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Home My WebLink AboutBoard of Commissioners - Minutes - 08/04/19980 0 . . , . MINUTES OF,THE · otte:R TA11... couN:tv so.ARD of' c.oMl\ll1ss10NERs Otter'TailCountyCourth;,use Commissioners' Room, Floor 1~B Tuesclay, August4, 1998. 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, August 4, 1998 at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair; Syd Nelson Vice-Chair; Andy Lindquist, and Bill Stone present. Virginia Partmann was present at 9:35 a.m. Approval of Agenda Motion by Stone, second by Nelson, and unanimously carried to approve the County Board agenda of August 4, 1998 with the following additions: 10:20 a.m. -Wayne Stein (Repurchase Request) 10:25 a.m. -Mike Hanan -Steve's Sanitation Fee Request Approval of Minutes Motion by Lindquist, second by Nelson, and unanimously carried to approve the County Board minutes of July 28, 1998 as submitted. Discussion -Land Use Study Advisory Committee Harley Windels, Chairman of the LUC, introduced discussion regarding the Land Use Committee's mission. He presented several modifications for the recent Land Use Committee minutes dated July 20, 1998 and explained that the most recent meeting was held because the County Board requested reasons for the committee's previous recommendations. Discussion continued regarding vision for future development and protecting agriculture and the environment. Committee members John Matteson and Bruce Brenden, spoke regarding education of the public relative to the committee's land use recommendations. Committee members Bruce Stone and Gary Olson, expressed concern with voting for the expenses to implement a comprehensive plan and zoning ordinance. The Chairman explained that the county is subject to a levy limit and the levy limit is the reason the costs to implement land use planning will be voted on by citizens of the county. Committee member Buzz Lundeen, requested figures of cost by the end of the month to allow time for public education and Dale Jokela suggested a pamphlet that could be distributed to voters. Commissioner Lindquist stated that the county will document estimated costs for the land use planning recommendations, hold educational meetings, provide pamphlets and public information. The commissioners requested Land & Resource Director, Bill Kalar, to take charge and Public Information Officer, Marie Tysdal, to assist with public dissemination (pamphlets, etc.) Additionally, Extension Educators and committee members will also assist in educating the public. Approval of Contract -S.A.P. 56-680-03 Highway Engineer, Rick West, requested approval of a contract with Strom Construction for CSAH No. 80. Motion by Lindquist, second by Nelson, and unanimously carried to authorize the appropriate county officials' signatures to execute a contract between the County of Otter Tail and Strom Otter Tail County Board of Commissioners August 4, 1998 Page 2 Construction for construction of street, storm sewer, and bridge no. 56530 improvements, (CSAH No. 80, S.A.P. 56-680-03) as recommended by the Highway Engineer. Approval of Tractor Purchase Mr. West provided a summary for purchase of a tractor with mower, loader & accessories. Motion by Partmann, second by Lindquist, and unanimously carried to approve the following purchase by state contract: State Contract No. 419710 Vendor: John Deere Company State Contract No. 420000 Vendor: Doyle Equipment, Inc. Total Tractor (John Deere 6410 w/Front Wheel Dr.) Mowers, Rear and Side Mount (Tiger TRR-60C and TM-60C) Loader with Pallet Forks -(Tiger) Approval of Closure of CSAH No. 5 for City Celebration $45,428.64 $28,968.00 $10,341.15 $84.737.79 Motion by Stone, second by Lindquist. and unanimously carried to approve closure of a portion of CSAH No. 5 in the City of Clitherall for the 9th Annual City Celebration on Saturday. August 29. 1998 subject to the approval of the Sheriffs Department and that Otter Tail County is held harmless relative to liability. 0 Approval of Road Closure Procedure Motion by Lindquist, second by Partmann, and unanimously carried to designate the responsibility Q for approval of closures of county roads for parades and celebrations to the Otter Tail County Highway Engineer effective August 4. 1998. Request for Public Hearing to Consider TIF District Landis Weaver, owner of the Pier and proposed Pier Resort and Conference Center, stated that as plans have evolved and costs for the project have been submitted, the increased construction costs have raised the total debt load for the project. He stated that he was surprised by the proposed real estate taxes of $190.000-$200.000 annually. David Drown, financial consultant representing the owners of the proposed project. stated that the projected tax rate is so far above initial estimates that the taxes may make a difference in whether or not the project can proceed. He noted that this is a 6 million-dollar investment and the initial years will be the most critical. He stated that the township supports the project and has scheduled a public hearing to discuss tax abatement for the township's portion of the real estate tax. The county receives approximately one-third of the tax. Mr. Drown requested that the commissioners consider either a tax abatement or establishment of a Tax Increment Financing (TIF) District. Lengthy discussion followed regarding LGA, other requests for TIF district consideration or tax abatement, and the potential for increased tax revenue if the project is successful. Commissioner Partmann emphasized that this is a policy issue because the county has never established a TIF district. Commissioners requested that the County Attorney document recommendations (pros and cons and risks) relative to establishing a TIF district or approving tax o .. abatement. Otter Tail County Board of Commissioners August 4, 1998 Page 3 Request to Repurchase Tax Forfeited Property Otter Tail County Resolution No. 98 -45 UPON a motion by Partmann, second by Lindquist, and unanimously carried, the following resolution was adopted: RESOLVED BY the Otter Tail County Board of Commissioners of Otter Tail County, Minnesota, that WHEREAS, Duane Albert Braseth, former fee owner of record, has made application to repurchase the following legally described parcels: 55-000-99-0534-000 and 55-000-99-0535-000 Lots 18 and 19, Block 1, Pike Beach. Said property having forfeited to the State of Minnesota on the 24th day of September, 1997 for nonpayment of the 1991, 1992, 1994, 1995, and 1996 property tax, and; WHEREAS, an application to repurchase was timely submitted on July 31, 1998, and; WHEREAS, the sum of $9,024.89 has been submitted, representing the aggregate of all delinquent taxes, penalties, costs, assessments and fees as of July 31, 1998 that would have been due and payable had the above described parcels not forfeited to the State of Minnesota, and; Q WHEREAS, the applicant has requested that the Otter Tail County Board of Commissioners consider the application to repurchase the above-described parcels and has requested that the Otter Tail County Board of Commissioners approve the applicant's request to repurchase. 0 NOW, THEREFORE BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the repurchase of the above described tax forfeited property, and· finds that the repurchase is in the best public interest and that it will relieve undue hardship resulting from the forfeiture. Adopted this 4th day of August, 1998. Dated: OTTER TAIL COUNTY BOARD OFCOMMISSIONERS ByM~~LL Recess At 10:52 a.m., Chairman Lee declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Chairman reconvened the meeting at 10:56 a.m. Approval of Increased Fees for Solid Waste Hauler Mike Hanan, Solid Waste Director, presented a request from Steve's Sanitation to increase the fee for hauling solid waste from $376 per load to $467.90 per load. Mr. Hanan noted that the contract contains a provision that reimbursement for hauling can be adjusted if hauling changes. Steve's Otter Tail County Board of Commissioners August 4, 1998 Page 4 Sanitation is experiencing increased costs associated with hauling to a landfill near Glencoe because of the shut down of the Quadrant facility. Motion by Nelson, second by Lindquist, and unanimously carried to approve the increased fees as described above. Approval of Bills Motion by Stone, second by Nelson, and unanimously carried to approve the bills per Attachment A of the official minutes which include the following lodging payments: Holiday Inn Inspector, George Hausske Northern Inn Detective, Michael McCormick Red Carpet Inn Sheriff, Gary Nelson Sheraton Inn Midway Sheriff, Gary Nelson Approval of Jail Remodeling Contract Motion by Lindquist, second by Partmann, and unanimously carried to approve a contract agreement between Otter Tail County and All Building Corporation for Detention Facility remodeling. The base bid for remodeling is in the amount of $350,700 plus Alternate No. 1 in the amount of $42,900. Petition Presented 0 Commissioner Nelson read, for the record, a petition opposing the agricultural field in Ottertail, MN bordered by Highway 54 on the south and Quiet Waters Road on the west. The petition was accepted and will be forwarded to the Department of Agriculture. The Department of Ag has authority relative to the concerns expressed in the petition. Q DMG Classification Motion by Partmann, second by Stone, and unanimously carried to approve the DMG classification process for three job descriptions for the proposed dental clinic, however, hiring for these positions is contingent upon receipt of the grant funds and continued employment is contingent upon continued grant funding. Resolution Authorizing Execution of Agreement Otter Tail County Resolution No. 98 -46 UPON a motion by Lindquist, second by Partmann, and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: BE IT RESOLVED that the Otter Tail County Sheriffs Department enter into a cooperative agreement with the Office of Drug Policy and Violence Prevention in the Minnesota Department of Children, Families, and Learning for the project entitled West Central Minnesota (WCM) Narcotics Task Force Grant during the period from January 1, 1999 through December 31, 1999. Gary A. Nelson, Sheriff of Otter Tail County, is hereby authorized to execute such agreements and amendments, as are necessary to implement the project on behalf of the West Central Minnesota Narcotics Task Force. Adopted this 4th day of August, 1998. Q 0 0 Dated: .......... .,.,4..,, "'o"''""' ,.""r:,t;"'----,,1-1-I t,~...JL:...,9w'lCQ'!<~- Otter Tail County Board of Commissioners August 4, 1998 Page 5 OTTER TAIL COUNTY BOARD OFCOMMISSIONERS ByM~/,C_ Closed to the Public Adjournment At 11 :25 a.m., Chairman Lee declared the meeting of the Otter Tail County Board of Commissioners closed to the public to discuss pending litigation as authorized by attorney-client privilege, M.S. §471.705 Subd. 1d. Present were Commissioners Partmann, Lee, Lindquist, Stone, and Nelson, the County Attorney, County Coordinator, and Recording Secretary. Upon conclusion of the closed session at 11 :52 a.m., Chairman Lee declared the meeting of the Otter Tail County Board of Commissioners adjourned until 1 :00 p.m. on Tuesday, August 11, 1998. Dated: OTTER TAIL COUNTY BOARD OFCOMMISSIONERS By~~f,d CB/kd Attachment 0 B/05/1998 10:30:46 0 0 HWEISS OTTER TAIL COUNTY AUDITOR RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION Otter Tail County Warrants August 4, 1998 Page 1, Attachment A IFD66 COUNTY 56 PAGE 1 WARRANTS APPROVED ON 8/04/1998 FOR PAYMENT 8/04/1998 VENDOR NAME ALEXANDRIA DIESEL INC. ASSOCIATION OF MN COUNTIES MELISSA ATKINSON BALLARD SANITATION INC. BATTLE LAKE STANDARD SHARON BERGER BERNTSEN INTERNATIONAL INC BEST INC. BETTY'S PANTRY & BETTY'S BRETZ HARDWARE CAROLINA SOFTWARE CLAY COUNTY 4-H FEDERATION COOPER'S OFFICE SUPPLY INC. D & E TRAVEL INC DACOTAH PAPER COMPANY THE DAILY JOURNAL DATA COMM WAREHOUSE DENZEL'S REGION WASTE INC. DUN & BRADSTREET BUSINESS ECONO SALES AND SERVICE ELDER'S RADIO COMMUNICATIONS ELECTION SYSTEMS & SOFTWARE IN ERHARD GAS & GROCERY ERICKSON ELECTRONICS FAITH AND FELLOWSHIP PRESS FARMERS UNION OIL OF SOUTHERN FEDEX FERGUS AUTO SUPPLY FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP FERGUS FALLS POLICE DEPARTMENT CITY FERGUS FALLS BRIAN FOX ALAN FRANK GE CAPITAL IT SOLUTIONS GENERAL OFFICE PRODUCTS CO. GR GRAPHICS INC. GRAINGER INC. KATHY GROVER GEORGE HAAUSKE MIKE HANAN STEVE HANDEGAARD HARMS TOWING & SERVICE HEDAHLS AUTO CENTER HENNING ADVOCATE HOBART SALES & SERVICE HOLIDAY HOLIDAY INN SHELDON HOLM AMOUNT 46.76 a.so 93.76 45.63 12.72 7.99 180.81 5,077.34 96.38 .55 250.00 1,000.00 157.18 285.00 686.60 352.78 2,238.13 112.32 87.50 873.87 196.42 3,982.09 . 8.03 17.66 153.26 63 .63 15.50 71. 34 270.00 1,730.00 403.15 12,790.32 52.62 6.90 762.54 321. 51 143.99 255.94 95.52 67.25 199.71 33.02 380.00 18.36 39.05 11.37 1,223.34 216.81 24.32 Otter Tail County Warrants August 4, 1998 Page 2, Attachment A 8/05/1998 10:30:46 HWEISS OTTER TAIL COUNTY AUDITOR RECEIPTS AND DISBURSEMENTS SYSTEM 111\RRANTS FOR PUBLICATION IFD66 COUNTY 56 PAGE 2 WARRANTS APPROVED ON 8/04/1998 FOR PAYMENT 8/04/1998 VENDOR NAME HONEYWELL IBM CORPORATION INDIANHEAD SPECIALTY INTEGRITY COMPUTER SYSTEMS INTERSTATE INC. JJ'S GAS AND GROCERIES JK SPORTS INC. JOHNSTONE SUPPLY K.C.S. INC. K-MART JON KARGER KELLY SERVICES INC. LAB SAFETY SUPPLY INC. LAKE COUNTRY GARDENS LAKE REGION HEALTHCARE LAKELAND MENTAL HEALTH CENTER LARRY OTT INC. TRUCK SERVICE LOCATORS & SUPPLIES INC. CONNIE MAIJALA MATTHEW MCGUIRE MEDICINE SHOPPE MIDWEST PRINTING LESTER MILLER MILLER'S BOBCAT MINN-KOTA COMMUNICATIONS INC. MN CO ATTORNEYS ASSOCIATION MN COUNTIES COMPUTER CO-OP ROBERT MOE ROBERT MOORE RUSTY MOORE MORRIS SEALCOAT & TRUCKING INC MOSBY-YEAR BOOK INC NATIONAL BUSINESS FURNITURE IN NATIONAL POLICE SAFETY INFORMA NELSON FORD GARY NELSON. KEVIN NEWBORG NORTHERN HYDRAULICS NORTHERN INN NORTHERN STATES SUPPLY INC. NORTHERN WASTE SYSTEMS-ALEX NORTHWEST IRON FIREMEN INC. OFFICE DEPOT ORR-SCHELEN-MAYERON & ASSOC. OTTER TAIL CO DEPARTMENT OF OTTER TAIL CO TREASURER OTTER TAIL TELCOM OVERHEAD DOOR COMPANY PAMIDA INC. AMOUNT 1,178.25 589.96 199.69 125.68 12.81 9.00 54.99 82.67 142.71 17.94 22.20 5,054.41 167.91 110.44 756.59 5,170.00 2,000.00 56.17 so.so 11.20 1,548.28 51.65 213.76 230.98 87.96 46.85 2,736.85 52.99 320.80 240.00 720.00 100.67 178.95 89.00 183.75 110.40 435.28 218.10 295.65 . 161. OS 910.03 65.26 117.15 19.85 1,967.25 302.78 765.29 117.50 47. 94 0 Q 0 10 0 0 8/05/1998 10:30:46 HWEISS OTTER TAIL COUNTY AUDITOR RECEIPTS AND DISBURSEMENTS SYSTEM IIARRARTS FOR PUBLICATION Otter Tail County Warrants · . . August 4, 1998 Page 3, Attachment A IFD66 COUNTY 56 PAGE 3 WARRANTS APPROVED ON 8/04/1998 FOR PAYMENT 8/04/1998 VENDOR NAME PARADISE DIVERS PERHAM CO-OP CREAMERY PERHAM LINEN PERHAM MEMORIAL HOSPITAL PHILLIPS 66 THE PHOTO CENTER PINE PLAZA TV & APPLIANCE PIONEER RIM & WHEEL CO. PIZZA RANCH PLASTIC RECYCLING UPDATE PRAIRIE AUTO SERVICE -NAPA PRO-WEST & ASSOCIATES INC. PROTECTIVE S-A-F-E-T-Y SYSTEMS RASMUSSON-SCHEDOWSKI VFW POST RED CARPET INN REVIEW ENTERPRISES INC. JASON RIDLEY RINGDAHL AMBULANCE SERVICE ROYAL TIRE RAYMOND SAXTON JOYCE SCHMIDT SEW PERFECT SHERATON INN MIDWAY SIMPLEX TIME RECORDER CO. STEIN'S INC. STENERSON LUMBER STEVE ' S CYCLE STEVE'S SANITATION BOB STOMMES STREICHER'S STRINGER BUSINESS SYSTEMS INC. SWANSON'S SURPLUS STORE TRANSPORT CLEARINGS INC. TRI STATE XEROGRAPHICS TRIMIN SYSTEMS INC. UNIVERSITY OF MINNESOTA UNIVERSITY OF MN VALLEY TRUCK VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS VIKING PIPE SERVICES COMPANY VOSS LIGHTING WADENA ASPHALT COMPANY WAL-MART GARY WASKOSKY WASTECO MANUFACTURING WELDING SUPPLIES & FIRE WEST CENTRAL MN ASSESSMENT WEST GROUP PAYMENT CTR. AMOUNT 12.00 262.41 45.36 5.00 15.89 35.76 15.92 54. 39 29.72 95.00 30.00 2,469.00 l,237.08 100.00 98.36 l,228.27 140.00 301.00 l,133.63 15.00 5.00 35.00 83.62 2,566.65 l,683.23 312.93 ll,766.27 32.76 30.13 143.08 92.36 70.96 12.00 25.00 8,000.00 9.75 l,261.00 8.62 599.28 72.29 710.00 43.71 19,788.97 87.42 7.44 5,644.50 448.37 90.00 522.02 Otter Tail County Warrants August 4, 1998 Page 4, Attachment A HWEISS IFD66 COUNTY 56 B/05/199B 10:30:46 OTTER TAIL COUNTY AUDITOR RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION PAGE 4 WARRANTS APPROVED ON B/04/1998 FOR PAYMENT 8/04/199B VENDOR NAME KYLE WESTERGARD WW WALLWORK BRENDA ZIMMER FINAL TOTAL ...... . AMOUNT 120.46 108 ."74 213.89 $125,236.15 **** 0 0 0