Loading...
HomeMy WebLinkAboutBoard of Commissioners - Minutes - 05/26/19980 Call to Order The Otter Tail County Human Services Board convened Tuesday, May 26, 1998 at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners Bill Stone, Chair; Syd Nelson, Vice-Chair; Andy Lindquist, Secretary; Malcolm Lee, and Virginia Partmann present. Approval of Agenda Motion by Lee, second by Nelson, and unanimously carried to approve the Human Services agenda of May 26, 1998 as submitted. Approval of Minutes Motion by Lindquist, second by Lee, and unanimously carried to approve the Human Services minutes of May 12, 1998 as submitted. Caseload/Workload Funds Court Services Director, Chuck Kitzman, reported on a recent Minnesota Association of Probation Officer (MACPO) meeting. Mr. Kitzman provided a handout of the FY98 and FY99 caseload/workload allocations per county based on the CCA formula. Discussion took place regarding caseload/workload reduction funds and the potential of increased funding next year. Juvenile Jail Removal Project Mr. Kitzman reported receipt of a grant from the state for FY98 from the Juvenile Jail Removal Project of $11,842. He noted that at the end of the first half of FY98 most of the grant funds have been expended. Mr. Kitzman reported that he will write a letter to the DOC and request additional funds for the Otter Tail County temporary juvenile hold project. State Juvenile Services Funds Mr. Kitzman provided a handout of state juvenile services funds for counties. Otter Tail County's share is $232,439 effective January 1, 1999. The DOC plans to give counties a lump sum the first part of the year and will recommend that the counties use the money to offset placement costs. Discussion continued regarding the community corrections formula used to determine each county's share. Family Services Collaborative Diane Thorson, Public Health Director, provided expense and revenue handouts for the Family Services Collaborative for 1996 and 1997. Ms. Thorson reported revenues of approximately $294,000 for 1996. Accountant, Leon Anderson, stated that all collaborative funds and expenses would be maintained in a separate fund. Commissioner Lindquist reiterated that Leon Anderson will maintain the fund and-will require authorization from the County Board before disbursement of monies. Ms. Eggen requested additional information in terms of the entire process including approval of contracts, expenditures, timelines etc. Otter Tail County Board of Commissioners May 26, 1998 Page 2 ,• . Commissioner Partmann suggested that a process similar to the. Capital Improvements expenditures be used. Ms. Thorson noted that a contract is approved to accept the money from the state or other agency and additionally, a contract is approved to expend the money to a O specific entity for specific purpose(s). Discussion continued. The process agreed upon will be to attach an expenditure form similar to the Capital Improvement form to the contract which authorizes the payout of funds. Adolescent Parenting Education Ms. Eggen requested approval of a contract between the State of Minnesota and the Department of Public Health to accept the Adolescent Parenting Grant in the amount of $100,000. Partners in Parenting will receive 80% and 20% will be for parent education and cultural diversity training. Motion by Partmann, second by Lee, and unanimously carried to authorize the appropriate county officials' signatures to execute the above contract contingent upon the approval of the County Attorney. Local Collaborative Time Study Motion by Nelson, second by Lee, and unanimously carried to authorize the signature of the Human Services Chair to enter into a contract with the Minnesota Department of Human Services to participate in the Local Collaborative Time Study. Transportation Funding -McKnight Foundation Ms. Eggen requested approval of the following contracts from the McKnight Foundation funds: 1) Department of Public Health & Productive Alternative 2) Department of Public Health & Otter Tail/Wadena Community Action Council -$70,000 for transportation funding Motion by Nelson, second by Partmann, and unanimously carried to authorize the appropriate county officials' signatures to execute the above contracts contingent upon the approval of the County Attorney and submission of an expenditure request form as previously discussed. Children's Mental Health Issues Ms. Eggen reported that one requirement during the third year of collaborative funding is to address children's mental health issues. Ms. Eggen noted that the Children's Mental Health Task Force is not duplicative of the Local MH Advisory Council appointed by the County Board. The task force goal is to design and implement outpatient MH services to promote and intervene with children with MH problems. Discussion continued regarding dividing children per age groups, possibility for the task force to report to the LAC, and the current large caseload in the Social Services Children's MH area. Medicare and Minnesota Licensure Survey Diane Thorson reported that the State of Minnesota recently conducted an on-site Minnesota Licensure survey and Medicare survey. Ms. Thorson reported a successful audit and provided commissioners with the requested corrections. 0 . Prepaid Medical Assistance Program Tom Fawcett, Social Services .. Director, reported on a . recent meeting with Wally Goettl, 0 Developmental Manager from OHS regarding PMAP. Ms. Thorson reported that a revised timeline for implementation of PMAP has been received. Information must be submitted to OHS by June 30, 1998, OHS sends information to health plans by July 6, 1998, plans are reviewed, and . . Otter Tail County Board of Commissioners May 26, 1998 Page 3 :the County Board would need to approve a resolution indicating the county's choice of health plans by September 22, 1998. Motion by Portmann to approve the above timeline. Motion rescinded as a resolution will be prepared for the next Human Services meeting. Bills & Claims Motion by Portmann, second by Nelson, and unanimously carried to approve the Human Services bills and claims as presented. Recess & Reconvene At 10:50 a.m., Chairman Stone declared the meeting of the Otter Tail County Human Services Board recessed for a short break. Chairman Stone reconvened the meeting at 11 :00 a.m. Dog Bite Hearing County Attorney, David Hauser, reported that a dog named Jason owned by Kathy Wagnild did injure a child that wandered onto the property of Kathy Wagnild. Pursuant to the Otter Tail County Health and Animal Control Ordinance a public hearing is held when a dog bite results in bodily injury. Notice of this hearing was previously provided. Mr. Hauser reported that steps have been taken by the property owner to prevent another incident. A fence has been built around the property. The County Attorney will prepare a statement of findings with the stipulated facts. Motion by Portmann, second by Nelson, and unanimously carried to approve the agreement as described by the County Attorney relative to a dog bite that resulted in bodily injury by a dog Q owned by Kathy Wagnild. 0 Adjournment At 11 :07 a.m., Chairman Stone declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, June 9, 1998. ~ By 'kJ:,tl~ }; ----;;::i By =---U.~~~--=--=---=--:-=----- William Stone,"craf Thomas M~ fawctt,Social Services Director Iarry Krctn, Cl:ulty Ccordi.natar By ~ . 0~ Dated 911,... l '7 /'zfJ Kath~olt, Recording Secretary 7/ ' Call to Order The Otter Tail County Board of Commissioners convened Tuesday, May 26, 1998 at 1 :00 p.m. at the Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair; Syd Nelson Vice-Chair; Andy Lindquist, Bill Stone, and Virginia Portmann present. Approval of Agenda Motion by Stone, second by Nelson, and unanimously carried to approve the County Board agenda of May 26, 1998 with the following addition: 1 :25 p.m. -Tiny Holm -Beaver Control Approval of Minutes Motion by Portmann, second by Nelson, and unanimously carried to approve the County Board minutes of May 19, 1998 as submitted. Otter Tail County Board of Commissioners May 26, 1998 Page 4 Approval of Transfer of Funds : . Motion by Partmann, second by Lindquist, and unanimously carried to approve the transfer of $110,000 from the Capital Improvement Fund to the General Fund to correct a budgeting error. Conveyance of Tax-forfeited Property Motion by Partmann, second by Lindquist, and unanimously carried that, upon review of the applications submitted, the Otter Tail County Board of Commissioners hereby recommends to the Minnesota Department of Revenue the conveyance, for an authorized public use, the following described parcels of tax-forfeited properties to the City of Fergus Falls: Dearborn and Lewis Addn, Reserve City of Fergus Falls 71-001-99-0448-000 West 1 O' of State Sub Lots 1 and 8 of the Southeast Quarter of Section 27, Township 133, Range 43 City of Fergus Falls 71-002-50-0042-000 Otter Tail County HRA Audit Report Mr. Stein provided a copy of the 1997 Otter Tail County HRA Audit Report. Senior Citizen Property Tax Deferral Program Mr. Stein presented the Senior Citizen Property Tax Deferral fact sheet and application. He reviewed the new payable 1999 tax deferrral program. Approval of Liquor License Motion by Stone, second by Lindquist, and unanimously carried to approve the following application for license: Amor1Lounge and Dining Inc. Howard Petersqn,'&-SameUylehi_magic Battle Lake, MN " . On/Off-Sale 3.2 Malt Liquor On-Sale Wine Consumption and Display Permit This approval is subject to the payment of the fees, submission of the insurance certificate, and approval of the Sheriffs office and County Attorney's office. Bid Review & Recommendation -S.A.P. 56-602-05 & Etc. Highway Engineer, Rick West, after previously advertising for bids, opened the following bids on Wednesday, May 20, 1998 at 11 :00 a.m. for the countywide seal coat project: Astech Surface Technologies Corporation St. Cloud, MN Morris Sealcoat & Trucking, Inc. Morris, MN Pearson Bros., Inc. Loretto, MN $541,390.00 $573,099.13 $670,777.40 Motion by Lindquist, second by Partmann, and unanimously carried to award S.A.P. 56-602-05 & Etc. (Countywide Seal Coat Project) to the low bidder, Astech Surface Technologies Corporation of St. Cloud, MN in the amount of $541,390 as recommended by the Highway Engineer. 0 Q 0 •• 0 Q 0 ' .. 'h'"r Otter Tail County Board of Commissioners May 26, 1998 Page 5 Bid Review & Recommendation -S.A.P. 56-610-11 Highway Engineer, Rick West, after previously advertising for bids, opened the following bids on Wednesday, May 20, 1998 at 11 :00 a.m. for CSAH No. 10 (wearing course, aggregate shouldering, and topsoil): Mark Sand & Gravel Acquisition Co. Bemidji/Fergus Falls Central Specialties, Inc. Alexandria, MN $189,553.86 $194,865.34 Motion by Lindquist, second by Nelson, and unanimously carried to award S.A.P. 56-610-11, CSAH No. 10 (wearing course, aggregate shouldering, and topsoil) to the low bidder, Mark Sand & Gravel Acquisition Co. of Bemidji, in the amount of $189,553.86 as recommended by the Highway Engineer. Approval of Sale of Bituminous Aggregate Mr. West requested authorization to advertise for the sale of stockpiled asphalt aggregate that has been stored in a pit on the west side of Silver Lake. Motion by Partmann, second by Lindquist, and unanimously carried to authorize the Highway Engineer to advertise for the sale of a stockpile of bituminous aggregate owned by the Otter Tail County Highway Department located on an 18.64 acre parcel in the SW¼ of Section 28, Twp. 133 N., R. 40N., owned by Premier Aggregates. Discussion -Beaver Control Ditch Inspector, Tiny Holm, reported that he received a letter from the Northwest Minnesota Joint Powers Board that handles beaver control. The letter requested Otter Tail County's participation and a resolution recognizing that the Minnesota Department of Agriculture has established funding for beaver control that requires a matching share from each county that participates in the program. Lengthy discussion followed regarding the required county funding if not connected with a ditch system, what the MRCC is doing relative to beaver control, and the county's obligations under this program. The Chairman requested the Ditch Inspector to research this matter further and return to the board for a decision. Planning Commission Recommen_dations Conditional Use Permit -Richard & Marcia Wieler. "Lakeside Camp: , Motion by Nelson, second by Partmann, and unanimously carried to-,apprOVEl a ·conditional Use Permit to construct a 24' x 28' building for dwelling purposes located on Pine Lake (Section 31, Twp. 136, R. 40, Edna Township, 56-384). This approval is subject to conditions as recommended by the Planning Commission. Conditional Use Permit -EIVin Norgren: Motion by Lee, second by Lindquist, and unanimously carried to approve an after-the-fact Conditional Use Permit to allow the use of property to extract gravel located on the Pelican River (Section 10, Twp. 134, R. 43, Elizabeth Township, 56-PRE). This approval is subject to conditions as recommended by the Planning Commission. Otter Tail County Board of Commissioners May 26, 1998 Page 6 Conditional Use Permit -Dane Prairie Township: Motion by Lindquist, second by Partmann, and unanimously carried to repair an existing township road between Swan Lake and Chautauqua Lake (Section 19, Twp. 132, R. 42, Dane Prairie Q Township, 56-780) as presented. Conditional Use Permit -Sylvia Phillips, et al: Motion by Lindquist, second by Partmann, and unanimously carried to approve a Conditional Use Permit to allow operation of a gravel pit for removal of rock and gravel located on Ten Mile Lake (Section 34, Twp. 131, R. 42. Tumuli Township, 56-613). This approval is subject to conditions as recommended by the Planning Commission. Recess At 1 :52 p.m., Chairman Lee declared the meeting of the Otter Tail County Board of Commissioners recessed until 2:00 p.m. Public Hearing -Sanitation Code Ordinance At 2:00 p.m., Chairman Lee declared the meeting of the Otter Tail County Board of Commissioners reconvened for the purpose of holding a Public Hearing to enact amendments to the Otter Tail County Sanitation Ordinance. County Attorney, David Hauser, reported that previous notice of this Public Hearing had been given. Land & Resource Director, Bill Kalar, presented the proposed Sanitation Code Ordinance. He noted that the largest change in the county's sanitation code is to regulate septic systems countywide per state 7080 rules. Mr. Kalar reviewed other proposed changes. Discussion continued regarding whether or not to allow private inspectors to inspect septic systems countywide (outside of the shoreland areas). Mr. Kalar explained that the permit fee will be $35, which includes inspection by a county inspector. Commissioners agreed that n private inspectors should be allowed to inspect septic systems outside of shore/and areas. Bill "'-1,/ Kalar noted that the proposed language of the amendment relative to inspections would require revision. The public hearing for enactment of the amendments to the Sanitation Ordinance will be continued at 9:30 a.m. on Tuesday, June 2, 1998. Adjournment At 2:35 p.m., Chairman Lee declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, June 2, 1998. Dated: iJum,u cl. /99,P -~-~~~,/-'-~~--- CB/kd Q