HomeMy WebLinkAboutBoard of Commissioners - Minutes - 05/04/1999Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, May 4, 1999 at 9:30 a.m. at
the Otter Tail County Courthouse with Commissioners Sydney Nelson, Chair; Virginia Partmann,
Vice-Chair; Malcolm Lee, Andy Lindquist, and Roger Froemming present.
Approval of Agenda
Motion by Lindquist, second by Lee, and unanimously carried to approve the County Board
agenda of May 4, 1999.
Approval of Minutes
Motion by Lee, second by Froemming, and unanimously carried to approve the County Board
minutes of April 27, 1999 as mailed.
Snowmobile Grant-In-Aid Trail Systems Resolution
Otter Tail County Resolution No. 99-21
0 UPON a motion by Lee, second by Lindquist, and unanimously carried, the Otter Tail County
Board of Commissioners adopts the following resolution:
0
WHEREAS, Otter Tail County has sponsored Grant-In-Aid Systems in the past; and
WHEREAS, acceptance of the Grant-In-Aid Systems proposed extensions are subject to the
review and approval of the County Attorney.
THEREFORE, BE IT RESOLVED that Otter Tail County shall continue to sponsor Grant-In-Aid
Trail Systems as they exist for Otter Country Trail Association and proposed extensions of Grant-
In-Aid Trails with the aforementioned condition.
Adopted this 4th day of May, 1999.
Dated: -L'fy\'--""''1"-~LJll+-1 .,_/"i~9w9 ___ _
Attest: ___,k'--"'""""'&h.."'F---'-4'/"-"-''--'-v'-7
__ _
LarryKr6hn~
OTTERTAIL COUNTY BOARD OF COMMISSIONERS
By~~~~ Sydn Nelso, C air
Vacation of Right-of-Way on CSAH No. 4
Otter Tail County Resolution No. 99-22
UPON motion by Lee, second by Lindquist, and unanimously carried, the Otter Tail County Board
of Commissioners adopts the following resolution:
Otter Tail County Board of Commissioners
May 4, 1999
Page 2
'
WHEREAS, the alterations to County State Aid Highway #4 have been completed and CSAH #4 is
open for travel; and
WHEREAS, the alterations to CSAH #4 take the place of and serve the same purpose as old
CSAH #4; and
WHEREAS, pursuant to Minn. Stat. §163.11, Subd. 4, when a relocated highway is open for travel
and takes the place of and serves the same purpose as any portion of another county highway, the
County Board may vacate any such portion of the other highway by resolution; and
WHEREAS, the legal descriptions and owners of the right-of-way to be vacated are as follows
(Exhibits attached to official minutes):
Legal description attached (Exhibit 1) -Lydia Klatt
Legal description attached (Exhibit 2) -Douglas L. Schrupp
Legal description attached (Exhibit 3) -Neil and Donna Strawhorn
Legal description attached (Exhibit 4) -Verne and Lillian Beecher
Legal description attached (Exhibit 5) -Kevin Evans
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners
hereby releases to each granter the County State Aid Highway #4 right-of-way identified in the
attached legal descriptions.
IT IS FURTHER RESOLVED, that personal service of this resolution shall be made upon each 0
. occupant of the land through which the vacated portions pass; notice of the resolution shall be
posted for at least ten days; and a copy of the resolution along with proof of service and an
affidavit of posting shall be filed in the County Auditor's office.
Adopted this 4th day May, 1999
Dated: --'-'~"""""--,;.ll-1-; --'/,_,.f_,._,'f1------L COUNTY BOARD OF COMMISSIONERS
Attest: .kar ~
Larry Kr'f'ln, ~
Highway Contract Approvals
Motion by Lee, second by Froemming, and unanimously carried to authorize the Chairman's
signature to execute a contract between the County of Otter Tail and Wadena Asphalt, Inc. for the
1999 seasonal supply of hot mix bituminous for East Otter Tail County.
Motion by Partmann, second by Lindquist, and unanimously carried to authorize the Chairman's
signature to execute a contract between the County of Otter Tail and Mark Sand & Gravel
Acquisition Co. for the 1999 seasonal supply of hot mix bituminous for West Otter Tail County.
Motion by Lee, second by Lindquist, and unanimously carried to authorize the Chairman's
signature to execute a contract between the County of Otter Tail and Mark Sand & Gravel
Acquisition Co. for the 1999 seasonal supply of hot mix bituminous for North Otter Tail County.
0
0
Otter Tail County Board of Commissioners
May 4, 1999
Page 3
Motion by Partmann, second by Froemming and carried, with Lee abstaining, to authorize the
Chairman's signature to execute a contract between the County of Otter Tail and Sherbrooke
Asphalt, Inc. for the 1999 seasonal supply of hot mix bituminous for North Otter Tail County.
Motion by Lee, second by Partmann, and unanimously carried to authorize the Chairman's
signature to execute a contract between the County of Otter Tail and Unistrut Northern for C.P.
98:RASP, sign posts & hardware.
Motion by Lindquist, second by Lee, and unanimously carried to authorize the Chairman's
signature to execute a contract between the County of Otter Tail and Riley Bros. Construction Inc.
for S.A.P. 56-612-09 from CSAH No. 82 to Center Street (bridge replacement, utility
improvements, and street construction).
Motion by Froemming, second by Lee, and unanimously carried to authorize the Chairman's
signature to execute a contract between the County of Otter Tail and Central Specialties, Inc. for
S.A.P. 56-614-12 & Etc. (bituminous overlay on CSAH No. 14 & CSAH No. 44).
Motion by Nelson, second by Lindquist, and unanimously carried to authorize the Chairman's
signature to execute a contract between the County of Otter Tail and Mark Sand & Gravel
Acquisition Company for S.A.P. 56-608-20 & Etc. (bituminous overlay on CSAH No. 8 & C.R. No.
137).
Motion by Lee, second by Partmann, and unanimously carried to authorize the Chairman's
signature to execute a contract between the County of Otter Tail and Mark Sand & Gravel
Acquisition Company for S.A.P. 56-622-06 & Etc. (bituminous overlay on CSAH No. 22 & Lida Twp
road).
Bid Award -S.P. 56-624-10
Highway Engineer, Rick West submitted the following quotations for S.P. 56-624-10, right-of-way
platting for CSAH No. 24 reconstruction:
Anderson Land Surveying
Fergus Falls, MN
Interstate Engineering, Inc.
Fergus Falls, MN
Ackerman Land Surveying
Wahpeton, ND
$14,355.00
$17,800.00
$18,900.00
Motion by Lee, second by Froemming, and unanimously carried to award S.P. 56-624-10 (right-of-
way platting for CSAH No. 24 reconstruction) to the low bidder, Anderson Land Surveying of
Fergus Falls, in the amount of $14,355.00.
Approval of Phelps Mill Park Signs
Motion by Partmann, second by Froemming, and unanimously carried to approve an expenditure
of $958 for replacement of two Phelps Mill Park signs at the intersection of TH 210 and CSAH No.
35 near Underwood
Otter Tail County Board of Commissioners
May 4, 1999
Page 4
Miscellaneous Milling Equipment
Mr. West introduced discussion regarding old milling equipment that has been stored for a long
time in a garage on the east side of the park. Discussion followed. Mr. West recommended that
the County dispose of the milling equipment by way of consultation with the County Historical
Society and the Friends of Phelps Mill. County commissioners concurred.
Furniture Contract
Motion by Partmann, second by Lindquist, and unanimously carried to authorize the Chair's
signature to execute an agreement between the County of Otter Tail and Coopers Office Supply,
Inc. of Fergus Falls for modular furniture systems and seating relative to the first floor Courthouse
remodeling project.
Institution Community Work Crew (ICWC) House Building Program JPA
Motion by Lindquist, second by Lee, and unanimously carried to authorize the Chair's signature to
execute a Joint Powers Agreement between the State of Minnesota DOC and the County of
Otter Tail for FY 2000-2001 for the ICWC state inmate house building program. The total amount
of the contract to be provided to the County by the State is $266,450.
Public Health Endowment
Otter Tail County Resolution No. 99-23
UPON a motion by Partmann, second by Lee, and unanimously carried, the Otter Tail County
Board of Commissioners adopts the following resolution:
0
WHEREAS, Minnesota will be receiving tobacco settlement money, a portion of which is to be 0
allocated by the State Legislature; and
WHEREAS, one recommendation for the use of these funds is to create a Public Health
Endowment Fund by setting aside $260 million from the settlement for public health activities; and
WHEREAS, a 5% draw would be made annually against the endowment to generate
approximately $5,150,000 in Fiscal Year 2002; and
WHEREAS, the proposal is to distribute funds to community health boards on a formula basis in
accordance with the local public health act (MS 145A); and
WHEREAS, local public health departments are governed by County Commissioners with input
from local citizens and health care providers who serve on the Community Health Advisory
Committee; and
WHEREAS, local public health agencies must develop a comprehensive plan every four years to
identify health problems and prepare a plan to address those public health problems, some of
which are mandated to be addressed within the limits of available funding; and
WHEREAS, to assure accountability for these fund expenditures; outcomes of public health
programs are reported annually to County Boards, the local Community Health Advisory
Committees, the Minnesota Department of Health, and the State Legislature. Q
NOW, THEREFORE, BE IT RESOLVED, the Otter Tail County Board of Commissioners supports
the development of a Public Health Endowment Fund with the tobacco settlement money.
u
i
Adopted this 4th day of May, 1999
Dated: _)y,,[.J!..Y,q""''tb-+/141 .....,lc..J'!J_'JJ_? __ _
Attest: -hZ~s.~t<a'&:!d.q..-1-V,-¥'-~CL{,<"""----
Lair; KroKn, ~
Otter Tail County Board of Commissioners
May 4, 1999
Page 5
Correspondence Acknowledged
Chairman Nelson acknowledged receipt of correspondence from Brad Olson regarding a road
name relative to E-911 system.
Request for Correction of Road Name
Citizen, Terry Marthaler, appeared along with Edna Township Official, Keith Brakke, to request a
correction/change of a road name from Kratzke Road to Little McDonald Lake Estates Road in
Otter Tail County. Kratzke Road is the name assigned for the emergency 911 system being
implemented in Otter Tail County.
Terry Marthaler presented a handout explaining the situation and spoke in favor of changing the
road name back to Little McDonald Lake Estates Road because he felt a mistake had been made
and asked to keep the existing road name.
Q Edna Township Official, Keith Brakke, spoke in favor of changing the name back to Little
McDonald Lake Estates Road. Lengthy discussion followed.
0
Bob Williams, who owns property on this road, expressed a concern about citizen representation.
Bob Block explained the process used for road naming for the E-911 project and expressed that
the department felt that township input was very important in the process. Chief Deputy, Mark
Morris stated that he understood concerns of the road name expressed by the citizens living on
that road, however, his concern is with public safety issues and if the county starts changing road
names at this point, the project could be delayed.
Chairman Nelson requested comments from the County Commissioners. Commissioners
expressed that even though this particular situation may have been caused by miscommunication,
they did not want to delay the E-911 system in Otter Tail County. They expressed an importance
in finding people during emergencies, which takes a higher precedence than a name given to a
specific road. Chairman Nelson stated that he felt there was miscommunication and felt it may be
possible to resolve the issue. No action was taken.
1999 BWSR Natural Resource Block Grant
Motion by Lindquist, second by Froemming, and unanimously carried to authorize the appropriate
county officials' signatures to execute the Otter Tail County 1999 BWSR Natural Resources Block
Grant Agreement between the County of Otter Tail and State of Minnesota. The grant agreement
provides the county $78,584 from the state with a required county and SWCD match of $67,508 for
local water planning, WCA, DNR Shoreland, and ISTS.
Otter Tail County Board of Commissioners
May 4, 1999
Page 6
Payment Approval -Consulting Services
Motion by Lindquist, second by Partmann, and unanimously carried to approve final payment to
Pro-West & Associates, Inc. for Rural/Addressing/E-911 Consulting Services Agreement in the
amount of $10,828.
Approval of Tobacco License Application
Motion by Nelson, second by Lindquist, and unanimously carried to approve the following
application for license:
Marlene Brown
Huckleberry's Bar and Grille LLP
Dent, MN 56528
Tobacco
Approval of Bills
Motion by Lindquist, second by Froemming, and unanimously carried to approve the bills per
Attachment A of these minutes which include the following lodging payments:
Cragun's Lodge & Conference Detention Officers, John Barthel, Doug Rapp, Jill Kluck,
Days Inn
Radisson Hotel-St. Paul
Sheraton Inn Midway
(reimbursable by MCCC)
and Tina Tungseth -Jail Administrator, Gary Waskosky
Deputy, Mark Englund
Commissioner, Syd Nelson
Sheriff, Gary Nelson
Oscar Township Road Issue
0
County Attorney, David Hauser updated the board on one mile of road that is presently being 0
maintained by Oscar Township. The County Attorney reviewed the situation and noted that Oscar
Township is petitioning the County Board to review the matter. Discussion followed. The County
Board directed Mr. Hauser to draft a letter to state the Otter Tail County Board's position that the
cost for this one-mile stretch of road should be shared equitably between Oscar and Akron
townships.
Closed to the Public
At 10:50 a.m., Chairman Nelson declared the meeting of the Otter Tail County Board of
Commissioners closed to the public to discuss pending litigation as authorized by attorney-client
privilege, M.S. 471.705 Subd. 1d. Present were all seated commissioners, the County Attorney,
County Coordinator, Recording Secretary, and HR Coordinator.
Adjournment
At 11 :09 a.m., upon conclusion of the closed session, Chairman Nelson declared the meeting of
the Otter Tail County Board of Commissioners adjourned until 1 :00 p.m. on Tuesday,
May 11, 1999.
Dated: _ _L'M:...J,j,"""'t'l,.-L/4~,e4/..L9.L.?9'----
Attest: ~ J/£
Larry Krotpi" cW-
CB/kd
Enc.
COUNTY BOARD OF COMMISSIONERS
0
Q
0
j
/'
5/06/1999 12:52:37
OTTER TAIL COUNTY AUDITOR HWEISS RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON S/04/1999 FOR PAYMENT
VENDOR NAME
A-1 LOCK AND KEY
JANICE AABERG
ALTERNATIVE MICROGRAPHICS INC.
J. ANDERSON
ASPHALT INSTITUTE
BEST INC.
BIG FOOT GAS & GROCERY
BOB'S STANDARD BULK SERVICE
MARSHA BOWMAN
PENN BRANDBORG ATTORNEY
BRIGGS CORPORATION
BUFF N' SHINE CENTER INC BURGER KING BUSINESS & LEGAL REPORTS INC. CADD ENGINEERING SUPPLY CARR'S LAKE COUNTRY SUPERMKT CENTRAL STATES WIRE PRODUCTS
CITY BAKERY CO-OP SERVICES INC.
CONTINENTAL RESEARCH CORP.
COOPER'S OFFICE SUPPLY INC.
THE COPY CORNER
CORPORATE TECHNOLOGIES
CRAGUN'S LODGE AND CONFERENCE
CRC PRESS LLC
CULLIGAN
CUMMINS DIESEL SALES INC.
DACOTAH PAPER COMPANY
THE DAILY JOURNAL
DAN'S EXHAUST PROS
DAYS INN DCA INC. DELZER CONSTRUCTION INC. DENT OASIS INC. DENZEL'S WELDING DEPARTMENT OF PUBLIC SAFETY DESKTOP TYPE & DESIGN DNR DIVISION OF FORESTRY KATHY DOMHOLT MELANIE DUENOW
E & J PRESS
ELECTION SYSTEMS & SOFTWARE IN
MARK ENGLUND
ERICKSON ELECTRONICS FAITH AND FELLOWSHIP PRESS FEDEX FERGUS AUTO SUPPLY FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP
AMOUNT
4.43
35.35 105.44 448.57 44.00 18.50 57.10
18.98 79.94 110.00 82.20 12.70 58.69
477.40
114.73
40.50
3,259.70
23.20
97.50
456.85
1,527.90
88.40
919.75
1,072.65 36.90 22.46 313. 97 105.32 2,348.22 37.46 162.45
754.90 609.18
84.20
3,200.00
510.00 60.00
35.00
215.45
23.75
342.93
113.69
53.92 15.00 200.56 36.75 3,301.12 184.00 3,910.00
Otter Tail County Warrants·
May 4, 1999.
Page 1, Attachment A
IFD66 COUNTY 56
PAGE l
S/04/1999
Otter Tail County Warrants
. May 4, 1.999
Page 2: Attachment A
5/06/1999 12:52:37
OTTER TAIL COUNTY AUDITOR
HWEISS RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 5/04/1999 FOR PAYMENT
VENDOR NAME
FERGUS FALLS POLICE DEPARTMENT CITY FERGUS FALLS FERGUS INTERNATIONAL INC. FERGUS TIRE CENTER GERALD FIETEK FORCE AMERICA GALL'S INC. GERALD N. EVENSON INC. DAWN GODEL GR GRAPHICS INC GROVER-LINDBERG DISTR. INC. ERVIN HAGEN JOHN HALVORSON
STEVE HANDEGAARD HEDAHLS AUTO CENTER HENNING ADVOCATE
HESS MOTOR SERVICE
HUBER ELECTRIC
H20 INC.
IBM CORPORATION
THE INDEPENDENT
INFORMATION SYSTEMS CORP.
INTERSTATE INC.
JIM HATCH SALES CO.
JJ'S GAS AND GROCERIES
GARY JOHNSON K. I. D. LEASING
PEG KALAR JON KARGER KELLY SERVICES INC. KNIGHTS OF COLUMBUS L & L SERVICE L-Z TRUCK EQUIP COMPANY INC. LAKE REGION HEALTHCARE LAKELAND MENTAL HEALTH CENTER LAKES COUNTRY SERVICE
LARRY OTT INC. TRUCK SERVICE
SHERRAN LEABO MALCOLM LEE LITTLE FALLS MACHINE INC. MCHRMA
MEDICINE SHOPPE
WENDY METCALF
THE MIDWEEK
MIDWEST PRINTING
ALVIN MILLER
MN BOOKSTORE
MN CO RECORDERS ASSOCIATION
MN DEPARTMENT OF ADMINISTRATIO
AMOUNT
1,266.28
258.70
398.06
154.56
388.00
316.75
35.98
17.13
11. 45
157.62
83.91
18.70
38.06
79.24
209.93
89.68
213.00
28.00 22.89 3,062.23 38.75 364.56 5,835.92
297.78
198.90
25.26
259.00
45.00
21. 60
756.08
394.38
13.58
88.25
l, 720. 00 3,640.00
5,609.78 2,000.00 96.10 133. 92
6ll. 42
65.00
564.80 119.80
64.48 133.08
548.25
24.25 75.00 300.00
0
IFD66 COUNTY 56
PAGE 2
5/04/1999
0
0
i
r '\
~·
0
0
5/06/1999 12:52:37
HWEISS OTTER TAIL COUNTY AUDITOR RECEIPTS AND DISBURSEMENTS SYSTEM WAR.RANTS FOR PUBLICATION
WARRANTS APPROVED ON 5/04/1999 FOR PAYMENT
VENDOR NAME
MN SAFETY COUNCIL
MN UC FUND NATIONAL 4-H COUNCIL NELSON BROTHERS PRINTING & NELSON FORD NETWORK SERVICES COMPANY NORTH UNION TEXACO OLSEN CHAIN & CABLE CO. INC. OM2 MULTIMEDIA INC ONE ON ONE COMPUTER TRAINING J. OPGRANDE M.D. OTTER TAIL CO DEPARTMENT OF OTTER TAIL CO TREASURER
OTTER TAIL TELCOM
OVERHEAD DOOR COMPANY
PANTRY N' PUB
PELICAN RAPIDS PRESS
PERHAM PRINTING
PETE'S BODY SHOP & TOWING
DAVID PETERSON
THE PHOTO CENTER
THE PIERCE CO.
PRO-WEST & ASSOCIATES INC.
PRODUCTIVE ALTERNATIVES INC. QUILL CORPORATION
RADISSON HOTEL ST. PAUL RAY'S OIL STATION
RDO EQUIPMENT COMPANY
ROYAL TIRE
MAVIS SAMUELSON
BRIAN SCHLUETER
SHERATON INN MIDWAY
SHERWIN WILLIAMS
SIGNWORKS SIGNS & BANNERS
PAUL SONMOR
SOUTHTOWN C-STORE
SPECTRA PRECISION SURVEYING
STATE OF MN DEPT OF ADMIN.
STEVE'S SANITATION BOB STOMMES STOP-N-GO STORES INC. STRINGER BUSINESS SYSTEMS INC JOURDAN SULLIVAN
TEAM ELECTRONICS
DEBBIE THORMODSON
TIM'S TOWER SERVICE INC.
TNT REPAIR INC.
TODD CO SOLID WASTE
TRANSPORT CLEARINGS INC.
AMOUNT
1,475.00
90.78
48.67
1,059.38 124.43 163.32 158.62 156.90 55.00 220.06 60.00 1,890.60 808.64
1,684.39
82.00
:n.85
39.60
4.79
64.97
199.98
30.08
32.37
10,828.00
172.22 154.67
205.89 12.50
26.42
234.30
38.40
10.00
72.32
101.52
222.90
1,877.01
40.00
714.63
9.39 ll,764.32 294.57 51.00
87.37
230.78
193.78
9.44
868.00
37.00
4,620.00
169.00
Otter Tail County Warrants
May 4, 1999
Page 3, Attachment A
IFD66 COUNTY 56
PAGE 3
5/04/1999
Otter Tail County Warrants
May 4, 1999
Page 4, Attachment A
5/06/1999 12:52:37
OTTER TAIL COUNTY AUDITOR HWEISS RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 5/04/1999 FOR PAYMENT
VENDOR NAME
UNIFORMS UNLIMITED
UNIVERSITY OF MINNESOTA
US OFFICE PRODUCTS
VALLEY TRUCK
VICTOR LUNDEEN COMPANY
VIKING OFFICE PRODUCTS
WACCO
WADENA CO AUDITOR-TREASURER
GARY WASKOSKY
WEST TOOL & DESIGN WESTERN MEDICAL ENTERPRISES WHITE BANNER UNIFORM SHOP 210 LUBE EXPRESS
AMOUNT
553.26
21,389.80
395.57
692.73
2,036.53 125.55 398.00 2,887.50
44.59 50.00
250.86
500.00
22.86
IFD66 COUNTY 56 PAGE 4
5/04/1999
FINAL TOTAL ...... . $127,600.93 ****
0
0