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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 07/28/19980 0 . .. .• .·.. MINUJES. OF THE ·· .LOTTER TAIL COUNTY BOARD .OE COMMISSIONERS .~-.' oijer.Jail Cc:>~nty CourthoJse Commissioners' Room, Floor 1~s · Tuesday,•July 2s,>199s 9::30 a.m. · Call to Order The Otter Tail County Human Services Board convened Tuesday, July 28, 1998 at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners Syd Nelson, Chair; Virginia Partmann, Vice- Chair; Malcolm Lee, Secretary; Andy Lindquist, and Bill Stone present. Approval of Agenda Motion by Lee, second by Partmann, and unanimously carried to approve the Human Services agenda of July 28, 1998 with the following addition: Family Services Coordinator -Requesting Approval for Region V & IV Approval of Minutes Motion by Lindquist, second by Lee, and unanimously carried to approve the Human Services minutes of July 14, 1998 as submitted. Discussion -Fergus Falls Medical Group Correspondence Public Health Director, Diane Thorson, reported receipt of a letter from Dr. Eisinger of the Fergus Falls Medical Group regarding the child and teen check-up program and Public Health's requests for referrals for public health nurses to do the exams. Ms. Thorson reported that the Public Health Department has a contract with area schools to complete early childhood screening for children between the ages of 3 ½ -5 once before starting school. Because of managed care, Public Health must request a referral from the primary clinic to bill the health plan for these children. Ms. Thorson read, for the record, a letter received by Mr. Jim Wilkus, Administrator of the Fergus Falls Medical Group regarding the Womens' Health Expo scheduled for October 17, 1998. The letter questioned the use of tax payer dollars for cholestoral and blood sugar screenings offered during this expo. Ms. Thorson explained that these screenings are paid for by service organizations when offered at clinics such as this expo. Dr. Eisinger's letter was read for the record. Commissioner Lindquist noted that the Public Health Department is not currently running at a deficit. Ms. Thorson has drafted a letter in response to Dr. Eisinger's concerns in regards to duplicating efforts in Otter Tail County. She also explained that the federal goal is for 80% of age-appropriate children receive well child exams. Otter Tail County's rate has decreased from 42% in FY96 to 30% in FY 97 which is a concern. Public Health's goal is to reach the 3-4 year old population and the hard-to-reach population. Mr. Wilkus stated that the issue is whether Public Health is seeing Fergus Falls Medical Group patients and fragmenting the care. He expressed a concern that tax dollars are being used for medical care. Otter Tail County Board of Commissioners July 28, 1998 Page 2 Lengthy discussion continued regarding these concerns. Chairman Nelson expressed the importance of the well child exams because prevention is the least costly approach. He requested that Diane Thorson, Mr. Wilkus, and Dr. Eisinger meet to resolve this issue. PMAP Update Ms. Thorson received correspondence from Olmstead, Mower, and Renville Counties relative to participation in a study to provide information regarding enhanced PMAP. The cost for participation is $3,585. Ms. Thorson did not recommend participation at this time. Motion by Partmann, second by Lee, and unanimously carried not to participate in this study as recommended. Approval of Region IV & V Contracts for Child Care Resource Development Family Services Collaborative Coordinator, Frances Eggen, requested approval of contracts for Region 4 and Region 5 Child Care Resource Development. Commissioner Lindquist requested clarification of the liability clause (#7) in the contracts and clarification of who is responsible for the expended funds if a child care provider goes out of business within the two year funding period. Ms. Eggen will research these issues. Motion by Lee, second by Stone, and unanimously carried to authorize the appropriate county officials' signatures to execute the Region 4 and 5 contracts for Child Care Resource Development between the Otter Tail County Human Services Board and Child Care Resource and Referral subject to the approval of the County Attorney. The Region 4 contract is for total funds not to exceed $60,700 and Region 5 funds not to exceed $49,300. The funds are provided through the McKnight Foundation for welfare to work efforts. Approval of FY98-99 Otter Tail County Family Services Collaborative Budget Ms. Eggen provided FY 98-99 budget and work plan for the collaborative. She requested approval and then the budget will be sent to the state. Motion by Lee, second by Partmann, and unanimously carried to approve the FY 98-99 Otter Tail County Family Services Collaborative Budget and Work Plan (Column A) as presented. Joint Powers Agreement for Secretarial Services The Court Services Director submitted, for the record, an executed copy of the joint powers agreement between the DOC and the County of Otter Tail for shared secretarial services in the New York Mills office. Approval of Purchase of Service Agreements Supervisor, Tom Jensen, requested approval of two new contracts and three renewal contracts for waivered home-based elderly care services effective July 1, 1998 with a 3% change in rates as required by the state legislature. Q 0 Motion by Lindquist, second by Partmann, and unanimously carried to authorize the appropriate county officials' signatures to execute the following AC/EW and CAD/ services with the Otter Tail County Department of Social Services for the period of July 1, 1998 through June 30, 1999: Park Region Telephone Company Lifeline System 0 Perham Memorial Home Care Home Care Services New Dimensions Home Health Care, Inc. Home Care Services Lake Region Health Care Corporation Home Care Services Otter Tail County Public Health Department Home Care Services Otter Tail County Board of Commissioners July 28, 1998 Page 3 Approval of Bills & Claims Motion by Lee, second by Partmann, and unanimously carried to approve the bills and claims as C) 'presented. I 0 0 Adjournment At 10:45 a.m., Chairman Nelson declared the meeting of the Otter Tail County Human Service Board adjourned until 9:30 a.m. on Tuesday, August 11, 1998. Dated: Attest /4,~ ~ Larry K hn,lerk Call to Order The Otter Tail County Board of Commissioners convened Tuesday, July 28, 1998 at 1 :00 p.m. at the Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair; Syd Nelson, Vice- Chair; Andy Lindquist, Bill Stone, and Virginia Partmann present. Approval of Agenda Motion by Stone, second by Partmann, and unanimously carried to approve the County Board agenda of July 28, 1998 as submitted. Approval of Minutes Motion by Lindquist, second by Nelson, and unanimously carried to approve the County Board minutes of July 21, 1998 with the following addition under the heading "Approval of Final Plat - Rolling Hills" -Page 4(*underlined portion): Motion by Partmann, second by Lindquist, and unanimously carried to approve the final plat of "Rolling Hills" (Robert and Susan Moore, Section 32, Twp. 133, R 40, Everts Township, Elbow Lake) • which had been presented on June 24. 1998 and inadvertently omitted from the County Board minutes. Extension Office and County Fair Update Educators. Steve Handegaard and Donna Geiser. updated the County Board regarding the upcoming WOT County Fair and the recent EOT County Fair. Mr. Handegaard provided the 1998 Otter Tail County Fair 4-H Premium List newspaper. Ms. Geiser reported an above-average attendance this year at the EOT Fair. Lengthy discussion followed regarding 4-H exhibits, livestock projects. etc. Application for Authorization for Exemption from Lawful Gambling License The Fergus Falls Chapter of Ducks Unlimited has submitted an Application for Authorization for Exemption from Lawful Gambling License for an event scheduled for August 26. 1998 at Elks Point in Dane Prairie Township. No action was taken to prohibit the activity. Approval of Applications for Liquor License Motion by Nelson. second by Partmann. and unanimously carried to approve the following applications for license: Otter Tail County Board of Commissioners July 28, 1998 Page 4 Vacation Land Resort Lynn J. Johnson Battle Lake, MN On-Sale 3.2 Malt Liquor License Woody's Blue Horizon Maxine Laura Woody RR 1 Consumption and Display (Set-Up) Permit Perham, MN Payment Approvals Motion by Lindquist, second by Partmann, and unanimously carried, to approve payments, in the amount of $110.00, to John Obowa for board and care services and $112.00 to Lake Region Veterinary Center, LTD for medical services as authorized by Minnesota Statute 343.23 for a horse owned by Jake Wasson. Motion by Lindquist, second by Partmann, and unanimously carried to approve payment, in the amount of .$223.25 to the Otter Tail County Humane Society for the following services as authorized by M.S. 343.23. 6/13/98 -Pick up 5 puppies in the Dalton Area 6/22/98 -Pick up dog from Deer Creek Area Mileage $9.00 Mileage $28.50 Labor 18.00 Labor 48.00 Fecal Flotation 9.75 Requested Vet. Ck. 15.00 Assure Parvo 15.00 Ordered Euth 20.00 Euth. 50.00 Vaccinated and Wormed 10.00 Total $101.75 Total $121.50 Agricultural Inspector's 1997 Annual Report Bill Kalar, Land & Resource Director, requested approval of the east and west Ag Inspector's annual reports. Motion by Lindquist, second by Partmann, and unanimously carried to approve the east and west Otter Tail County Agricultural Inspector's Annual Reports for 1997 and Work Plans for 1999 as presented. Architecture/Engineering Services Proposal Highway Engineer, Rick West, submitted a proposal for a architecture/engineering services study for two highway garages. Discussion followed. Motion by Partmann, second by Lindquist, and unanimously carried to proceed with a study to outline services for two county highway garages as presented. Cost estimate for the study is $3,800 with the study to be completed by YHR Partners Architecture Planning of Moorhead, MN. Update -CSAH No. 4 Reconstruction North of Pelican Rapids Mr. West reported on a meeting held July 14 regarding a project on CSAH No. 4 from TH 59 north 0 0 of Pelican Rapids four miles east to CSAH 31. He reported that the east end of the project is a Q congested area and the county may need to purchase 2 or 3 cabins to complete this project. Mr. West reported that a petition with approximately 170 signatures is on file to request a larger structure that would allow boat traffic. An additional public information meeting will be held regarding this project. Otter Tail County Board of Commissioners July 28, 1998 Page 5 Transportation Advisory Committee/Funding Discussion took place regarding a Transportation Advisory Committee and transportation funding. Q/ ·' Red Lake Joint Powers Q 0 Ditch No. 37 Tiny Holm, Ditch Inspector, reported that Otter Tail County has been accepted into the Red Lake Joint Powers for beaver control. Mr. Holm will report back with additional information. Mr. Holm reported on a high water problem relative to Ditch No. 37. The north side of the township road has about 2 feet of water over the culvert and the south side is barely flowing. He reported a balance of $349 in the Ditch No. 37 account. He recommended that a machine be used to blow out the 24" tile so the water can go down and then the problem could be fixed. Motion by Portmann, second by Lindquist, and unanimously carried to approve work as described on Ditch No. 37 subject to the money being available in the Ditch No. 37 account. Approval of Detention Facility Food Service Contract Motion by Portmann, second by Lindquist, and unanimously carried to authorize the Chairman's signature to execute an Amendment and Extension of Detention Facility Food Service Contract between the County of Otter Tail and Best, Inc. for the period of July 1, 1998 through June 30, 1998. Budget Committee Report Commissioner Lindquist briefed board members on a recent Budget Committee meeting. Discussion -Solid Waste Disposal Solid Waste Director, Mike Hanan, reported on the current situation in Otter Tail County regarding solid waste disposal. A Joint Powers meeting will be held next Tuesday, August 4, 1998 at 7:30 p.m. Adjournment At 3:25 p.m., Chairman Lee declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, August 4, 1998. Dated: 1 (}ug,. ct:, lfi [t/9/l ~ Attest: .t~ . Larry Kr%n,7eJ-k OUNTY BOARD OF COMMISSIONERS By---c,L.!:../.~~~---,,L.J_:£~:..__ __ _ Ma colni K. Lee, Ch CB/kd