HomeMy WebLinkAboutBoard of Commissioners - Minutes - 06/09/1998Q
Call to Order
The Otter Tail County Human Services Board convened Tuesday, June 9, 1998 at 9:31 a.m. at the
Otter Tail County Courthouse with Commissioners Bill Stone, Chair; Syd Nelson, Vice-Chair; and
Andy Lindquist present. Commissioner Malcolm Lee was present at 10:00 a.m. Commissioner
Virginia Partmann was absent.
Approval of Agenda
Motion by Lindquist, second by Nelson, and unanimously carried to approve the Human Services
· agenda of June 9, 1998 as presented.
Approval of Minutes
Motion by Nelson, second by Lindquist, and unanimously carried to approve the Human Services
minutes of May 26, 1998 as submitted.
Family Services Collaborative
Public Health Director, Diane Thorson, requested approval of a contract between the Otter Tail
County Human Services Board and Lakes Country Community Resource Inc. to provide
adolescent parenting and mentoring services with funding of $80,000 from the Department of
Children, Families, and Learning adolescent parenting grant. The request includes approval of an
initial disbursement of funds of $12,000. Commissioner Lindquist requested copies of contracts for
Family Services Collaborative expenditures before the board is requested to approve the
expenditures to allow for review of the use of the funds.
Motion by Lindquist, second by Nelson, and unanimously carried to authorize the Chair's signature
to execute an agreement between the Otter Tail County Human Services Board and Lakes
Country Community Resource, Inc. as described above subject to approval of the County Attorney.
Contract Approval
Motion by Nelson, second by Lindquist, and unanimously carried to authorize the appropriate
county official's signature to execute a contract between the Otter Tail County Department of
Public Health and Rural Minnesota Concentrated Employment Program, Inc. to approve an
expenditure to Rural MN CEP, in the amount of $6,500, for families making the transition from
welfare to work. This motion is subject to the approval of the County Attorney. Funding is from the
McKnight Foundation. ··
Approval of Grant Funds for Dental Clinic
The Public Health Director reported that a grant request for the proposed dental clinic had been
submitted for $50,000. A grant amount of $40,000 was approved and a contract for that amount
will be forthcoming.
Otter Tail County Board of Commissioners
June 9, 1998
Page 2
Motion by Lindquist, second by Nelson, and unanimously carried to approve acceptance of the
grant funds, in the amount of $40,000, from the Minnesota Department of Health for the proposed
dental clinic. The County Attorney will review the contract upon receipt and upon his approval, the 0
appropriate county officials are authorized to sign the contract.
Immunization Levels
The Public Health Director reported on the immunization status of children enrolled in childcare
centers and school districts as required by Minnesota Statutes, Section 123.70, subd. 8. The
immunization level surveys received from the Minnesota Department of Health are included with
the official minutes as Attachment A.
FY99 Juvenile Residential Treatment Grants
Chuck Kitzman, Court Services Director, provided a handout showing the distribution of funds to
be used to defray the cost to counties of residential treatment for delinquent juveniles for the period
January 1, 1999 through June 30, 1999. Otter Tail County's share is $100,791 for this six-month
period.
Approval of Addendum to the Local Service Unit Plan
Financial Supervisor, Bev Schoon, requested approval of an addendum to the Local Service Unit
Plan to facilitate a waiver of the current $400 per participant reimbursement limit for Food Stamp
Employment and Training (FSET) services for hard-to-employ participants.
Motion by Lindquist, second by Nelson, and unanimously carried to authorize the Chair's signature
to execute an Addendum to the Local Service Unit Plan as described above.
Request to Fill Clerical Position
Supervisor, Carol Sagerhorn, requested approval of an additional clerical position to help financial
workers because of the AMFIB program. This position was vacated several years ago and not
filled at that time; however, funds for the position are not budgeted. Commissioners requested that
Ms. Sagerhorn meet with the Budget Committee in two weeks and if appropriate, return to the
Board for approval.
Bills & Claims
Motion by Lindquist, second by Lee, and unanimously carried to approve the Human Services bills
and claims as presented.
Adjournment
At 10:05 a.m., Chairman Stone declared the meeting of the Otter Tail County Human Service
Board until Wednesday, June 24, 1998 at 9:30 a.m.
Dated: ~,,.,, -2t/J /99/?
-4rt.~ Lair;Krhn, Cerk
0
Call te> Order Q
The Otter Tail County Board of Commissioners convened Tuesday, June 9, 1998 at 1 :00 p.m. at
the Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair; Syd Nelson Vice-Chair;
Andy Lindquist, and Bill Stone present. Commissioner Virginia Partmann was absent.
.. Otter Tail County Board of Commissioners
June 9, 1998
Page 3
Approval of Agenda
Motion by Stone, second by Nelson, and unanimously carried to approve the County Board
agenda of June 9, 1998 as submitted.
Approval of Minutes ·
Motion by Lindquist, second by Nelson, and unanimously carried to approve the County Board
minutes of June 2, 1998 as submitted.
E-911/GIS Progress Update
Addressing Coordinator, Bob Block, introduced discussion regarding addressing. Rick West,
Highway Engineer, updated the board regarding signage. Mr. West, Chair of a Signage sub-
committee, reported that the sub-committee's goals are to develop a recommendation for hardware
of the project (signs, posts, etc.) and a corresponding budget. Mr. West also reported that there
will be five locations in Otter Tail County that will be used for demonstration sites for signage to
allow input. ,.
Mr. Block updated the board relative to a need for new Data Verification Contracts, progress with a
proposed E-911 Ordinance, the Governor's Council, and establishing a Geographic Information
System Department.
Mr. Block informed the board that he has applied to serve on the Governor's Council because
there is currently no representation from rural Minnesota. Commissioners encouraged the idea.
Motion by Lee, second by Nelson, and unanimously carried to establish a separate Geographic
Information System (GIS) Department.
Sherri Leabo provided a census 2000 handout. Brian Armstrong reported on the naming process
for trailer courts for E-911 and the Otter Tail Power contract progress. He reported areas that the
GIS Department may be able to do "in-house" and areas that are more difficult that may require an
outside consultant.
Mr. Block presented a news release to update the public on the status of E-911 Rural Addressing.
State Board of Equalization
County Board of Equalization
Assessor, Bob Moe, reported that there are no changes required this year. All ratios are
acceptable and the Assessor's office will not need to re-value properties this year. Mr. Moe
provided a handout detailing County Board of Equalization duties. The County Board of
Equalization meeting is scheduled for June 17, 1998 at 9:00 a.m.
1998 Assessment Results
Mr. Moe provided a handout of 1998 assessment results. He reported a countywide market
increase of $221,065,900.
Payment Approval
· Bob Moe requested payment of the county's share for services of Dean Moe representing counties
regarding utility legislation.
0 Motion by Nelson, second by Stone, and unanimously carried to approve payment, in the amount
of $190, that is Otter Tail County's share of $10,000 for lobbyist services relative to utility
legislation payable to Goodhue County for the period of July 1, 1998 through December 1, 1998.
The monies are payable from the General Fund.
Otter Tail County Board of Commissioners
June 9, 1998
Page 4
Expenses Approved
Motion by Lindquist, second by Nelson, and unanimously carried to approve travel expenses for
the Weed Inspectors to pick up 200,000 beetles that feed on leafy spurge on June 25 and 26,
1998.
United Council on Welfare Fraud
County Attorney, David Hauser, reported estimated cost for Fraud Investigator, Al Anderson, to
attend the United Council on Welfare Fraud at $1,000 per year. The county's share is
approximately $500. Commissioners directed the County Attorney to pay for this expense from the
County Attorney's budget.
Liquor License Approvals
Motion by Stone, second by Nelson, and unanimously carried, to approve the following
applications for license:
*B.P.O. Elks Lodge No 1093
Elks Point Wall Lake
Fergus Falls, MN
*Corner Store
Gregory Stich
Battle Lake, MN
*Koep's
Joe or Eileen Koep
Clitherall, MN
*Riverfront Lounge
Walter Schmidt
Underwood, MN
*Ten Mile Lake Resort
On Sale 3.2 Malt Liquor License
Off Sale 3.2 Malt Liquor License
Off Sale 3.2 Malt Liquor License
On Sale Liquor, On Sale Sunday Liquor
Gerald, Patrick and Michael Schultz
Dalton, MN
On/Off Sale 3.2 Malt Liquor License
On Sale Wine License
*Woody's Blue Horizon
Daniel T. Woody
Ottertail, MN
*Ye Olde School House
Gail E. or Shane Suko
Erhard, MN
On/Off Sale 3.2 Malt Liquor License
Consumption and Display Permit
On/Off Sale 3.2 Malt Liquor License
*Subject to the approval of the County Attorney's office and the County Sheriff's office.
Tax Forfeited Land Sale Report
Auditor, Wayne Stein, reported on the public tax forfeited land sales. He stated that 24 parcels of
the 36 were sold. Mr. Stein informed the commissioners that they could leave these parcels as
they are until the next sale or re-appraise the parcels and hold another public sale in 60-90 days.
Bid Award -S.A.P. 56-674-01
Highway Engineer, Rick West, after advertising for bids, opened the following bids at 1 :00 p.m. on
June 3, 1998, for the CSAH 74 project:
0
0
Bid Amount
Otter Tail County Board of Commissioners
June 9, 1998
Page 5
Corrected Bid Amount
Central Specialties, Inc.
'-.) Alexandria, MN
$789,761.99 $792,958.79
0
Q
Mark Sand & Gravel Acquisition Co. $839,902.09 $841,500.49
Bemidji/Fergus Falls, MN
Evavold/Delzer Construction
Fergus Falls, MN
$976,232.14
Motion by Lindquist, second by Stone, and unanimously carried to award S.A.P. 56-674-01,
CSAH 74 project, to the low bidder, Central Specialties, Inc. in the amount of $792,958.79 as
recommended by the Highway Engineer.
S.A.P. 56-610-11 & Etc.
Motion by Lee, second by Lindquist, and unanimously carried to authorize the Chair's signature to
execute a contract between the Otter Tail County Highway Department and Mark Sand & Gravel
Acquisition Co. for completion of S.A.P. 56-610-11, CSAH No. 10 overlay from Elizabeth west four
miles to CSAH No. 88.
S.A.P. 56-602-05 & Etc.
Motion by Nelson, second by Stone, and unanimously carried to authorize the Chair's signature to
execute a contract between the Otter Tail County Highway Department and ASTECH Corp. for
completion of S.A.P. 56-602-05 & Etc., 1998 countywide seal coat project.
1998-1999 Roadside Mowing Contract
Motion by Nelson, second by Lindquist, and unanimously carried to authorize the Chair's signature
to execute a contract between the County of Otter Tail and Nick Rohr for roadside mowing services
during 1998 and 1999 in areas B, C, and G. ·
' Approval of Road Closure for Hay Days Celebration'.'\•·'.•\.
Motion by Lee, second by Lindquist, and unanimously carried to approve the closure of a portion of
CSAH No. 10 in Elizabeth on June 20, 1998, for the annual "Hay Days" Celebration subject to
approval of the Sheriff's office and that Otter Tail County is held harmless in reference to potential
liability.
Cormorant Lake Issue
County Attorney, David Hauser, reported on insurance and cost relative to involvement with
litigation regarding the Cormorant Lake issue. Commissioner Stone asked for reasons why the
county should get involved. The County Attorney noted that protection of County Road 9 and
potential flooding in Otter Tail County is the direct interest to become involved and additionally, to
protect property on the lakes from rising water levels.
The Chairman called on Jay Carlson, Attorney for the Cormorant Watershed District. Mr. Carlson
requested that the county allow the DNR and watershed district to implement the proposed
response to handle the high water situation on Cormorant Lake. He stated that the DNR did not
suggest that the watershed district handle the problem on their own. The district would follow each
recommendation of the DNR and if an unanticipated problem occurs, the flow of water could be
stopped. Mr. Carlson noted that the watershed district has hired engineers and the engineers
have stated that the increase of flow will not affect the culvert on CR 9. He requested that the
County Board use restraint in joining a lawsuit with the Pelican Group of Lakes Improvement
Otter Tail County Board of Commissioners
June 9, 1998
Page 6
District and Pelican Lake Property Owners' Association and, if at a later time, the county's interest
is not being considered, action could be taken.
Discussion took place regarding the DNR's position that they do not regulate over the OHWL.
Commissioner Lee expressed concern in moving the water problem downstream. Mr. Carlson
noted that if the restraining order is vacated Friday and an injunction is not issued, construction will
begin thereafter. Mr. Carlson stated that Cormorant Lake would drain down 1" per month and
Pelican Lake would not notice a rise for two months. Commissioner Lee noted that his
constituents have concerns for Lakes Lida and Lizzie as well as Pelican Lake. Discussion
continued.
Chairman Lee stated that the board does not wish to join the property owners' association and the
improvement district in a lawsuit at this time. The commissioners directed the County Attorney to
attend the meeting in Becker County on Friday regarding the injunction and report back to the
board.
Dog Bite Findings
The County Attorney read the Findings and Order regarding the matter of a dog owned by Dr. and
Mrs. Scott Wagnild for the record. Motion by Stone, second by Nelson, and unanimously carried to
authorize the signature of the County Board Chairman to accept the findings as presented by the
County Attorney.
Adjournment
At 3:00 p.m., Chairman Lee declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 9:30 a.m. on Tuesday, June 16, 1998.
Dated: -....,ff;i,.' ... ,,,...."""'" .... 2~t..,t...,,,,_,__1,_'1 ...... 't J"-----OTTE~~OUNTY BOAf-D 7'COMMISSIONERS
By JI(~/~
Malcolm K. Lee, Chair
CB/kd
Attachment
0
0
Q
CHS:
CHS CODE:
Otter Tail
33
IMMUNIZATION LEVELS FOR GRADES K-12
1997-1998
OIOJ. B:.m"d of o:mrrt.ssi.cners
JurE 9, 1998
Attachrmt A, Pcgc, 1
NUMBER OF SCHOOLS: 38
0
GRADE
KG:
1-6:
7,8:
9,10,11:
12:
TOTAL:
0
NUMBER OF STUDENTS WITH NONE, PARTIAL, OR EXEMPT STATUS BY VACCINE
DTPffd POLIO
MEASLES, MUMPS
&RUBELLA
NOT EXEM
ENRL NONE PART EXEM NONE PART EXEM CURRENT
684
4,154
1,586
2,440
705
9,569
GRADE
KG:
1-6:
7,8:
9,10,11:
12:
TOTAL:
GRADE
KG:
1-6:
7,8:
9,10,11:
12:
TOTAL:
o. 19
2 13
6
4 5
0 0
7 43
6
12
4
21
4
47
0
2
I
3
0
6
14
5
4
3
0
26
7
10
4
19
4
44
PERCENTAGE PROTECTED* IN CHS
ENROLLMENT DTPffd POLIO
684 96.35% 96.93%
4,154 99.35% 99.59%
1,586 99.31 % 99.43%
2,440 98.77% 98.98%
705 99.43% 99.43%
9,569 98.99% 99.21%
PERCENTAGE PROTECTED* IN STATE
ENROLLMENT DTPffd POLIO
70,275 95.51% 95.94%
424,716 98.70% 98.83%
142,492 98.77% 98.98%
198,093 98.77% 98.94%
59,248 98.79% 99.21%
894,824 98.48% 98.68%
0
4
3
8
16
MMR
99.12%
99.66%
99.31 %
98.81%
99.29%
99.32%
MMR
98.26%
99.20%
98.34%
98.86%
98.75%
98.88%
6
10
8
21
4
49
Td
BOOSTER
NOT EXEM
CURRENT
4 7
6
10 8
Td
99.31%
99.01%
99.21%
Td
97.18%
96.07%
96.85%
*Percentage protected represents students submitting documentation of age appropriate immunization.
Report prepared by:
Minnesota Department of Health
Acute Disease Prevention Services
April, 1998
.. •, , . IMMUNIZATION LEVELS FOR DAYCARE CENTERS
1997-1998
arm. Erard of Cl:nmi.ssi=
Jur:e 9, 1~
Attadnalt A, Page 2
COUNTY
COUNTY CODE:
Otter Tail
I 11
NUMBER OF CENTERS: 15
0 NUMBER OF CHILDREN WITH NONE, PARTIAL, OR EXEMPT STATUS BY VACCINE
DTPffd POLIO MMR
AGE GROUP ENRL NONE <4 >=4 EXEM NONE <3 >=3 EXEM NONE >=I EXEM NONE
Infants: 2 0 2 0 0 0 2 0 0 0 0 2
Toddlers: 0 0 0 0 0 0 0 0
Preschool: 426 0 66 358 2 0 4 421 3 421 2 7
School: 25 0 0 25 0 0 0 25 0 24 0
***TOTAL: 452 0 66 384 2 0 5 446 4 446 2 8
PERCENTAGE PROTECTED* IN COUNTY
AGE GROUP ENROLLMENT DTPffd POLIO MMR Hib
Infants: 2 NA NA NA 50.00¾
Toddlers: 100.00¾ 0.00% 100.00% 0.00%
Preschool: 426 84.04% 98.83 % 98.83% 97.42%
School: 25 I 00.00% 100.00% 96.00% NA
0 ** 454 84.96% 98.67% 98.67% 96.74%
PERCENTAGE PROTECTED* IN STATE
AGE GROUP ENROLLMENT DTPffd POLIO MMR Hib
Infants: 4,438 NA NA NA 89.57%
Toddlers: 9,092 77.17% 88.57% 87.01% 93.87%
Preschool: 57,938 92.80% 95.11 % 97.09% 96.15%
School: 9,352 93.32% 94.66% 96.63% NA
•• 80,820 91.00¾ 94.28% 95.83% 95.45%
Hib
>=I
0
415
415
* Percentage protected represents children who received 4 or more doses of DTP/Td, 3 or more doses of polio vaccine,
l dose of MMR vaccine on or after the first birthday, and l dose of Hib vaccine.
** Percent of age eligible children completing vaccine series
••• TOTAL excludes infant data
Report prepared by:
Minnesota Department of Health
Acute Disease Prevention Services
April, 1998
EXEM
0
0
4
4