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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 07/14/19980 0 .. · · -•. MINUTES.OF THE · ... ·OTTERTAIL COUNTY-BOARD-C>FCOMIVIISSl()NERS··· Otter .lail Cc:,unty Courthouse Commission~rs' Room, Floqr1-B Tuesday, July 14, 1998 . 9:30 a'.m, · Call to Order The Otter Tail County Human Services Board convened Tuesday, July 14, 1998 at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners Bill Stone, Chair; Syd Nelson, Vice-Chair; Andy Lindquist and Virginia Partmann present. Commissioner Malcolm Lee was absent. Election of Officers Chairman Stone called for nominations for FY99 Human Services Chair. Motion by Lindquist, second by Partmann, and carried with Nelson abstaining, to elect Commissioner Syd Nelson as the Human Services Board Chairman for FY99. Approval of Minutes Chairman Nelson assumed the chair and called for approval of minutes. Motion by Stone, second by Lindquist, and unanimously carried to approve the Human Services minutes of June 24, 1998. LSS Nutrition Program Monica Douglas and Jim Holm of Lutheran Social Services updated board members regarding the Nutrition Program and reviewed the 1997 annual report for Region IV. They provided handouts of statistics regarding the congregate and meals-on-wheels programs. Mr. Holm reported that congregate meals were down in Otter Tail County and meals-on-wheels were slightly higher. Discussion followed regarding the effects of the 1997 flood disaster and a pilot program to encourage the younger population to participate in the program to ensure good nutrition. The statewide donation comparison from the Minnesota Board of Aging was provided. Discussion followed regarding funding of the programs. Caseload/Workload Reduction Grant Agreement Chuck Kitzman, Court Services Director, requested approval of the Caseload/Workload Reduction Grant Agreement with the DOC. Motion by Lindquist, second by Stone, and unanimously carried to authorize the appropriate county officials' signatures to execute the FY99 Probation Caseload/Workload Reduction Grant Agreement between the Minnesota Department of Corrections and Otter Tail County. This agreement provides for a grant award of $104,362 from the State of Minnesota to Otter Tail County for probation services. Juvenile Restitution Grant Mr. Kitzman presented, for the record, a copy of the State of Minnesota DOC Juvenile Restitution Grant Program for FY99. The agreement provides a matching grant award of $2,000 to Otter Tail County for the Juvenile Restitution Program. Request for Temporary Hold Attendant Salary Increase Mr. Kitzman provided costs of training and salaries for Temporary Hold Attendants for 1995, 96, and 97. He stated that the Attendants have been paid $7 per hour. Mr. Kitzman and the Detention Otter Tail County Board of Commissioners July 14, 1998 Page 2 • • Facility Administrator, John Halvorson, recommend that the salary be raised to $8.50 per hour. He explained that these individuals receive no benefits and do not have a guaranteed number of Q hours. Commissioner Partmann expressed a desire to have the position reviewed by the regular .. , classification process. Commissioners recommended that this issue be referred to Coordinator, Larry Krohn and the Personnel Committee and return with a recommendation in two weeks. Purchase of 1996 Neon Court Services Statistics Mr. Kitzman reported that the lease on a 1996 Neon is completed and a decision whether or not to purchase the vehicle is required. The vehicle is in good mechanical condition with approximately 20,000 miles. He reported the monthly lease payment at $292 per month and a purchase price of $8,267. The purchase price (buy-out) of the vehicle is in the Court Service 1998 capital improvement budget. Motion by Lindquist, second by Partmann, and unanimously carried to purchase the 1996 Neon for the above stated purchase price from Falls Automotive of Fergus Falls. Mr. Kitzman provided caseload and juvenile detention service subsidy program statistics. Discussion followed. Proposed Dental Clinic Update Diane Thorson, Public Health Director, updated the board on a recent meeting with the University of Minnesota, John Molinaro of the Initiative Fund, Gene Donley of Project 2000 and legislators regarding the proposed dental clinic. A different location for the clinic at the RTC is being Q considered. Ms. Thorson reported January 1, 1999 as the target date to open the clinic. Phyllis Gilbert is working on position descriptions and furniture funding for the student housing may be available through Project 2000. The University of Minnesota's vision is to include regional training for dental students and continuing education for rural Minnesota at this site as well as a Public Health dental clinic. Nominee for 1998 Minnesota County Achievement Award Otter Tail County Resolution No. 98 -41 UPON a motion by Partmann, second by Stone, and unanimously carried, the Otter Tail County Board of Commissioners approves the following resolution: WHEREAS, the Association of Minnesota Counties is seeking nominees for the 1998 Minnesota County Achievement Awards; and WHEREAS, the Otter Tail County Public Health Dental Clinic represents a project eligible for nomination; and WHEREAS, the Otter Tail County Public Health Department and the University of Minnesota Dental Clinic is an example of a program that depicts the selection criteria for the award. NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners nominates the Otter Tail County Public Health Dental Clinic for the 1998 Minnesota County 0 Achievement Award. · Adopted this 14th day of July, 1998. \ 0 0 0 • Dated: ---";~;1-1,IUI o~'t'~~Q!,,,.j.~,-. _,1_._1'1-"8>-------- ;/!1 Attest: -----'---<-~'"-<----'.~-"""'<="4"'=---- Larry,irrn, Clerk Otter Tail County Board of Commissioners July 14, 1998 Page 3 OUNTY BOARD OF COMMISSIONERS By~,K_/c~~:...;...._..~~:...:.·=::.::._ ____ _ Sy , Services Chairman Nominee for the 1998 Jim Parker Leadership Award Otter Tail County Resolution No. 98 -42 UPON, a motion by Stone, second by Lindquist, and unanimously carried, the Otter Tail County Board of Commissioners approves the following resolution: WHEREAS, the Minnesota Department of Health is seeking nominees for the Jim Parker Leadership Award; and WHEREAS, the Dental Health Clinic Project Team represents a group of persons eligible for nomination; and WHEREAS, the Public Health and the University of Minnesota Dental Health Clinic is an example of a program that depicts the selection criteria for this award. NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Human Services Board directs Commissioner Partmann and Diane Thorson, Public Health Director, to submit the Dental Health Clinic Project Team for nomination for the Jim Parker Leadership Award. Adopted this 14th day of July, 1998. Dated: ---'ca,;<1--Ull...,OIL>\,~,-,cJo<...L"l,-, ...1.l '\_,,_ci.u8l----0 IL COU BOARD OF COMMISSIONERS w--v-- Attest /4,~ ~ Larry Kro~ cirk man Services Chairman Prepaid Medical Assistance Program Update Ms. Thorson reported that Request for Proposals for PMAP have been mailed to various health plans. Proposals are to be returned the week of August 17th-Discussion continued. Tobacco Compliance Checks Ms. Thorson reported that the state has received funds from the federal government for FDA Compliance Checks for tobacco. If Otter Tail County wishes to receive funding, the county must send a letter of interest to the state. $5,000 to $8,000 is available for this purpose. The state has purchased accident/injury insurance for volunteers for the compliance program. Motion by Stone, second by Partmann, and unanimously carried to authorize the Public Health Director to proceed with a letter of interest for the funding for tobacco compliance checks. Family Services Collaborative Update Family Services Collaborative Coordinator, Frances Eggen, reported that grants are being offered to test a new program that is similar to Minnesota Healthy Beginnings. This program is for children Otter Tail County Board of Commissioners July 14, 1998 Page4 birth to five years of age. Ms. Eggen requested approval to proceed .with a grant application and stated that the Collaborative requested the County Board's approval at the Collaborative's last meeting. Motion by Partmann, second by Lindquist, and unanimously carrie_d to aut_horize the Family Services Collaborative Coordinator to proceed with a grant application for the aforementioned purpose. Approval of Service Agreement Social Services Supervisor, Tom Jenson, requested approval of a Service Agreement between Otter Tail County Social Services and Productive Alternatives Inc. for janitorial services. Motion by Lindquist, second by Partmann, and unanimously carried to authorize the appropriate county officials' signatures to execute a renewal agreement between Otter Tail County Social Services and Productive Alternatives Inc. for janitorial and clerical services. Approval of Bills & Claims Motion by Lindquist, second by Stone, and unanimously carried to approve the Human Services bills and claims as presented. Approval of Agreement for Child Support Hearings Supervisor, Brooks Anderson, requested approval of an agreement for FY99 administrative processes for child support hearings and approval of an addendum to the agreement. Mr. Brooks explained the three changes in the addendum to the previous agreement. Motion by Partmann, second by Stone, and unanimously carried to approve the appropriate county officials' signatures to execute a cooperative agreement between Otter Tail County and the Minnesota Department of Human Services (OHS) for administrative processes for Child Support Hearings. Election of Vice-Chair . Chairman Nelson called for nominations for Human Services Vice-Chair, .. Motion by Stone, second by Lindquist, and carried with Partmann abstaining to elect Commissioner Virginia Partmann as Human Services Vice-Chair. · · · Election of Secretary Chairman Nelson called for nominations for Human Services Secretary. Motion by Stone, second by Partmann, and unanimously carried to elect Commissioner Malcolm Lee as Human Services Secretary. Request for Funding for Patch-Through Service LCCR Coordinator, Patti Davis, presented statistics regarding the number of patch-through calls the agency has transferred to the county in 1997 and 98. Ms. Davis requested funding for the remainder of 1998 in order to continue this service. Lengthy discussion followed regarding funding. Chairman Nelson suggested that Ms. Davis meet with the Family Services Collaborative to research if monies are available for this service for rural Otter Tail County via the collaborative Q 0 and submit request at the next board meeting. Q Adjournment At 11 :33 a.m., Chairman Nelson declared the meeting of the Otter Tail County Human Service Board adjourned until 9:30 a.m. on Tuesday, July 28, 1998. 0 0 Otter Tail County Board of Commissioners July 14, 1998 Pages Dated: -t}ff"'~,:,g,......,al"""'-'-'l,,.......,._/_._'j_._q...,_g __ OTTER TAI TY BOARD OF CO MISSIONERS fl Attest k---:;t ~ Larry Kr n, Cerk Call to Order The Otter Tail County Board of Commissioners convened Tuesday, July 14, 1998 at 1:00 p.m. at the Otter Tail County Courthouse with Commissioners Syd Nelson Vice-Chair; Andy Lindquist, and Bill Stone, Virginia Partmann present. Chairman Malcolm Lee was absent. Approval of Agenda Motion by Lindquist, second by Partmann, and unanimously carried to approve the County Board agenda of July 14, 1998 as submitted. Approval of Minutes Motion by Lindquist, second by Stone, and unanimously carried to approve the County Board minutes of July 7, 1998 as submitted. Approval of Countywide Traffic Marking Contract Motion by Partmann, second by Lindquist, and unanimously carried to authorize. the appropriate county officials' signatures to execute a contract between Otter Tail County and Traffic Marking Services of Buffalo, MN for C.P. 98:TM (Countywide Traffic Marking) as recommended by the Highway Engineer. Bid Award -S.A.P. 56-680-03 Highway Engineer, Rick West, after previously advertising, opened bids for S.A.P. 56-680-03 at 1 :00 p.m. on July 8, 1998 as follows: · Strom Construction, Inc. Moorhead, MN Sellin Bros., Inc. Hawley, MN Redstone Construction Company, Inc. Mora, MN Duininck Bros., Inc. Prinsburg, MN Wanzek Construction, Inc. Fargo, ND Bid Amount Corrected Bid Amount $1,327,343.48 $1,339,187.27 $1,358,514.70 $1,370,532.45 $1,366,170.45 $1,458,494.50 $1,457,999.50 Motion by Nelson, second by Portmann, and unanimously carried to award S.A.P. 56-680-03 (Highway Reconstruction, Storm Sewer, & Bridge Replacement) to low bidder, Strom Construction, Inc. in the amount of $1,327,343.48 as recommended by the Highway Engineer. Otter Tail County Board of Commissioners July 14, 1998 Page6 Approval of S.A.P. 56-674-01 Contract Motion by Stone, second by Lindquist, and unanimously carried to authorize the appropriate o· county officials'' signatures to execute a contract between Otter Tail County and Central Specialties ~ Inc. of Alexandria, MN for S.A.P. 56-674-01 (Reconstruction of CSAH No. 74) as recommended by the Highway Engineer. Report -County Road 9 .. The Highway Engineer briefed board members regarding C.R. 9 (downstream side of Pelican Lake). Mr. West noted that the Highway Department is monitoring the road on a daily basis and will continue to monitor this area and report back to the board if increased flow creates a problem. Letter Regarding HACA Chairman Nelson briefed board members on a letter dated July 9, 1998 from Anoka County regarding the future of Minnesota's Homestead and Agricultural Credit Aid. Motion by Stone, second by Nelson, and unanimously carried to direct Assistant County Attorney, Barb Hanson, to draft a letter in support of Anoka County's position regarding the potential takeover of local court costs by the state and the possible effect on HACA. Commissioners requested that the letter be sent to area legislators to allow legislators to pass on this concern at a July 1th meeting. Planning Commission Recommendations Preliminary Plat -"Shady Grove" (Olga Meyer): Motion by Nelson, second by Lindquist and unanimously carried to deny the preliminary plat of 0 "Shady Grove" (Section 10, Edna Township, Paul Lake -56-335) as recommended by the Planning Commission. Preliminary Plat -"Ivy Acres" (Gerald D. & Audrey L. Schmitz): Motion by Nelson, second by Lindquist, and unanimously carried to approve the preliminary plat of "Ivy Acres" (W. 400' of Government Lot 3, Section 36 of Rush Lake Township, Rush Lake and Buchanan Lake-56-141 & 56-209) as recommended by the Planning Commission. Conditional Use Permit -Sverdrup Twp. -Paul & Dianne Beckman: Motion by Lindquist, second by Partmann, and unanimously carried to approve a Conditional Use Permit for Sverdrup Township to establish a new township road between Norway Lake and CH 35 (Section 20 & 29, Twp. 133N, 41W, Norway Lake -56-569) with conditions as recommended by the Planning Commission. Conditional Use Permit -Arthur & Leota Maughan: Motion by Nelson, second by Partmann, and unanimously carried to approve a Conditional Use Permit for Arthur & Leota Maughan to replace a railroad tie sand area with one of interlocking blocks (Section 24, Twp. 136, R. 41, Dora Township, West McDonald Lake-56-386) as recommended by the Planning Commission. Conditional Use Permit -Richard & Kristi Buckley: Motion by Lindquist, second by Stone, and unanimously carried to approve a Conditional Use Q Permit for Richard and Kristi Buckley to repair an existing erosion problem (Section 15, Twp. 136N, · · R. 42W, Lida Township, Lake Lida-56-747) with conditions as recommended by the Planning Commission. 0 0 0 • Otter Tail County Board of Commissioners July 14, 1998 Page 7 Conditional Use Permit -Gary Korby: Motion by Portmann, second by Lindquist, and unanimously carried to approve a Conditional Use Permit for Gary Korby to stabilize 400' of river bank (Section 33, Twp. 133N, R. 42W, Aurdal Township, Otter Tail River-56-OTR) with conditions as recommended by the Planning Commission. Conditional Use Permit -Baldwin-Hanger Family Trusts: Motion by Lindquist, second by Portmann, and unanimously carried to approve a Conditional Use Permit for Baldwin-Hauger Family Trusts to construct a retaining wall (Section 21, Twp. 133, R. 40, Everts Township, Silver Lake -56-302) with conditions as recommended by the Planning Commission. Conditional Use Permit -Dora Township: Motion by Portmann, second by Lindquist, and unanimously carried to approve a Conditional Use Permit for Dora Township to repair Rd#T738E (Section 21, 23, 28, & 35, Twp. 136, R. 41, Dora Township) with conditions as recommended by the Planning Commission. Conditional Use Permit-lnis & Tom Frankl: Motion by Stone, second by Portmann, and unanimously carried to approve a Conditional Use Permit for lnis and Tom Frankl to build a retaining wall (Section 14, Twp. 135, R. 41, Star Lake Twp, Star Lake -56-385) with conditions as recommended by the Planning Commission. Request for Forgiveness of After-the-Fact Fee Marsha Bowman, Land & Resource Department Office Manager, introduced discussion regarding a letter dated July 1, 1998 from Northern Star Council of Camp Fire. The Council requested forgiveness of a $200 after-the-fact permit fee. Lengthy discussion followed regarding the situation. Motion by Lindquist, second by Stone, and unanimously carried to deny the request for forgiveness of the $200 after-the-fact fee and to follow the current established policy of the SMO. Sanitation Code Marsha Bowman reported that the MPCA has confirmed that the Sanitation Code of Otter Tail County (revised July 15, 1998) is in compliance. Recess & Reconvene At 1 :40 p.m., Chairman Nelson declared the meeting of the Otter Tail County Board of Commissioners recessed. The meeting was reconvened at 1 :50 p.m. Request for Amendment of a Final Plat Steve Zimmerman presented a map of the preliminary plat of "Prairie Ridge" that ·was previously approved. The developer filed a final plat consisting of a portion of the preliminary plat. At this time, the developer would like to file a final plat on the remaining portion. Assistant County Attorney, Barb Hanson, stated that because the final plat has already been recorded, an approval would amend the final plat and that would be inappropriate. Commissioners suggested that he file a preliminary plat for the remaining portion. Quadrant Discussion Mike Hanan, Solid Waste Director, introduced Jim Ziegler and Cary Hernandez of the MPCA and Quadrant Plant Manager, Robert Brooks to discuss the closing of Quadrant on July 1, 1998. Mr. Hernandez explained that the main issue resulting in the closure of the plant was failure of stack tests and non-operating auxiliary burners. Mr. Brooks stated that $20,000 worth of parts has been Otter Tail County Board of Commissioners July 14, 1998 Page 8 replaced in the precipitator and is currently ready. The auxiliary burners are scheduled to be checked. Discussion followed regarding the potential for Quadrant to be operational again, the consequences and extra funds expended by the county because of the shut down, and the late notice by the State of Minnesota to the County that the shut down was going to occur. Commissioner Lindquist stated that continued discussion would take place at the Joint Powers meeting scheduled for this evening. Letter from Steve's Sanitation Commissioner Lindquist referred to a letter received from Steve's Sanitation dated July 8, 1998 and requested the Solid Waste Director, Solid Waste Committee, and the County Attorney to meet with Steve Melgard, owner of Steve's Sanitation and resolve the issue of extra transport of garbage. Resolution Requesting a Small Business Administration Disaster Declaration Otter Tail County Resolution No. 98 -43 UPON a motion by Partmann, second by Lindquist, and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: WHEREAS the County of Otter Tail, Minnesota has sustained major losses as a result of unusual rains on 2nd and 6th of July, 1998; and WHEREAS an estimated fifty (50) homes and businesses in this county have suffered damages; and WHEREAS extreme hardship has been inflicted on the disaster victims through inability to secure loans or credit to make necessary repairs and restoration. NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of Otter Tail County for and on behalf of the citizens of Otter Tail County request that the governor of the state of Minnesota petition the regional administrator of the Small Business Administration to make emergency loans available under the provisions of Public Law 93-24. Adopted this 14th day of July, 1998. Dated: Attest: -,--L/4""-l~~«,,y.."'"'--,,,µ /..,~c::_::'-"---- LarryRf6t,n~k ::TE~~IONERS Malcolm K. Lee, Chair . Adjournment At 2:45 p.m., Chairman Lee declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m., Tuesday, July 21, 1998. Dated: --;8"!''""'' 0"'110-=::-'2c>?'--':1't-, -1-f .,__9 9...!.1.'£L__ 0 Q