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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 04/28/1998• .·;: .. ·.·c•'?c, ··•· •· i;; .'•.:MJN4~~~ c5~1i[H~ ·:,,, .. ,,•.····•. ·, ·.• ... •··•········· .. i · •' :•©'F'FER·TAlt,C©UN'FY• B©ARD ©F. C©MMISSl©NERS: d§#er: J"c1il ColJnfy'ccfu'r1110J~:ef •···. gpi,~t~ ;~~.:.•.:9t .. _:r3tOI.~~.·.· .. :a;·.·:fm;l~_·.·.~1~]i~tt:f~ .. . . .... :>;1:•:, ...• ; . ·.,::?'><-:-·- ' ---~-•. '"I< • Call to Order The Otter Tail County Human Services Board convened Tuesday, April 28, 1998 at 9:31 a.rn. at the Otter Tail County Courthouse with Syd Nelson, Vice-Chair; Andy Lindquist, Secretary: and Malcolm Lee, present. Chairman Bill Stone and Commissioner Partmann were absent. Approval of Agenda Motion by Lee, second by Lindquist, and unanimously carried to approve the Human Services agenda of April 28, 1998 as submitted. Approval of Minutes Motion by Lindquist, second by Lee, and unanimously carried to approve the Human Services minutes of April 14, 1998 as submitted. Family Services Collaborative Report Family SeIvices Collaborative Coordinator, Frances Eggen, submitted a handout that outlined the· governance structure of the Otter Tail County Family Services Collaborative. Commissioner Lee questioned if the $279,000 currently showing in the Public Health Budget is the collaborative funds? Diane Thorson, Public Health Director, stated that line item of $279,000 is the collaborative monies and suggested that the funds be separated from the Public Health Budget and create a separate fund for the monies in the Social Services accounting area. The Commissioners directed that Ms. Thorson's accounting suggestion be implemented at this time. Discussion took place regarding collaboratives in general, how schools are using the funding, and the purpose of the collaborative in facilitating agencies to work together to provide services. Commissioner Lindquist noted that the Human Services Board must authorize all funding from the collaborative to other agencies. Governing Board Resolution Otter Tail County Resolution No. 98 -31 UPON a motion from Lee, second from Lindquist, and unanimously carried, the Otter Tail County Human Services Board adopts the following resolution: BE IT RESOLVED THAT: 1) Otter Tail County Public Health applies for a Community Health Center grant from the Office of Rural Health and Primary Care of the Minnesota Department of Health. 0 2) Otter Tail County Public Health certifies that it will comply with the requirements of the Community Health Center Program, including the requirements in Minnesota Statues 144.1486, subdivision 8. Otter Tail County Board of Commissioners April 28, 1998 Page2 3) Otter Tail County Public Health enters into a grant contract with the State of Minnesota if the application is successful. 4) Public Health Director, Diane Thorson, is hereby authorized to execute contracts and certifications as required to implement t~e . organizf!tion's participation in the Minnesota Community Health Center Program. · · · · · · '· ' • By: ____________ _ Syd Nelson, Vice-Chair William Stone, Chair Bills & Claims Motion by Lee, second by Lindquist, and unanimously carried to approve the Human Services bills and claims as presented. Information. Provided Social Services Director, Tom Fawcett, provided information regarding the Link-Up Minnesota Program, March financial statement, and SOCS development. Lakeland .Mental Health Center Update LMHC Director, Marilyn Moen, arid Chief Operating Officer, Dale Twedt, provided utilization figures · for 1997 and the first q'uarter of 1998. Mr. Twedt compared these figures to 1996 and noted that utilization has increased. Ms. Moen reported that LMHC has been operating in the black for over a year. Discussion continued regarding personnel issues and the use of an outside consultant to work with the staff. Adjournment At 11 :15 a.m., Vice-Chair Nelson declared the meeting of the Otter Tail County Human Services Boa~~jou~nedu§I 9:~m. on Tuesday, May 12, 1998. By if{f ~~ . By ~~~~~~.....Q."'-1..f'U:__ __ _ William Stone, Chair Thomas M. Fawcett, s· cial Services Director Syd Nelson, Vice-Chair Call to Order The Otter Tail County Board of Commissioners convened Tuesday, April 28, 1998 at 1 :00 p.m. at the Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair; Syd Nelson Vice-Chair; Andy Lindquist, and Virginia Partmann present. Commissioner Bill Stone was absent. "· • 0 0 Approval of Agenda Motion by Lindquist, second by Nelson, and unanimously carried to approve the County Board Q agenda of. April 28, 1998 with the following additions: Agenda items for the Auditor and Dale Jokela at 2:00 p.m. Approval of Minutes :- Q 1<J Otter Tail County Board of Commissioners April 28, 1998 Page 3 Motion by Nelson, second by Lindquist, and unanimously carried to approve the County Board minutes of April 21, 1998 as submitted with the following correction: Page 4, last paragraph under the heading "CSAH No. 24", the accepted bid quotation should read "$8,525" instead of $8,521. Request for EQT Associate Emergency Manager Position Safety Director, Tim Hunt, requested authorization to proceed with the hiring of an Associate EOT County Emergency Manager to handle emergencies in the eastern portion of the county and other emergencies in the event of the Safety Director's absence. Mr. Hunt recommended that the individual.be located in the Perham or New York Mills area, be state-trained, and be compensated approximately $14 per hour for actual hours worked on the county's behalf not to exceed $1,000 per year. Budget issues were discussed. Mr. Hunt suggested that funds to upgrade a vehicle could be deferred at this point and used for this position. Discussion continued. Motion by Partmann, second by Nelson, and unanimously carried to direct the Safety Director to proceed with writing a job description for the position, then meet with the Budget Committee and Personnel Committee for approval to begin the process for the position. Approval of Certificate of Correction to Plat-Sunset Beach Motion by Lindquist, second by Partmann, and unanimously carried to accept the attached Land Surveyor's Certificate of Correction to the Plat of Sunset Beach as prepared, presented, and. signed by David A. Anderson, Land Surveyor, Minnesota Registration No. 13620 per Attachment A of the official minutes. Approval of Certificate of Correction to Plat-Clearmont Beach Motion by Lindquist, second by Partmann, and unanimously carried to accept the attached Land Surveyor's Certificate of Correction to the Plat of Clearmont Beach as prepared, presented, and signed by David A. Anderson, Land Surveyor, Minnesota Registration No. 13620 per Attachment B of the official minutes. Reappointment -Otter Tail County HRA Board Motion by Lindquist, second by Nelson, and unanimously carried to reappoint Nelvin Thormodson to a five-year term on the Otter Tail County Housing and Redevelopment Authority Board effective August 1, 1998. Liquor License Renewals Motion by Lindquist, second by Partmann, and unanimously carried, to approve the following application for license: Clear Lake Resort Reuben F. Finkelson Dalton, MN 56324 Zorbaz on Otter Tail Lake Thomas Hanson Battle Lake, MN On/Off Sale 3.2 Malt Liquor License On-Sale Intoxicating Liquor License and On-Sale Intoxicating Sunday Liquor License Subject to the submission of application forms, the fees, insurance certificates and the approval of the County Attorney's office and the County Sheriffs office. · DNR Agreement for Additional OCTA Funds Land & Resource Director, Bill Kalar, presented an agreement from Area Trails and Waterways Supervisor, Bruce Winterfeldt, for approval between the county and DNR to increase the state reimbursement from $20,500 to $20,900. Otter Tail County Board of Commissioners April 28, 1998 Page4 Motion by Nelson, second by Partmann, and unanimously carried to authorize the Chair's signature to execute the agreement with the DNR as described above to provide an additional $400 for OCTA for safety improvements. Q Proposed Sanitation Code Update The Land & Resource Director reported that a proposed draft copy of the Sanitation Code of Otter Tail County was sent to the MPCA. A MPCA staff'member recommended one change. Mr. Kalar reported that the recommended change has been made and submitted the final draft copy of the Sanitation Code. This final proposed Sanitation Code document must go to the MPCA for approval at a later date. Discussion followed regarding rules of 7080, enforcing 7080 countywide, county mound system regulation, etc. Mr. Kalar stated that a public hearing regarding the proposed sanitation code is required. Commissioners directed County Attorney, David Hauser, and Mr. Kalar to schedule the public hearing. Annual County Boat and Water Safety Agreement Otter Tail County Resolution No. 98 -32 UPON a motion by Partmann, second by Lindquist, and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: Date of Agreement January 1, 1998 County Otter Tail Amount of Payment Term of Agreement $42,501.00 Jan. 1, 1998-Dec.31, 1998 WHEREAS, under the provisions of·M.S. Section 868105 the sheriff of each county is required to carry out the provision of Chapter 868 and the Boat and Water Safety Rules, hereinafter referred to as the "Minn. Rules," promulgated by.the.Commissioner of Natural Resources, including patrol, · enforcement, search and rescue, water craft inspection, waterway marking and accident investigation, all hereinafter referred to as the "Sheriff's Duties"; and WHEREAS, in connection with the Sheriff's Duties M.S. Section 868.701 provides that the County submit to the Commissioner of Natural Resources a budget to carry out the Sheriff's Duties; and WHEREAS, M.S. Section 868.701 and the Minn. Rules provide for the allocation of funds by the Commissioner to the County based on certain criteria and conclusions to assist the funding of the Sheriff's Duties; and WHEREAS, the County has submitted a proposed budget to the State; and NOW, THEREFORE, it is agreed as follows. A. (Duties) The County Sheriff shall perform the Sheriff's Duties as defined; B. (Term) This agreement shall be effective under Term of Agreement as stated above. Funds not expended by the latter date shall· be returned to the State. In no case will expenses incurred outside of this agreement be funded by the State. C. (Payment) The State shall advance the County the Amount of Payment as stated above for the activities state in Chapter 868. Further, detail: on,allowable expenses is stated in "Allowable Expenditures Under the Boat and Water Safety Program". IN WITNESS WHEREOF, the parties have caused this contract to be duly executed intending to be bound thereby. · Adopted this 28th day of April, 1998. 0 Q Otter Tail County Board of Commissioners April 28, 1998 Page 5 IN WITNESS WHEREOF, the parties have caused this contract to be duly executed intending to be bound thereby. 0 Adopted this 28th day of April, 1998. 0 0 Dated: ~ 6 1 l'11! Attem ~ &I! Larry Kroh ~ Clerk Co ty Board of Commissioners By ~4-~ /~) --,;L-~__:_::___:_ _ ____::;,'-':::-<'::"~=--=------- Mal olm K. Lee, Chair Approval of 1998 Boating Supplemental Grant Motion by Portmann, second by Lindquist, and unanimously carried to authorize the Chair's signature to execute the 1998 Boating Enforcement Supplemental Agreement (CFDA #20.005) with the Minnesota Department of Natural Resources. The grant will provide an additional $5,000 for enforcement of personal watercraft. . ; '· Proposed Land Use Recommendations Land Use Study Advisory Committee Chair, Harley Windels, introduced Land Use Committee members. He reported that the committee recommends that Otter Tail County should adopt official land use controls countywide. Mr. Windels noted a correction of the Land Use Study Advisory Committee minutes of April 13, 1998. Page 2, Paragraph 6 reads "Motion by Klinnert, second by Stone, and unanimously carried to recommend that the writing entity include language on setbacks with the specified distance to be recommended based on the decision/action of the State legislature." Mr. Windels stated that the motion should read that 1,000 foot setback was approved as a recommendation and be included in the aforementioned motion and in the handout entitled "Recommendations of the Land Use Advisory Committee". Commissioner Lindquist questioned if "separation or distance away from" would be the term(s) to use based on the committee's intent rather than "setback". Mr. Windels agreed with the separation terminology. Additionally, he explained the committee's motion that the consultant may consider land use issues other than those specified by the committee. Mr. Windels indicated that the committee's recommendations should take precedence. The Land Use Study Advisory Committee Chair, on behalf of the committee members, recommended that a comprehensive land use and development plan including a zoning ordinance be adopted. He stated that there was widespread support for this by committee members. Develop a plan first, then develop an ordinance to address the plan. Lengthy discussion followed regarding Blue Earth County's ordinance, MPCA delegation agreement, the Advisory Committee's continuing role, concern for quality of ground water, role of the Board of Adjustment, etc. Commissioner Lindquist informed committee members that the recommendations would be written in final form and committee members will review the final format of recommendations. Educational meetings will then be held to inform the public of the proposed controls and the reasons for the controls. Voters will then vote on the funds to implement the plan. Motion by Portmann, second by Lindquist and unanimously carried to accept the recommendations of the Land Use Study Advisory Committee as presented and to proceed with hiring a consultant to draft a preliminary plan. Otter Tail County Board of Commissioners April 28, 1998 Page6 Information Distributed Dale Jokela provided commissioners with information relative to a new product that could reduce emissions and potentially, savings in gas expenses. Contract Approval -C.P. 98:31 B & Etc. Motion by Portmann, second by Lindquist, and unanimously carried to authorize the Chair's signature to execute a contract for C.P. 98:31 B & Etc. for bituminous overlay on various county and township roads. Adjournment , .:. At 2:45 p.m., Chairman Lee declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, May 5, 1998. Dated: __,':(\'.\'-'--"'o ... ,(J,i,....:;,S:"-,1-' LI .Lo/_,.9'.Ru. ___ _ Attest ½ a Larry Krohnlerk .-r1711.J,,/\.,OUNTY BOARD OF COMMISSIONERS B ~--ec-✓A' ~cC' Y--,L_;_ ____ -.,L_, ___________ _ Ma colm K. Lee, Chair CB/kd Attachments 0 0 0 OID:>. B:ard of o:nmissi=s April 28, 1998 Attadtrait A u LAND SURVEYOR'S CERTIFICATE OF CORRECTION TO PLAT Name of Plat: SUNSET BEACH Pursuant to the provision of Chapter 505. 175, Laws of Minnesota, 1957, David A. Anderson, the undersigned, a Registered Land Surveyor in and for the State of Minnesota, declares as follows: 1. That the plat of SUNSET BEACH, dated July 21, 1951 and filed on March 31, 1944 in the office of the County Recorder, Otter Tail County, Minnesota, in Book O of Plats, Page 29, was prepared by Wendell P. Huber, Land Surveyor, Minnesota Registration No. 1199, deceased. 2. That said plat contains the following omissions to wit: In the legal description on the plat there is call of South 54 degrees 34 minutes West. 3. That the legal description on said plat is hereby corrected as follows, to wit: In the legal description on the plat this call should be South 54 degrees 34 minutes East. r '\STATE OF MINNESOTA ~~~~ David A. Anderson Land Surveyor Minn. Reg. No. 13620 1..i,.JcouNTY OF OTTER TAIL "" The foregoing instrument was acknowledged before me this .J;J. day of -~.4-~f'_/ei~C..--~· 19 98 , by David A. Anderson. Nota Public, Otter Tail County, Minnesota My Commission Expires ~-JI, ,Z,!?,:?(7 , This above Certificate of Correction to the plat of SUNSET BEACH has been approved by the Board of Commissioners of Otter Tail County, Minnesota, at a regular meeting held on the .;23--d.. day of Ap,,'O , 19.3.1.._. • .. OICb. B'.Brd oE o:mrri.ssia-Ers Apdl 28, 1998 Attadnmt B Q LAND SURVEYOR'S CERTIFICATE OF CORRECTION TO PLAT Name of Plat: CLEARMONT BEACH Pursuant ta the provision of Chapter 505.175, Laws of Minnesota, 1957, David A. Anderson, the undersigned, a Registered Land Surveyor in and far the State of Minnesota, declares as follows: 1. That the plat of CLEARMONT BEACH, dated June 26, 1924 and filed an August 12, 1924 in the office of the County Recorder, Otter Tail County, Minnesota, in Boak J of Plats, Page 76, was prepared by Olaf Skramstad, Deputy County Surveyor, deceased. 2. That said plat contains the fallowing omissions ta wit: The call along said lakeshore of Otter Tail Lake was omitted from the legal description an said plat and the call of an the north line of Section 1 was omitted from the legal description on said plat. . 3. That the legal description an said plat is hereby corrected as follows, ta wit: Commencing at a paint on the north line of Section 1 195 feet west of the northeast corner of Township 133 North, Range 40 West; thence due West on the north line of Section 1 a distance of 307.6 feet to the lakeshore of Otter Tail ].als!!; thence South 44 degrees 30 minutes West along lakeshore 823 feet; thence South 51 degrees 10 minutes West along said lakeshore of Otter Tail Lake 554 feet; thence South 58 degrees 10 minutes West along said lakeshare of Otter Tail Lake 812 feet; thence South 31 degrees 50 minutes East 220 feet; thence North 58 degrees 10 minutes East 829 feet; thence North 51 degrees 10 minutes East 583 feet; thence North 44 degrees 30 minutes East 1054 feet to the paint of beginning. Land Surveyor Minn. Reg. No. 13620 STATE OF MINNESOTA COUNTY OF OTTER TAIL The foregoing instrument was acknowledged before me this 22 /IJ day of _~A~P_ic._,_'-__ ~, 19 98 , by David A. Anderson. i ___ ClEM_E_NT_M ___ HENO_A_IC_KSON_.,.l AP.Y PUBUC-MlNNESOTA mRTAIL COUNTY ~ E,q,nsJAH, 31, 21IIIO Nata Public, Otter Tail County, Minnesota My Commission Expires s/AAI. 3, ~flt:)(:) This above Certificate of Correction to the plat of CLEARMONT BEACH has been approved by the Board of Commissioners of Otter Tail County, Minnesota, at a regular meeting held on the .;18 -11,., day of er-:~ ,19~. 0 Chairman of the County Board