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Home My WebLink AboutBoard of Commissioners - Minutes - 03/30/1999i'\ 0 Call to Order The Otter Tail County Human Service Board convened Tuesday, March 30, 1999 at 9:31 .a.m. at the Otter Tail County Courthouse with Commissioners Syd Nelson, Chair; Virginia Portmann, Vice-Chair; Malcolm Lee, Secretary; Andy Lindquist, and Roger Froemming present. Approval of Agenda Motion by Lee, second by Froemming, and unanimously carried to approve the Human Service Board agenda of March 30, 1999 as presented. Approval of Minutes Motion by Portmann, second by Froemming, and unanimously carried to approve the Human Service Board minutes of March 9, 1999 as mailed. 1998 Public Health Annual Report Public Health Director Diane Thorson, presented and reviewed the 1998 Otter Tail County Public Q Health Annual Report. 0 Public Health Problem Identification Worksheet Ms. Thorson presented a Public Health Problem Identification Worksheet. She reviewed the public health categories and identified a public health issue for each category. She requested commissioners to comment on public health issues in Otter Tail County that they would like considered. Minnesota Department of Health -Grant Funds Ms. Thorson reported that there are twenty different grant programs available from the Department of Health. The following are the MOH grant programs the Otter Tail County Public Health agency will be applying for: Home Visiting Projects to Prevent Child Abuse and Neglect Maternal and Child Health Special Projects (MCHSP) Minnesota Breast and Cervical Cancer Control (MBCCCP) Patient Recruitment Grants Minnesota Healthy Communities Program Part C Enhanced Follow Up Project Refugee Health Program Tobacco-Free Communities for Children Grants Program Special Supplemental Nutrition Program for Women, Infants, and Children (WIG) Centers for Disease Prevention and Control Dental Health Program Family Planning Special Projects (FPSP) Contract Approval Motion by Portmann, second by Froemming, and unanimously carried to authorize the appropriate county officials' signature(s) to execute a contract between the County of Otter Tail and Otter Tail County Board of Commissioners March 30, 1999 Page 2 HealthSystem Minnesota for the period of May 1, 1999 to December 31, 1999 to allow the Public Q Health department to distribute nicotrol patches Nutrition Program Grant The Public Health Agency previously applied for a grant through the West Central Area Agency on Aging for a nutrition program with Wilkin, Clay, and Otter Tail Counties. Ms. Thorson reported that the WCAAA has decided not to fund the program. Rural Minnesota CEP Update The Human Service Director introduced Larry Buboltz, Director of Rural Minnesota CEP and Jan Williams, Team Leader at the workforce center in Fergus Falls. Mr. Buboltz provided a handout and updated the board regarding the workforce center system. Areas discussed included services offered to job seekers and employers, job placement performance achievements, the MFIP program, specific facts regarding Otter Tail County's MFIP program, and welfare-to-work. Two issues/challenges identified relative to returning people to the workforce were lack of transportation and lack of daycare during evening or night hours. Discussion continued. Staffing -Social Services Department Human Service Director, John Dinsmore introduced Rae Lohse who has been promoted from Financial Worker to Office Service Supervisor of the Income Maintenance clerical unit. Mr. Dinsmore requested an increase in a Financial Worker position from .6 FTE to a FTE position. Motion by Lee, second by Partmann, and unanimously carried to increase the current .6 FTE Financial Worker position to a FTE position as requested by Mr. Dinsmore. 0 Social Services Budget Report Mr. Dinsmore presented budget data (revenue/expenses) for January and February of 1999. Discussion followed regarding projected budget shortfalls relative to out-of-home placement costs. MA Mileage Reimbursement Rate Motion by Portmann, second by Lindquist, and unanimously carried to approve $.31 per mile for MA mileage rate reimbursement effective April 1, 1999 in order to stay consistent with county employees' mileage rate. Financial Workers and Case Aides Week Otter Tail County Resolution No. 99 -15 Upon a motion by Lee, second by Lindquist, and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: WHEREAS, financial workers and case aides help Minnesota families by providing support services, such as childcare and extended medical assistance, during precarious and difficult times in their lives, ultimately helping Minnesotans reach the goal of again becoming self-sufficient; and WHEREAS, financial workers and case aides provide invaluable service to senior citizens, assisting them with new computerized technology, with applications to assist with the cost of care in nursing homes, getting them enrolled in the Senior Citizen Drug Program, and providing other r-, services that help Minnesota senior citizens receive benefits and assistance that they need; and • r 0 0 Otter Tail County Board of Commissioners March 30, 1999 Page 3 WHEREAS, financial workers and case aides are hardworking, dedicated, and efficient public servants that connect eligible Minnesotans with needed public assistance and often do not receive appreciation or thanks for their efforts; and WHEREAS, financial workers and case aides work hard for Minnesota, so that social service programs are run in compliance with often highly technical and complicated federal and state rules and regulations, and to ensure Minnesota receives federal funds so that it is able to continue providing these social programs and services to its citizens. NOW, THEREFORE, BE IT RESOLVED by the County of Otter Tail of the State of Minnesota that it recognizes April 4-10, 1999, as Financial Workers and Case Aides Week in Minnesota and urges all Minnesotans to become familiar with the services and benefits to the state provided by financial workers and case aides and to express their appreciation and gratitude. Adopted this 30th day of March, 1999. Dated: __,,,..h.¥~ .... · .R"---J(c.-31..-, -1t....J"l....1.o/.1-o/ __ Attest: ~k~:/4£_'--1..LJ· i/=-:::..,,a_ 0 _ carry Kr.6hn.~d,_ Bills & Claims Motion by Lindquist, second by Froemming, and unanimously carried to approve the Human Service bills and claims as presented. Adjournment At 11:15 a.m., Chairman Nelson declared the meeting of the Otter Tail County Human Service Board adjourned until 9:30 a.m. on Tuesday, April 13, 1999. Dated: , ¥ R., t3, t 21't ARD OF COMMISSIONERS an Services Chairman Call to Order The Otter Tail County Board of Commissioners convened Tuesday, March 30, 1999 at 1 :02 p.m. at the Otter Tail County Courthouse with Commissioners Syd Nelson, Chair; Virginia Partmann, Vice-Chair; Andy Lindquist, Malcolm Lee, and Roger Froemming present. Approval of Agenda . Motion by Lee, second by Froemming, and unanimously carried to approve the County Board 0 agenda of March 30, 1999 with the following changes: Cancellation -Law Enforcement Computer Software Addition -Capital Improvement Report Otter Tail County Board of Commissioners March 30, 1999 Page4 Approval of Minutes Motion by Portmann, second by Lindquist, and unanimously carried to approve the County Board Q minutes of March 16, 1999 as mailed. Right-to-Know Training & E-911 Presentation Tim Hunt, Safety & Emergency Services Director updated .the board on employees' right-to-know training requirements. GIS Coordinator, Brian Armstrong presented the emergency rural addressing program/process that was recently presented to all Otter Tail County employees. Road Naming Process & GIS Update Bob Block, Rural Addressing Coordinator provided a laminated card including the steps used in the road naming process and the problems involved with changing road names at this point, most importantly the possibility of delaying E-911 implementation. Sherri Leabo of the GIS Department reported that she wrote a grant application that has been approved and the county will receive $25,000 for software and training. Mr. Block reported that cities do not have the necessary data to bring up locations on the map during an E-911 call. The name and address will show up. GIS employees will be meeting with the cities to assist them if they wish to include the necessary data. Expenditure Approval Motion by Portmann, second by Lindquist, and unanimously carried to approve an expenditure for law enforcement software to interface with the E-911 system with cost not to exceed $206,725 to be paid from the capital improvement fund and the E-911 tariff fund. Transfer of Funds Q Motion by Portmann, second by Lindquist, and unanimously carried to approve the transfer of $183,872 from Data Processing's capital improvement budget to Data Processing's operating budget along with applicable cash. This allows the Data Processing Department to purchase various capital items, which due to the nature of the department are also, part of operations. Correspondence Acknowledged County Coordinator, Larry Krohn reported that he has received letters of support for the Quadrant legislation from counties remaining unified in the seven-county project. A letter was received from Teresa Brause on behalf of the Phelps Mill Festival Committee. The Phelps Mill Festival will be held July 10 and 11 and Ms. Brause has requested that a commissioner speak at the opening ceremony as has been past custom. Chairman Nelson appointed Commissioner Lindquist to represent the board at the opening ceremony. Mr. Krohn reported that Meadowbrook Counties Insurance Trust will be conducting harassment training with all counties, a session for department heads and supervisors and, a session for employees. Approval -New Position Mr. Krohn requested authorization to proceed with the hiring of an Administrative Assistant in the Coordinator's office. A job description has been completed and DMG salary grade of 11 has been a~ign~. O Motion by Lindquist, second by Froemming, and unanimously carried to approve the above request to hire an Administrative Assistant for the Coordinator's office. 0 0 Final Plat -Sunlight Beach Otter Tail County Board of Commissioners March 30, 1999 Page 5 Motion by Lee, second by Lindquist, and unanimously carried to approve the final plat of Sunlight Beach on Pelican Lake (Sec. 3, Twp. 147, R. 42W, Dunn Township). Legislative Conference Commissioners Lee and Nelson reported on the recent AMC Legislative Conference they attended. Discussion at the conference included transportation/transit issues, grants, rebates etc. Bid Award -C.P. 98:RASP After previously advertising, Highway Engineer Rick West, opened the following bids at 1 :00 p.m. on March 17, 1999 for C.P. 98:RASP (perforated square sign posts and hardware): Unistrut Northern H&R Construction Sign Up Ltd. Adams, Inc. ITEM DESCRIPTION Roseville, MN Dalton, MN Webster City, IA Fargo, ND Perforated Square Sign Unit Pr. -$1.3700 Unit Pr. -1.4400 Unit Pr. -1.5100 Unit Pr.-$1.5835 Posts 2 inch/14 ga. -8 ft. 14 Amt -$55,057.56 Amt. -$57,870.72 Amt. -$60,683.88 Amt. -$63,637.70 ft. lengths (40,188) Perforated Square Sign Unit Pr. -$7.7400 Unit Pr. -$8.1300 Unit Pr -$9.2100 Unit Pr. -$8.9176 Post Anchors 2-1/4 inch/12 Amt. -$26,316.00 Amt. -$27,642.00 Amt. -$31,314.00 Amt. -$30,319.84 ga.-4 ft. lengths (3,400) Stabilization Anchor Unit Pr. -$9.3500 Unit Pr. -$9.7200 Unit Pr. -$8.4100 Unit Pr. -3.2333 Sleeves (500) Amt. -$4,675.00 Amt. -$4,860.00 Amt. -4,205.00 Amt. -$1,616.65 Hardware for Sign Unit Pr. -$7.8600 Unit Pr. -$8.2500 Unit Pr. -$7.8200 Unit Pr. -$11.8670 Attachments (3,400) Amt. -$26,724.00 Amt. -$28,050.00 Amt. -$26,588.00 Amt. -$40,347.80 TOTAL BID $112,772.56 $118,422.72 $122,790.88 $135,921.99 Motion by Lee, second by Froemming, and unanimously carried to award the bid for C.P. 98:RASP (perforated square signposts and hardware) to low bidder, Unistrut Northern in the amount of $112,772.56 as recommended by Rick West. Bid Awards -1999 Yearly Maintenance Material Purchases After previously advertising, Highway Engineer Rick West, opened the following bids at 1 :00 p.m. on March 17, 1999 for 1999 Yearly Maintenance Material Purchases: Seasonal Supply of Bituminous Material Bidder Koch Materials Co. St. Paul, MN Murphy Oil USA, Inc. Superior, WI Unit Gal. Gal. Seasonal Supply of Hot Mix Bituminous (North OTCo.l Bidder Wadena Asphalt, Inc. Wadena, MN Unit Ton Unit Price $0.6950 $0.7110 Bid Amount $38,300.00 Otter Tail County Board of Commissioners March 30, 1999 Page 6 Mark Sand & Gravel Ton $40,800.00 0 Fergus Falls, MN Sherbrooke Asphalt, Inc. Ton $43,921.20 Detroit Lakes, MN Seasonal Supply of Hot Mix Bituminous (EOTCo.l Bidder Unit Bid Amount Wadena Asphalt, Inc. Ton $38,300.00 Wadena, MN Mark Sand & Gravel Ton $40,800.00 Fergus Falls, MN Sherbrooke Asphalt, Inc. Ton $43,921.20 Detroit Lakes, MN Seasonal Supply of Hot Mix Bituminous IWOTCo.l Bidder Unit Bid Amount Wadena Asphalt, Inc. Ton $38,300.00 Wadena, MN Mark Sand & Gravel Ton $40,800.00 0 Fergus Falls, MN Sherbrooke Asphalt, Inc. Ton $43,921.20 Detroit Lakes, MN Seasonal Supply of Culverts Bidder Unit Bid Amount Contech Construction Products LF/Each $21,095.20 Shakopee, MN Johnston Fargo Culvert, Inc. LF/Each $23,728.70 Fargo, ND Seasonal Supply of Herbicides Bidder Unit Bid Amount Terra International, Inc. Gal. $22.50/gal. Faribault, MN Seasonal Supply of Signing Materials Bidder Unit Bid Amount Lyle Signs, Inc. Each $65,227.61 0 Eden Prairie, MN M&R Sign Company Each $65,505.49 Fergus Falls, MN 0 Newman Signs, Inc. Jamestown, NC Each Otter Tail County Board of Commissioners March 30, 1999 Page 7 $69,050.34 Motion by Lee, second by Lindquist, and unanimously carried to award the 1999 seasonal supplies as follows and as recommended by the Highway Engineer: Bituminous Material Koch Materials Co. St. Paul, MN Hot Mix Bituminous -North O.T. Mark Sand & Gravel Acquisition Co. Fergus Falls, MN Sherbrooke Asphalt, Inc. Detroit Lakes, MN Hot Mix Bituminous ~ East O.T. Wadena Asphalt, Inc. Wadena, MN Hot Mix Bituminous -West O.T. Mark Sand & Gravel Acquisition Co. Fergus Falls, MN Culverts Contech Construction Products Shakopee, MN Herbicides Terra International, Inc. Faribault, MN Highway Signing Materials Lyle Signs, Inc. Eden Prairie, MN $0.6950/gal. $40,800.00 $43,920.00 $38,300.00 $40,800.00 $21,095.20 $22.50/gal. $65,227.61 ADVANCE ENCUMBRANCE FOR TURNBACK PROJECT S.A.P. 56-682-0STB OTTER TAIL COUNTY RESOLUTION NO. 99 -16 UPON a motion by Lindquist, second by Partmann, and unanimously carried, the Otter Tail County Board _of Commissioners adopts the following resolution: WHEREAS, the County of Otter Tail is planning on implementing County State Aid Highway Project(s) in 1999 which will require State Aid funds in excess of those available in its State Aid Regular Construction Account, and; Otter Tail County Board of Commissioners March 30, 1999 Page 8 ' i WHEREAS, said County is prepared to proceed with the construction of said project(s) through the Q use of advance encumbrances from the general State Aid Construction Account to supplement the -· available funds in their State Aid Regular Construction Account, and; WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of Minnesota Statutes 162.08, Subdivision 7 and Minnesota Rules Chapter 8820. NOW, THEREFORE, BE IT RESOLVED, that the Commissioner of Transportation be and is hereby requested to approve this advance for financing approved County State Aid Highway Project (S.AP. 56-682-0STB) of Otter Tail County in an amount up to $2,764,274 in accordance with Minnesota Rules 8820.1500, Subparagraph 9, and to authorize repayments from the following year's accruals to the Regular Construction Account of the County State Aid Highway fund for said County. Adopted this 30th day of March, 1999. Dated: Attest: _!"(Z,""'~"""'=7--_.,_✓""---'"---"" ;J=------Larry Krihn,~ C UNTY~D OF COMMISSIONERS 1Jd~ Support for Highway Legislation Q Mr. West testified in support of turnback funding at a recent house transportation committee last week. He requested authorization to write a letter to local legislators in support of turnback funding and local bridge replacement funding legislation. The Chair advised Mr. West to draft a letter for his signature. Liquor & Tobacco License Applications Motion by Lee, second by Froemming, and unanimously carried to approve the following applications for license: Douglas John Trana Doug & Mary's RR 2 Box 137 Henning, MN 56551 Subject to the approval of the County Attorney's office. Transfer- Consumption & Display Permit On/Off Sale 3.2 Malt Liquor Ronald J. Bina On-Sale Intoxicating Liquor Galaxy Resort RR 1 Box 175 Dent, MN 56528 Subject to the approval of the County Attorney's offic·e, the Township and to the submission of the required insurance certificates. Marvin and Sandy Heisler Heisler Country Store RR 1 Box 28D Vergas, MN 56587 Tobacco License 0 0 0 Craig Ronning Hidden Acres Resort RR 1 Box 401 Vergas, MN 56587 Nancy Purdon Lakeway Golf Course Inc. RR 1 Box 129 Dalton, MN 56324 Daniel J. Walvatne Mainstreet Gas & Goods 101WMain PO Box 762 Dalton, MN 56324 Otter Tail County Board of Commissioners March 30, 1999 Page 9 Consumption and Display Permit (Renewal) Consumption and Display Permit (Renewal) Tobacco License TIF District Notifications The City of Ottertail will be considering the adoption of a Tax Increment Financing Plan for an economic development tax increment financing district, located within Development District No. 1, at a public hearing to be held at City Hall, City of Ottertail, on Thursday, April 22, 1999 at approximately 7:30 p.m. On Monday, April 19, 1999, at 5:30 p.m. in the City Council Chambers, the Fergus Falls Port Authority and City Council will conduct a joint public hearing to consider the modification of two TIF districts. Payment Approvals Motion by Lee, second by Partmann, and unanimously carried to approve payment to Perham Enterprise Bulletin, in the amount of $17,924.48, for the First and Second Publication of the 1998 Delinquent Real Property Tax List and Notice. Payment will be made from the Auditor's budget of the General Fund. Motion by Partmann, second by Lee, and unanimously carried to approve payment to Springsted Inc., in the amount of $1,500, for continuing disclosure reporting services for the County's General Obligation Veterans Home Bonds, Series 1996A. Payment will be made from the County's Debt Service Fund. Forgiveness of Penalty & Interest Request The County Auditor, on behalf of Donald and Darlene Radke requested consideration for the abatement of penalty, interest, and fees for the payable years 1996, 1997, and 1998 in the amount of $725.86. Mr. Stein read the letter of request from the Radkes. Motion by Lindquist, second by Lee, and unanimously carried to deny, with regret, the above request for abatement. Tax-Forfeited Property The County Auditor reported that Meg Spielman is interested in acquiring Reserve Lot A, Block 1 of Highdale Subdivision. This property is tax-forfeited, had been offered for sale, and did not sell at our sale last June. The opening bid price was set at $100.00. Ms. Spielman would like the County Board to consider lowering the opening bid price. The County Board took no action to lower the bid price. Otter Tail County Board of Commissioners March 30, 1999 Page 10 Payment Approval Q Motion by Lindquist, second by Lee, and unanimously carried to approve payment to Seabourne · Enterprises, Inc., in the amount of $2,043.52, for the purchase of various cameras and related equipment by the Sheriff's Department. Tax-Forfeited Properties Mr. Stein, County Auditor indicated a need to request an environmental technician from Widseth, Smith, and Nolting to assess an odor complaint near a piece of tax-forfeited property. County Commissioners agreed to proceed as recommended by the County Auditor. Two other issues relative to tax-forfeited properties were discussed; 1) personal property issue in the City of Elizabeth and, 2) potential sale to an adjacent landowner in the City of New York Mills. Premise Permit Otter Tail County Resolution No. 99 -17 Upon a motion by Froemming, second by Lindquist, and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and WHEREAS the Henning Lions Club, Henning, MN, has made an application to the Gambling Control Board for a premise permit to conduct lawful gambling at the Oakwood Supper Club in Q Henning Township of Otter Tail County; and WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue a premise permit unless they receive a resolution from the · Otter Tail County Board of Commissioners approving the permits; and WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of lawful gambling by the Henning Lions Club, Henning, MN, at the Oakwood Supper Club, in Henning Township of Otter Tail County. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the conduct of lawful gambling by the Henning Lions Club, Henning, MN, at the Oakwood Supper Club in Henning Township of Otter Tail County, provided the applicant meets all the necessary criteria for the licenses and permits as required by the Gambling Control Board. IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township of Henning by sending them a copy of this resolution. Adopted this 30th day of March, 1999. Dated: r /\ //114, W · J99't , , 0 Recess & Reconvene Otter Tail County Board of Commissioners March 30, 1999 Page 11 Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break at 3:23 p.m. and reconvened the meeting approximately five minutes later. Board of Review Schedule 1999 Assessment Schedule Changes Assessor, Bob Moe provided the Board of Review schedule for townships and city boards. County Board of Equalization is scheduled for June 1?1h. He also reviewed 1999 assessment changes. Adjournment At 3:45 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, April 6, 1999. Dated: ,f>-fvi;IJ, {p 1 /999 Attest ~ d La~n, Clerk ~IONERS CB/kd