HomeMy WebLinkAboutBoard of Commissioners - Minutes - 12/15/19980
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Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, December 15, 1998 at
9:30 a.m. at the Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair;
Syd Nelson, Vice-Chair; Andy Lindquist, Virginia Partmann, and Bill Stone present.
Approval of Agenda
Motion by Stone, second by Nelson, and unanimously carried to approve the County Board
agenda of December 15 1998 with the following additions:
Physical Plant Manager, Rick Sytsma -Update
Solid Waste Director, Mike Hanan -Request for Final Payment
Building Committee Meeting
Approval of Minutes
Motion by Nelson, second by Lindquist, and unanimously carried to approve the County Board
minutes of December 8, 1998 as mailed.
Approval of Tobacco Licenses
Motion by Stone, second by Partmann, and unanimously carried to approve the following
applications for tobacco license.
Carol Barbknecht
American Legion Post 489
101 Main Street
Underwood, MN
Robin Johnson
Lakeland General Store
RR 4, Box 111
Pelican Rapids, MN
Shirley Rasmussen
The Bluffton Powerhouse Corp.
Main St. -PO Box 73
Bluffton, MN
Debra Ann Klovstad
Underwood Municipal Liquor Store
201 Main St. S. Box 106
Underwood, MN
Discussion followed regarding the tobacco licensing fee for all establishments which includes
seasonal and other businesses that sell tobacco for a small portion of the year. The cost of
compliance checks is the same whether or not the establishment sells all year or a portion of the
year. Commissioner Lindquist suggested that the matter be discussed after one year when
statistics are available to determine if the cost of licensing covers the state-mandated compliance
checks.
. Payment Approval
Motion by Lindquist, second by Nelson, and unanimously carried to approve payment to the
Association of Minnesota Counties, in the amount of $13,941 for the County's 1999 annual dues.
Otter Tail County Board of Commissioners
December 15, 1998
Page 2
Board of Adjustment Appointment
Motion by Nelson, second by Partmann and carried, with Lindquist abstaining to appoint Q
Mark Steuart of Richville, MN to the Otter Tail County Board of Adjustment effective January 1, ·
1999 for a one-year term.
Commissioners expressed sincere thanks and appreciation to George Walters for his dedication in
serving the County twenty-eight years on several boards including the Board of Adjustment.
G.1.5. Coordinator Positions
Addressing Coordinator, Bob Block, requested approval to post two positions for the G.I.S.
Department. Coordinator, Larry Krohn, reported that job descriptions have been developed and
the salary grade established by DMG at a grade 19.
Motion by Partmann, second by Lee, and unanimously carried to authorize the Addressing
Coordinator to post two G.I.S. positions (G.I.S. Coordinator -Attribute Database & G.I.S.
Coordinator -Spatial) at a salary grade 19. These positions will be posted internally.
Planning Commission Appointments
Motion by Nelson, second by Partmann, and unanimously carried to reappoint the following
Planning Commission members effective January 1, 999 for a three-year term:
Rod Boyer
Bert Olson
Robert Schwarz
Linda Bergerud
District 1
District 3
District 4
District 5
Planning Commission Recommendations
Preliminary Plat -"East Gate'1/Gilbert Weqscheid:
Motion by Nelson, second by Stone, and unanimously carried to approve the Preliminary Plat of
"East Gate" (NE¼, NW¼, Section 16 of Newton Township) with conditions as recommended by
the Planning Commission. The applicant has been advised that if they intend to use the existing
road, a variance from the Board of Adjustment is required.
Preliminary Plat & Conditional Use Permit -"Krueger Addition'1/Laird Stoll:
Motion by Lee, second by Lindquist, and unanimously carried to uphold the denial of the
Preliminary Plat for "Krueger Addition" and a Conditional Use Permit to construct a road to service
the plat on Star Lake (Sec. 13-14, Twp. 135, R. 41, Star Lake Township, 56-385 & 56-TR) as
recommended by the Planning Commission.
Conditional Use Permit -Glen Rustand:
Motion by Partmann, second by Lee, and unanimously carried to approve a Conditional Use
Permit for Glen Rusland to put in an approach to gain access to the sewer system on Jewett Lake
(Sec. 24, Twp. 134, R. 43, Elizabeth Township, 56-877) with conditions as recommended by the
Planning Commission.
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Conditional Use Permit -Ross & Marv Seifert: Q
Motion by Lee, second by Lindquist, and unanimously carried to uphold the denial of a Conditional
Use Permit for Ross & Mary Seifert on Lake Lizzie, (Sec. 33, Twp. 137, R. 42W, Dunn Township,
56-760) with conditions as recommended by the Planning Commission.
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Conditional Use Permit -Calvin & Geraldine Preston:
Otter Tail County Board of Commissioners
December 15, 1998
Page 3
Motion by Partmann, second by Lee, and unanimously carried to approve a Conditional Use
Permit for Calvin & Geraldine Preston on Jewett Lake (Sec. 14, Twp. 134, R. 43, Elizabeth
Township, 56-877) as presented and recommended by the Planning Commission.
Conditional Use Permit -John & Janet Nermoe:
Motion by Stone, second by Lindquist, and unanimously carried to approve a Conditional Use
Permit for John & Janet Nermoe on Ottertail Lake (Sec. 28, Twp. 134, R. 40, Amor Township,
56-242) with conditions as recommended by the Planning Commission.
Reconsideration of Conditions of CUP for Sylvia Phillips et al:
Discussion took place regarding a reconsideration request from Sylvia Phillips on a CUP that
requires the removal of two old mobile homes. No action taken.
Approval of Final Payment -Recycling Trailer
Solid Waste Director, Mike Hanan, requested approval of final payment for a recycling pup trailer
recently received by the Recycling Center.
Motion by Lindquist, second by Partmann, and unanimously carried to approve final payment, in
the amount of $14,164.50, to Wasteco Manufacturing for a Recycling Trailer.
Proposed 1999 Capital Improvement Budget Handout
Highway Engineer, Rick West, provided the proposed 1999 Capital Improvement Budget for the
Highway Department. Discussion followed.
Courthouse Remodeling
Physical Plant Manager, Rick Sytsma, reported that the current courthouse remodeling project is
progressing as planned and under-budget. He requested the use of $7,200 of excess remodeling
contingency funds to develop a 2nd floor courthouse remodeling plan.
Motion by Lindquist, second by Partmann, and unanimously carried to approve the expenditure of
$7,200 as requested above for development of a 2nd floor remodeling plan by YHR Planners of
Moorhead, MN.
Approval of "Room Use Policy"
Motion by Partmann, second by Lee, and unanimously carried to adopt the following "Room Use
Policy" dated 12/4/98:
Room Use Policy
County meeting rooms are available for public use under the conditions outlined in this policy.
Groups that are using County meeting rooms should be aware that meeting rooms may not comply
with all applicable State and Federal statutes and rules.
Groups using County meeting rooms are also responsible for attendees complying with local
parking requirements, which may preclude use of County parking lots.
Because of security concerns, staffing requirements and maintenance, County meeting rooms will
be available Monday -Friday.
Otter Tail County Board of Commissioners
December 15, 1998
Page4
In decreasing priority, the following types of organizations will be accommodated on a first come, Q
first served basis:
1. County Departments or County sponsored organizations.
2. Other Units of Government.
3. Non-profit organizations.
County meeting rooms are not available for "for profit" organizations.
The County has limited audio/visual equipment available. Groups utilizing County meeting rooms
are responsible for providing additional equipment and setup.
Reservations will not be accepted for any time period beyond six months. Organizations holding
regularly scheduled meetings, i.e. once per week, will not be permitted to reserve meeting rooms
on an ongoing basis.
The County reserves the right to cancel any or all reservations in the event of an emergency.
Approval of Transfer of Funds
Motion by Lindquist, second by Partmann, and unanimously carried to transfer $12,000 from the
Jail Operating Fund to the Capital Improvement Fund.
Adjournment
At 11 :32 a.m., Chairman Lee declared the Otter Tail County Board of Commissioners' meeting
adjourned until 1 :00 p.m. on Tuesday, December 22, 1998.
Dated: Jkoao.,,P,,. 0 • o?~ 191.f
Attest: /~~ ~ LarryKrhn,lerk
OT~~ COUNTY~-A D))f COMMISSIONERS B~~ .
Malcolm K. Lee, Chair
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