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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 09/08/19980 M. i •····· . : .. : .. '.;J~~J"s§9F'rt-ts .. · ... ···• .. • ·· ... ·•··• ....... ··• ...•.. · •. ··•<Ofif ER TAIL 90UN]~ ~C>.J\.Rll>. C>FCOMI\II.ISSIONERS ' ·.. .• . .•... · ... < Qtter;Tail(:~uritf:Caurthe>use.. . . . .· .. . •·ccill1111issioriers' Rodm, Floor1-B . .. iru•escta'y}$eptemt>er•s/fggs · .. . •.•· ., :C'.nc ':, 9136 aim?'••·········· .... '· Call to Order The Otter Tail County Human Services Board convened Tuesday, September 8, 1998 at 9:31 a.m. at the Otter Tail County Courthouse with Commissioners Virginia Portmann, Vice-Chair; Malcolm Lee, Secretary; Andy Lindquist, and Bill Stone present. Chairman Syd Nelson was absent. Approval of Agenda Motion by Lee, second by Stone, and unanimously carried to approve the Human Services agenda of September 8, 1998 with the following change: Family Services Collaborative Coordinator, Frances Eggen -update at 10:40 a.m. canceled Approval of Minutes Motion by Lee, second by Lindquist, and unanimously carried to approve the Human Services minutes of August 25, 1998 as mailed. Dog Bite Hearing County Attorney, David Hauser, reviewed the provisions of the Otter Tail County Health and Animal Control ordinance relative to dog bite(s), which result in bodily injury. Notice of this hearing was previously provided to Mr. Thomas Stanfield. Mr. Stanfield, owner of a beagle dog named pepper, was not present. At approximately 9:30 a.m., after being duly sworn in by the County Attorney, Public Health Nurse Phyllis Knutson, gave testimony regarding the facts of this case relative to two dog bite incidents inflicted by pepper. Discussion followed. The County Attorney advised that a dog that has bitten on two or more occasions has inflicted bodily injury and is subject to the health ordinance provisions to ensure the safety of the public. Commissioners directed the Public Health Department to research the situation and return to the next regular board meeting with recommendation(s) for final determination of the case. Proposed Otter Tail County Tobacco O_rdinance Diane Thorson, Public Health Director, presented a draft Otter Tail County Tobacco Ordinance dated 9/3/98. Ms. Thorson reviewed the draft ordinance and noted that the ordinance must be enacted by December 31, 1998. She requested that the commissioners review the draft and refer questions or concerns to herself or the County Attorney. Dog Bite Hearing At 10:00 a.m., a dog bite hearing was opened relative to reports previously received regarding two bites from a dog owned by Jeff Borstad of Dalton. Notice of this hearing was previously provided to Mr. Borstad and he was present with his dog for the hearing. Under oath, Phyllis Knutson gave testimony regarding the facts of the two reported dog bites. Under oath, Mr. Borstad stated that the incidents were not serious bites, did not require stitches, and one incident was a scratch. He stated that his dog is four years old, not aggressive and not a danger to the public. Discussion followed. Commissioners directed the Public Health Department to work with City of Dalton Mayor, Bob Dyke, to research the situation and report back to the board at the next regular County Board meeting. Otter Tail County Board of Commissioners September 8, 1998 Page 2 Mediation Program Update Court Services Director, Chuck Kitzman presented an update on Peaceful Solution's Victim 0 Offender Mediation program. Social Services Unit Update Case Aid, LeAnn Sudbeck briefed the board regarding the Volunteer Transportation Program. Julie Anderson and Linda Hanstad reviewed the Basic Sliding Fee Child Care Program and provided annual statistics. Discussion followed. Sharon Nelson updated board members regarding day care licensing and noted that the licensing process must comply with state regulations. She reported a total of 180 licensed providers in Otter Tail County, 50% of those in Fergus Falls. 2,000-3,000 children are receiving care in these licensed day care homes. Discussion continued. Bills & Claims Motion by Lee, second by Lindquist, and unanimously carried to approve the Human Services bills and claims as presented. Recess Performance Evaluation At 11:12 a.m., Vice-Chair Partmann declared the Otter Tail County Human Services meeting recessed for a short break. At 11 :18 a.m., Chair Partmann opened discussion regarding the performance evaluation of Veterans Service Officer, Chet Toso. Mr. Toso elected an open evaluation pursuant to M.S. 471.705 Subd. 1d (d). All seated commissioners were present except First District Commissioner, Syd Nelson. Adjournment At 11 :35 a.m., upon conclusion of the performance evaluation, Vice-Chair Partmann declared the Otter Tail County Human Services meeting adjourned until 9:30 a.m. on Tuesday, September 22, 1998. Dated: ,Jr A.vu .2,2, !'1'1J' OTTER COUNTY BOARD OF COMMISSIONERS Attest ~" LarryKro , Clerk Services Chair Call to Order The Otter Tail County Board of Commissioners convened Tuesday, September 8, 1998 at 1 :00 p.m. at the Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair; Andy Lindquist, Bill Stone, and Virginia Partmann present. Vice-Chair, Syd Nelson was absent. Approval of Agenda Motion by Lindquist, second by Partmann, and unanimously carried to approve the County Board agenda of September 8, 1998 as mailed: Approval of Minutes Motion by Lindquist, second by Stone, and unanimously carried to approve the County Board minutes of September 1, 1998 as mailed. 0 0 0 0 0 Wetland Easement Certifications Otter Tail County Board of Commissioners September 8, 1998 Page 3 · Motion by Lindquist, second by Partmann, and unanimously carried to certify the acquisition of wetland easements by the U.S. Fish and Wildlife Service as follows: Daryl E. Frigaard T. 131 N .. R. 42 W .. 5th P.M. Section 27. SE¼NW¼. Steven M. Nelson T. 131 N .. R. 42 W., 5th P.M. Section 22. NW¼SE¼, that part of the SW¼NE¼ lying southerly of Interstate Highway 94. Daryl Frigaard et al T. 131 N .. R. 42 W .• 5th P.M. Section 27, SW¼NE¼. Loren J. Frigaard T. 131 N., R. 42 W., 5th P.M. Section 22, SE¼NW¼, NE¼SW¼, SW¼SE¼. Snowmobile Grants-In-Aid Trail Systems Pilot Project Otter Tail County Resolution No. 98 -48 UPON a motion by Partmann, second by Lindquist, and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: WHEREAS, Otter Tail County is currently a sponsor for three individual snowmobile trail systems under the Minnesota Trail Assistance Program. WHEREAS, the three individual snowmobile trail systems known as the Otter Country Trail Association, the Lake Runners Trail Association and the Otter Trail Riders Trail Association maintain 320 miles of snowmobile trail under the sponsorship of Otter Tail County. WHEREAS, the Otter Country Trail Association desires to participate in a pilot project within the Minnesota Trail Assistance Program known as the performance-based Grants-In-Aid process. WHEREAS, Otter Tail County is aware that only 4 to 6 counties throughout the State of Minnesota will be participating in this experimental pilot project. WHEREAS, Otter Tail County as the sponsor is willing to accept responsibility to certify the three distinct phases of the pilot program: 1) that the club has secured permits for the entire alignment; 2) that the trail is ready for use by snowmobilers; and, 3) that the trail was appropriately groomed throughout the snow season. THEREFORE, BE IT RESOLVED that Otter Tail County requests that the Otter Tail Country Trail Association be considered as one of the experimental pilot projects proposed for this coming year. Otter Tail County Board of Commissioners September 8, 1998 Page4 Dated: -----..oJ~.,/4~~..,,.,. .... ,.,.n,L.;, 4'1__,S:::+· --1-/_,_'1-'-'l.:£:J-----1 -'-7 OTTER TAIL COUNTY BOARD OF COMMISSIONERS B~~ Attest: __ ie"1-ll...,.'/l&f._~c...J"~==--- LarryKroh,[ Clerk Final Plat -"Gustafson's Addition" Motion by Lee, second by Partmann, and unanimously carried to approve the final plat of "Gustafson's Addition" (Section 6, Twp. 137, R. 42, Dunn Township, Pelican Lake -56-786) as presented by Land & Resource Director, Bill Kalar. Economic Development Policy Discussion The County Attorney reviewed the revised proposed Economic Development Policy. Discussion followed. Motion by Partmann, second by Lindquist, and unanimously carried to approve the Otter Tail County Policy on Economic Development Tax Abatements dated 9/8/98 as Attachment A of these minutes. Resolution for Additional Levy Authorization Otter Tail County Resolution No. 98 -49 UPON a motion by Lindquist, second by Partmann, and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution at its meeting on September 8, 1998. WHEREAS, the Otter Tail County Board of Commissioners find that the following facts support this resolution: 1. For purposes of promoting the health, safety, morals, and general welfare of the community, Otter Tail County is authorized to carry on county planning and zoning activities pursuant to Chapter 394 of the Minnesota Statutes. 2. The Otter Tail County Board of Commissioners appointed a Land Use Study Advisory Committee, which recommended to the County Board that it adopt a comprehensive land use plan and an ordinance for countywide land use controls. 3. It is estimated that the cost of developing a comprehensive land use plan and an ordinance is up to $200,000.00 for Otter Tail County. 4. The recurring annual cost of administering land use controls is up to $300,000.00. It is believed that the county could receive grants and fees of $50,000.00. The county would therefore need to raise up to $250,000.00 per year in order to implement land use planning. 5. Pursuant to Minnesota Statutes §275.70 through §275.74, the amount that the county may raise property taxes is limited, without approval of the voters. 6. The county has already reached its levy limit, and in order to make an additional levy to cover the costs of adopting and implementing land use planning, the county must seek approval of the voters at an election pursuant to Minnesota Statute §275.73. 0 0 0 0 0 0 7. An election is being held November 3, 1998. Otter Tail County Board of Commissioners September 8, 1998 Page 5 NOW, THEREFORE, IT IS HEREBY RESOLVED by the Otter Tail County Board of Commissioners that the question of whether Otter Tail County should increase its property tax levy by up to $250,000.00 per year in order to adopt and implement land use planning should be submitted for authorization by a vote of the people at the general election to be held on November 3, 1998. BE IT FURTHER RESOLVED that the form of the question on the ballot shall be as follows: SHALL OTTER TAIL COUNTY INCREASE ITS PROPERTY TAX LEVY BY UP TO $250,000.00 PER YEAR IN ORDER TO ADOPT AND IMPLEMENT LAND USE PLANNING? BY VOTING "YES" ON THIS BALLOT QUESTION, YOU ARE VOTING FOR A PROPERTY TAX INCREASE. ___ YES ___ NO BE IT FURTHER RESOLVED that the County Auditor shall post and publish notice of election and prepare official ballots in the manner required by law. Dated: ¥.,, 4>e11 , IS-, 199,£ ··~La~~ Approval to Hire Outside Counsel Motion by Portmann, second by Lee, and unanimously carried to retain outside legal counsel for representation relative to a grievance filed by Teamsters Union 320. Closed to the Public At 1 :44 p.m., Chairman Lee declared the meeting of the Otter Tail County Board of Commissioners closed to the public for purposes of discussing pending litigation as authorized by attorney-client privilege pursuant to M.S. 471.705 Subd. 1d. Commissioners Lindquist, Portmann, Lee, and Stone were present. Adjournment At 2:00 p.m., Chairman Lee declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, September 15, 1998. Dated: ~ kD;, J.5i 199£ UNTY BOARD OF COMMISSIONERS Attest ~ ~ Llrry Kro , Cle CB/kd Attachment 0 0 0 om:,. R:ard of O:nrni.ssicrera 9=ptatla 8, 1998 Attadnmt A OTTERTAIL COUNTY POLICY ON ECONOMIC DEVELOPMENT TAX ABATEMENTS (Adopted 9/8/98) Counties are authorized pursuant to Minnesota Statutes §469 .1812 through §469.1815 to provide tax abatements for economic development purposes. Counties do not receive local government assistance from the state, as do other levels of local government. There is a natural phase-in of property taxes on new construction resulting from the assessment and levy procedures. In determining whether or not the Otter Tail County Board of Commissioners should utilize tax abatements for economic development purposes, the following factors will be considered: I. The benefits to the County must be at least equal to the costs of the abatement (M.S. §469.1813, Subd. l(a)). 2. Whether the public interest will be served in one of the following respects (M.S. §469.1813, Subd. l(b)): a. Increase or preserve tax base; b. Provide employment opportunities in the county; c. Provide or help acquire or construct public facilities; d. Help develop or renew blighted areas; or e. Help provide access to services for residents in the county. 3. Total tax abatements in the county cannot exceed five percent of the current net levy or $100,000.00, whichever is greater (M.S.§469.1813, Subd. 8). No individual tax abatement should exceed one percent of the current net levy. 4. The extent to which the proposal adds to the county's net commercial, industrial or general tax base. 5. Whether or not the new business provides services not already provided in the county, or which are needed. 6. The extent to which the proposal results in an increase in new employment opportunities that provide good wages and benefits for employees, or the retention of good jobs. Proposals that provide quality employment, which is paid above the minimum wage, and provides prospects for advancement, are preferred. 7. Generally, establishments which will be engaged in the retail sales of merchandise to the public will not be considered for economic development tax abatements unless they provide substantial opportunities for quality employment and economic development. 8. Otter Tail County does not support tax abatements for proposals that are not economically feasible. 9. Whether or not the proposed business would be in competition with existing businesses in Otter Tail County. Abatements should not be given to businesses, which would receive a competitive advantage over existing businesses in Otter Tail County. I 0. The extent to which the project represents "new" dollars into the county. 11. The extent to which the project requires improvements in county infrastructure, such as pollution control, road construction or other traffic problems. Also to be considered is the impact of the proposal on other county services such as law enforcement, human services or prosecutions. : ........ 2 0 0 0 0 O· 12. Whether or not the project will generate significant environmental problems or alleviate such problems. Factors to be considered include the impact upon natural resources such as pollution and crowding potential. 13. The extent to which other levels oflocal government are in support of the project. The County Board should receive a resolution from the municipality and school district involved that they will also be providing an abatement for the project. 14. Tax abatements will not be provided to projects receiving other forms of public economic assistance. 15. Consistency of the plans with County land use controls. 16. A written application will be required before Otter Tail County will consider granting an economic development tax abatement. Applications must be made by July 1 of each year, and all applications will be considered thereafter. The information provided on the application will be reviewed and confirmed by county officials. The application shall include the following information: a. A map or site plan, prepared by an architect or engineer, showing the boundaries of the proposed development including the legal description of the property, parking and size and location of the buildings. b. General description of the project, including size and type of buildings; business type or use; traffic information, including parking capacity, projected vehicle counts, traffic flow and pedestrian safety; timing of the project and estimated market value following completion. 3 , c. A statement identifying the public benefits of the proposal, including estimated increase in property valuation, new jobs to be created with estimate wage levels and other community benefits. d. A written prospectus of the developer's company or corporation, principles, history and past projects. e. Financial information should be provided including past information and pro forma future projections for the project. 17. The amount of the county tax abatement allowed will generally be limited , to 75 percent of the increase in tax based upon the project the first year; 50 percent the second year, and 25 percent in the third year, and may be subject to review thereafter. 4 t' ....... 0 0 0