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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 07/07/19980 0 0 ",,j;:' i:}!~:~iLL Call to Order The Otter Tail County Board of Commissioners convened Tuesday, July 7, 1998 at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair; Syd Nelson Vice-Chair; Andy Lindquist, Virginia Partmann, and Bill Stone present. Approval of Agenda Motion by Lee, second by Nelson, and unanimously carried to approve the County Board agenda of July 7, 1998 with the following change of upcoming meetings: Changed from: 07/13/98 Changed to: 07/20/98 7:30 p.m. 7:30 p.m. Land Use Committee Meeting, Commissioners' Room Land Use Committee Meeting, Commissioners' Room Approval of Minutes Motion by Lindquist, second by Partmann, and unanimously carried to approve the County Board minutes of June 24, 1998 as submitted. Approval of Board of Equalization Minutes Motion by Lindquist, second by Nelson, and unanimously carried to approve the Board of Equalization minutes of June 17, 1998 as submitted by Wayne Stein, Auditor. Request for Payment of Expenses Due to Animal Cruelty/Neglect Mr. Stein presented the board with three (3) providers of service for cruelty/neglect to a horse. An owner was cited with cruelty and failure to provide shelter, food and water. After the animal was examined by a veterinarian, it was seized. Discussion followed about the board taking action against the owner. Motion by Partmann, second by Stone, and unanimously carried to approve payment to the Lake Region Veterinary Center, LTD, Elbow Lake, Minnesota, in the amount of $813.00, for services as authorized by Minnesota Statutes §343.23. Motion by Partmann, second by Stone, and unanimously carried to approve payment to the Fergus Falls Animal Care Clinic, LTD, Fergus Falls, Minnesota in the amount of $48.04, for services as authorized by Minnesota Statutes §343.23. Motion by Partmann, second by Stone, and unanimously carried to approve payment to John Obowa in Fergus Falls, Minnesota, in the amount of $340.00, for transporting and boarding services as authorized by Minnesota Statutes §343.23. Otter Tail County Board of Commissioners July 7, 1998 Page 2 Wilkin/Otter Tail Joint Ditch No. 2 Mr. Stein discussed a letter he recefived from Tom Riclhelst, Wilkitnh_County Enginedebr, inFdEicMaAtingWt_h 1 k~y Q. have suffered some flood damage rom a year ago. as year Is was covere y . 1 1n County has been spraying the annual cattail problem, and plan on billing Otter Tail County. We have the option pay out of our ditch fund. The charge for spraying the ditch ranges from $1,000 to $2,000. The commissioners requested that Mr. Stein schedule a meeting with Tiny Holms, Otter Tail County Ditch Inspector and Tom Richels, Wilkin County Engineer, as some concerns were expressed regarding this ditch. Postage Costs of E-911 Addresses Mr. Stein presented request from the GIS Director to transfer the sum of $5,000 from the operating budget to the capital outlay budget to cover future postage costs associated with property owner notifications of the E-911 Addresses. Motion by Lindquist, second by Partmann, and unanimously carried, to approve the transfer of $5,000 from the GIS operating budget to the GIS Capital Expenditure Budget to cover future postage costs associated with property owner notifications of E-911 Addresses. Since the mailing date of these notifications is not certain, the GIS Director has requested a transfer of these funds from the operating budget to the capital outlay budget so they will be available for expenditure in a future year. Liquor License Approvals Q Motion by Nelson, second by Stone, and unanimously carried to approve the following applications ·· ·· for license: Hiway Park Ballroom On-Sale Beer Subject to the submission of the application forms, the required insurance certificates, the approval of the Sheriffs office and the approval of the County Attorney's office. Big Chief Off-Sale Subject to the submission of the application forms, the required insurance certificates, the approval of the Sheriffs office and the approval of the County Attorney's office. Heisler's Off-Sale Pelican Beach Resort Off-Sale Rocky's Resort On & Off-Sale Balmoral Golf Course On & Off-Sale Perham's Coop Creamery Off-Sale Subject to the submission of the application forms, the required insurance certificates, the approval of the township, the approval of the Sheriffs office and the approval of the County Attorney's office. Auditor's Office --Miscellaneous Items Mr. Stein received a phone call from Judy Dutcher, from the State Auditor's Office. She has requested to meet with the commissioners at their next board meeting. The Auditor's Office is looking for additional election judges for absentee ballots. Discussion followed on rejecting and reissuing absentee ballots. Discussion took place regarding a Compton Township survey request. Q 0 0 0 Otter Tail County Board of Commissioners July 7, 1998 Page 3 Review and Recommendation of Jail Expansion Bids Physical Plant Manager, Rick Sytsma discussed the bids that were received on June 23, 1998. · Four bids were received. They came in a little higher than originally expected. We have discussed this issue with the Building Committee. The results were low bidder at $350,700 and an alternate cost of $42,900 for a total of $393,600. This bid is higher than expected. The last time the commissioners voted on this the jail had 18 prisoners on payback. John Halvorson noted that we · are getting many phone calls everyday in regard to placing prisoners in the jail. We have two (2) overriding concerns: The first one is that we cannot exceed 99 prisoners, the current staffing can only care for 99 total; and the second, is if we get this paid for by federal, state or other people it would be very advantageous. In the future, we are going to need this entire facility for Otter Tail County. lfwe do it this way, it looks like we would get payback in approximately 14 months. Gary Nelson, Sheriff stated that all projections show an increase in juvenile crime. In the last 30 years the Minnesota crime rate went up 20% and the violent crime rate went up 564%. Nationwide this is the same. The Federal crime rate went up 41% national 794% in crime. Motion by Lindquist, second by Partmann with a great deal of sadness that it is necessary to do so, and unanimously carried to accept the lowest bid of $393,600 made by Ail Building Corporation as presented above. Gravel Stock Pile Rick West, Highway Engineer informed the board that July 1, 1998 opens quotations for the sale of a gravel stock pile located on property formerly owned by Premiere Aggregates; now owned by Mark's Sand and Gravel Acquisition Company. The sale was of 7300 cubic yards of bituminous aggregate. We have received one quotation from Mark Sand and Gravel Acquisition Company, in • the amount of 50¢ per cubic yard or a total purchase price of $3,650 for bid. Recommendation is to sell this stock pile to Mark Sand and Gravel Acquisition Company. Motion by Lindquist, second by Partmann, and unanimously carried to accept the lowest quotation of Mark Sand and Gravel Acquisition Company as presented above. Transportation Advisory Committee Meeting Mr. West informed board of meeting in Willmar, Minnesota on Thursday, July 9, 1998. This will be a TEA-21 Briefing which is the new Federal Highway Program. Rick West is planning on attending this meeting. Update on Flood Information Mr. West updated the board on the large amount of rain that Otter Tail County had, early this morning, mainly in the Pelican Rapids area. We are in the process of transporting sandbags to the Pelican Rapids City Hall for residences. We are looking at our road system and we have some damage on 113; basically some minor road washout. We also have damage on CSAH 31 North of State Highway 59; and State Highway 108. Discussion followed. Request for Approval of Grant Resolution Safe & Sober Grant for 1999 Otter Tail County Resolution No. 98-40 UPON a motion by Partmann, second by Lindquist, and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: BE IT RESOLVED, that the Otter Tail County Sheriff's Department enter into a grant agreement with the Minnesota Department of Public Safety, Office of Traffic Safety, for the project entitled SAFE AND SOBER COMMUNITIES during the period from October 1, 1998 through September 30, 1999. Otter Tail County Board of Commissioners July 7, 1998 Page4 WHEREAS, Gary A. Nelson, Sheriff of Otter Tail County, is hereby authorized to execute such Q agreements as are necessary to implement the project on behalf of the Otter Tail County Sheriff's " · Department. BE IT FURTHER RESOLVED, that John Wagner, Fergus Falls Police Department, is hereby authorized to be the fiscal agent and administer for this grant on behalf of the Otter Tail County Sheriff's Department. Adopted this 7th day of July, 1998. Dated: ' I OTTER TAIL ~TY BOARD OF COMMISSIONERS ~ By~~£~ L "~~ 7 alcolm K. Lee, Chair Attest: ~~ Larry Kroh~ Cl k Approval to Pay Bills Motion by Stone, second by Nelson, and unanimously carried to approve the bills per Attachment A of the official minutes which include lodging payments as follows: Arrowwood MIS Director, Tim Brand & System Network Admin., Patty Larum Cragun's Lodge Victim/Witness Coordinator, Lori Wood Grand Casino Hinckley GIS employees, Brian Armstrong and Sherran Leabo Q Holiday Inn Lakeside Recorder, Wendy Metcalf Data Verification Coordinator Contracts Commissioner Lindquist, discussed a letter of recommendation distributed by Bob Block, GIS Department. The letter stated that the county has moved into the second phase of work for the DVC Contractors which includes the use of a digitizer, computer, and highly refined GPS equipment. Based on the technical work, Mr. Block recommends that the DVC Contractors receive a $1.00 an hour increase from $10 to 11 per hour. Motion by Portmann, second by Lindquist, and unanimously carried to approve the D.V.C, Contracts increase in pay to $11.00 per hour effective July 1, 1998. Adjournment At 10:38 a.m., Chairman Lee declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, July 14, 1998. Dated: Attest ~ ~ Larry'Kroh , cirk OTT~OUNTY,BOARD OF COMMISSIONERS By J -~~~ a colm K. Lee, Chair 0 )7/08/1998 J' 11:55:11 0 OTTER TAIL COUNTY AUDITOR HWEISS RECEIPTS AND DISBURSEMENTS SYSTEM 1iARRAIITS POR PCBLICATIOR WARRANTS APPROVED ON 7/07/1998 FOR PAYMENT VENDOR NAME A-1 LOCK AND KEY ACME ELECTRIC . ALTERNATIVE MICROGRAPHICS INC. AMERICAN INSTITUTIONAL SUPPLY AMOCO OIL COMPANY ARCHIE'S BRIAN ARMSTRONG ARROWWOOD MAVIS AUSTIN AUTO GLASS SPECIALISTS INC. MELVA BAUMGARTNER BCA-TRAINING & DEVELOPMENT BELLMORE'S NORTH UNION TOWING BEN FRANKLIN BENCHMARK BEST INC. BEYER BODY SHOP LOWELL BJORGAARD ROBERT BJORGAARD MARIE BRAATEN BRANDON COMMUNICATIONS BRETZ HARDWARE CABELA I s INC. CARR'S LAKE COUNTRY SUPERMKT ROBERT CARRLSON CENEX PETROLEUM INC. CLEMENT COMMUNICATIONS INC. CO-OP SERVICES INC. . COASTAL.TRAINING TECHNOLOGIES THE COBB GROUP COMPUTER WORLD CONSTRUCTION BULLETIN COOPER'S OFFICE SUPPLY INC. THE COPY CORNER COPY EQUIPMENT INC. CORE PSYCHOLOGICAL SERVICES CRAGUN'S LODGE AND CONFERENCE CRANE JOHNSON LUMBER CO. CULLIGAN CUTTING EDGE LAWN SERVICE DACOTAH PAPER COMPANY THE DAILY JOURNAL DAKOTAH TRUCK EQUIPMENT DAN'S TOWING & REPAIR DATAWARE COMPUTER PRODUCTS DAVID M; GRIFFITH & ASSOCIATES DEPT. OF LABOR AND INDUSTRY DITCH WITCH OF MINNESOTA TERRY DRAKE DDS AMOUNT 20.31 202.74 87.86 127.13 128.48 47.90 335.87 514.08 39.99 738.81 1,463.94 240.00 111.25 37.67 795.00 19,018.41 53.25 666.50 4,288.14 20.00 83.17 8 .49 518.15 124.00 170.94 14.10 131.56 110.40 639.00 39.00 39.00 791.70 1,409.90 27.00 51.14 600.00 230.00 3.61 33.34 37.28 120.44 3,642.65 342.19 110.00 52.70 325,00 30.00 98.30 96.00 Otter Tail County Warrants July 7, 1998 Page 1, Attachment A IFD66 COUNTY 56 PAGE 1 7/07/1998 Otter Tail County Warrants July 7, 1998 Page 2, Attachment A 7/08/1998 11:55:11 HWEISS OTTER TAIL COUNTY AUDITOR RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS POR PUBLICATION IFD66 COUNTY 56 PAGE 2 WARRANTS APPROVED ON 7/07/1998 FOR PAYMENT 7/07/1998 VENDOR NAME ERNEST DUCKWITZ E & V CONSULTANTS ECONO SALES AND SERVICE EGGE CONSTRUCTION INC. ELDER'S RADIO COMMUNICATIONS ELECTION SYSTEMS & SOFTWARE IN ELEK-TEK MARK ENGLUND ERHARD GAS & GROCERY DELORA ERICKSON ESTATE CHARLES ERICKSON EVERTS LUMBER CO. FARGO FREIGHTLINER FARMERS UNION OIL OF SOUTHERN FEDEX FERGUS AUTO SUPPLY FERGUS FALLS MEDICAL GROUP FERGUS FALLS POLICE DEPARTMENT CITY FERGUS FALLS FERGUS INTERNATIONAL INC. FERGUS TIRE CENTER FERRELLGAS FISH LAKE SMALL ENGINE & POLAR FLOOR TO CEILING STORE DENNIS FOGARD PHILIP FOSTER FOTH & VAN DYKE ALAN FRANK GALL'S INC. GE CAPITAL IT SOLUTIONS GENERAL OFFICE PRODUCTS CO. GERALD N. EVENSON INC. GOODIN COMPANY GRAINGER INC. GRAND CASINO HINCKLEY TIM GRIEP GENE HAAGENSON MIKE HANAN STEVE HANDEGAARD MARILYN HANSEL BAR.BARA HANSON HARDEE'S PENNY HED HEDAHLS AUTO CENTER HEDAHLS INC. OF FERGUS FALLS LARRY HEIN MARILYN HELLER HENNING ADVOCATE LESTER HERNESS AMOUNT 836.22 5,053.00 377.77 181.04 1,024.19 109.79 603.97 32.23 14.10 771. 40 22,349.09 71. 32 117.28 52. 35 34.50 263.16 2,180.00 387.32 2,804.50 322.96 16.91 313.ll 15.92 10.65 114.92 1,342.30 1,533.88 11.19 37.97 26.62 713.60 21.53 10.27 21.34 137.32 27.55 15.00 217.99 127.25 20.00 139.23 34.27 20.00 26.82 134.88 2,231.26 119.70 163.74 1,375.00 \ 0 0 i I q/08/1998 ll:55:ll 0 HWEISS Otter Tail County Warrants July 7, 1998 Page 3, Attachment A IFD66 COUNTY 56 PAGE 3 WARRANTS APPROVED ON 7/07/1998 FOR PAYMENT 7/07/1998 VENDOR NAME DENNIS HITE HOLIDAY HOLIDAY INN LAKESIDE THE HOME SHOP HONEYWELL ALMA HOVDE TRUSTEE & HOVDE TRU IBM CORPORATION IKON OFFICE SOLUTIONS INFORMATION SYSTEMS CORP. INTERNATIONAL TRAFFIC CORPORAT INTERNATIONAL TRANSLATION SERV INTERSTATE INC. INTERSTATE TEXACO JIM AHLFS CONSTRUCTION JIM BORTNEM ENTERPRISES JIM HATCH SALES CO. JIM'S SERVICE JOHNSON NELSON MASONRY INC. JAY JOHNSON K & K PLUMBING & HEATING JON KARGER KELLY SERVICES INC. LINDA KESKITALO ROBERT KINNARD KOEP'S CLITHERALL CORNER NANCY KORBY LAKE REGION HEALTHCARE LAKELAND MENTAL HEALTH CENTER LAKELAND POWER EQUIPMENT LAKELAND TRUE VALUE LAKES COUNTRY SERVICE LARRY OTT INC. TRUCK SERVICE PATTY LARUM MALCOLM LEE LEXIS LAW PUBLISHING ANDY LINDQUIST ARNOLD LOFTHUS MARK SAND & GRAVEL LILLIAN MARTINSON ESTATE PEGGY MAXWELL MEDICINE SHOPPE MEYER GARBAGE SERVICE MID-CENTRAL EQUIPMENT INC. MIDRANGE COMPUTING THE MIDWEEK MN CO INSURANCE TRUST MN COUNTIES COMPUTER CO-OP MN COUNTIES INSURANCE TRUST MN DEPUTY TREASURERS ASSOC. AMOUNT 100.00 1,454.26 270.08 112.50 439.14 100.00 452.18 254.10 474.83 982.54 104.96 75.47 19.01 100.00 60.00 lll.83 123.78 9,100.00 459.68 48.75 5.79 5,253.61 15.00 1,799.26 165.58 49. 38 1,841.91 7,526.50 134.42 146.06 5,624.90 2,175.00 42.21 159.39 66.82 107.52 72.40 80,427.38 100.00 19.60 588.50 23.40 7.92 99.00 265.98 105.00 65.00 105.00 80.00 Otter Tail County Warrants July 7, 1998 Page 4, Attachment A 7/08/1998 ll:55:ll HWEISS :..." 'i OTTER TAIL COUNTY AUDITOR\, .. RECEIPTS AND DISBURSEMENTS SYSTEM 1IARRANTS POR PUBLICATION ' IFD66 COUNTY 56 PAGE 4 WARRANTS APPROVED ON 7/07/1998 FOR PAYMENT 7/07/1998 VENDOR NAME MN UC FUND MORE-4 BRIAN MORT KURT MORTENSON ROBB MOSER KENNETH MULL JR NATIONAL BUSHING & PARTS CO. NATIONAL CRIME PREVENTION COUN NATURES GARDEN WORLD NELSON BROTHERS PRINTING & NELSON FORD GARY NELSON NEW YORK MILLS-HERALD NORTHERN STATES SUPPLY INC. NORTHLAND APPRAISAL SERVICE NPELRA OFFICE DEPOT OLSON OIL CO. OTTER TAIL CO COURT SERVICES OTTER TAIL CO DEPARTMENT OF OTTER TAIL CO SHERIFF OTTER TAIL CO SHERIFF DEPT. OTTER TAIL CO TREASURER OTTER TAIL TELCOM PAMIDA INC. PELICAN CND ENTERPRIZES INC. PELICAN RAPIDS PRESS PERHAM .CO-OP CREAMERY PERHAM ENTERPRISE BULLETIN PERHAM LINEN PERHAM MEMORIAL HOSPITAL PERHAM PRINTING PERHAM SUPER AMERICA PETE'S BODY SHOP & TOWING PHILLIPS 66 THE PIERCE CO. PINE PLAZA TV & APPLIANCE PIONEER RIM & WHEEL CO. PITNEY BOWES INC. DUANE POCTA POLK PRAIRIE LUMBER & TRUSTWORTHY PRO-WEST & ASSOCIATES INC. PRODUCTIVE ALTERNATIVES INC. RAY'S OIL STATION REVIEW ENTERPRISES INC. SAFETY KLEEN CORP. SAMMY'S ONE STOP SANITATION PRODUCTS INC. AMOUNT 2,969.89 30.ll 123.49 172.21 114.92 54.00 81.71 332.37 45.64 l,473.30 233.28 112.54 6l.3l 205.04 l,300.00 ll9.00 276.26 587.95 41.73 2,077.12 640.31 782.31 3,811.52 379.70 62.93 179.00 9.00 52.92 404.ll 169.97 10.00 46.58 143.00 643.36 28.13 373.75 180.98 174.63 336.90 170.94 303.53 28.08 5,139.00 10.00 3.50 20.50 141.32 14.65 339.45 • 0 0 0 0 7/08/1998 11:55:11 0 **** HWEISS OTTER TAIL COUNTY AUDITOR RECEIPTS AND DISBURSEMENTS SYSTEM 1IARRARTS FOR PUBLICATION Otter Tail County Warrants July 7, 1998 Page 5, Attachment A IFD66 COUNTY 56 PAGE 5 WARRANTS APPROVED ON 7/07/1998 FOR PAYMENT 7/07/1998 VENDOR NAME SAVE A LIFE BRIAN SCHLUETER SERVICE OIL SIGELMAN STEEL & SALVAGE SIGNWORKS SIGNS & BANNERS SIMPLEX TIME RECORDER CO. SOLCOM SOUTH MILL SERVICE SOUTHTOWN C-STORE DAVID STADUM STEIN'S INC. STEVE ' S CYCLE STEVE'S SANITATION STRAND ACE HARDWARE STRINGER BUSINESS SYSTEMS INC. SWANSTON EQUIPMENT CORP. MICHAEL SWIFT JOSEPH SWITRAS PH.D. RICHARD TAMKE TOMACELLI'S TOWN & COUNTRY BUSINESS TRANSPORTATION COMPONENTS CO UCOWF UNIFORMS UNLIMITED UNIVERSITY OF MINNESOTA USA WASTE SERVICES INC. VALLEY TRUCK VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS WADENA ASPHALT COMPANY WADENA SAW MILLS WAL-MART THE WALL STREET JOURNAL WEST GROUP PAYMENT CTR. WIDSETH SMITH NOLTING & ASSOC. WILKIN CO SHERIFF WOLDEN LAWN SERVICE THE WOODWORKERS' STORE ZEE SERVICE COMPANY ZION AMOR CEMETARY ASSOCIATION 20TH CENTURY PLASTICS FINAL TOTAL ••••••• AMOUNT 1,008.00 10.00 9.51 11.87 865.77 153.00 15,598.80. 68.51 149. 81 28.76 1,273.58 139.43 4,369.10 12.77 282.50 1,917.00 730.52 20.00 60.14 25.74 858.24 707.99 185.00 174.87 10,688.58 34,196.36 1,207.99 782.40 114.19 50,144.88 47.92 189.92 299.00 316.96 11,970.80 23.00 175.73 109.10 37.01 1,164.76 63.99 $372,503.88 ****