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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/17/1998,:·, ~ ,,, •. --:'<;.....:---" j• './!>'' ,..-.~;;"-'-,,.,,;,_,c:Q,f1''c)'r0"S_"'?;'.O':;,r •lc,;r,:,7.'i0/!:,1;,~e-,g,7\f'"'•/!-"f• ~·--.,,." •f'i"' ' Call to Order The Otter Tail County Board of Commissioners convened Tuesday, November 17, 1998 at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair; Syd Nelson, Vice-Chair; Andy Lindquist, Virginia Portmann, and Bill Stone present. Approval of Agenda Motion by Lindquist, second by Nelson, and unanimously carried to approve the County Board agenda of November 17 1998 with the following additions: Request for Approval ~ GIS Contract' with Cloud Cartographies Building Committee Meeting Approval of Minutes Motion by Stone, second by Nelson, and unanimously carried to approve the County Board minutes of November 3, 1998 as mailed. 0 Approval of Wetland Easement Don Kleven of the U.S. Fish & Wildlife Service, requested certification of the acquisition of land for · purposes of a waterfowl easement: 0 Motion by Lindquist, second by Portmann, and unanimously carried to approve certification for acquisition of the following land by the U. S. Fish & Wildlife Service for a waterfowl easement. Fergus Falls Fish and Game Club, Inc. T. 131 N .. R. 42W., 5th P.M. Section 27, W½NE¼SE¼, NW¼SE ¼, E½SW¼SE¼, W½SE¼SE¼, the East 15 chains of lot 4. Contract Approval -Consulting Services Motion by Portmann, second by Lindquist, and unanimously carried to authorize the. Chair's signature to execute a consulting service agreement between the County of Otter Tail and Robert Block for Rural Addressing and GIS services for the period of July 1, 1998 through July 1, 1999. Contract Approval -Mapping Services Motion by Portmann, second by Lindquist, and unanimously carried to authorize the Chair's signature to execute an agreement between Otter Tail County and Cloud Cartographies, Inc. for mapping services with cost not to exceed $4,000. Otter Tail County Board of Commissioners November 17, 1998 Page 2 Contract Approval -Consulting Services Motion by Partmann, second by Lindquist, and unanimously carried to authorize the Chair's n signature to execute an agreement between the County of Otter Tail and The Barlow Group of '- Fort Collins, Colorado to assist Otter Tail County by providing a technical and economic evaluation of the Quadrant Resource Recovery Facility. The cost of the service is $27,650 with $10,000 being paid from a potential grant from the OEA and the remainder from the Solid Waste Joint Powers Contingency Fund. Planning Commission Recommendations Conditional Use Permit -Susan Merci/: Motion by Lee, second by Lindquist, and unanimously carried to approve a Conditional Use Permit to bring in fill for approach for Susan Merci! on Pelican Lake (Sec. 11, Twp. 137, R. 43, 56-786, Scambler Township) with conditions as recommended by the Planning Commission. Conditional Use Permit -David Kaldahl/Fair Hills Inc: Motion by Lindquist, second by Partmann, and unanimously carried to approve a Conditional Use Permit (revised plan) for David Kaldahl, Fair Hills, on Pelican Lake (Sec. 4, Twp, 137, R. 42, 56- 786, Dunn Township) with conditions as recommended bythe Planning Commission: Preliminary Plat -"Shady Nook Resort", Glenn & Yvonne Rogness: Motion by Stone, second by Nelson, and unanimously carried to approve the preliminary plat of "Shady Nook Resort" consisting of 5 residential lots on Pickerel Lake (Sec. 15, Maine Township, 56-475) with conditions as recommended by the Planning Commission. Conditional Use Permit-GVT Inc: Q Motion by Lee, second by Nelson, and unanimously carried to approve a Conditional Use Permit for excavation on Horseshoe Lake (Sec. 10, Twp. 135, R. 43, 56-1587, Erhards Grove Township) as presented on application and approved by the Planning Commission. Conditional Use Permit -Jeffrey R. Pederson: Motion by Lindquist, second by Partmann, and unanimously carried to approve a Conditional Use Permit for Jeffrey R. Pederson on North Turtle Lake (Sec. 30, Twp. 133, R. 40, Everts Township) with conditions as recommended by the Planning Commission. Conditional Use Permit -Arne Langs;oen: Motion by Lee, second by Lindquist, and unanimously carried to approve a Conditional Use Permit for Arne Langsjoen on Lida Lake (Sec. 28, Twp. 136N, R. 42W, 56-747, Lida Township) with conditions as recommended by the Planning Commission. Conditional Use Permit -David & Beverly Skyberg: Motion by Lee, second by Partmann, and unanimously carried to deny a Conditional Use Permit for David & Beverly Skyberg to add to existing railroad tie seawall on Pelican Lake (Sec. 9, Twp. 137, R. 42, 56-786, Dunn Township) as recommended by the Planning Commission. Conditional Use Permit -Young Life Campaign: Motion by Lee, second by Lindquist, and unanimously carried to deny a Conditional Use Permit for Young Life Campaign to expand some buildings and build a new structure on _Pelican Lake_ (Sec. 2 Q & 3, Twp. 137, R. 42, 56-786, Dunn Township) as recommended by the Planning Comm1ss1on. · · 0 0 0 ,· Otter Tail County Board of Commissioners November 17, 1998 Page 3 Final Plat -"Shoreline Acres" -Bonnie Kemp Motion by Lindquist, second by Partmann, and unanimously carried to approve the final plat of "Shoreline Acres" on Silver Lake (Sec. 28 & 29, Twp. 146, R. 40, 56-302) as recommended by the Land & Resource Director. Final Plat -"Long Lake Shores" -Arthur Riestenberg Motion by Nelson, second by Lindquist, and unanimously carried to approve the final plat of "Long Lake Shores" on Long Lake (Sec. 28, Twp. 137, R. 40, 56-388) as recommended by the Land & Resource Director. Final Plat -"Long Lake Shores Second Addition" Motion by Nelson, second by Stone, and unanimously carried to approve the final plat of "Long Lake Shores Second Addition" on Long Lake (Sec. 28, Twp. 137, R. 40, 56-388, Hobart Township) as recommended by the Land & Resource Director. Discussion -Land Use Planning Harley Windels, Chair of the Land Use Committee, spoke briefly of the committee's efforts in educating the public regarding land use issues. Lengthy discussion occurred relative to the land use referendum and planning issues. Commissioners noted appreciation of the Land Use Committee members' efforts. The Chair requested a letter of thank you be sent to members. TIF Meeting Scheduled Auditor, Wayne Stein, reported that the City of Vergas has scheduled a public hearing for Monday, ·December 7, 1998 for the purpose of Considering the adoption of a Modification to the Tax -Increment Financing Plan for TIF District 1-1. The substantive changes include the modification of the project description and budget to include up to 16 additional units of assisted living. Cost Allocation Study Agreement Motion by Lindquist, second by Partmann, and unanimously carried to authorize the Chair's signature to execute a 1998-1999 Agreement between Minnesota Counties Research Foundation and Otter Tail County to provide professional consulting services subject to the approval of the County Attorney. This is a two-year contract for providing for the development of cost allocation plans based on 1998 and 1999 financial data. The preparation of these plans will result in cost reimbursements to Otter Tail County in calendar years 2000 and 2001. The annual fee for the preparation of the cost allocation plan is $10,600 and is prepared by DMG-Maximus, Inc. Approval to Advertise for Publication Bids Motion by Nelson, second by Lindquist, and unanimously carried to authorize the County Auditor to advertise for bids for the County's 1999 publication requirements. TIF Meeting Scheduled The Fergus Falls Port Authority and the City Council will conduct a joint public hearing on Monday, December 7, 1998 at 5:30 p.m. in the City Council Chambers to consider two modifications to Tax Increment Financing District No. 1 1-8. Truth In Taxation The Auditor reported that the Truth In Taxation public hearing is scheduled for Thursday, December 3, 1998 at 7:30 p.m. in the Commissioners room at the Courthouse. Otter Tail County Board of Commissioners November 17, 1998 Page 4 Update -Courthouse Remodeling Project Plant Manager, Rick Sytsma, and Project Construction Manager, Marlin Hoff, updated the board on the courthouse remodeling project. Mr. Sytsma reported that demolition should be completed Q next week and the overall project is ahead of schedule and under budget at this time. Mr. Hoff briefed the board regarding a new type of above ground elevator shaft that will be used to prevent pounding through rock that is below the courthouse building. Change orders for the proposal have been very minimal. Contractors on the job have been doing a very good job. Update -Detention Facility Remodeling Project Detention Facility Administrator, John Halvorson, reported that the newly remodeled area recently toured by the County Board is now being used. The jail remodeling project is now in phase 2 and the project is scheduled for completion at the end of 1998. Approval of Contract -SAP 56-610-10 Motion by Lee, second by Lindquist, and unanimously carried to authorize the Chair's signature to execute a contract between Otter Tail County and Interstate Engineering, Inc. for engineering services with respect to the bridge replacement project (SAP 56-610-10 -Pelican River and CSAH 10). Speed Zone Study Request for a Segment of CSAH No. 4 Otter Tail County Resolution No. 98 -62 UPON a motion by Lee, second by Partmann and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: WHEREAS, a group of residents has requested by petition that the County of Otter Tail take such action as may be necessary in order to pursue a reduced speed limit of 35 mph speed zone located in the area of the intersection of CSAH No. 4 and CSAH No. 31 East to the West limit of the 30 mph speed zone in the Crystal-Lida Lakes resort area, AND WHEREAS, the County of Otter Tail believes that a speed zone reduction would be beneficial in this area. NOW, THEREFORE, BE IT RESOLVED, that Otter Tail County does hereby request that the area be studied by the Minnesota Department of Transportation to determine the need for a reduced speed zone, if any. BE IT ALSO RESOLVED, that Minnesota Department of Transportation proceed with establishing a legal speed zone if the findings of the traffic study are supportive. Adopted at Fergus Falls, Minnesota, this 1?1h day of November, 1998. Dated: '1/o,v,.., 0'4 • > ,2 'fr 11?8 AtteM Lafuo ti,£ 0 0 0 0 Otter Tail County Board of Commissioners November 17, 1998 Page 5 Approval to Pay Bills Motion by Nelson, second by Lindquist, and unanimously carried to approve the bills per Attachment A of these minutes which includes lodging payments as follows: Best Western Kelly Inn Normandy Inn Ruttgers Bay Lake Lodge Detention Officers, Chet Malecki & Bob Hjelman Sergeant, Gary Waskosky Coordinator, Larry Krohn Thunderbird Hotel & Convention Center Commissioner, Bill Stone Approval of Corrective Quit Claim Deed Motion by Lindquist, second by Stone, and unanimously carried to authorize the Chair's signature to execute a Corrective Quit Claim Deed between the County of Otter Tail and Arnold Lofthus and Howard and Gladys Krohn. Closed to the Public At 11 :31 a.m., Chairman Lee declared the meeting of the Otter Tail County Board of Commissioners closed to the public for the purpose of discussing pending litigation relative to the Girard Township matter pursuant to attorney-client privilege, M.S. 471.705 Subd. 1d. All seated commissioners were present. At 11 :51 a.m., Chairman Lee declared a continuation of the closed session for the purpose of evaluating the performance of Highway Engineer, Rick West, pursuant to M.S. 471.705 Subd. 1d (d). A summary of performance conclusions will be provided at the next regular board meeting. Adjournment At 12:10 p.m., upon conclusion of the performance evaluation, Chairman Lee declared the Otter Tail County Board of Commissioners' meeting adjourned until 1 :00 p.m. on Tuesday, November 24, 1998. Dated: ':fl~ >4/) ::i c1 ¼ / 'i'l8 Atte& ~ ~ Lafry Kron, ¢k CB/kd Attachment ~MMISSIONERS a olm K. Lee, Chair Q/18/1998 11:37:31 0 0 HWEISS OTTER TAIL COUNTY AUDITOR RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION Otter Tail County Warrants November 17, 1998 Page 1, Attachment A IFD66 COUNTY 56 PAGE 1 WARRANTS APPROVED ON 11/17/1998 FOR PAYMENT 11/17/1998 VENDOR NAME A-1 LOCK AND KEY ACME ELECTRIC AL'S STOP & SHOP INC. ALL BUILDING CORPORATION AMERICAN INSTITUTIONAL SUPPLY AMERICAN LINEN SUPPLY AMERICAN MANAGEMENT ASSOCIATIO AMOCO OIL COMPANY J. ANDERSON ASSOCIATION OF MN COUNTIES MAVIS AUSTIN AUTO GLASS SPECIALISTS INC. AUTO SAFETY SERVICE BATTLE LAKE AUTO PARTS BATTLE LAKE FARMERS UNION OIL BATTLE LAKE MOTOR PATROL ASS' N BATTLE LAKE STANDARD MELVA BAUMGARTNER BCA-FORENSIC SCIENCE LAB BEAR GRAPHICS INC. BELLMORE'$ NORTH UNION TOWING BEST INC. BEST WESTERN KELLY INN BEYER BODY SHOP BJ'S EAST BRANDON COMMUNICATIONS BRETZ HARDWARE JOSE BRICENO C. J. ALEXANDER SYSTEMS INC. CADD ENGINEERING SUPPLY CAROLINA SOFTWARE CARR' S LAKE COUNTRY SUPERMKT CENEX PETROLEUM INC. CHECKS IN THE MAIL INC. CHEMSEARCH CO-OP SERVICES INC. COAST TO COAST-P COMTECH PUBLISHING LTD CONLEY COMPUTER STACKING SYSTE COOPER'S OFFICE SUPPLY INC. THE COPY CORNER COPY EQUIPMENT INC. CORPORATE TECHNOLOGIES CRANE JOHNSON LUMBER CO. CULLIGAN CUTLER MAGNER COMPANY DACOTAH PAPER COMPANY THE DAILY JOURNAL DAKOTA ELEVATOR AMOUNT 40.47 110.67 216.31 102,652.72 153.93 69.00 273.50 167.78 1,019.47 31. 95 19.99 712.25 205.19 192.01 637.89 56.00 376.22 316.03 200.00 2,190.26 100.00 7,046.92 118.20 3,725.99 42.34 1,974.14 87.20 22.50 292.93 30.75 250.00 85.95 36.05 132.83 133 .16 1,120.51. 68.17 206.95 1,824.01. 680.22 100.73 51.24 2,004.30 28.21. 17.31 43,615.23 267.42 1,516.02 161.80 Otter Tail County Warrants November 17, 1998 Page 2, Attachment A ll/18/1998 11:37:31 HWEISS OTTER TAIL COUNTY AUDITOR RECEIPTS AND DISBURSEMENTS SYSTEM WJ\RRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE 2 WARRANTS APPROVED ON ll/17/1998 FOR PAYMENT ll/17/1998 VENDOR NAME DALTON MOBIL & BAIT DAN'S TOWING & REPAIR DENT OASIS INC. DENZEL'S WELDING DICTAPHONE DON'S SERVICE DOUGLAS CO SHERIFF DOZIER EQUIPMENT TIM DUENOW E & V CONSULTANTS EGGE CONSTRUCTION INC. ELDER'S RADIO COMMUNICATIONS ELECTION SYSTEMS & SOFTWARE IN ERHARD GAS & GROCERY ERICKSON-TRUAX INC. FAITH AND FELLOWSHIP PRESS FALLS AUTOMOTIVE INC. FARGO FREIGHTLINER FARNAM'S GENUINE PARTS INC. FERGUS CHAMPION AUTO FERGUS FALLS COMMUNITY COLLEGE FERGUS FALLS MEDICAL GROUP FERGUS SURPLUS FERGUS TIRE CENTER FERRELLGAS FLOOR TO CEILING STORE FORCE AMERICA FORTWENGLER ELECTRIC SHOP FOTH & VAN DYKE ALAN FRANK FRANKLIN FENCE CO. INC. GE CAPITAL GE CAPITAL IT SOLUTIONS GERALD N. EVENSON INC. GERRY'S PARTS SUPPLY GLOBAL COMPUTER SUPPLIES GRAINGER INC. GRANT CO. DAC GREG BARRY EXCAVATING HALL GMC INC. MIKE HANAN HEDAHLS INC. OF FERGUS FALLS LARRY HEIN HEISLER' S COUNTRY OIL HENNING ADVOCATE HENNING TRUSTWORTHY HARDWARE HOLIDAY HOWIE'S CLOTHING LEON HONT AMOUNT 45.53 150.17 25.91 594.50 82.00 117.90 20.00 712.60 40.98 4,571.00 137.50 300.00 335.63 321.85 3,993.75 3,306.00 3,852.73 20.04 420.19 8.51 280.00 859.50 47.42 589.03 253.47 290.10 120.42 254.35 1,938.67 10.00 9.05 1,418.58 1,347.23 425.30 191.78 1,428.30 448.72 2,253.59 240.00 369.17 231.22 108.ll 258.57 208.78 305.63 74.62 32.39 62.95 52.61 Q 0 0 Q/18/1998 11:37:31 0 0 HWEISS OTTER TAIL COUNTY AUDITOR RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION Otter Tail County Warrants November 17, 1998 Page 3, Attachment A IFD60 COUNTY 56 PAGE 3 WARRANTS APPROVED ON 11/:7/1998 FOR PAYMENT ll/17/1998 VENDOR NAME IBM CORPORATION THE INDEPENDENT INFORMATION SYSTEMS CORP. INTERSTATE INC. INTOXIMETERS INC. JIM BORTNEM ENTERPRISES JK SPORTS INC. K & K PLUMBING & HEATING K. I.D. LEASING KELLY SERVICES INC. KEN SAURER GARBAGE SERVICE KNUTSON ELECTRIC KOEP'S CLITHERALL CORNER L & L SERVICE LAGERQUIST CORPORATION LAKE REGION HEALTHCARE LARRY OTT INC. TRUCK SERVICE LARSON-PETERSON & ASSOCIATES ANDY LINDQUIST LOCATORS & SUPPLIES INC. M-R SIGN CO. MACA MACACADEMY VIOLA MANDERUD MARK SAND & GRAVEL MARK SAND & GRAVEL CO . MATHISON COMPANY MCCOLLOUGH WELDING MICRO WAREHOUSE THE MIDWEEK MIDWEST PRINTING MIDWEST TESTING LABORATORY MILLER & HOLMES INC. MINN-KOTA COMMUNICATIONS INC. MN COUNTIES COMPUTER CO-OP MN MOTOR COMPANY MN STATE AUDITOR MODUFORM INC. ROBERT MOE NATIONAL BUSHING & PARTS CO. NATURES GARDEN WORLD NELSON BROTHERS PRINTING & NELSON FORD NELSON REPORTING SERVICE NERESON CHEVROLET NEW YORK MILLS HERALD NORMANDY INN NORTH UNION TEXACO NORTHERN WASTE SYSTEMS AMOUNT 894.96 476.10 1,365.00 773.29 223.65 60.00 79.99 71. so 342.29 346.79 135.00 216.30 34.00 230.84 262.26 408.80 1,800.00 46,304.72 62.02 159.72 564.96 100.00 106.90 44. 81 4,421.45 93.37 544.76 42.60 329.94 64.48 822.66 1,912.87 840.66 384.25 378.89 63 8. 31 4,963.31 2,319.66 89.43 208.56 20.00 15,392.81 264.94 71.40 216.64 450.45 188.16 440.33 2,906.69 Otter Tail County Warrants November 17, 1998 Page 4, Attachment A ll/18/1998 11:37:31 OTTER TAIL COUNTY AUDITOR IFD66 HWEISS RECEIPTS AND DISBURSEMENTS SYSTEM COUNTY 56 WARRANTS FOR PUBLICATION PAGE 4 WARRANTS APPROVED ON 11/17/1999 FOR PAYMENT 11/17/1998 VENDOR NAME OFFICE DEPOT OK TIRE STORES OLSON OIL CO. OTTER TAIL CO COURT SERVICES OTTER TAIL CO EMPLOYEES OTTER TAIL CO TREASURER OTTER TAIL POWER COMPANY OTTER TAIL TELCOM OVERHEAD DOOR COMPANY PAMIDA INC. PAUL'S HOLIDAY STATION STORE PC WISE PELICAN CND ENTERPRIZES INC. PELICAN RAPIDS PRESS PENROSE OIL COMPANY PERHAM AUTO WRECKING INC. PERHAM CO-OP CREAMERY PERHAM ENTERPRISE BULLETIN PERHAM LINEN PERHAM SAND & GRAVEL PERHAM SUPER AMERICA PETE'S AMOCO PETE'S BODY SHOP & TOWING THE PHOTO CENTER THE PIERCE CO. POPE CO SANITATION INC. PRAIRIE AUTO SERVICE -NAPA PRAIRIE LUMBER & TRUSTWORTHY PRO AG FARMERS COOPERATIVE RAY'S OIL STATION RDO EQUIPMENT COMPANY RDO FINANCIAL SERVICES CO RELIABLE THE RENTAL STORE REVIEW ENTERPRISES INC. ROCHFORD & HUTMACHER PROP LLC ROTHSAY TRUCK STOP & CAFE INC RUTTGER'S BAY LAKE LODGE SANDERS OIL SERVICE BRIAN SCHLUETER SCHMITZ FORD SCHOOL DISTRICT 544 SCOTT HOFLAND CONSTRUCTION INC SERVICE FOOD SUPERVALU SEWER SERVICE SIGELMAN STEEL & SALVAGE SOUTH MILL SERVICE SOUTHTOWN C-STORE STANDARD PARTS OF WADENA AMOUNT 199.99 1,430.05 463.16 24.44 3.50 4,869.98 120.00 l 71. 95 134.88 73.89 98.94 629.00 192.73 563.50 460.28 149.10 4,735.24 5,194.57 133.52 37.50 241.23 127.40 87.33 125.78 40.81 3,849.96 71.73 90.52 197.39 274.94 42.14 25 .39 32.26 76.23 444.65 92.40 28.45 274.34 40.00 10.00 44.06 120.00 2,895.00 8.24 146.50 305.70 1,486.94 17.50 250.91 0 0 0 . ,,,,..,_ \-~· ~-... .. ··».-:-C. 01/18/1998 ll:37:31 Q ..... HWEISS OTTER TAIL COUNTY AUDITOR RECEIPTS A.'ID DISBURSEMEN~S SYSTEM WARRANTS FOR PUBLICATION Otter Tail County Warrants November 17, 1998 Page 5, Attachment A IFD66 COUNTY 56 PAGE 5 WARRANTS APPROVED ON ll/17/1998 FOR PAYMENT ll/17/1998 VENDOR NAME AMOUNT STEIN'S INC. 510.43 STENERSON LUMBER 450.35 STEVE'S SANITATION l,589.25 STOP-N-GO STORES INC. 80.00 SWANSON SURPLUS STORE 53.21 THUNDERBIRD HOTEL & CONVENTION Bl.CO TOM'S STANDARD & GROCERY 58.99 TRAVERSE CO SOLID WASTE 20.60 TRI-STATE TIRE 30.00 TROPHY HOUSE 22.36 MARIE TYSDAL 46.lO UNDERWOOD OIL INC. 79.69 UNIV OF MN DEPT OF CONFER 50.00 UNIVERSITY OF MN 620.00 US OFFICE PRODUCTS 970.50 VALLEY TRUCK 218.93 VAUGHN DISPLAY & FLAG 63.97 VERGAS ACE HARDWARE 57. 32 VERGAS TIRE AND AUTO 70.24 VERGAS 66 33.93 VICTOR LUNDEEN COMPANY 338.36 VIKING OFFICE PRODUCTS 30.58 VOSS LIGHTING 231.58 WADENA HIDE & FUR COMPANY 64.13 WAL-MART 41.22 WELDING SUPPLIES & FIRE 186.97 WES' FUEL STOP 57.00 RICHARD WEST 39. 89 WILKIN CO ENVIRONMENTAL OFFICE 389.81 WILKIN CO EXTENSION 71.50 WOLDEN LAWN SERVICE SB.SB WW WALLWORK 30.02 ZEE SERVICE COMPANY 132.22 ZIEGLER INC. 5.34 210 LUBE EXPRESS 95.44 FINAL TOTAL ••••••• $339,633 .l.2 ****