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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/24/19980 Call to Order The Otter Tail County Human Services Board convened Tuesday, November 24, 1998 at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners Syd Nelson, Chair; Virginia Partmann, Vice-Chair; Malcolm Lee, Secretary; Andy Lindquist, and Bill Stone present. Approval of Agenda Motion by Stone, second by Nelson and unanimously carried to approve the Human Services Board agenda of November 24, 1998 as mailed. Approval of Minutes ·,s-' / Motion by Partmann, second by· Lee and unanimously carried to approve the Human Servises Board minutes of November 10, 1998 as mailed. · -- Public Hearing -Proposed Tobacco Ordinance Chairman Syd Nelson called the Public Hearing for enactment of an Otter Tail County Tobacco .. r· Ordinance to order at 9:32 a.m. with the following citizens in attendance: Wayne Geary Pam Verhelst Connie Graff Dick Sha Desta Hunt Timothy L. King Larry Wulf Duane Pocta Ron Anderson Rose Sha American Heart Association American Cancer Society American Lung Association -Lake Region Healthcare Corp. CHS Advisory Committee Smoke Free 2000 & FF City Council Elect Holiday Company Owner of Don's Service -City of Elizabeth Maine Township American Cancer Society -EOT Branch Lida Township Public Health Nurse, Marilee Wohlenhaus, reviewed portions of the proposed Tobacco Ordinance. She provided information relative to the youth access law. She explained that cities and townships may enact a tobacco ordinance, however, if they do not, counties must enact an ordinance. The state has established minimum standards. Local units of government may set higher standards. Mandatory compliance checks are required once per year for each establishment that sells tobacco. The County Attorney stated that Otter Tail County started with a model tobacco policy from the League of Cities to develop the draft ordinance. The fine after the first offense has been increased slightly. Licensing for establishments will be through the County Auditor. If a city or township does not wish to enact and enforce an ordinance they will be under the county's program. () Chairman Nelson called for comments from the audience. Otter Tail County Board of Commissioners November 24, 1998 Page 2 • Larry Wulf questioned the proposed penalties and process detailed on the last page. Mr. Hauser noted that the penalties are more prohibitive than required by the state and vending machines are Q prohibited entirely. Ron Anderson questioned specific language. Tim King from Holiday Companies stressed the importance of uniformity of enforcing the proposed Tobacco Ordinance. Motion by Stone, second by Partmann and unanimously carried to enact the proposed countywide Otter Tail County Tobacco Ordinance (draft dated 10/1/98) effective January 1, 1999. Motion by Partmann, second by Lee and unanimously carried to set the license fee for selling tobacco at $100 per year. Family Services Collaborative Grant Agreement Public -Health Director, Diane Thorson, requested appro,:a! of a grant agreem~nt _ for the collaborative in the amount of $82,500. Motion by Partmann, second by Nelson and unanimously carried to authorize the appropriate county officials' signatures to execute a grant agreement between the State of MN Department of Children, Families and Learning and Otter Tail County Public Health Department for FY 1999 in the amount of $82,500. Collaborative Contract -American Research Evaluation Report Ms. Thorson requested approval of a contract with American Research for required data reports due January 1, 1999 for the Family Services Collaborative. Motion by Stone, second by Partmann and unanimously carried to approve a contract between the Otter Tail County Public Health Department and American Research, in the amount of $1,500, for required collaborative data reports to be submitted to the State Department of Children, Families and Learning. Collaborative Contract -Karen Ray & Associates The Public Health Director requested approval of a contract with Karen Ray & Associates for facilitating services for the Family Services Collaborative with expenditures not to exceed $1,700. Commissioners questioned how many meetings and/or reports were included for the fee of $1,700. No action taken at this time. C & C Consultants -McKnight Foundation Family Services Collaborative Discussion Ms. Thorson requested approval of a contract with C & C Consultants to administer regional coordination of the McKnight Foundation project. She explained that two quotes had been received and her recommendation was to contract services with C & C Consultants based on past experience. Motion by Stone, second by Partmann to authorize the above referenced contract. 0 • 0 0 ' Otter Tail County Board of Commissioners November 24, 1998 Page 3 Lengthy discussion followed. Commissioner Nelson expressed concern that $30,900 was too high a cost for coordination of the McKnight Welfare to Work project. Commissioners questioned what is being accomplished with the money? Ms. Thorson noted that C & C Consultants would take care of all documents as well as scheduling of meetings for the McKnight Foundation grant program. Discussion continued regarding the Family Services Collaborative. County Attorney, David Hauser, reported that the governance structure of the collaborative does not meet requirements of state statute, specifically with the Human Services Board as the governing body. He noted that it is necessary to include elected and non-elected people on the Governing Board of the collaborative. The collaborative also requires a financial contribution from all partners. That contribution can be somewhat nominal so some contribution can be in-kind. Commissioner Lindquist noted that the county still needs police, social workers, probation officers and other professionals so what are we accomplishing with the collaborative funds? Ms. Thorson stated that the purpose of the collaborative dollars is to assist in determining how to make delivery of services easier for children and families. In order to receive the funds, it was required to include schools and other initiatives that cu'rrently . .receive funds to serve Jhe same population. The Dent "Vision to Action Team" and Pelican Rapids Resource Center are two examples of accomplishments of the collaborative dollars. Motion by Stone, second by Partmann and carried, with Nelson opposed, to authorize the Chair's signature on the Contract for Regional · Coordination· (McKnight Grant -Welfare to Work Partnership) between the Otter Tail County Public Health.Department and C & C Consultants'for the period of November 19, 1998 through February 28, 2000 subject to the approval of the County Attorney. The fee for services by C & C Consultants is $30,900 with the contract subject to receipt of the McKnight funds. Court Services Director, Chuck Kitzman, reported that other members of the collaborative are concerned about a cash match requirement in an integrated' fund.·. Collaborative Facilitator, Karen Ray, requested each agency of the collaborative to bring a letter of commitment regarding self interest of what the collaborative can do for the individual agency and state their commitment financially. Mr. Kitzman stressed that his budget is completed for 1999 and he has no extra dollars to put into the collaborative. Discussion continued. A governance meeting will be held on December 1ih and a Family Services Collaborative meeting is scheduled for January 11 th · Motion by Partmann, second by Lee and unanimously carried to authorize the appropriate county officials' signatures to execute a contract between the Otter Tail County Public Health Department and Family Services Collaborative Consultant, Karen Ray, not to exceed $1,700 subject to the approval of the County Attorney. Rural Minnesota CEP, Inc. Workforce Council Chairman Nelson acknowledged receipt of a letter from Larry G. Buboltz, Director of Rural Minnesota CEP requesting nominee(s) for a three year term on its Workforce Council. Juvenile Accountability Incentive Block Grant The Court Services Director reported that Otter Tail County is eligible for up to $18,065 to help reform the juvenile justice system and provide greater accountability for juvenile offenders. In order to be eligible for the funds, Otter Tail County would be required to submit a 11.1 percent cash match and develop a Juvenile Crime Enforcement Coalition with many agencies represented. • Otter Tail County Board of Commissioners November 24, 1998 Page 4 Discussion followed regarding establishing a committee and which budget would be responsible for per diem payments to committee members. Commissioner Lindquist questioned the Court Q Services Director regarding the availability of cash funds to meet the grant requirements. Mr. Kitzman reported that there are no funds available and the County Board directed Mr. Kitzman to take no further action regarding the grant. Bills & Claims Motion by Lindquist, second by Lee and unanimously carried to approve the Human Services bills and claims as presented. LSS Contracts Social Services Supervisor, Brad Vold, requested approval of contracts with Lutheran Social Services for professional services. Motion by Stone, second by Lindquist and unanimously carried to authorize the Chair's signature to execute the following Purchase of Service Agreements between the Otter Tail County Department of Social Services and Lutheran Social Services with a 3% increase for services for calendar year 1999: Outpatient Mental Health Services In-home Counseling . Family-Based Services, Crisis FBS & Professional Home-Based Family Resource Services Adjournment At 11 :18 a.m., Chair Nelson declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, December 8, 1998. Dated: ,/1-~-t' 21?/7'. IL COUNTY~ COMMISSIONERS Attest k4r. d Larry Kron, Clerk Call to Order The Otter Tail County Board of Commissioners convened Tuesday, November 24, 1998 at 1 :00 p.m. at the Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair; Sydney Nelson, Vice-Chair; Andy Lindquist, Bill Stone, and Virginia Partmann present. Approval of Agenda Motion by Nelson, second by Stone and unanimously carried to approve the County Board agenda of November 24, 1998 with the following additions: Forgiveness of Penalty Request Performance Evaluation Approval Snowmobile Trail Pilot Project Q 0 0 0 1 Approval of Minutes Otter Tail County Board of Commissioners November 24, 1998 Page 5 Motion by Lindquist, second by Portmann, and unanimously carried to approve the County Board minutes of November 17, 1998 with corrections as follows: Page 2, Conditional Use Permit -David Kaldahl/Fair Hills. Inc. (should read) "Motion by Lindquist, second by Partmann, and unanimously carried to approve a Conditional Use Permit (revised plan) for David Kaldahl, Fair Hills, on Pelican Lake (Sec. 4, Twp, 137, R. 42, 56- 786, Dunn Township) with conditions as recommended by the Planning Commission." Page 2, Preliminary Plat -"Shady Nook Resort", Glenn & Yvonne Rogness: (should read) "Motion by Stone, second by Nelson, and unanimously carried to approve the preliminary plat of "Shady Nook Resort" consisting of 5 residential lots on Pickerel Lake (Sec. 15, Maine Township, 56-475) with conditions as recommended by the Planning Commission." Request for Forgiveness of Penalty The County Treasurer requested forgiveness of penalty on behalf of Rod Wenstrom. Mr. Wenstrom submitted information that substantiated that the Ben Franklin substation in Fergus Falls had erroneously hand cancelled the tax payment with an incorrect date. Motion by Lee, second by Partmann and unanimously carried to approve the above request for forgiveness of penalty in the amount of $81.36. Market Price for the Solid Waste Management Tax Otter Tail County Resolution No. 98 -63 UPON a motion by Nelson, second by Stone and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: WHEREAS, the solid waste management tax requires political subdivisions to identify by resolution a market price if the political subdivision: Subsidizes the cost of service at a facility. WHEREAS, the market price is identified in state statutes as the "lowest price available in the area". WHEREAS, Otter Tail County has performed research to identify the lowest price available in the area; THEREFORE, the county of Otter Tail declares a market price of $41.95 per ton for a facility, based on a tipping -fee amount of $41.95 per ton at Fergus Falls and an additional transportation cost of $0 per ton. Adopted at Fergus Falls, Minnesota, this 24th day of November, 1998. Dated: fJ,J ~,qfZ 0 Attest ~~ Larry r n: Clerk OUNTY BOARD OF COMMISSIONERS By~~· :4:'-/=~=:--:""'---,----g----', ~=--· ---- .. Otter Tail County Board of Commissioners November 24, 1998 Page6 Grant Agreement -Office of Environmental Assistance Solid Waste Director, Mike Hanan, requested approval of an agreement with the State of MN OEA and the Solid Waste Department for a $10,000 grant award for partial payment of consulting costs Q for the Quadrant Resource Recovery Facility. Motion by Partmann, second by Stone and unanimously carried to authorize the appropriate county officials' signatures to execute a grant agreement between the State of MN OEA and the Otter Tail County Solid Waste Department for consulting services as described above subject to the approval of the County Attorney. Performance Evaluation Motion by Stone, second by Partmann and unanimously carried to approve a positive performance evaluation summary for Highway Engineer, Rick west, as presented. The motion directed that the evaluation summary be placed in his personnel file. Resolution in Support of Repeal of the Sunset of the Minnesota Municipal Board Otter Tail County Resolution No. 98 -64 UPON a motion by Lindquist, second by Partmann and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: WHEREAS, in 1959, Minnesota led the country by establishing a quasi-judicial commission, now known as the .:Minnesota Municipal Board (MMB), to provide a uniform system of boundary adjustment throughout the state; and WHEREAS, Otter Tail County officials feel it is an effective and constructive process for resolving boundary adjustments; and WHEREAS, the Minnesota Municipal Board will sunset as part of the Community-Based Plannin~ Act, effective December 31, 1999. Minnesota Statutes Section 414.11(1997). (S.F. 1905, aot Leg., 1997 Minn. Laws). NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners supports the repealing of the sunset of the MMB and encourages the MMB's involvement in any restructuring of the state's boundary adjustment system. Adopted at Fergus Falls, Minnesota, this 24th day of November 1998. Dated: ]),,,,~ i /o/f<J" OTTER TAIL C UNTY BOARD By/.✓,·~ / 1 / // lcotm K. Lee, hairman Attest: 4a/~ ~ ( La'rryKr n, Clerk Employee Benefits COMMISSIONERS 0 The County Coordinator reported that two areas of employee benefits have not been finalized. 0 The consultant is reviewing dental and health flex statistics. Mr. Krohn requested that the ·· Personnel Committee of the Board approve the benefits because the County Board is not meeting the first week of December. 0 0 . ' . . Otter Tail County Board of Commissioners November 24, 1998 Page 7 Motion by Nelson, second by Stone and unanimously carried to authorize the Personnel Committee of the County Board to approve the employee benefit package for calendar year 1999. County of the Year The County Coordinator reported that Minnesota Counties Insurance Trust (the county's liability insurance carrier) has named Otter Tail County as "County of the Year" for 1999. Resolution in Support of the Repeal of Minn. Stat. 241.277 and Minn. Stat. 609.113 Otter Tail County Resolution No. 98 -65 UPON a motion by Lindquist, second by Partmann and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: WHEREAS, Minn. Stat. 241.277 and 690.113 mandate placement of certain first or second time nonviolent felony offenders at the Camp Ripley work program, over which Otter Tail County has no direction or control; and WHEREAS, said statutes mandate partial payment for the placement of said offenders in the program from property tax dollars of Otter Tail County; and WHEREAS, the Otter Tail County Board of Commissioners find that the contemplated correctional · services provided by said program are better provided by .local• correctional and rehabilitative services provided within Otter Tail County; and WHEREAS, the Otter Tail County Board of Commissioners finds that the Camp Ripley program is an unnecessary expense for the taxpayers of Otter Tail County and taxpayers throughout the State of Minnesota; NOW, THEREFORE, BE IT RESOLVED that Otter Tail County, by and through its Board of Commissioners, does hereby support the immediate repeal of Minn. Stat. 241.77 and Minn. Stat. 609.113. Adopted at Fergus Falls, Minnesota, this 24th day of November, 1998. Dated, ~ 'l f'M/f' OTT~l½,9!,UNTY BOARD OF S~ISSIONERS By #~C>U~a- / ~ Malcolm K. Lee, Chairrfian Attest: ,q;:t(~ Larry Kro n, Cerk Bid Award -S.A.P. 56-629-06 0 After previously advertising, Highway Engineer, Rick West, opened the following bids on November 18, 1998 at 1 :00 p.m. in the Commissioners' Room for S.A.P. 56-629-06 (bridge removal, grading, aggregate base, bituminous surface, bituminous overlay & aggregate shouldering): Otter Tail County Board of Commissioners November 24, 1998 Page 8 Mark Sand & Gravel Acquisition Co. Bemidji, MN Central Specialties, Inc. Alexandria, MN Bid Amount $566,208.73 $650,823.27 Motion by Lindquist, second by Partmann and unanimously carried to award the bid for S.A.P. 56-629-06 to the low bidder, Mark Sand & Gravel Acquisition Co., in the amount of $566,208.73 as recommended by the Highway Engineer. Snowmobile Pilot Project Agreement Department of Natural Resources and the County of Otter Tail Agreement No. 1 B-1 Motion by Partmann, second by Lindquist and unanimously carried to authorize the Chair's signature to execute an agreement between the State of Minnesota and the County of Otter Tail relating to the maintenance of trails known as (O.C.T.A.) subject to the approval of the County Attorney. This agreement will provide funding as the snowmobile season progresses rather than at the end Dfthe season. Land Use Planning Grant Application The County Attorney reported that Otter Tail County was not selected to receive a land use-· planning grant. He noted that 42 applications representing 38 counties were submitted for the grant and only 4 grant applications were approved. Adjournment At 2:02 p.m., Chairman Lee declared the Otter Tail County Board of Commissioners' meeting adjourned until 1 :00 p.m. on Tuesday, December 8, 1998. Dated: 1'1t:~ 9, /Cf'lf> OTTER TAIL COUNTY BOARD OF COMMISSIONERS / ¢-' B~~ Attest: ~ . Larry Kro , Cle CB/kd 0 0 0