HomeMy WebLinkAboutBoard of Commissioners - Minutes - 04/27/19990
Call to Order
The Otter Tail County Human Service Board convened Tuesday, April 27, 1999 at 9:33 a.m. at the
Otter Tail County Courthouse with Commissioners Syd Nelson, Chair; Virginia Partmann,
Vice-Chair; Malcolm Lee, Secretary; Andy Lindquist, and Roger Froemming present.
Approval of Agenda
Motion by Lee, second by Froemming, and unanimously carried to approve the Human Service
Board agenda of April 27, 1999 as mailed.
Approval of Minutes
Motion by Lindquist, second by Lee, and unanimously carried to approve the Human Service
Board minutes of April 13, 1999 as mailed.
Minnesota Kids Count
Court Services Director, Chuck Kitzman, presented data from the 1999 Minnesota Kids Count
book. He submitted copies of a few pages and explained how the trends were established and the
criteria used to identify trends. Discussion followed.
WCRJC Meeting Minutes
Mr. Kitzman provided West Central Regional Juvenile Center.meeting minutes of April 15, 1999.
Discussion took place regarding the decrease in population during 1999 relative to projected per
day costs and grant monies that would be used to hire a Transitional Coordinator for the facility.
Minnesota Juvenile Accountability Block Grants
Mr. Kitzman provided a document that explains the Minnesota DOC's efforts in developing a plan
for reimbursement for the 90-day transition program.
Legislative Update
Public Health Director, Diane Thorson, discussed proposed Public Health Endowment legislation.
The AMC is encouraging County Boards to pass resolutions of support. Chairman Nelson directed
Ms. Thorson to draft a resolution.
Dental Project Update
Discussion took place regarding the proposed joint dental project between the University of
Minnesota and Otter Tail County. Proceeding with the project will be dependent upon legislative
appropriations to the University program.
Update -Family Services Collaborative
Ms. Thorson reported that new officers were elected at a recent Family Services Collaborative
meeting. Human Service Director, John Dinsmore, reported that a Request for Proposal has been
sent out from the collaborative to bring mental health services into the school districts in Otter Tail
County. The responses to the RFP are due back by May 26, 1999 with review and award by the
Otter Tail County Board of Commissioners
April 27, 1999
Page 2
end of June so services begin the 1999-2000 school year. Ms. Thorson and Mr. Kitzman
developed a list of tasks/duties for a Coordinator for the collaborative. They will develop a RFP to 0
contract for this service. Commissioner Lindquist questioned when the County Board would vote
on the governance agreement. The County Attorney provided draft copies of the by-laws and
governance structure agreements.
Chemical Dependency Annual Report
Social Services Supervisor, Brad Vold, introduced employees of the Chemical Dependency Unit
and submitted the 1998 Chemical Dependency Unit Annual Report. Lengthy discussion took place
with the counselors regarding the frustrating trend of increased drug and alcohol use by teens,
increased paperwork requirements, and language barriers.
Reorganization of Energy Assistance Program
John Dinsmore provided statistical information regarding clients serviced from September, 1998
through March of 1999 in the Energy Assistance Program. He introduced Energy Assistance
employees Peggy Meissner and Becky Roberts. Discussion followed.
Motion by Lindquist, second by Lee, and unanimously carried to continue the Energy Assistance
Program, eliminating the former supervisory position and increasing the current, temporary .5 FTE
position to 1.0 FTE position for a total of 2.0 FTE positions to operate this program.
Staff Reorganization
Mr. Dinsmore requested staffing changes:
1) A current Social Worker position is comprised of 50% Child Foster Care Licensing and 50% O
Child Protection. He requested that the position be changed to a full-time Child Protection
Social Worker and that the Child Protection Concurrent Planner position approved in the
FY 1999 budget be implemented. The Planner position would assume the foster care
licensing duties and responsibilities.
2) A request to the Minnesota Merit System to re-evaluate two clerical positions currently
assigned to the Child Support Enforcement Unit.
3) Approval to reclassify the Office Support Specialist, Sr. position to an Office Services
Supervisor classification and to approve salary grade 15 assigned by DMG for the current
employee, Becky Lee.
Motion by Portmann, second by Lee, and unanimously carried to approve the above staffing
requests as described by the Human Service Director.
Bills & Claims
Motion by Lindquist, second by Froemming, and unanimously carried to approve the Human
Service bills and claims as presented.
Adjournment
At 11 :36 a.m., Chairman Nelson declared the meeting of the Otter Tail County Human Service
Board adjourned until 9:30 a.m. on Tuesday, May 11, 1999.
Dated: _µ.]1'.)..11"-?d;l.a --1./4/,, _l'-1-2.L'lL? ___ _
Attest: J~ ~
Larryl<rolfn, Clerk
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Call to Order
Otter Tail County Board of Commissioners
April 27, 1999
Page 3
The Otter Tail County Board of Commissioners convened Tuesday, April 27, 1999 at 1 :01 p.m. at
the Otter Tail County Courthouse with Commissioners Syd Nelson, Chair; Virginia Portmann,
Vice-Chair; Andy Lindquist, Malcolm Lee, and Roger Froemming present.
Approval of Agenda
Motion by Lindquist, second by Lee, and unanimously carried to approve the County Board
agenda of April 27, 1999 with the following changes:
Preliminary Plat -East Gate
Pomme de Terre River
2:30 p.m. -VSO, Jourdan Sullivan -Donated Vehicle Request
1 :50 p.m. -Terry Marthaler, Road Name -Cancel
Performance Summary Report
Approval of Minutes
Motion by Partmann, second by Froemming, and unanimously carried to approve the County
Board minutes of April 20, 1999 as presented.
Internet Access
MIS Director, Tim Brand, presented a proposed request form to be used by Department Heads to
authorize and justify the reason an employee needs Internet Access relative to the employee's job.
Motion by Partmann, second by Froemming, and carried to approve the Internet Access
procedures as outlined by the MIS Director.
Challenge Grant Application
WOTSWCD Manager, Brad Mergens, reported that an application for a $100,000 Challenge Grant
to be used for the Ottertail River Watershed is being submitted. To receive funding, many
environmental agencies need to bond together. He requested support for the application.
Motion by Lindquist, second by Lee, and unanimously carried to direct the County Attorney to draft
a letter of support for the Challenge Grant Application for the Ottertail River Watershed project
provided that this is not a taxed watershed district.
License Applications
Motion by Lindquist, second by Partmann, and unanimously carried to approve the following
license applications with approval for Gerald R. Smith tobacco license subject to the submission of
the proper fee.
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Pair-A-Dice
Michael J. Gooier
Perham, MN 56573
Lenny's Cafe and Dance Barn
Leonard A. Lund and Thelma C. Ard
Underwood, MN 56586
Gerald R. Smith
Pelican Beach Store
Detroit Lakes, MN 56501
On/Off Sale 3.2 Malt Liquor License
Consumption and Display Permit
Tobacco License
Otter Tail County Board of Commissioners
April 27, 1999
Page4
Mary Jo Schroeder
Schroeder's Grocery & Hardware
Dalton, MN 56324
Tobacco License
Authorization for Exemption of Lawful Gambling License
An application for an exempt lawful gambling permit has been submitted by St. Lawrence Church
in Perham, MN for an event scheduled for August 1, 1999 at the St. Lawrence Church in Otto
Township of Otter Tail County. No action was taken to prohibit the activity.
Conveyance of Tax-Forfeited Property
Motion by Lee, second by Lindquist, and unanimously carried to approve the application submitted
by the City of Rothsay for the conveyance of the following described tax-forfeited land for an
authorized public use:
Section 30, Township 135, Range 44
Sub Lot 6 of Government Lot 3, Except the South 80'
Planning Commission Recommendations
Conditional Use Permit -Richard Baker:
Conditional Use Permit-Wayne Enquist:
Motion by Portmann, second by Lindquist, and unanimously carried to approve the following
conditional use permits:
to replace an existing dwelling on Swan Lake (Sec. 19, Twp. 132, R. 42, Dane Prairie Township
56-781) as requested by Richard Baker.
to extend an existing porch on Swan Lake (Sec. 19, Twp. 132, R. 42, Dane Prairie Township
56-781) as requested by Wayne Enquist.
Modify Conditiona Use Permit #5215 -Robert E. Bergquist/Dunn's 59 Limited:
Motion by Lee, second by Partmann, and unanimously carried to approve modification of
Conditional Use Permit #5215 to add four (4) additional units to the Dunvilla Villas Condominium
Complex on Pelican River/Lake Lizzie (Sec. 20, Twp. 137, R. 42, Dunn Township, 56-PR &
56-760) with conditions as recommended by the Planning Commission.
Conditional Use Permit -Jay & Melony Taylor:
Motion by Lee, second by Lindquist, and unanimously carried to deny requested shoreline
improvements on Pelican Lake (Sec. 4, Twp. 137, R. 42, Dunn Township, 56-786) as
recommended by the Planning Commission.
Final Plat "Crystal Springs First Addition"
Motion by Lee, second by Froemming, and unanimously carried to approve the final plat of
Kenneth R. & Cindy L. Lyden and Cecil H. & Janice Poss known as "Crystal Springs First Addition"
(Sec. 3, Twp. 136N, R. 42W, Lida Township, Franklin Lake and unnamed creek).
Preliminary Plat -East Gate Subdivision
Land & Resource Director, Bill Kalar, updated the board regarding the preliminary plat of East
Gate. The developers are requesting use of an existing road that does not meet county
specifications to service the plat. The current requiremenUcondition to use the existing road is to
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Otter Tail County Board of Commissioners
April 27, 1999
Page 5
obtain a variance from the Board of Adjustment. Mr. Kalar submitted a letter to the County Board
from the Newton Town Board stating that the township would accept the existing road and be
responsible for maintenance of the road in the future. Mr. Kalar questioned if the letter would
change the County Board's opinion that a variance be required. Discussion followed.
The County Board directed Mr. Kalar to suggest that the developers can either 1) apply for a
variance, or 2) submit proof by way of recording the existing road as a township road to meet the
legal satisfaction of the County Attorney.
Furniture Bid Award
After previously advertising for bids, Physical Plant Manager, Rick Sytsma, opened the following
bids at 10:00 a.m. on April 22, 1999 for Modular Furniture Systems, Seating, and Sound Masking
Equipment for the 1st floor remodeled offices of the Courthouse.
Coopers Marco Victor Lundeens
Office Supply Business Products
Modular Office $109,060.29 $152,060.96 $ 165,254.00
Furniture & Seating
Sound Masking No Bid $ 7,780.00 No Bid
Equipment
Total $109,060.29 $159,840.96 $165,254.88
Motion by Partmann, second by Lindquist, and unanimously carried to award the bid for modular
office furniture and seating to the low bidder, Coopers Office Supply, in the amount of $109,060.29
as recommended by the Physical Plant Manager.
Office Technician Position -Land & Resource Department
Motion by Partmann, second by Lee, and unanimously carried to approve a DMG salary grade 7
for the Office Technician position in the Land & Resource Department.
Performance Evaluation Summary -Solid Waste Director
Motion by Lee, second by Partmann, and unanimously carried to approve a positive performance
evaluation summary for Mike Hanan, Solid Waste Director, and direct that the summary report be
placed in his personnel file.
Approval to Accept Vehicle
Veterans Service Officer, Jourdan Sullivan, requested approval from the County Board to accept a
?-passenger Dodge Caravan from DAV Chapter 25 to be used for area veterans for transportation
to Veterans facilities. Otter Tail County would be required to insure the vehicle. Mr. Sullivan
proposed using volunteer drivers and stated that the scheduling would be done out of the VSO in
the Courthouse.
Motion by Lindquist, second by Partmann, and unanimously carried to authorize the Veterans
Service Officer to proceed with the van/transportation project as explained above and thank the
DAV for their generous gift to veterans.
Adjournment
At 2:32 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of
Commissioners adjourned until 9:30 a.m. on Tuesday, May 4, 1999.
Otter Tail County Board of Commissioners
April 27, 1999
Page6
Dated: ~ '-I, 1~29
Attest: ku~ a
Larryl(roh~Clerk
CB/kd
F 9PMMISSIONERS
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