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Home My WebLink AboutBoard of Commissioners - Minutes - 04/13/19990 0 0 Call to Order The Otter Tail County Human Service Board convened Tuesday, April 13, 1999 at 9:31 a.m. at the Otter Tail County Courthouse with Commissioners Syd Nelson, Chair; Virginia Partmann, Vice-Chair; Malcolm Lee, Secretary; Andy Lindquist, and Roger Froemming present. Approval of Agenda Motion by Lee, second by Froemming, and unanimously carried to approve the Human Service Board agenda of April 13, 1999 with the following additions: Capital Improvement Committee Meeting Personnel Committee Meeting Approval of Minutes Motion by Partmann, second by Froemming, and unanimously carried to approve the Human Service Board minutes of March 30, 1999 as mailed. Juvenile Detention Subsidy Grant Motion by Partmann, second by Froemming, and unanimously carried to authorize the Chair's signature to execute the FY 99 Amendment to Grant No. 000-1689 between the State of Minnesota DOC and Otter Tail County Court Services. The agreement provides $16,842 for FY 99 (increase of $5,000 from FY 98) to reimburse Otter Tail County for providing alternative detention services for juvenile offenders. Minnesota Corrections Facility in Sauk Centre Court Services Director, Chuck Kitzman, updated board members on the current status of the Sauk Centre corrections facility. The legislature no longer considers this facility a state commitment corrections facility and Otter Tail County will need to send male youth to other facilities. They will continue their girls program. Discussion -Privatization of Jail Facilities Mr. Kitzman provided an article written by the new Corrections Commissioner. Private companies maintain that they can operate the facilities at a lower cost than the DOC however, security and public risk issues are a concern with privatization. Mental Health Case Management Reimbursement Human Service Director, John Dinsmore, reported on workshops attended by staff regarding reimbursement changes with the mental health case management program. The reimbursement will change, effective July 1, 1999, from a per minute basis to per contact, per month basis. Otter Tail County will need to establish a per month fee for this program. This could provide more direct care because it will reduce administrative work billing by the minute/hour. Mr. Dinsmore reported that Social Services will be renegotiating with Lakeland Mental Health Center to provide the service and bill MA. The county's portion of the funding is obtained through the time study dollars. Otter Tail County Board of Commissioners April 13, 1999 Page 2 ' Correspondence Acknowledged r\ Chairman Nelson received a letter from the Lakes Crisis Center to notify Otter Tail County of a w follow-up informational meeting on grant funds available to provide technical assistance for crime victims. The meeting is scheduled for Thursday, April 22, 1999 at 2:00 p.m. at the Fergus Falls Public Library. Discussion took place regarding services already being provided and a desire not to duplicate these services. The Chairman directed the Human Service Director and Court Services Director to attend the meeting. Social Service County Vehicle Workgroup Human Service Director, John Dinsmore reported that some of his staff met and developed recommendations for work-related vehicle travel. Discussion followed regarding the recommendations relative to reimbursement rates, use of vehicles for commuting, lack of parking space, and past practices. Commissioners directed the Human Service Director and County Coordinator to research the issue further and return to the County Board with a recommendation. 1998 Child Protection Family Unit Annual Report Social Service Supervisor, Brad Vold presented the 1998 Child Protection Family Unit Annual Report and introduced staff currently working in that unit. Child Abuse Prevention Month Proclamation Otter Tail County Resolution No, 99-19 UPON a motion by Lee, second by Partmann, and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: Q WHEREAS, child abuse is a community problem and finding solutions depends on involvement among people throughout the community; WHEREAS, statistics of children who are abused and neglected increase each year; WHEREAS, the effects of child abuse are felt by whole communities, and need to be addressed by the entire community; WHEREAS, effective child abuse prevention programs succeed because of partnerships created among social service agencies, schools, religious organizations, law enforcement agencies, and the business community; WHEREAS, youth-serving prevention programs offer positive alternatives for young people and encourage youth to develop strong ties to their community; WHEREAS, all citizens should become more aware of child abuse and its prevention within the community, and become involved in supporting parents to raise their children in a safe, nurturing environment; NOW, THEREFORE, BE IT RESOLVED that April is hereby proclaimed Child Abuse Prevention Month in Otter Tail County and the County calls upon all citizens, community agencies, religious 0 organizations, medical facilities, and businesses to increase their participation in our efforts to · prevent child abuse, thereby strengthening the community in which we live. Adopted this 13th day of April, 1999. 0 0 0 Dated: 1~,:J, .;J. 7, I 9't7 Attest: / ¢U/ir ~£ Larry Kron, Clerk Approval to Pay Bills Otter Tail County Board of Commissioners April 13, 1999 Page 3 Motion by Lindquist, second by Partmann, and unanimously carried to approve the Human Service bills and claims as presented. Adjournment At 10:41 a.m., Chairman Nelson declared the meeting of the Otter Tail County Human Service Board adjourned until 9:30 a.m. on Tuesday, April 27, 1999. Dated: , ,0, f': D . J. 1, . 19 99 Attest ~ d Larry Kron, Clerk OTTER T COUNTY B9~~D OF COMMISSIONERS , .. 1/~ man Services Chairman Call to Order The Otter Tail County Board of Commissioners convened Tuesday, April 13, 1999 at 1 :01 p.m. at the Otter Tail County Courthouse with Commissioners Syd Nelson, Chair; Virginia Partmann, Vice-Chair; Andy Lindquist, Malcolm Lee, and Roger Froemming present. Approval of Agenda Motion by Lee, second by Froemming, and unanimously carried to approve the County Board agenda of April 13, 1999 with the following changes: Ditch Inspector, Tiny Holm -1 :25 p.m. Solid Waste Director, Mike Hanan -2:30 p.m. Personnel & Capital Improvement Committee Meetings Approval of Minutes Motion by Partmann, second by Lee, and unanimously carried to approve the County Board minutes of April 6, 1999 as mailed. Land Surveyor's Certificate of Correction to Plat -Peach's Silent Lake Beach Motion by Lee, second by Lindquist, and unanimously carried to approve the attached Land Surveyor's Certificate of Correction to the Plat of Peach's Silent Lake Beach (Attachment A of official minutes) as prepared by Robert Oslund, Registered Land Surveyor, Registration No. 7575. Land Surveyor's Certificate of Correction to Plat -Blarney Beach Motion by Lindquist, second by Lee, and unanimously carried to approve the attached Land Surveyor's Certificate. of Correction to the Plat of Blarney Beach (Attachment B of official minutes) as prepared by David A. Anderson, Registered Land Surveyor, Registration No. 13620. Otter Tail County Board of Commissioners April 13, 1999 Page4 Approval of Liquor License Applications n Motion by Partmann, second by Lindquist, and unanimously carried to approve the following v applications for license: Balmoral Golf Course, Inc. RR 3 Box 119 Battle Lake, MN 56515 BPO Elks Lodge #1093 207 W. Lincoln Ave Fergus Falls, MN 56537 Consumption and Display (Set-Up) Permit Temporary On-Sale Liquor License June 24, 1999 through June 26, 1999 Elks Point -Dane Prairie Twp. Temporary On-Sale Liquor License August 25, 1999 Elks Point -Dane Prairie Twp. Payment Approval Motion by Partmann, second by Lindquist, and unanimously carried to approve payment to Widseth, Smith and Nolting, in the amount of $2,985.81, for environmental services provided for the preparation of demolition specifications for three tax-forfeited sites. Bid Award -Installation of Signs for Rural Addressing Project After previously advertising, Highway Engineer Rick West, opened the following bids at 1 :00 p.m. on April 7, 1999 for C.P. 98:RASP (installation of signs and hardware). Q H & R Construction Dalton, MN Unistrut Northern Roseville, MN Sign-up LTD Webster City, IA Global Specialty Contractors, Inc. Egan, MN Midstate Utilities, Inc. Slayton, MN Madsen Specialties Fargo, ND Bid Amount $76,500.00 $110,976.00 $114,716.00 $136,000.00 $160,514.00 $168,297.00 Corrected Amount $168,266.00 Motion by Lindquist, second by Partmann, and unanimously carried to award the bid for C.P. r, 98:RASP (installation of signs & hardware) to low bidder, H & R Construction, in the amount of V $76,500.00 as recommended by the Highway Engineer. 0 0 0 • Otter Tail County Board of Commissioners April 13, 1999 Page 5 Bid Award -S.A.P. 56-612-09 After previously advertising, Highway Engineer Rick West, opened the following bids at 1 :DO p.m. on April 7, 1999 for S.A.P. 56-612-09. Riley Bros. Construction, Inc. Morris, MN Delzer Construction, Inc. Fergus Falls, MN Mark Lee Excavating, Inc. Alexandria, MN Kern & Tabery, Inc. Wadena, MN Midwest Contracting, LLC Marshall, MN $245,189.10 $256,149.35 $311,830.72 $315,983.55 $338,238.45 Motion by Portmann, second by Lindquist, and unanimously carried to award the bid for S.A.P. 56- 612-09 to low bidder, Riley Bros. Construction, Inc., in the amount of $245,189.10, as recommended by the Highway Engineer. Approval to Obtain Legal Counsel County Coordinator Larry Krohn, requested authorization to contact outside legal counsel relative to a potential hearing with the Bureau of Mediation Services dealing with unit clarification of a new position. Motion by Lee, second by Portmann, and unanimously carried to approve the County Coordinator's above request to contact legal counsel who specialize in this area of the law. Approval to Purchase Sandbags Motion by Lindquist, second by Lee, and unanimously carried to approve purchase of 10,000 sandbags to be sold to at cost. Resolution Opposing Reverse Referendum Requirements Otter Tail County Resolution No. 99-20 UPON a motion by Lee, second by Portmann, and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: WHEREAS, the Otter Tail County Board of Commissioners understands the unique relationship between county and state government, with the county serving as the administrative arm for many state mandated programs and services; and WHEREAS, requirements allowing for reverse referenda on property tax levy increases undermines the authority of locally elected officials and would allow a relatively small group of citizens to control decision-making; and Otter Tail County Board of Commissioners April 13, 1999 Page 6 • l WHEREAS, truth-in-taxation constituent pressure and the accountability of local officials are the r\ best and most appropriate constraint on property taxes; and • WHEREAS, reverse referenda elections would add increased costs for all parties, and WHEREAS, the average annual change in County revenues from 1990-1999, including state aid receipts, has been 3.3%, much below the increase in state revenues for the same period; and WHEREAS, the "Price of County Government" has dropped 16% since 1990; THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners urges the Legislature to defeat proposals to allow reverse referenda on property tax levy increases. Adopted this 13th day of April, 1999. Dated: __,~..,..,,--.... P~-...,.rx"-'C>,,.c....L,_,9'--'''--'2'---- Attest: ~ ~ Larryohn,lerk TY. BOARD OF COMMISSIONERS ~ United Way Citizens' Review Panel The County Coordinator reported that the United Way organization has requested that a county 0 appointee serve on the United Way Citizens Review Panel. The review committee reviews requests regarding allocations. Chairman Nelson appointed Highway Engineer, Rick West, to the review panel. Drainage Ditch No. 21 Ditch Inspector, Tiny Holm, requested authorization to remove a beaver dam located in Ditch No. 21 and pay for the maintenance service from the Ditch 21 fund. The County Board concurred. Conditional Use Application of Duane Donley/Larry Stoller Land & Resource Director, Bill Kalar, reported that the Planning Commission held a special meeting April 7, 1999 at 7:30 p.m. to determine if an Environmental Assessment Worksheet (EAW) should be prepared prior to consideration of Duane Donley/Larry Stoller's CUP. The County Attorney read, for the record, the Findings of Fact for a determination of an EAW. Chairman Nelson then opened the floor to questions and/or comments from the public. No comments were expressed. Motion by Nelson, second by Lindquist, and unanimously carried to concur with the recommendation of the Otter Tail County Planning Commission that an EAW is not necessary for further consideration of a CUP application of Duane Donley/Larry Stoller (56-244). Extension of Final Plat Request -Maet-Boh Development f Mr 11 . Kadlar pcresen~ed an ex_tednsion of final pdlathrequest for Maet-Boh Development. Discussion Q ... o owe . omm1ss1oner Lin qu1st requeste t at the developer attend a meeting to explain the reason for an additional extension request. 0 0 0 Otter Tail County Board of Commissioners April 13, 1999 Page 7 County Enhanced 911 Ordinance Addressing Coordinator, Bob Block, reported that the County Enhanced 911 Ordinance has been enacted and the GIS Department will initiate compliance with the ordinance. Electric and phone companies will assist the department to maintain the E-911 database. Discussion continued regarding drivers license addresses during the addressing transition, cost to cities to be included in the automated mapping, and the issue of house signs. Mr. Block requested that all surveyors contact the GIS Department to interface the new road names with the E-911 schematic before the plat is approved. Job Classification Change Motion by Partmann, second by Lee, and unanimously carried to authorize a change in job classification structure to add one Assistant County Attorney I position and decrease one Assistant County Attorney II position. Proposed Quadrant Legislation Update Solid Waste Director, Mike Hanan, reported on a recent house Capital Investment Committee . meeting regarding the retrofitting of the Quadrant facility to be considered a priority project in a bonding bill this year. They also testified with the senate Ag & Environmental Committee. Lengthy discussion followed. Request -Red River Basin Joint Powers Board Commissioner Lee presented a letter from Jon Evert, Chairman of the Red River Basin JPB, that requested financial support for the organization to apply for a Challenge Grant to hire an executive secretary. Motion by Lindquist, second by Portmann, and unanimously carried to notify the Red River Basin JPB that Otter Tail County is unable to financially support the application for this Challenge Grant Performance Evaluation Summaries Motion by Lee, second by Froemming, and unanimously carried to accept the favorable performance evaluation summaries of Bill Kalar, Land & Resource Director, and Bob Moe, Assessor, by authorizing the Chair's signature and to include the summaries in their personnel files. Adjournment At 2:56 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, April 20 1999. Dated: , A-fv,J , -<0, 1'199 , Attest Lu~ If.I Larry Kro n, Clerk rOMMISSIONERS CB/kd Enclosures 0 0 0 Otter Tail Board of Commissioners Attachment A April 13, 1999 Page 1 of 2 LAND SURVEYORS CERTIFICATE OF CORRECTION TO PLAT NAME OF PLAT "PEACH'S SILENT LAKE BEACH" Pursuant to Minnesota Statutes Sections 505.173 through 505.177, Laws of Minnesota, Robert Oslund, the undersigned, a Registered Land Surveyo_r in the State of Minnesota declares as follows: (1) The plat of "Peach's Silent Lake Beach" was prepared by John Howard, a Registered Land Survey, or who is deceased. (2) The plat of"Peach' s Silent Lake Beach" was filed for record in the office of the County Recorder in and for Otter Tail County, Minnesota, on December 16, 1955, and was recorded in Book N of Plats on Page 84. (3) That the plat of "Peach's Silent Lake Beach" contains errors, omissions, or defects in the following pru-ticu\ars, to-wit: The plat incorrectly states that the plat extends to the South line of Government Lot 2 in Section 34, Township 136 North, Range 41 West of the 5th Principal Meridian [Otter Tail County, Minnesota]. I have located the monuments with respect to the plat, and have determined that the plat does not extend to the South line of said Government Lot 2. (4) The plat of"Peach's Silent Lake Beach" is hereby amended and corrected to describe the plat as not extending to the South lot line of Government Lot 2, in Section 34, Township 136 North, Range 41 West of the 5th Principal Meridian [Otter Tail County, Minnesota]. 0 O· Otter Tail Board Attachment A April 13, 1999 Page 2 of 2 of Commissioners ; . _,,. Robert Oslund, (MN Registration# -~Z~f_,_Z~2 ____ ~) STATE OF eALWOR:NIA {t,z,~''1'4-) :.i,,,, ) ss COUNTY OF [U(!1,ttfft-) The fqrfgoing instrument was acknowledged before me this / f day of 'YtDvvt-1 ,rt:tJ, , 1999, by Robert B. Oslund, Minnesota Registration # , ----------/ 7 f) /} ✓ ✓ /l'v.rr ;{, J;L-/ i:?-c.-...------ Notary!'ublic -' & The above certificate of correction to the plat of"Peach's Silent Lake Beach" has been approved by the Board of County Commissioner of Otter Tail County, Minnesota, this ~ day of Ape:{ , 1999. Chairman of the Board of County Commissioners, Otter Tail County Attest: County Auditor The above certificate of correction was filed in the office of the County Recorder in and for Otter Tail County this __ day of _________ , 1999, at ____ . m. and was recorded as Document Number --------- 0 otter Tail Board of Commissioners Attachment B April 13, 1999 Page 1 of 1 LAND SURVEYOR'S CERTIFICATE OF CORRECTION TO PLAT Name of Plat BLARNEY BEACH Pursuant to the provision of Chapter 505.175, Laws of Minnesota, 1957, David A. Anderson, the undersigned, a Registered Land Surveyor in and for the State of Minnesota, declares as follows: 1. That the plat of BLARNEY BEACH dated July 13, 1970 and filed on September 21, 1970 in the office of the County Recorder, Otter Tail County, Minnesota, in Book Q of Plats, Page 7, was prepared by Dean S. D'lnsmore, Land Surveyor, Minnesota Registration No. 6174, deceased. 2. That said plat contains the following omissions to wit: A land tie to the southwest corner of Section 3, Township 133 North, Range 40 West was omitted from the first paragraph of the legal descriptron on said plat. 3. That the first paragraph of said legal description on said plat is hereby corrected as follows, to wit That part of Government Lots 3 and 4, Section 3, Township 133 North, Range 40 West of the Fifth Principal Meridian, described as follows: Commencing at the southwest comer of said Section 3; thence on a assumed bearing of East along the south line of said Section 3, a distance of 1208. 14 feet; thence North 5 degrees 50 minutes East 400.16 feet; thence North 22 degrees SO minutes East 300.00 feel; thence North 19 degrees 10 minutes West 130.00 feet: thence North 56 degrees 50 minutes West 507.31 feet; thence on a bearing of North 501.91 feet; thence South 88 degrees 54 minutes 30 seconds West 33.00 feet; thence North 43 degrees 17 minutes 20 seconds East 92.34 feet to the point of beginning of the land to be described; thence South 43 degrees 17 minutes 20 seconds West 92.34 feet; thence North 88 degrees 54 minutes 30 seconds East 629.43 feet; thence North 8 degrees 08 minutes East 701.34 feet; thence North O degrees 04 minutes 30 seconds West 161.99 feet more or less to the shoreline of Oller Tail Lake; thence southwesterly on said shoreline to the intersection with a fine which bears North 2 degrees 19 minutes West from the point of beginning; thence South 2 degrees 19 minutes East 447.32 feet more or less to the po·Int of beginning. ~~ Land Surveyor Minn. Reg. No. 13620 STATE OF MINNESOTA COUNTY OF OTTER TAIL ; The foregoing instrument was acknowledged before me this J..±!l_ day of ttP/Zl '- Anderson. 19 TROY A. HAUGE I j . NOTARY PUBL!C--MINNESOTA 1 OTTER TAIL COUNTY _ t.ty~Eqjfts.JAH.31,2000 Notaryb11c, OtterTICounty, Minnesota My Commission Expires JliN, 3 /1 wo0 19 .11_, by David A. This above Certificate of Correction to the plat of BLARNEY BEACH has been approved by the Board of Commissioners of Otter Tail County, Minnesota, at a regular meeting held on the t S -ti day of Pq,C:I 19 .3i_. Chairman of the County Board Attest