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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 12/09/19970 Call to Order The Otter Tail County Human Services Board convened Tuesday, December 9, 1997 at 9:30 a.m. at the Otter Tail County Courthouse with Bill Stone, Chair; Syd Nelson, Vice-Chair, Andy Lindquist, Secretary, Malcolm Lee, and Virginia Partmann present. Approval of Agenda Motion by Lee, second by Nelson, and unanimously carried to approve the Human Services agenda of December 9, 1997 as submitted. Approval of Minutes Motion by Partmann, second by Lee, and unanimously carried to approve the Human Services minutes of November 25, 1997 as presented. Caseload/Workload Reduction Funds Court Services Director, Chuck Kitzman, reported that the Minnesota DOC is working on the caseload reduction funding for fiscal year 1999. Mr. Kitzman provided a FY99 distribution handout. FY99 includes new caseload reduction funds of $6,423 for Otter Tail County, however, State Corrections Supervisor, Bruce Besse and Mr. Kitzman draft cooperative plans each year for the entire dollars available. Mr. Besse is requesting the Department of Corrections use the $6,423 in new caseload/workload reduction fund be applied to felony caseload management for FY99. Motion by Partmann, second by Lee, and unanimously carried to follow the recommendation of Court Services Director, Chuck Kitzman, and approve Mr. Besse's request to apply new funds ($6,423) for FY99 to felony caseload management. Monthly Caseload Statistics Mr. Kitzman provided adult-juvenile monthly statistics for 1985 through 1997. Assisted Living Program Diane Thorson, Public Health Director, reported on the Assisted Living Program at Riverview Heights. She reported 27 current clients. The program provides $205,000 annually to cover direct staff costs and some agency overhead. Ms. Thorson requested authorization to hire two part time (15 hours per week) Home Management Aids with the same classification as the county's current housekeeping staff. The commissioners referred Ms. Thorson to the Budget Committee regarding authorization to hire additional staff and further, referred Ms. Thorson to the Personnel Committee regarding Public Health's overall budget and staffing. Otter Tail County Board of Commissioners December 9, 1997 Page 2 Dental Clinic Update Ms. Thorson updated the board regarding a potential dental clinic for MA and MNCARE recipients. The RTC is a potential site for the dental clinic. The University of Minnesota would staff the clinic with dental students. Discussion continued regarding start up cost for the clinic, cooperation Q between agencies, and health plan reimbursement rules for MA effective January 1, 1998. Environmental Health Program Public Health Director, Diane Thorson, reported that since the State of Minnesota will become the licensing agent for the Environmental Health Program, she will send a letter from the Public Health Department to vendors to explain the change and assist in the transition. Technical Consultant Agreement Motion by Partmann, second by Nelson, and unanimously carried to authorize the appropriate county officials' signatures to execute the Technical Consultant Agreement for cholesterol testing. The technical expertise is purchased from Lake Region Hospital. Purchase of Service Agreement Motion by Lee, second by Nelson, and unanimously carried to authorize the Public Health Director's signature to execute a Purchase of Service Agreement between the Public Health Department and Otter Tail County Human Services Department for Alternative Care, Elderly Waiver and CADI programs. Approval of Bills & Claims Motion by Lee, second by Nelson, and unanimously carried to approve the Human Services bills and claims as presented. Information Provided Tom Fawcett, Social Services Director, reviewed the 1996-97 county service levels for the Green Thumb program. Mr. Fawcett provided copies of a proposed amendment to the Family Planning Services portion of rules governing medical assistance payments (Minnesota Rules, part 9505.0280). Contracts Approved Motion by Lindquist, second by Lee, and unanimously carried to authorize the appropriate county officials' signatures to execute a 1998 contract with Productive Alternatives for an increase in per diem rates for services. Motion by Lindquist, second by Lee, and unanimously carried to approve a Host County Purchase of Service Agreement between the Otter Tail County Department of Social Services and Catholic Charities effective January 1, 1998 to December 31, 1998. The contract includes a 1% per diem increase of $258.56 for residential day treatment. Managed Care Survey Mr. Fawcett provided a copy of the summary report and press release of the 1997 Medicaid and MinnesotaCare managed care member satisfaction survey. 0 Contract Approved Motion by Lee, second by Partmann, and unanimously carried to authorize the appropriate county Q officials' signatures to execute a Purchase of Service and Host County Contract between Otter Tail County Department of Social Services and Lake Region Halfway Homes, Inc. for the period of January 1, 1998 to December 31, 1998. The contract increases the per diem rate to $40. 70 for chemical dependency treatment services. 0 Otter Tail County Board of Commissioners December 9, 1997 Page 3 Motion by Portmann, second by Lindquist, and unanimously carried to authorize the appropriate county officials' signatures to execute a contract for purchase of services between Otter Tail County and Rural Minnesota CEP, Inc. for services authorized under MFIP. Amendment of CY 1997 Purchase of Service Agreements Otter Tail County Resolution No. 97-65 Upon a motion by Portmann, second by Lindquist, and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: WHEREAS, the State of Minnesota, by legislative action and 1997 Statute, Chapter 203, has mandated the Commissioner of the Department of Human Services to increase reimbursements or allocation rates by five (5) percent for services rendered on or after July 1, 1997. County Boards shall adjust provider contracts, as needed, for services provided under the following programs. • Home and Community-Based Waiver Services for persons with mental retardation or related conditions -M.S., Section 256B.501 • Home and Community-Based Waiver Services for the elderly -M.S., Section 256B.0915 • Alternative Care Services -M.S., Section 256B.0913 • Community Alternatives for Disabled Individuals Waiver Services -M.S., Section 256B.49 • Community Alternative Care Waiver Services -M.S. 256B.49 • Traumatic Brain Injury Waiver Services -M.S., Section 256B.49 • Nursing Services and Home Health Services -M.S., Section 256B.0625, Subd. 69 • Adult Residential Program Grants -Minnesota Rules, Part 9535.2000 to 95355.3000 • Adult and Family Community Support Grants -Minnesota Rules, Parts 9535.1700 to 9535.1760 • Semi-Independent Living Services -M.S., Section 252.275 WHEREAS, 1997 Legislation affecting reimbursement and allocation rates for certain Home and Community-Based Services is found in Department of Human Services Bulletin #97-57-3. (The intent of the legislation is directed toward the compensation packages of staff within each service area. NOW, THEREFORE, Purchase of Service Agreements are hereby amended, effective July 1, 1997, to reflect the mandated adjustments. The following Otter Tail County contracted providers are covered by this agreement: • Lake Region Home Health • Midwest Home Health • New Dimensions • Piper Home Health • Public Health • Lakeland Mental Health Center -Community Support Program • Lakes Homes, Inc. -Waiver • Lutheran Social Services -Waiver • Homework Center, Inc. -SILS & Waiver Services • St. William's Annex -Community Support Program & Rule 36 (Residential Treatment) Otter Tail County Board of Commissioners December 9, 1997 Page4 • Productive Alternatives • Regional Treatment Center -Waiver Services & North Country Options • Synstelien Home -Waiver Services • Vergas Care Center -Assisted Living Adopted this 9th day of December, 1997. ByrzJJ~~ By/'f/4~u??6 William Stone, Chair Thomas M. Fawcett, Social Services Chemical Dependency Position Mr. Fawcett requested authorization to hire an additional Chemical Dependency Counselor. The County Board referred Mr. Fawcett to the Personnel Committee regarding this matter. Adjournment At 11 :05 a.m., Chairman Stone declared the meeting of the Otter Tail County Human Services Board a · urned until 9· 0 a.m. Tuesday, December 23, 1997. By ______________ _ Thomas M. Fawcett, Social Services Dated ;{)41,,_e,R/\ 1 o):J1 /927 Call to Order The Otter Tail County Board of Commissioners convened Tuesday, December 9, 1997 at 1 :01 p.m. at the Otter Tail County Courthouse with Commissioners Andy Lindquist, Chair; Syd Nelson, Malcolm Lee, Bill Stone, and Virginia Partmann present. Approval of Agenda Motion by Partmann, second by Lee, and unanimously carried to approve the County Board agenda of December 9, 1997 with the following addition: Board of Adjustment Appointments for 1998 -Auditor, Wayne Stein Approval of Minutes Motion by Stone, second by Partmann, and unanimously carried to approve the County Board minutes of December 3, 1997 as presented. Highway Project Update Highway Engineer, Rick West, briefed the board regarding highway construction and design projects in Otter Tail County and provided a handout. Discussion followed. 1998 Solid Waste Fees Mike Hanan, Solid Waste Director, requested approval for proposed 1998 solid waste fees as presented. Mr. Hanan explained that the fees are similar to the 1997 solid waste fees except for additional state assessment. 0 0 0 0 Otter Tail County Board of Commissioners December 9, 1997 Page 5 Motion by Partmann, second by Stone, and unanimously carried to approve the 1998 solid waste fees as follows: Solid Waste Fee Schedule Items County Fee State Assessment Total Mixed Municipal Waste/Household Waste: Per Ton 32.69 5.56 38.25 Acceptable Industrial/Non-Incinerated (per ton) 47.00 8.00 55.00 Per Container (minimum) 1.07 .18 1.25 Per Container (30 gallon) 1.07 .18 1.25 Per Container (50 gallon) 2.14 .36 2.50 Cubic Yard (uncompacted) 3.42 .58 4.00 Cubic Yard (compacted) 10.26 1.74 12.00 Demolition Debris: Per Yard 6.00 .60 6.60 Dump Truck (10 Yards) 60.00 6.00 66.00 Whitegoods: Major Appliances (Stove, Freezers, Etc.) 8.00 N/C 8.00 Minor Appliances (Microwaves, Etc.) 5.00 N/C 5.00 Commercial Appliances (Freezers, Coolers, 30.00 N/C 30.00 Etc.) Batteries: Car/Boat/Motorcycle 1.00 N/C 1.00 Truck/Tractor 2.00 N/C 2.00 Commercial 5.00 N/C 5.00 Tires: Passenger Car/Pickup 1.50 N/C 1.50 Semitruck/Trailer 4.00 N/C 4.00 Tractor (38.00 or smaller) 15.00 N/C 15.00 Tractor (Larger than 38.00) 24.00 N/C 24.00 Rotation Tires (Terragator) 50.00 N/C 50.00 Miscellaneous: Stuffed Chair 4.06 .69 4.75 Sofa 8.12 1.38 9.50 Mattresses 8.12 1.38 9.50 Carpeting (Per Yard) .64 .11 .75 Televisions 5.12 .88 6.00 Scrap Iron & Metals: Refer to Local Scrap Dealer Small Volumes (cars) 5.00 N/C 5.00 Pickup/Trailer (level box) 8.00 N/C 8.00 Commercial (10 yards) 25.00 N/C 25.00 Otter Tail County Board of Commissioners December 9, 1997 Page 6 Brush: Charge to Commercial Tree Services MN DOT, Cities, Etc. Pickup/Trailer (level box) Dump Truck (10 yards) Per Yard Non Otter Tail County Waste: Joint Powers Counties Non Joint Powers Counties (F.A.) Yard Waste: Must be clean and free of contaminates Haulers License Fees: License Fee (Base) License Fee (Per Truck) Bond Service Fee: Per Service Fee Point Unprotected Loads: 1.5 Times the Posted Rate 5.00 N/C 20.00 N/C 2.00 N/C 59.83 10.17 263.25 44.75 Free Free 50.00 N/C 5.00 N/C 5000.00 N/C 7.50 N/C Stipulation for Entry of Judgment " 0 5.00 20.00 2.00 70.00 308.00 50.00 5.00 5000.00 7.50 Motion by Lee, second by Portmann, and unanimously carried to authorize the Chair's signature to n execute a Stipulation for Entry of Judgment in a tax appeal matter between the County of Otter Tail -.._; and Michael J. Ebner (Court File Nos. C9-96-642 and C4-97-509). National Association of Counties Deferred Compensation Program Second Amendment to Restated Plan Document Otter Tail County Resolution No. 97-66 Upon a motion by Lee, second by Nelson, and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: WHEREAS, Otter Tail County executed the above referenced Plan Document; and WHEREAS, effective January 1, 1998, Otter Tail County desires to amend the Plan Document as follows: Article VII, Section 8.05 is hereby amended by deleting "$3500 or less" from the heading. Additionally, the first sentence is amended by replacing "is $3500 or less" with "does not exceed the dollar limit under Section 411 (a)(11 )(A) of the Code." Adopted this 9th day of December, 1997. Dated: Oer.,, , Q,e N I (g. !9?7 I OTTER TAIL COUN Attest~4{£ Larry ~hn, Clerk • 0 Q (J Otter Tail County Board of Commissioners December 9, 1997 Page 7 Extension to Enhanced 911 Consulting Services Agreement Proposal Motion by Lee, second by Stone, and unanimously carried to authorize the Chair's signature to execute an Enhanced 911 Consulting Services Agreement Proposal between the County of Otter Tail and Robert Block effective October 1, 1997 through December 31, 1997 for enhanced 911 services., Otter Tail County Board of Adjustment Appointments Motion by Lindquist, second by Portmann, and unanimously carried to reappoint the following individuals to the Otter Tail County Board of Adjustment effective January 1, 1998: 2nd District 3rd District 4th District 5th District Cecil Femling John Everts Craig Anderson Randy Mann Truth In Taxation Information Auditor, Wayne Stein, provided tax handouts that will be available at the Truth In Taxation hearing scheduled for this evening at 7:00 p.m. The handouts explained how taxes are calculated, the tax process, and the 1998 levy and county budget. Assistant County Attorney II Larry Krohn, County Coordinator, presented a draft job description for the position of Assistant County Attorney II. Motion by Partmann, second by Lee, and unanimously carried to proceed with classification and hiring of an Assistant County Attorney II as recommended by the Personnel Committee. True County Assessor System Otter Tail County Resolution No. 97-67 Upon motion by Portmann, second by Stone, and carried, with Nelson and Lee opposed, the Otter Tail County Board of Commissioners adopts the following resolution: WHEREAS, Minnesota Statute §273.052 states that any county in the State of Minnesota is authorized and empowered to provide for the assessment of all taxable property in the county by the County Assessor; and WHEREAS, Minnesota Statute §273.055 states that the election to provide for assessment of property by the County Assessor, as provided in §275.052, shall be made by the Board of County Commissioners by resolution to be effective at the second assessment date following the adoption of the resolution; and WHEREAS, the Otter Tail County Board of Commissioners finds that the assessment of all taxable property under the supervision of the County Assessor shall result in a fair and true assessment of property within Otter Tail County. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby elects to provide for the assessment of all property in Otter Tail County by the County Assessor, in accordance with Minnesota Statute §273.052, et. seq. BE IT FURTHER RESOLVED, that the County Board of Commissioners will review the True County Assessor System after four (4) years to determine the system's effectiveness as provided per Minnesota Statute 273.056. Otter Tail County Board of Commissioners December 9, 1997 Page 8 BE IT FURTHER RESOLVED, that the effective date of this resolution shall be the second assessment date following the adoption, or January 2, 1999. BE IT FURTHER RESOLVED, that the offices of all township and city assessors in Otter Tail Q County shall be terminated 90 days before the above assessment date and shall turn over all tax records relating to property in Otter Tail County to the County Assessor at that time. Dated: ,/1.,,...,,,.d,yu JG.. I 917 • Attest: -,-~-----,3/~· -,-:.._~~1/~>6". §,----- Larry Krohn, t~~ Update -Meeting at Cormorant Lake Commissioner Lee reported on the recent meeting regarding releasing water from Cormorant Lake. He reported that conditions for the 1976 outlet permit for Cormorant Lake will apply for the current high water situation. Recess At 2:10 p.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners recessed until the Truth In Taxation public hearing at 7:30 p.m. this evening. Public Hearing -Proposed 1998 Budget and Tax Levy The Otter Tail County Board of Commissioners was reconvened by Commissioner Andy Lindquist, Chair, at 7:30 p.m. on December 9, 1997, for the purpose of discussing and considering Otter Tail County's proposed 1998 Budget and Tax Levy. In addition to Commissioner Andy Lindquist, Chair; Commissioners Malcolm Lee, Syd Nelson Virginia Partmann, Bill Stone and the following staff were in attendance: Steve Andrews, County Treasurer Doug Cannell, Maintenance Night Supervisor Tom Fawcett, Social Services Director Mike Hanan, Solid Waste Director Barbara Hanson, Assistant County Attorney Chuck Kitzman, Director of Court Services Larry Krohn, County Coordinator Robert Moe, County Assessor Mark Morris, Chief Deputy Sheriff Kathy Ouren, Court Administrator Mitzi Pederson, Financial Accountant Wayne Stein, County Auditor Dick Tamke, Detective Sergeant Diane Thorson, Director of Public Health Gary Waskosky, Detective Sergeant Rick West, Highway Engineer The following individuals from the public were in attendance: Earth Bound Trust (Three Representatives) ' ·r.:,'! • ,~,.• Otter Tail County Board of Commissioners December 9, 1997 Page 9 0 '-Walt Bergerud Duane Bohne Roger Halvorson Gary Johnson Jim Morgan, Daily Journal Russell Quernemoen Leonard Sundberg Roger and Jane Vie · Casper Walvatne Three additional people from the public were in attendance that did not sign the attendance roster and were unknown to the clerk. Chair Lindquist provided the opening statements regarding the order of business, the purpose of the public hearing, and topics for discussion and consideration at the public hearing. Chair Lindquist noted that at the conclusion of the hearing, the Board would set the date and time at which the final budget and levy would be adopted. Chair Lindquist then called upon Barbara Hanson, Assistant County Attorney, to review the legal requirements of the proposed notices and of the public hearing. Chair Lindquist then called upon Wayne Stein, County Auditor, for a presentation of the County's proposed 1998 budget and tax levy. Wayne Stein, County Auditor, presented for general education purposes a video entitled 13 Reasons Property Taxes Go Up and Down. The video discussed reasons why an individual property owner's tax may vary from year to year. Wayne Stein, County Auditor, provided a brief explanation of the three handouts provided at the public hearing. The Otter Tail County Board of Commissioners on Tuesday, September 9, 1997 had previously adopted a proposed 1998 net tax levy of $12,825,726 and a proposed 1998 budget of $42,200,000. Additional information became available from the Department of Revenue that caused the Otter Tail County Board of Commissioners to reconsider the previously adopted net tax levy and on Tuesday, September 23, 1997, the Otter Tail County Board of Commissioners adopted a proposed 1998 payable net tax levy in the amount of $12,536,335. This levy amount is the amount upon which the proposed notices were calculated and upon which the materials prepared for the public hearing were based. Wayne Stein, County Auditor, then presented a proposed 1998 budget of $39,009,341 and a revised proposed net property tax levy of $12,388,665. It was noted that this revision is based on information received late this afternoon from the Department of Revenue. A brief explanation of the budget and levy materials presented in the handouts was discussed. Historical information and trends were presented. An overview of the proposed budget was presented with a very brief discussion of changes in revenues and expenditures being noted. The County's overall net tax capacity, market value, net tax capacity rates, and information concerning the long-term debt of the County were presented. Mike Hanan, Solid Waste Director, briefly discussed how solid waste and recycling activities are financed in Otter Tail County. Mr. Hanan noted that a general property tax levy is not used in the financing of these activities. Q After the budget and levy presentation, Chair Lindquist opened the meeting to the public for questions and comments: Otter Tail County Board of Commissioners December 9, 1997 ... _. . . .. Page 10 Michael Treis, Earth Bound Trust, spoke to the Board concerning the non-homestead classification of his property. It was explained that both the classification and the valuation of an individual property are topics for review and discussion at local boards of review and at the county board of Q review, but are not topics for this hearing. It was also noted that a proper homestead application would need to be presented before the County could grant a homestead classification. Gary Johnson spoke to the Board concerning the increased cost of government. Mr. Johnson questioned what benefits or improvements the public has or will be receiving from the increased cost of government. Leonard Sundberg had a question concerning the difference in the amount of a· property tax increase noted between two properties within the City of Richville. It was explained that detailed parcel information for comparison purposes was not available at the public hearing, however, the Auditor's office would be more than happy to review and explain the differences between these two parcels at a later time. Mr. Sundberg indicated that he would discuss this situation with the Auditor's office. Chair Lindquist requested additional public comments and/or questions. Hearing no further discussion, comments and/or questions from the public the County's proposed 1998 budget and tax levy, Chair Lindquist declared the public hearing closed for public comment at 8:40 p.m. Upon motion by Commissioner Lee, seconded by Commissioner Nelson and unanimously carried, the subsequenUadoption hearing was established for 2 p.m. on Tuesday, December 16, 1997. It should be noted that at the subsequenUadoption hearing the final payable 1998 net tax levy and 1998 budget would be adopted. Q Adjournment Hearing no further business, at 8:45 p.m., Chair Lindquist declared the public hearing and the meeting of the Otter Tail County Board of Commissioners adjourned until 1 :00 p.m. on Tuesday, December 16, 1997. OTTER TAIL COUNTY BOARD O COMMISSIONERS Attest~¥'-Larryrohn, Clerk CB/kd 0