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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 02/09/19990 Call to Order The Otter Tail County Human Services Board convened Tuesday, February 9, 1999 at 9:33 a.m. at the Otter Tail County Courthouse with Commissioners Syd Nelson, Chair; Virginia Portmann, Vice-Chair; Malcolm Lee, Secretary; Andy Lindquist, and Roger Froemming present. Approval of Agenda Motion by Portmann, second by Froemming, and unanimously carried to approve the Human Services Board agenda of February 9, 1999 as mailed. Approval of Minutes Motion by Lee, second by Froemming, and unanimously carried to approve the Human Services Board minutes of February 2, 1999 as mailed. DOC Grant Application Chuck Kitzman, Court Services Director, reported that the DOC has changed the grant application process to a two-year period. The current grant application is for FY2000 and FY2001 for CaseloadNVorkload Reduction and Otter Tail County's Juvenile Restitution Program. Motion by Portmann, second by Lee, and unanimously carried to authorize the Court Services Director to apply for funds under the Community Services Fund for the two-year period as described above. 1998 Court Services Annual Report 1999 Court Services Organizational Plan Mr. Kitzman provided the 1998 Otter Tail County Court Services Annual Report and reviewed statistics relative to the types of offenses and resulting caseloads. Mr. Kitzman also provided the 1999 Otter Tail County Court Services organization plan. Minnesota Supreme Court Decision -Child Support Administrative Process Human Services Director, John Dinsmore, reported that recently the Supreme Court made a decision that will have a significant impact with child support services. He provided a summary of the decision regarding the child support administrative process. Support & Collections Supervisor, Brooks Andersen noted that the current process will stay in place until July 1, 1999. At that point, changes will be made based on the law or Otter Tail County will go back to the process being used prior to August of 1996. Discussion continued. Potential Use of Former LPWR Children's Home Space Social Services Supervisor, Brad Vold, and Court Services Director, Chuck Kitzman, requested the commissioners' approval to proceed with discussion with the Regional Coordinator for LSS relative to the use of the old Wild rice Children's Home facility. They provided a map of the available space at the facility. Discussion followed regarding the programs that could be based out of that facility and potential savings in not having to send juveniles to correction facilities in other locations. Otter Tail County Board of Commissioners February 9, 1999 Page 2 County Commissioners concurred with Mr. Kitzman and Mr. Vold that this is a positive plan and ~--. · .. requested that they proceed with negotiations. , Approval of Medica Contract ·. Motion by Lee, second by Lindquist, and unanimously carried to authorize the appropriate county officials' signatures to execute a contract between Otter Tail County Public Health Department and Medica subject to approval of the County Attorney. Tobacco Settlement Funds Public Health Director, Diane Thorson, reviewed the 2000-2001 proposed state budget relative to tobacco settlement funds. Fraud Prevention Report Investigator, Al Anderson and Fraud Prevention Specialist, Sandy Halo, presented the 1998 Welfare Fraud Report for Otter Tail County. They explained several different methods used to recover money fraudulently received and stressed the importance of front-end investigations. Discussion followed. Commissioners noted the importance of the program,. Pelican Rapids Cultural Center Ms. Thorson and Mr. Dinsmore reported on a meeting held February 3rd at the Pelican Rapids Cultural Center. Ms. Thorson noted that the Community Action Program may continue to stay in operation by accessing potential funds through the collaborative and by receiving in-kind services from other agencies. Mr. Dinsmore requested approval to approach officials at the Turkey Plant 1, with a funding request as the Cultural Center benefits many of their employees. Commissioners I.;,' concurred with that approach. Bills & Claims Motion by Lindquist, second by Partmann, and unanimously carried to approve the Human Services bills and claims as presented. Reclassification . County Coordinator, Larry Krohn, reported that after a supervisor resigned last fall in Public Health, additional duties were then assigned to Joyce Nerdahl. Consequently, an updated job description was sent to DMG. DMG raised the position from a grade 20 to grade 21. Motion by Lee, second by Partmann, and unanimously carried to approve the reclassification of Public Health Supervisor, Joyce Nerdahl, from a grade 20 to grade 21 as recommended by DMG with the increase in salary effective October 1, 1998. Adjournment At 11 :35 a.m., Chairman Nelson declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, February 23, 1999. Dated: ,Z,A,, .. 01, J-31 /9'! 'l OF COMMISSIONERS AtteM ~t{;£ Larry Kroh , Cle Chairman 0 a Q 0 Call to Order Otter Tail County Board of Commissioners February 9, 1999 Page 3 The Otter Tail County Board of Commissioners convened Tuesday, February 9, 1999 at 1 :02 p.m. at the Otter Tail County Courthouse with Commissioners Syd Nelson, Chair; Virginia Partmann, Vice-Chair, Malcolm Lee, Andy Lindquist, and Roger Froemming present. Quadrant Facility Evaluation Jim Barlow of the Barlow Group presented a video evaluation regarding the Quadrant Resource Recovery Facility in Perham. The feasibility study included objectives, long term compliance needs, necessary upgrades, associated costs, and the potential for energy sales. Mr. Barlow noted that the Quadrant facility cannot meet existing permit requirements or long term emission rules. In order to render the facility operative, he recommended Phase I to become operational and compliant with current regulations and Phase 2 for future compliance with projected federal regulations. He stated an estimated cost of $5.5 million with a best-case scenario of restarting the facility in March, 2000. After the presentation, Chairman Nelson opened the floor to questions. Cecil Femling asked about increased water in the ash during the transport of the ash. Mr. Barlow noted that there would be increased moisture, however, the moisture is required to keep the dust down. Discussion continued regarding steam sales, potential OEA grants, and the economic feasibility of reopening the facility. Mr. Barlow stated that a draft report will be complete in approximately two weeks. The Joint Powers Board will meet tonight at 7:30 p.m. Recess and Reconvene At 2:01 p.m Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. Chairman Nelson reconvened the meeting at 2:10 p.m. Approval of Agenda Motion by Lindquist, second by Lee, and unanimously carried to approve the County Board agenda of February 9, 1999 with the following additions: Appointment to the Solid Waste Committee Request for Forgiveness of Tax Penalty Approval of Minutes Motion by Partmann, second by Lindquist, and unanimously carried to approve the County Board minutes of February 2, 1999 as mailed. Capital Expenditure Fund & Capital Improvement Committee Otter Tail County Resolution No. 99-06 UPON a motion by Lee, second by Lindquist, and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: WHEREAS, the following facts support this resolution: 1. The Otter Tail County Board of Commissioners has established a Capital Expenditure Fund and a Capital Improvement Committee to oversee its administration. 2. The County Board requires County department heads to budget annually for capital expenditures. 3. The Minnesota Municipal Contracting Law, Minnesota Statute 471 .. 345 requires that if the amount of a contract is estimated to exceed $25,000, then sealed bids must be solicited by public notice, with limited exceptions. I Otter Tail County Board of Commissioners February 9, 1999 Page4 4. In accordance with Minnesota Statute 384.13, the Otter Tail County Board of ·O Commissioners reviews on a semi-monthly basis the bills and claims filed against the ··· County and approves them for payment, except in those cases in which the precise amount is fixed by law, or is authorized to be fixed by some other person, officer, or tribunal, in which cases the same shall be paid upon the warrant of the auditor, upon the proper certificate of the person, officer, or tribunal allowing the same. NOW, THEREFORE, BE IT RESOLVED by the Otter Tail County Board of Commissioners: 1. That the Capital Improvement Committee of the County Board shall review and recommend for approval all capital expenditures. 2. That all approved capital expenditures recommended for payment by the Capital Improvement Committee of an amount not to exceed $25,000 may upon approval by the Capital Improvement Committee be paid by a Commissioners' Warrant or an Auditor's Warrant. 3. That all capital expenditures of over $25,000 shall be presented to the full County Board of Commissioners for approval following public solicitation of sealed bids, if required. Adopted this 9th day of February, 1999. Dated: Attest ~ (/!- Larry Kroh ~ ciek Vehicle Purchasing Commissioner Partmann recommended that in addition to the procedures of purchase of fixed assets presented by Accountant, Mitzi Pedersen, an additional recommendation that department heads planning to purchase vehicles give the information as to the type of vehicle to Ms. Pedersen at the beginning of the year. A specific person could be responsible for the purchase of vehicles and quotes could be obtained for bulk purchasing. Consumption and Display Applications Motion by Portmann, second by Lindquist, and unanimously carried to approve the following applications for the renewal of consumption and display permits: Peak Supper Club Thomas Michael Lorine RR 1 Box 176 Clitherall, MN 56524 Woody's Blue Horizon Maxine L. Woody PO Box 244 Perham, MN 56573 Wee Villa Lodge Wee Villa Resort Marilyn Ann Heit RR2 Fergus Falls, MN 56537 0 0 0 Otter Tail County Board of Commissioners February 9, 1999 Page 5 Approval of Environmental Agreement for Tax Forfeited Properties Motion by Lindquist, second by Froemming, and unanimously carried to authorize the signing of the agreement with Widseth Smith and Nolting for engineering and environmental services related to the petroleum underground storage tanks at three tax forfeited sites in Otter Tail County. Tobacco License Applications Motion by Lindquist, second by Portmann, and unanimously carried to approve the following applications for 1999 tobacco license: Renee C. Goff Interstate Texaco RR 2 Box 89 Fergus Falls, MN 56537 Mike D. Johnson Pelican Supper Club RR 4 Box 100A Pelican Rapids, MN 56572 Forgiveness of Penalty Request Auditor, Wayne Stein, presented a tax forgiveness request of Linda Tikkanen in the amount of $170.24 for a piece of property purchased the end of 1997 .in the City of New York Mills. He explained that when the property was transferred, the alternate address was not removed and therefore, the tax statement went to the wrong address. Motion by Nelson, second by Portmann, and unanimously carried to forgive the penalty of $170.24 as requested by Linda Tikkanen for property in New York Mills because a document had been recorded timely enough for the 1998 statement with the alternate name not being removed. Appointment to the Solid Waste Committee Motion by Nelson, second by Lindquist, and unanimously carried to appoint George Walters to the Solid Waste Advisory Committee effective January 1, 1999 for a three-year term. WesMin RC & D Council County Coordinator, Larry Krohn, requested the consideration of an appointment to the WesMin RC& D Council. Motion by Nelson, second by Portmann, to appoint John Blashek to the WesMN RC & D. Chairman Nelson called for a vote. Commissioner Lindquist and Lee were opposed with Froemming abstaining. Motion failed. Adjournment At 3:18 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, February 16, 1999. Dated: ~ lh1 199'1 0 Att~t /,/~ /i/!- LarryKr n,lerk