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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 01/06/1998', . ·Q . Statutory Meeting -Call to Order Pursuant to Minnesota Statute, the Otter Tail County Board of Commissioners convened Tuesday, January 6, 1998 at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners Andy Lindquist, Chair; Syd Nelson, Malcolm Lee, Bill Stone, and Virginia Portmann present. Otter Tail County Board Chair Selected County Board Clerk, Larry Krohn, requested nominations for the· 1999 Otter Tail County Board Chair. Motion by Portmann, second by Lindquist, and unanimously carried with Lee abstaining, to elect Commissioner Malcolm Lee as the Otter Tail County Board Chairman for 1998. Otter Tail County Board Vice-Chair Selected 1998 County Board Chairman, Mal.colm Lee, assumed the chair and requested nominations for the 1998 Otter Tail County Board Vice-Chair. Motion by Stone, second by Portmann, and unanimously carried with Nelson abstaining, to elect Commissioner Sydney Nelson as the Otter Tail County Board Vice-Chairman for 1998. Approval of Agenda Motion by Stone, second by Lindquist, and unanimously carried to approve the County Board. agenda of January 6, 1998 as presented. Approval of Minutes Motion by Lindquist, second by Portmann, and unanimously carried to approve the County Board minutes of December 23, 1997 as presented. Correspondence Acknowledged Chairman Lee acknowledged the following correspondence: Receipt of a letter from the Veterans Homes Board. He noted that Otter Tail County would receive 52.5% ($44,625) ofthe local share for the construction of the Fergus Falls Veterans Home that is currently available. A letter from the University of Minnesota regarding a proposed soybean crushing facility. A letter that was referred to Commissioner Lindquist and Ditch Inspector, Tiny Holm: Receipt of $12,263.61 from Lakeland Mental Health Center. This amount is final payment due to the county for a previous loan. 1998 Solid Waste Haulers Renewal Licenses Mike Hanan, Solid Waste Director, presented ten solid waste hauler recommended approval for 1998 haulers licenses. applications and Otter Tail County Board of Commissioners January 6, 1989 Page 2 • Motion by Partmann, second by Lindquist, and unanimously carried to approve 1998 solid waste hauler renewal licenses for the following haulers: Meyers Garbage Service Rt. 1, Box 291 Perham, MN 56573 Severence Enterprises Rt. 2, Box 109 Herman, MN 56248 Fuchs Sanitation Box 204 Glyndon, MN 56547 City Dray Sanitation Rt. 2, Box 82 Wadena, MN 56482 Minn-Kata Recycling Hwy. 59 North Detroit Lakes, MN 56501 Northern Waste System PO Box 721 Detroit Lakes, MN 56501 C & J's Lake Service Rt. 2, Box 199 Pelican Rapids, MN 56572 Steve's Sanitation Rt. 3, Box 410 Perham, MN 56573 Ken's Garbage Service PO Box 55 Clitherall, MN 56524 Toutges Sanitation Rt. 1, Box 289 Henning, MN 56551 Chairman Lee requested an update on the Recycling Program. Discussion ~ True County Assessor System Assessor, Bob Moe, upon the request of Commissioner Stone, discussed the True County Assessor System. Mr. Moe has informed the townships that it is their decision whether to maintain their local boards of review or to turn the board of review over to the county.· Discussion continued regarding CRP land and current market value of properties. Request for Forgiveness of Penalty Magnar Tenold requested forgiveness of penalty, in the amount of $2,804.08. He explained that he had mailed his taxes on the 15th, however, the envelope was postmarked the 16th and resulted in a late tax payment. Mr. Tenold explained his situation to the commissioners. After some discussion, commissioners explained to Mr. Tenold that they empathized with. his situation, however, could take no action to forgive the penalty because of the county's policy. Commissioners referred Mr. Tenold to Auditor, Wayne Stein, to work out a payment plan. 1998 Printing and Publishing Bids County Auditor Wayne Stein, having previously advertised for bids to be received for printing and publishing of the county board minutes, legal notices, delinquent tax list and county's annual financial statement, opened the following bids: Legal Notices, Publications and Commissioners' Minutes: Daily Journal $8.95 per S.A.U. 0 0 Annual Financial Statement: New York Mills Herald Pelican Rapids Press Delinquent Tax List: Review Enterprises, Inc. Review Enterprises, Inc. First Publication Second Publication First Publication Second Publication Otter Tail County Board of Commissioners January 6, 1998 Page 3 $8.95 per S.A.U. $8.95 per S.A.U. $8.95 per S.A.U. $5.26 per S.A.U. After consideration, motion was made by Nelson, second by Lindquist, and unanimously carried, to award bids for publishing and printing for the year 1998 as follows: Legal Notices. Publications and Commissioners' Minutes: Daily Journal Annual Financial Statement: New York Mills Herald Pelican Rapids Press Delinquent Tax List: Review Enterprises, Inc. Review Enterprises, Inc. First Publication Second Publication First Publication Second Publication $8.95 per S.A.U. $8.95 per S.A.U. $8.95 per S.A.U. $8.95 per S.A.U. $5.26 per S.A.U. 1998 Pocket Gopher Bounty Otter Tail County Resolution No. 98-01 UPON a motion by Partmann, second by Lindquist, and unanimously carried, the Otter Tail County Bo·ard of Commissioners adopts the following resolution: RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that The sum of thirty cents ($.30) be paid out of the General Revenue Fund of Otter Tail County fo'r every pocket gopher killed in said County during the year 1998 in cases where the township in which the pocket gophers were so killed shall provide for the payment of at least an additional bounty of forty cents ($.40) for each pocket gopher so killed. · RESOLVED further that said payment of such County shall be made by the County Auditor upon certificates executed by the Chairman and/or Clerk of the Town Board of said Township setting forth that the township had issued and delivered to each claimant a payment for at least seventy cents ($.70) for each pocket gopher so killed. Adopted at Fergus Falls, MN this 6th day of January 1998. C ... ); Dated: C, .,., a.~ M, I 'f'li Attest ~~ ~ OTTER TAIL COUNTY BOARD OF COMMI_SSIONERS ~~;,-g ~~ .·•·,.~,.,, _.-/ Bi~:1:: c ;:,,--.?.?-if -~L--..... Malcolm Lee, Chair . . .. LarryKrn,erk . Otter Tail County Board of Commissioners ; January 6, 1989 Page4 Tax Forfeited Land Sale Apportionment Otter Tail County Resolution No. 98-02 · UPON a motion by Lindquist, second by Partmann, and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that · WHEREAS, it is provided in Minnesota Statute 282.05 for the apportionment of proceeds from the sale of tax forfeited lands, and WHEREAS, the County Auditor shall apportion the tax sale proceeds to the taxing district pursuant to Minnesota Statute 282.08 and WHEREAS, Minnesota Statute 282.08 (4) (b) provides that the County Board may set aside 20% of the proceeds remaining after the value of public improvements, special assessments and bond issues levied on the property have been paid, for acquisition and maintenance of county parks and recreational areas, and WHEREAS, Otter Tail County has a park and recreational area, which would benefit by such an apportionment. NOW, THEREFORE. BE IT RESOLVED, that the County Auditor retain 20% of the proceeds from ; the sale of tax forfeited lands for acquisition and maintenance of parks and recreational areas from ·· the proceeds to be disbursed according to law. Adopted at Fergus Falls, MN. this 6th day of January 1998. Dated: · ~o" ,,n 'ir I 1, t-f"tf ,.·~~ Attest: LarryKrhn,lerk Delinquent Real Estate Parcels · Motion by Nelson, second by Lindquist, and unanimously carried to set the cost assessed to delinquent real estate parcels, that are published in the Delinquent Tax List at $19.00 per parcel. In 1997 the cost to publish the Delinquent Tax List was $15,891.89. There were approximately 915 parcels published for a per parcel cost of $17.37. Based on the 1998 publication bid the cost will be approximately $16,710.96 or a per parcel cost of $18.26 (assuming the same 1,176 inches , of publication and assuming approximately 915 parcels). There is statutory authority for the County Board to establish the fee at the greater of $10.00 or a reasonable fee to recover all the cost incurred against each parcel included in the Delinquent Tax List (Minnesota Statute 279.092). Approval of Annual Appropriations Motion by Lindquist, second by Nelson. and unanimously carried to authorize payment of the following 1998 annual appropriaticns: . Otter Tail Country Tourism Association West Otter Tail Fair Association East Otter Tail Fair Association MN Red River Valley Development Association $ 5,000 $12,000 $12,000 $ 500 0 0- , Otter Tail County Board of Commissioners ' January 5;1998 · Page 5 .. West Central MN Initiative Fund $15,212 ·.,The above appropriations are paid in full in either January or February of each year. All other appropriations are paid monthly, with the exception of the Viking Library System, which receives 50% in July and 50% in December. County Board of Equalization Dates · Motion by Stone, second by Nelson, and unanimously carried to convene the County Board of Equalization on Wednesday, June 17, 1998 at 9:00 a.m. and to reconvene the County Board of Equalization for final action on Tuesday, June 30, 1998 (Minnesota Statute 274.14). · Approval to Prepay Bills Motion by Partmann, second by Stone, and unanimously carried to prepay the following invoices to· take advantage of offered discounts: · '· Battle Lake Farmers Union Oil Co. Miltona Creamery Assn. 9,945.00 266.87 Reappointments 8,645.00 249.37 Discount· 1,300.00 17.50 Motion by Nelson, second by Partmann, and unanimously carried to reappoint Frank Lachowitzer · to the Planning Commission effective January 1, 1998. Motion by Partmann, second by Nelson, and unanimously carried'to appoint Delloris Risbrudtof / Dalton to the Otter Tail County Community Health Service Committee effective January 1, 1998 for· · a two-year term. Budget Request Commissioner Nelson requested $500 on behalf of the EQT Historical Society. No action taken:: Request from EOT Soil and Water Conservation District Commissioner Stone acknowledged a request from the EQT Soil & Water Conservation District employees to join the Otter Tail County group health plan. Motion by Partmann, second by Lindquist, and unanimously carried to· direct the County·· Coordinator to send a letter to the EOTSWCD to explain that Otter Tail County's health plan contract allows only employees to participate in the county health plan and the contract states that, "There are no subsidiary or affiliated companies included for coverage". · Variance Request-Project No. S.A.P. 56-610-11 Otter Tail County Resolution No. 98-03 ·· .. , Motion by Lindquist, second by Partmann, and unanimously carried to adopt the . following resolution: WHEREAS, Otter Tail County wishes to overlay County State Aid Highway No. 10 from CSAH No. 88, East 3.854 miles (6.202 kilometers) to T.H. 59, AND WHEREAS, under state Aid Rules 8820.9925, the minimum.design speed required for·resurfacing ~(.)' would be 30 mph (50 km/hr) within an urban area; AND . . . . _ . WHEREAS, there exists between Engineer's Station 375+03 within the City of Elizabeth a·25 mph . (40 km/hr.) horizontal curve. ,otter Tail County Board of Commissioners ;January 6, 1989 Page 6 .NOW,.;THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby request a variance from State Aid Rule 8820.9925 in order to resurface this portion of CSAH No. 10, AND BE IT FURTHER RESOLVED, that Otter Tail County Board of Commissioners indemnifies, saves and holds harmless the State and its agents and employees of and from claims, demands, actions, or causes of action arising out of or by reason of the granting of said variance. , Adopted at Fergus Falls, MN;this 6th day of January, 1998. · ~alcolm Lee, Chair .. • . ··-__ _ ________ Public P.,/I_E!eting :-Bridge Replacement Program · Motion by Portmann, second by Lee, and unanimously carried to schedule a public meeting for the Bridge Replacement Program on Wednesday, February 4, ___ 1~98 at 7:00 p.m. in the Commissioners' Room at the Courthouse in Fergus Falls. The.Highway Engineer will advertise the public hearing and notify affected townships. Stipulation for Entry of Judgment Motion by Portmann, second by Lindquist, and unanimously carried to authorize the Chair's signature to execute a Stipulation for Entry of ,Judgment in a tax appeal matter between the County -Q of Otter Tail and.the Best Western Hotel. 1998 Meeting Dates Scheduled Motion by Stone, second by Lindquist, and unanimously carried to approve the Otter Tail County Board of Commissioners and Human Service Board 1998 meeting dates as follows: January February March April May. June July August September October November December Full Day Regular Board 6 &20 3 & 17 _ 3 & 17 7 & 21 5 & 19 · 2 & 16 7 & 21 4 & 18 1 & 15 . 6 &20 3 & 17 •. *2 & 15 Morning: Human Services · Afternoon: Regular Board 13 & 27 10 & 24 **10 & 24 14 & 28 12 & 26 9 &23 14 & 28 11 & 25 8 & 22 . 13 & 27 10 & 24 8 & 22 *The County Board has scheduled Wednesday, December 2, 1998 for County Board meeting Q · rather than Tuesday, December 1, 1998 because of the annual AMC meeting conflict. Otter Tail County Board of Commissioners· January 6, 1998 · Page 7 . · , The -County Board· of Equalization will convene .Wednesday>June 17, 1998 at:.9:00 a.m. ·and_ ·-.reconvene for final action Tuesday, June 30, 1998 as previously stated. .,-.. ,. ,.,, .. • ,.·; :.:·. Closed to the Public , <, ,,,_.:_ :.:. :• •.>;,.,,c:,.-c_ ·•·0 Adjournment At 11 :09 a.m., Chair Lee declared the meeting of the Otter Tail" Coi.mty Board of Commissioners closed to the public for the purpose of evaluating the performance of Highway Engineer,< Rick West, pursuant to M.S. 471.705 Subd. 1d (d):-A summ.~ry c,f performan_ce_conclu!_!jons will be provided at the next regular board meeting. At 11 :40 a.m., upon conclusion of the performance evaluation, Chairman Lee declared_J~e Otter Tail County Board-of Commissioners' meeting· adjourned until 1 :00 p.m. on Tuesday, January 13, 1998. Dated: Attest: _ _.::_!:::l~~'_J~~~:0:..::-·':::·...:c:'----S!'•"u'•-,-_ .-..-·-. _ - ;_:t .. \'1·l(!-.i:~-~:1··; ... ;:~:!;; -·; ~•ur~1~,-1 ,;; ::1.=;, .. ·.::..::-:·;.:1~--:-~>r:<; .s "1;·:-. :;··•1Jc,:J .::. 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