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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 04/14/1998.. it 0 0 Q Call to Order The Otter Tail County Human Services Board convened Tuesday, April 14, 1998 at 9:33 a.m. at the Otter Tail County Courthouse with Bill Stone, Chair; Syd Nelson, Vice-Chair; Andy Lindquist, Secretary; Malcolm Lee, and Virginia Partmann present. Approval of Agenda Motion by Partmann, second by Nelson, and unanimously carried to approve the Human Services agenda of April 14, 1998 as submitted. Approval of Minutes Motion by Nelson, second by Lindquist, and unanimously carried to approve the Human Services minutes of March 24, 1998 as submitted. Family Services Collaborative Update Public Health Collaborative Coordinator, Frances Eggen, reported on collaborative meetings held last Wednesday. She updated board members regarding recent requests for funding including a flood request, early intervention for children, and children's assistance program from birth to 18. The requests give the collaborative a baseline in terms of needs assessment across all systems. Ms. Eggen reported on available funding for the next fiscal year. Commissioner Partmann requested a chart listing all programs receiving money through the collaborative, how the decisions are made to spend the money in the respective areas/programs, _and the goals of each program. Commissioner Lindquist questioned what authority the finance committee of the collaborative has relative to funding decisions. Ms. Eggen noted that the finance committee is purely advisory. ,Discussion continued regarding the needs of the EBD population in the schools and mental health issues. Contract Approval for Biohazard Material Disposal Diane Thorson, Public Health Director, reported that Lake Region Hospital notified Ms. Thorson that they can no longer dispose of the department's biohazard materials such as syringes and needles. Motion by Partmann, second by Lee, and unanimously carried to authorize the Public Health Director's signature to execute a contract between the Otter Tail County Public Health Department and Health Care Incinerators of Fargo to provide for disposal of biohazard materials. This contract approval is contingent upon the approval of the County Attorney. Dental Clinic Planning Grant Received Ms. Thorson reported receipt of funding from the West Central Initiative Fund, in the amount of $2,500, for planning of a proposed dental clinic. Ms. Thorson reported that a consultant, Phyllis Gilbert, would be hired to work on the planning stage of this project. Otter Tail County Board of Commissioners April 14, 1998 Page 2 - Approval to Pay Bills Motion by Partmann, second by Lee, and unanimously carried to approve the Human Services bills and claims as submitted. Correspondence Acknowledged Human Services Director, Tom Fawcett, provided an annual report of the Chemical Dependency Unit for 1997 and information regarding this year's Human Services Institute. MAXIS and NON-MAXIS Claims Policy Motion by Nelson, second by Lindquist, and unanimously carried to approve the proposed policy of writing off old MAXIS and NON-MAXIS claims, both cash and food stamps, subject to the specific criteria presented by the Human Services Director. Child Welfare Presentation Social Services Director, Rosann Sauck, introduced Otter Tail County Child-Family Unit staff. She noted that the mission of the Child-Family Unit is to help families and children to function effectively and protect children from abuse. Ms. Sauck provided handouts regarding the unit and programs. The presentation included the following: Child Protection and Child Welfare Programs Minor Parent Program Children's Mental Health Case Management Adoption Services Cultural Diversity, Parenting Group and Divorce Education Programs Truancy Programming Assessment Services Court Processffime Frames Termination of Parental Rights and Adoptions Statistical Overview Annual Unit Report David Johnson Mari Stanislawski Kim Kambel-Seufert Jenni Martinson Marlene Stueve David Johnson Rosann Sauck Sharon Bjork Mary Saenger Kay Brown Tamra Jokela Sheri Meis Jan Gudmundson Lengthy discussion followed regarding the specific programs and information presented. Approval of Guardianship Contract Motion by Lindquist, second by Partmann, and unanimously carried to authorize the appropriate county officials' signatures to execute a guardianship contract renewal between Otter Tail County Social Services and Lutheran Social Services Adjournment At 11 :3~~m., Chair Stone. declared the meeting of the Otter Tail County Board of Commissioners adjourn~ unti/ 9:30 a.m.1~esJay, April 28, 1998. ~-. By ./ , r·L/J 7; v~ By . 'a,.,.}~ Wllliam tone, Chair , Thomas M. Fawcett, Social Services Director Sidney Nelson,. vice-Chair 0 0 r-·") ...., 0 0 Call to Order Otter Tail County Board of Commissioners April 14, 1998 Page 3 The Otter Tail County Board of Commissioners convened Tuesday, April 14, 1998 at 1 :02 p.m. at the Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair; Syd Nelson Vice-Chair; Andy Lindquist, Bill Stone, and Virginia Partmann present. Approval of Agenda Motion by Stone, second by Nelson, and unanimously carried to approve the County Board agenda of April 14, 1998 with the following addition: Chief Deputy, Mark Morris -2: 10 p.m. Approval of Minutes Motion by Partmann, second by Nelson, and unanimously carried to approve the County Board minutes of April 7, 1998 as submitted. Recycling/Redemption Discussion Solid Waste Director, Mike Hanan, reported that an impromptu study was completed at the Recycling Center last March. The results of the study showed that 3% by weight of the recyclables are non-recyclable plastic bags. Mr. Hanan informed the board that a public education campaign would begin to encourage the use of reusable containers or recyclable containers when bringing recyclables to the redemption centers or to the drop-off canisters. If the education campaign doesn't improve the problem, a .01 per lb. reduction for cans would be instituted if recyclables were brought to the redemption centers in non-recyclable bags such as plastic. Mr. Hanan noted that the paper grocery bags are recyclable. Bills Approved Motion by Partmann, second by Lindquist, and unanimously carried to approve payment for "Employee of the Month" program and 24 "Years of Service Certificate" frames in the amount of $900 and $75.84 respectively. The payments are payable to the Otter Tail County Employees' Committee from the Commissioners' Contingency Fund. Performance Evaluation Summary Motion by Partmann, second by Lindquist, and unanimously carried to approve the positive performance evaluation summary of Assessor, Bob Moe, and place the summary in Mr. Moe's personnel file. Planning Commission Recommendations Conditional Use Permit -Karen Mostue: Motion by Lindquist, second by Partmann, and unanimously carried to approve a Conditional Use Permit to use a seasonal cabin as a Real Estate Office on a seasonal basis on Star Lake (Section 4, Twp. 135, R. 41, Star Lake Township, 56-385) subject to conditions recommended by the Planning Commission. Conditional Use Permit -Katherine A. Bares: Motion by Lindquist, second by Nelson, and unanimously carried to approve a Conditional Use Permit to construct a retaining wall on West Battle Lake (Section 26, Twp. 133, R. 40, Everts Township, 56-239) subject to conditions recommended by the Planning Commission. Conditional Use Permit-Douglas Stigen: Motion by Lindquist, second by Partmann, and unanimously carried to approve a Conditional Use 'Permit to excavate railroad grade away from the Otter Tail River (Section 31, Twp. 133, R. 42, Aurdal Township, 56-OTR) subject to the condition that there is no drainage toward the river and completed as recommended by the Planning Commission. Otter Tail County Board of Commissioners April 14, 1998 Page4 Conditional Use Permit-Paul Maertens: Motion by Partmann, second by Stone, and unanimously carried to approve a Conditional Use Permit to construct a 9 hole, par 3 golf course and driving range with club house on Star Lake O (Section 15, Twp. 135, R. 41, Star Lake Township, 56-385) subject to conditions recommended by · · the Planning Commission. Preliminary Plat & Conditional Use Permit "Crystal Springs First Addition" -Ken Lyden & Cecil Poss: Motion by Lee, second by Lindquist, and unanimously carried to uphold the decision of the Planning Commission to deny the Preliminary Plat and CUP (for construction of a road) of "Crystal Springs First Addition" on Franklin and Crystal Lakes (Section 3, Twp. 136, R. 42, Lida Township, 56-749 & 56-759). Preliminary Plat and Conditional Use Permit ''Tamarac Shores" -Steven & Barbara Backstrom/Stephan & Jo Kantrud: Motion by Lee, second by Partmann, and unanimously carried to uphold the decision of the Planning Commission to deny the Preliminary Plat and CUP (for construction of a road) for "Tamarac Shores" on Tamarac Lake (Section 26, Twp. 137, R. 43, Scambler Township, 56-931). Preliminary Plat and Conditional Use Permit ''Towers Cove" -Mr. & Mrs. Patrick Tower: David Hauser, County Attorney, read a letter for the record from Carl Annalora, EOTSWCD Board Member. The letter expressed opposition to this project for various reasons. This letter requested the Planning Commission to decline the proposal before them, rescind the conditional use duck pond permit, and order the ditch plugged because the land is not suitable for development. The County Attorney noted that the County Board can deny the request, however, the duck pond CUP remains in effect so long as conditions are observed. If conditions are not observed, the issue is an enforcement issue. Applicant, Patrick Tower, explained that a CUP was issued by all organizations including the Army Corps of Engineers. He showed a map of what was approved. He stated that a natural stream runs into the lake and a wider ditch was approved in the CUP. He spoke of an expensive filter system and rip-rap that was used. He stated that the County Board, other panels, and the Army Corps of Engineers approved the duck pond project. Steve Rufer, Attorney for the Towers, stated that the original permit was obtained last summer. He noted that the Towers' were diligent in obtaining all required permits. Mr. Rufer stated that the Planning Commission statements about reasons to deny the project were vague. He noted that the project is frozen at this time by way of a Cease and Desist Order. Mr. Rufer requested that this matter be tabled or sent back to the Planning Commission for problems to be discussed. Land & Resource Director, Bill Kalar, reviewed the situation. A duck pond request went through 0 the appropriate channels, SWCD, Army Corps of Engineers, DNR, and Otter Tail County. A CUP request went through the Planning Commission on the first drawing that was approved as previously stated by Mr. Towers. Last February, Mr. Tower asked about getting started on the duck ponds. Mr. Kalar brought the request to the Planning Commission and County Board Q because it is more efficient to work on frozen ground. Then, Mr. Towers brought in the preliminary plat and they talked about the changed configuration of the duck ponds and proposed subdivision. The whole plan was brought to the Planning Commission. Mr. Towers had started the digging that corresponded more to the construction of a large pond instead of the approved finger ponds. 4 Otter Tail County Board of Commissioners April 14, 1998 Page 5 Wetlands Technical Pannel had convened and performed wetland delineation tests. From the testing, they determined that the proposed subdivision area and filled area shown on the first map C) is, in fact, wetland and leads to a question of land suitability for development. 0 0 Commissioner Lindquist verified the fact that Mr. Tower has permits for the duck ponds, therefore, the request before the board is the ten-lot development. The County Attorney noted that if activities have been performed outside of what is permitted by the CUP, then the CUP is void. The request before the board is approval of the subdivision. Mr. Kalar spoke of an additional cut through the ice ridge that was not approved and noted that it was a beginning stage for the change request or configuration of the duck ponds. Attorney, Steve Rufer, stated that if a property owner and agency says your property is a wetland, there is a due process of law and if improperly identified as a wetland, then that is a taking. He requested that the Commissioners table this issue for further research. Commissioner Lee stated that, in order to table the request, the applicant would need to waive his right to have a decision in 60 days. The applicant agreed to waive the 60-day decision requirement. Motion by Nelson to uphold the denial of the Planning Commission because there was no information submitted to not concur with the Planning Commission. The motion died for lack of a second. Motion by Partmann, second by Lindquist, and unanimously carried to deny the request for approval of the Preliminary Plat and Conditional Use Permit (for construction of a road) of "Tower's Cove" (Section 15 SW/NE, Twp. 136, R. 38, Pine Lake Township, 56-130). Conditional Use Permit -Joseph Kelly: Applicant, Joseph Kelly, informed board members that he•·felt the Planning, Commission recommended denial of this request to place fill because they thought this area is a ditch. He stated that it is just an old roadway and that no water is flowing through there to wash out fill. The Land & Resource Director stated that the Planning Commission had concerns of suitability for a residence, the reason the applicant wants to bring fill in, and that this area is a ravine. Motion by Lindquist, second by Stone, and unanimously carried to uphold the decision of the Planning Commission to deny a Conditional Use Permit to fill old road and place a recreational camper for Joseph Kelly (Section 01, Twp. 133, R. 41, Sverdrup Township, 56-378). Conditional Use Permit-Butler Stock Farm: Motion by Partmann, second by Nelson, and unanimously carried to approve a Conditional Use Permit to construct and operate an ag waste system on Red Eye River (Section 9, Twp, 137, R. 37W, Butler Township, 56-RR) as presented. Conditional Use Permit-B. John Barry: Motion by Lee, second by Lindquist, and unanimously carried to approve a Conditional Use Permit to install boulder walls and do some grading for drive access on Pelican Lake (Section 9, Twp. 137, R. 42, Dunn Township, 56-786) as presented. Home Rental Rehabilitation Program Otter Tail County Resolution No. 98-28 Upon a motion by Partmann, second by Nelson, and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: Otter Tail County Board of Commissioners April 14, 1998 Page 6 WHEREAS, the Otter Tail County Board of Commissioners wishes to continue the Home Rental Rehabilitation Program in Otter Tail County, through the Minnesota Housing Finance Agency; and WHEREAS, the Otter Tail County Housing and Redevelopment Authority has made application to administer the above-mentioned program in 1998. NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Housing and Redevelopment Authority is hereby authorized to administer the Home Rental Rehabilitation Program through the Minnesota Housing Finance Agency in Otter Tail County for 1998 and subsequent years hereafter. BE IT FURTHER RESOLVED that the Otter Tail County Housing and Redevelopment Authority shall receive immediately from the West Central Minnesota Housing Partnership, (past administrator) all records and files pertaining to all applicants and recipients of funds through past Home Rental Rehabilitation Programs in Otter Tail County. LET IT ALSO BE KNOWN that the Otter Tail County Housing and redevelopment authority shall assume total responsibility, including all fees to be collected, regarding the on-going monitoring of existing projects that have been funded in previous years through the Home Rental Rehabilitation Program. Adopted this 14th day of April, 1998. Dated: , 11f,n:.R d2 R', I 99'3 Attest 41c a Larry KrohnClerk Otter Tail aunty Board of Commissioners By0//~ ~ Malcolm K. Lee, Chair Approval to Apply for Grant Funds Chief Deputy, Mark Morris, requested authorization to apply for grant funds through the COPS Universal Hiring Program for an additional patrol officer. The Sheriffs Department has a large area to cover and with increased calls and demands for service, the future might require an additional officer. Motion by Partmann, second by Lindquist, and unanimously carried to approve application for grant funds for an additional patrol officer as presented. The grants provide a maximum federal contribution of 75% of the salary and benefits of each officer over three years. Liquor License Motion by Nelson, second by Lindquist, and unanimously carried to approve the following applications for transfer of liquor licenses subject to the approval of the Sheriff and County Attorney: Perham Bowling & Recreation RR 3, Box 29, Fort Thunder Rd. Perham, MN Liquor & Sunday Liquor License 0 0 0 0 Adjournment Otter Tail County Board of Commissioners April 14, 1998 Page 7 At 2:58 p.m., Chairman Lee adjourned the meeting of the Otter Tail County Board of Commissioners until 9:30 a.m. on Tuesday, April 21, 1998. Dated: r,O,f': O &1 /92,? Attest La,,y ~erl<.~ CB/kd