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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 08/11/19980 0 0 ............... ·. . .· Mi~uTES, PF. T~E ..... ·· ..... . . .......... . OTTER TAIL COUNT,¥ BOARD OF COMMISSIONERs·· Otter"failCo~nty Courthouse Commissioners' Room, Floor 1~6 I',!~sday, August 11; 1998 . · ·· • 9:30 ,tm. Call to Order The Otter Tail County Human Services Board convened Tuesday, August 11, 1998 at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners Syd Nelson, Chair; Virginia Partmann, Vice- Chair; Malcolm Lee, Secretary; Andy Lindquist, and Bill Stone present. Approval of Agenda Motion by Nelson, second by Stone, and unanimously carried to approve the Human Services agenda of August 11, 1998. Approval of Minutes Motion by Stone, second by Lee, and unanimously carried to approve the Human Services minutes of July 28, 1998 as submitted. Minnesota Department of Health Dental Demo Project Update Public Health Director, Diane Thorson, presented a copy of a floor plan for the proposed dental clinic. She indicated having talked to the architect, Rick Sytsma Building Maintenance Director, and David Hauser County Attorney, regarding the feasibility of this plan. Further planning was outlined with board members and project updates will be presented. U-Care Contract Diane Thorson met with the State of Minnesota OHS last Monday regarding the U-Care Contract with Pelican Rapids, Henning, and Wadena for the provision of child health service. U-Care is a health maintenance organization option serving the people who are on medical assistance. This would also cover the working poor. Motion by Partmann, second by Stone, and unanimously carried to look further into the U-Care Contract. Blue Plus/U-Care Contract Diane Thorson described a contract that Blue Plus has with U-Care. She indicated they are bidding for the medical assistance population and would now like to contract with our agency for child and teen care, and with immunization programs. We would receive payment from Blue Plus for services. Motion by Partmann, second by Lee, and unanimously carried to approve authorization to send application and to explore options with the Blue Plus/U-Care Contract. HIV/STD Grant Application Diane Thorson reported that Clay, Otter Tail, and Wilkin Counties requested funding through the Dakota Medical Foundation. Other counties included in this are Becker, Norman, and Mahnomen. This application is out there for three full-time Public Health Nurses; one would be for Otter Tail County. We were asked to participate in this from Pelican Rapids, as it is a Dakota Clinic. Otter Tail County Board of Commissioners August 11, 1998 Page 2 Motion by Portmann, second by Lee, and unanimously carried to approve grant application for HIV/STD specialist consultant. STD Testing We are presently being charged through the Fergus Falls Medical Group for these STD clinics. The annual cost of the clinic is $25,000 which could be negotiated. With this amount, we may be able to make the program available for Perham and Pelican Rapids; not just Fergus Falls. Early Childhood Tracking Contract Diane Thorson presented information that the State of MN is offering $12,760 to be used for the ECT (Early Childhood Tracking) Contract. She went on to describe the process. Motion by Portmann, second by Lee, and unanimously carried to execute authorization for the Early Childhood Tracking Contract. Home Health Care Update Diane Thorson informed commissioners that in Home Health Care, we are providing less care than we have before since the new Medicare rules -Medicare pays us a flat amount per year. Motion by Lee, second by Nelson, and unanimously carried to authorize Diane Thorson to check into more cost-effective service for Home Health Care and contract with an attorney to review admit and discharge policies. 0 CSTS+ Update Chuck Kitzman, Court Services Director, distributed copies of a new state map regarding the state Q corrections delivery systems. There are three delivery systems through the state. The Community Corrections Act area provides all court services (31 counties); the State Corrections Department provides all court services (26 counties) and the County provides court services for juveniles/adult non-felons; with the State Corrections Department providing services to adult felons (30 counties). Greg Potvin is the new District Supervisor. Discussion followed about the handout. Court Services Tracking System Mr. Kitzman discussed the new Court Services tracking system. He reported a total of 50 counties using the tracking system. A $500,000 grant was received from the State of MN to offset the cost of project development and implementation. Discussion followed. Temporary Hold Positions Mr. Kitzman updated board members regarding the Juvenile Temporary Hold positions. He indicated a Comprehensive Position Questionnaire was in process for possible reclassification of a contract position to a regular part-time employee position. Lakeland Mental Health 1999 Annual Update Lakeland Mental Health CEO, Marilyn Moen and COO, Dale Twedt presented their 1999 annual update. Purchase of Service Agreement T O ottm JTens 1 ocn, Socisal ~erv 1 Sices_SupervdisoMr_,dpresenHted aHPurc 1 hhacse of s 1 ervicpe A 1 _greeRmen_tdbeftweehn Q .. er aI ounty ocIa ervIces an I west ome eat are, nc. -e Ican apI s or t e period from July 1, 1998 to June 30, 1999 for approval. 0 0 Otter Tail County Board of Commissioners August 11, 1998 Page 3 Motion by Partmann, second by Lee, and unanimously carried to authorize execution of the Purchase of Service Agreement as presented. Request for Approval of Day Care Training Contract Social Services Supervisor, Tom Jensen, requested approval of a CDA Project with Northwest Technical College for child care and education services for four (4) years with money allocated by Human Services. This will be the same contract as last year at the technical college for course work for 15 family daycare providers. Motion by Partmann, second by Lee and unanimously carried to authorize execution of the Request for Approval of the Day Care Training Contract between the Northwest Technical College and Otter Tail County Social Services as presented. Approval of Bills & Claims Motion by Lee, second by Nelson, and unanimously carried to approve the bills and claims as presented. Staff -Developmental Disability Unit Tom Jenson introduced Social Services staff from the Developmental Disability Unit personnel as follows: Sandy Baatz, Carol Brause, Marcia Gleason, Barb Madole, Laurie Sanders, and Marge Smemo. The Social Services staff presented a program overview. Adjournment At 11 :44 a.m., Chairman Nelson declared the meeting of the Otter Tail County Human Service Board adjourned until 9:30 a.m. on Tuesday, August 25, 1998. F COMMISSIONERS Attest<~~ Larry Kohn,lerk Call to Order The Otter Tail County Board of Commissioners convened Tuesday, August 11, 1998 at 1 :00 p.m. at the Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair; Syd Nelson, Vice- Chair; Andy Lindquist, Bill Stone, and Virginia Partmann present. Approval of Agenda Motion by Lindquist, second by Partmann, and unanimously carried to approve the County Board agenda of August 11, 1998 with two (2) additions to the agenda as follows: 2:20 -Bob Block -I.E.S. Contract 2:25 -Mark Morris -No-Wake Zone -Pelican Lake Approval of Minutes Motion by Nelson, second by Stone, and unanimously carried to approve the County Board minutes of August 4, 1998. Otter Tail County Board of Commissioners August 11, 1998 Page 4 Land Use Committee Members Presentation of Draft Brochure for Land Use Recommendations Marie Tysdal, Solid Waste Public Information/Education Officer, and Nancy Eisinger, Land Use Committee member, presented a pamphlet entitled "Planning for the Future". This pamphlet discusses adopting a comprehensive land use plan, creating a county feedlot program, and changing land use permits. Discussion followed. U.S. Fish & Wildlife Service, Request for Three Wetland Easement Certifications Don Kleven, with the U.S. Fish & Wildlife Service requested that in accordance with a Procedural Agreement between the Minnesota Department of Natural Resources and the U.S. Fish and Wildlife Service, dated May 23, 1962, certification by the County Board of Commissioners for acquisition of lands by the U.S. Fish and Wildlife Service. Motion by Lindquist, second by Stone, and unanimously carried to approve three (3) certifications for waterfowl easements on the following described lands: T.131 N. R. 42 w. 5th PM. Section 11, Lot 5 T.131 N. R. 42 W. 5th PM. Section 14, Lot 2, SW1/4NW1/4 excepting a tract described as follows: beginning on the quarter section line that runs East and West through Section Fourteen (14), Township One Hundred Thirty- 0 one (131), Range Forty-two (42) at a point 55 rods East of the quarter section corners between Sections Fourteen (14) and Fifteen (15); thence West on said quarter section line 40 rods; thence Q due North at right angles with the said quarter section line 16 rods; thence Southeast to the place of beginning; said excepted tract containing 2 acres. T.133 N. R. 41 W. 5th P.M. Section 9, Government Lot 4, Lot 2 and Lot 3 except the following tracts of land to-wit: Tract 1: Commencing at the Northeast corner of said Section 9; thence North 89 degrees 30 minutes 00 seconds West (assumed bearing) along the North line of said Section 9 a distance of 957.59 feet to the point of beginning; thence South 00 degrees 29 minutes 07 seconds West a distance of 600.00 feet; thence North 89 degrees 30 minutes 00 seconds West parallel with the North line of said Section 9 a distance of 412 feet more or less to the shoreline of Anna Lake; thence northwesterly along said shoreline a distance of 653 feet more or less to its intersection with the North line of said Section 9; thence South 89 degrees 30 minutes 00 seconds East along said North line of said Section 9; thence South 89 degrees 30 minutes 00 seconds East along said North line a distance of 645 feet to the point of beginning, containing 7.58 acres, more or less. Tract 2: That ~art of Government Lot Three (3) containing in Moe's Estates subdivision, dated June 2?1 , 1983, and filed in Plat Q, page 470 in the Otter Tail County Recorder's Office containing 15.00 acres, more or less. Request for Approval of Grant Application Chet Toso, Otter Tail County Veterans Service Officer requested approval of a grant application for Q. the updating of three new IBM PC's with Pentium II processors. 0 0 Otter Tail County Board of Commissioners August 11, 1998 Page 5 Motion by Lindquist, second by Portmann, and unanimously carried to approve the request to submit a grant application for the updating of three new IBM PC's with Pentium II processors as requested. State Funding Court Administrator, Kathy Ouren, introduced Greg Solien, State District Administrator for the yth Judicial District. Mr. Solien presented a Concept Proposal from a State Funding Committee. The committee unanimously approved a concept for the future of state funding of the Minnesota State Court system at its June 26, 1998 meeting. The committee is seeking the Conference of Chief Judges' approval of this concept at a conference on August 21, 1998. Further discussion followed by Greg Solien, Kathy Ouren, and Judge Stringer. Project Update Report Rick West, Otter Tail County Highway Engineer presented the follow project update report: CONSTRUCT/ON CSAH No. 10 Grade Raise (W. of Elizabeth) -Complete except for final paperwork. 1997 COUNTY WIDE SEAL COAT-Complete except for final paperwork. 1998 COUNTY WIDE SEAL COAT -Contract awarded. Tentative construction start date is August 15, 1998. CSAH No. 74 -Reconstruction (3.3 mi.) -Contract awarded. Utility relocate work is currently in progress. Construction start planned for August 12, 1998. CSAH No. 80 -Reconstruction and Bridge Replacement-Contract awarded and work underway. CSAH No. 1 O -6.2km (3.8 mi.) Bituminous Overlay -Complete except for final paperwork. CSAH No. 52 -11.6km (7.2 mi.) -Bituminous Overlay -Work in progress. CSAH No. 66 -1.9km (1.2 mi.) -Bituminous Overlay-Work in progress. CSAH No. 75 -10.5km (6.5 mi.) -Bituminous Overlay-Work in progress. CSAH No. 76 -4km (3.0 mi.) -Bituminous Overlay -Work in progress. CSAH No. 31 -4.0 mi. Bituminous Overlay -Work in progress. Cty. Hwy. 123 -3.0 mi. Bituminous Overlay -Work in progress. Cty. Hwy. 125 -3.0 mi. Bituminous Overlay -Work in progress. 1998 TRAFFIC MARKING CONTRACT -Complete except for final paperwork. DESIGN Engineering design/plan preparation is in progress on the following projects: CSAH No. 4 -Reconstruction (4 mi.) -Preliminary design in progress. CSAH No. 13 -Reconstruction (1.5 mi.) -Finalizing R/W acquisition. Bid opening set for September 9, 1998. CSAH No. 24 -Reconstruction -Preliminary survey complete. CSAH No. 29 -11.3km (7.0 mi.) -Bituminous Overlay, Grading and Bridge Removal -Design complete. Plan approved by Mn/DOT. R/W acquisition in progress which will be somewhat lengthy as 1 parcel is needed from USFWS. CSAH No. 82 (old TH 59 South) -Reconstruction (4.5 mi.) -Preliminary plans are complete and currently under review by County Highway Department. CSAH No. 12 -Bridge Removal -Design complete. Right of way acquisition in progress. CSAH No. 15 -Reconstruction (1.5 mi.) -Design in progress. CSAH No. 10 -Bridge Replacement over Pelican River in Elizabeth -Preliminary survey complete. Otter Tail County Board of Commissioners August 11, 1998 Page 6 CSAH No 35 -Bridge Replacement over Star/Dead Lake Channel -Design in progress. PADDOCK TOWNSHIP BRIDGE REPLACEMENTS -Both over the Red Eye River -Design in o ..... progress. DEAD LAKE TOWNSHIP BRIDGE REPLACEMENT OVER STAR/DEAD LAKE CHANNEL - Design in progress. PELICAN TOWNSHIP BRIDGE REPLACEMENT OVER PELICAN RIVER -Design in progress. Miscellaneous Rick West discussed a letter he received from the City of Henning regarding a dust problem on the transfer station road. Mike Hanan, Solid Waste Director is aware of this issue. Discussion of collecting a traffic count figure followed. Rick West mentioned that last year his department had a Winter Safety Training Session at their County 1 garage with films and snowplow competition. A repeat is being planned this year, due to its success. Mr. West indicated a desire to invite the townships and cities to participate in this safety training. Request for Approval of Correction to Plat Wayne Stein, Auditor, requested approval of correction to the plat for Art's North Shore 2nd addition. Correction is of the removing of private road easement on lots 12, 13, and 14. In this case, they plan on removing this private road easement. Motion by Lindquist, second by Nelson, and unanimously carried approve the correction to plat as described above. 0 Economic Development Policies Update David Hauser, County Attorney, presented an information update on economic development policies. Discussion on policy considerations, property tax abatement and requirements followed. I.E.S. Contract Agreement for Enhanced 911 Call Delivery Services Bob Block, GIS Coordinator presented an 1.E.S. contract agreement for enhanced I.E.S. emergency services to provide service calling through the county. Estimated pricing and network charges are as follows: Recurring charges to be paid by the State of Minnesota are as follows: Otter Tail County Feature Monthly Charge Incoming Trunk with ANI $437.50 ALI/Non-SR per 100 Records 1,510.00 PSAP Trunk 100.00 Route to Another Provider ALI Database Updates 93.00 628.84 $2,760.34 Quantity 35 316 4 2 31,600 Non-Recurring Charges (set-up fees) to be paid by the County of Otter Tail are as follows: Otter Tail County Feature Service Order Charge One-time Charge $250.00 Quantity 1 0 0 0 Incoming Trunk with ANI ALI/Non-SR per 100 Records PSAP Trunk Route to Another Provider ALI Database Updates Otter Tail County Board of Commissioners August 11, 1998 Page 7 13,090.00 35 22,120.00 316 1,216.00 4 60800 2 Included Included $37,284.00 All Recurring Network Charges are to be paid by the State of Minnesota. All Non-Recurring Network Charges are to be paid by Otter Tail County. These costs do not include any charges related to records transfer. Network Fees Non-recurring Monthly Outswitch Circuits $8,320.90 $4,220.34 PSAP Circuits 1,901.92 686.16 ALI Data Circuits 1,301.56 1,124.64 Total Network Proposal $11,524.38 $6,031.14 Motion by Partmann, second by Stone, and unanimously carried to approve the Agreement for Enhanced 911 Call Delivery Services as described above. No-Wake Zone -Pelican Lake Mark Morris, Chief Deputy stated that the County Board Chair had asked him to contact the Pelican Lake Association in regard to setting up a no-wake zone. Mr. Morris outlined the process in establishing a no-wake zone. Further discussion followed. Motion by Lee, second by Partmann, and unanimously carried to adopt a 250-foot No-Wake Ordinance for Pelican Lake in Dunn Township. Adjournment At 3:18 p.m., Chairman Lee declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, August 18, 1998. Dated: r fl,.0,, &¾: /,f. Ltf8 7 Attest /4~ ~ Larry~hn,lerk CB/sb OTT~UNTY BOARD OF COMMISSIONERS By . --~-~ 7Ma'lcolm K. Lee, Chair