 as mailed.
Legislative Update
Court Services Director, Chuck Kitzman, provided two handouts relative to legislative changes that
could affect corrections. The handouts were from the DOC and the AMC. Mr. Kitzman reviewed
five areas as follows:
1. Probation Caseload/Workload Reduction: 1.5 million was appropriated for FY 2000 and
3.5 million in FY 2001.
2. County Probation Officer reimbursement: Maintaining the salary reimbursement for probation
officers in non-CCA counties at 50% was not accomplished. The reimbursement is $175,000 in
FY 2000 and $175,000 in FY 2001.
3. Correction Fees: Provisions direct the DOC to collect fees from offenders to help defray the
cost of probation services. CPO system is not required to participate.
4. Sauk Centre Program for Females: This program is being closed and the operation of the
facility will be transferred to the Department of Administration.
5. Out-of-Home Placement Costs: All counties will be required to create a multi-disciplinary
placement screening team for delinquent youth considered for out-of-home placement for more
than 30 days. This legislation has passed however, implementation date is not clear.
Immunization Report
Public Health Director, Diane Thorson provided an annual immunization update as required by
M.S. §121A.15. Otter Tail County is above the state average for immunization levels for both
daycare and school age children in all areas except DPT for daycare age children.
Funding of Proposed Dental Clinic
Ms. Thorson reported. that the University of Minnesota received funding from the legislature for
funding the staff that would be required to run the dental clinic, however, did not receive capital
dollars for remodeling the proposed clinic. Discussion followed regarding other funding options.
Otter Tail County Board of Commissioners
June 8, 1999
Page2
Safe Gun Ad Campaign
Ms. Thorson reported that most of the literature received for the "Safe Gun Storage" ad campaign Q
was very good. She will talk to the agency in charge of promoting the campaign and request using
the material without the stop gun logo. If they allow that, the safe gun ads/literature will be used. If
the literature cannot be changed, Ms. Thorson will send the $500 grant back to the agency.
Rule 79 Case Management Services
John Dinsmore, Human Services Director, informed the board that effective July 1, 1999 a revised
case management delivery system will require a change in Lakeland Mental Health Center's case
management contract. This change will also expand services to include children's case
management.
Approval of Bills & Claims
Motion by Lindquist, second by Froemming, and unanimously carried to approve the Human
Services bills and claims as presented.
Family Services Collaborative
Public Health Director, Diane Thorson and Human Services Director, John Dinsmore showed a
power point presentation on the history of the Otter Tail County Family Services Collaborative as
well as current and future projects and projected collaborative revenues. Commissioner Lindquist
questioned the use of time study dollars as a funding source for the collaborative. Mr. Dinsmore
explained that Human Services is not participating in this time study and that the only contribution
by the agencies participating is "in-kind" services. Discussion took place regarding what happens Q
to the collaborative when state funds cease. Concerns regarding duplication of services were
expressed. Accountant, Leon Anderson will provide a summary report to show where the funds
from the collaborative have been spent to this point. Otter Tail/Wadena Community Action Council
Director and Otter Tail County Family Services Collaborative Chair, Davis Leino-Mills presented
specifics regarding the required structure and account systems of collaboratives in Minnesota.
Motion by Portmann, second by Froemming to continue the Otter Tail County Family Services
Collaborative as presented. Chairman Nelson called for a roll call vote.
District 4
District 2
District 5
District 1
District 3
Motion passed.
Commissioner Froemming
Commissioner Lee
Commissioner Portmann
Commissioner Nelson
Commissioner Lindquist
Adjournment
Yea
Abstain
Yea
Yea
Abstain
At 11:15 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of
Commissioners adjourned until 9:30 a.m. on Tuesday, June 22, 1999.
Dated: _....!~~'"-< .. .,.c._J'-'><r<s:..9r,.., _1-l9u'.lu7 ___ _ R OF COMMISSIONERS
Attest Lakt,,. ~ Services Chairman
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Call to Order
Otter Tail County Board of Commissioners
June 8, 1999
Page 3
The Otter Tail County Board of Commissioners convened Tuesday, June 8, 1999 at 1 :00 p.m. at
the Otter Tail County Courthouse with Commissioners Syd Nelson, Chair; Virginia Partmann,
Vice-Chair; Andy Lindquist, Malcolm Lee, and Roger Froemming present.
Approval of Agenda
Motion by Lee, second by Partmann, and unanimously carried to approve the County Board
agenda of June 8, 1999 with the following additions:
Bill Kalar -Final Plats
Cal Monroe -West Lida Shore Road Request
Building Committee Meeting
Clarification to the May 25, 1999 Minutes
Motion by Lindquist, second by Froemming, and unanimously carried to clarify Page 5 under the
heading of "Phelps Mill Donations" to read as follows: Mr. West reported that the county has
received a $1,000 donation from the Phelps Mill Association and a $1,000 donation from the
Underwood & Dalton Lions Club for use at the Phelps Mill Park.
Approval of Minutes
Motion by Lee, second by Partmann, and unanimously carried to approve the County Board
minutes of June 1, 1999 as presented.
Application for Emergency Services Housing Grant
Otter Tail/Wadena Human Services Director, Danny Dunlap requested support to apply for a grant
through the Minnesota Department of Children, Families, & Learning to keep people in their
homes. The grant is for homeless prevention and, if received, would provide approximately
$39,000 per year for a two-year period.
Motion by Lee, second by Froemming, and unanimously carried to certify that the project being
proposed by Otter Tail-Wadena CAC, Inc. has Otter Tail County's approval to apply directly to the
State of Minnesota for Emergency Shelter Grants Program funding.
Big Pine & Little Pine Lakes Proposed Lake Improvement District
Co-Chairs, Carl Annalora & Robert Thompson presented a proposal and corresponding resolution
to establish a Lake Improvement District for Big & Little Pine Lakes. Lengthy discussion followed
regarding the tax levy limits. Commissioners expressed opposition to establishing a LID with ad-
valorem tax funding in the year 2001. Lengthy discussion also took place regarding the
boundaries of the proposed district and the intent not to tax all properties included in the district.
Commissioners delayed the matter until the next regular board meeting.
Authorization for Exemption from Lawful Gambling
The Holy Cross Church, New York Mills, MN, has submitted, to the Gambling Control Board, an
Application for Exempt Permit for an event scheduled for September 12, 1999 at the Holy Cross
Church Parish Hall. No action was taken to prohibit the event.
Payment Approval
Motion by Lindquist, second by Partmann, and unanimously carried to approve payment to
Widseth, Smith, Nolting & Associates Inc., in the amount of $553.50, for the preparation of
demolition specifications for three tax-forfeited sites.
Otter Tail County Board of Commissioners
June 8, 1999
Page4
License Applications
Motion by Lindquist, second by Lee, and unanimously carried to approve the following applications Q
for license:
Birchwood Golf Course
Brian L. Evenson
On/Off-Sale 3.2 Malt Liquor License
Golf Course Road
Pelican Rapids, MN
Subject to the approval of the County Attorney's office.
Doug and Mary's
Douglas J. and Mary Ann Trana
Henning, MN
On/Off-Sale 3.2 Malt Liquor License
Subject to the approval of the County Attorney's office and to the approval of the County Sheriff's office.
Huckelberry's Bar and Grille LLP
Daniel Darco and Marlene Brown
Dent, MN
On-Sale Liquor and Sunday Liquor
Subject to the approval of the County Attorney's office and to the approval of the County Sheriffs office.
Lakeway Golf Course, Inc.
Robert and Nancy Purdon
Dalton, MN
Subject to the approval of the County Attorney's office.
Pelican Hills Park, Inc.
John Kent Morgan
Pelican Rapids, MN
Subject to the approval of the County Attorney's office.
Perham Bowling and Recreation
David J. Rotta
Fort Thunder Rd
Perham, MN
On/Off-Sale 3.2 Malt Liquor License
Off-Sale 3.2 Malt Liquor License
On-Sale Liquor and Sunday Liquor
Subject to the approval of the County Attorney's office, the approval of the township, and the
submission of the required insurance certificate.
Riverfront Lounge
Walter Schmidt
Underwood, MN
On-Sale Liquor and Sunday Liquor
Off-Sale 3.2 Malt Liquor License
Subject to the approval of the County Attorney's office and to the submission of the required insurance
certificate.
Rolling Hills Golf Course
Cyril A and Carol J. Flem
Pelican Rapids, MN
On/Off-Sale 3.2 Malt Liquor License
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Subject to the approval of the County Attorney's office.
Ten Mile Lake Resort and Steakhouse, Inc.
J. Patrick Schultz and G. Michael Schultz
Dalton, MN
On-Sale Wine
Otter Tail County Board of Commissioners
June 8, 1999
Page5
On/Off Sale 3.2 Ma.It Liquor
Subject to the approval the County Attorney's office, the approval of the Tumuli Township, and to
submission of the required insurance certificate.
Woody's Blue Horizon
Maxine Laura Woody
Perham, MN
On-Sale Wine
Subject to the approval of the Township and to the approval of the County Attorney's office.
1999 Comprehensive Economic Development Strategy for West Central Minnesota
Otter Tail County Resolution No. 99-25
UPON a motion by Lee, second by Partmann, and unanimously carried, the Otter Tail County
Board of Commissioners adopts the following resolution:
WHEREAS, the West Central Minnesota Initiative Fund has prepared a Comprehensive Economic
Development Strategy (CEDS) for the region containing Becker, Clay, Douglas, Grant, Otter Tail,
Pope, Stevens, Traverse, and Wilkin Counties of Minnesota (West Central Minnesota); and
WHEREAS, the CEDS contains analysis, economic data, economic development projects, and
goals and objectives for the betterment of the region; and
WHEREAS, availability of an approved CEDS and related annual updates are a condition for
qualifying for grants for local economic development projects from the Economic Development
Administration of the U.S. Department of Commerce; and
NOW, THEREFORE BE IT RESOLVED, that the Board of County Commissioners of Otter Tail
County, Minnesota, approves the 1999 Comprehensive Economic Development Strategy for West
Central Minnesota.
Adopted this 8th day of June, 1999.
Dated: ---'8""-"tM>R"""''""-2---1>16..,_,_1 _,l....,_1_,_o/.Lo/ __ _ OUNTY BO R OF COMMISSIONERS
Position Change -Sheriff's Department
Motion by Partmann, second by Lee, and unanimously carried to replace a current Sergeant
position (Grade 15, Step 9) to a Lieutenant position (Grade 17, Step 7) in the Sheriffs Department
(Investigator Unit).
Otter Tail County Board of Commissioners
June 8, 1999
Page 6
Resolution Authorizing Execution of Grant Agreement
Otter Tail County Resolution No. 99-26 0
UPON a motion by Lindquist, second by Lee, and unanimously carried, the Otter Tail County
Board of Commissioners adopts the following resolution:
BE IT RESOLVED the Otter Tail County Sheriffs Department may enter into a grant agreement
with the Office of Drug Policy and Violence Prevention in the Minnesota Department of Children,
Families, and Learning for the project entitled West Central Minnesota (WCM) Narcotics Task
Force Grant during the period from January 1, 2000 through December 31, 2000.
BE IT FURTHER RESOLVED, that Gary A. Nelson, Sheriff of Otter Tail County is hereby
authorized to execute such agreement, amendments, and certifications as are necessary to
implement this task force project on behalf of the West Central Minnesota Narcotics Task Force.
Adopted this 8th day of June, 1999.
Dated:
Housing for ICWC Inmates Contract Approval Q
Motion by Lindquist, second by Lee, and unanimously carried to authorize the Chair's signature to
execute a one-year contract between the State of Minnesota DOC and Otter Tail County. The
contract provides the county with funding of $133,225 for FY 2000 for the Institution Community
Work Crew House Building Program.
Approval of New Position -Court Administrator
Motion by Portmann, second by Lee, and unanimously carried to proceed with a new position as a
Master Calendar Courtroom Clerk/Records Specialist as requested by the Court Administrator.
1999 Assessment Results
State Board of Equalization
Assessor, Bob Moe, provided assessment rate handouts. Discussion took place regarding the
Education Homestead Credit, the upcoming Board of Equalization meeting, and proposed Class
Rate Schedule.
West Lida Shore Road
Cal Monroe, Lida Shores Beach Association President, requested approval to lower a pond by
West Lida Shore Road because the high water level in the pond is affecting vegetation, a portion of
the road, and septic tanks. Discussion followed. Commissioners directed Mr. Monroe to work with
Bill Kalar, Land & Resource Director, and the DNR to obtain approval to proceed.
Final Plat -"Old Town Acres" 0
Motion by Lindquist, second by Lee, and unanimously carried to approve the final plat of "Old
Town Acres" on Clitherall Lake (Sec. 12, Twp. 132, R. 40, Clitherall Township, Lake 56-328).
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Final Plat -"Steeke East Shore"
Otter Tail County Board of Commissioners
June 8, 1999
Page 7
Motion by Lee, second by Nelson, and unanimously carried to approve the final plat of "Steeke
East Shores" on Dead Lake (Sec. 1, Twp. 137N, R. 39W, Lake 3-160).
Approval of Amended Quit Claim Deed
Motion by Lindquist, second by Partmann, and unanimously carried to authorize the Chair's
signature to execute an amended Quit Claim Deed between Bert Lovelace and Dolly J. Lovelace
and Otter Tail County.
Adjournment
At 3:00 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of
Commissioners adjourned until 9:30 a.m. on Tuesday, June 15, 1999.
Dated: -..;,8:µ'WINl""""''"','----'-".._:i;...,,__,_l_,_'1_._"t f.L...._ F COMMISSIONERS
Attest:
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