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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/25/1997Ll- 1,_ r 0 0 Call to Order The Otter Tail County Human Services Board convened Tuesday, November 25, 1997 at 9:31a.m. at the Otter Tail County Courthouse with Syd Nelson, Vice-Chair; Andy Lindquist, Secretary, Malcolm Lee, and Virginia Partmann present. Human Services Chairman, Bill Stone, was absent. Approval of Agenda Motion by Lee, second by Partmann, and unanimously carried to approve the Human Services agenda of November 25, 1997 as submitted. Approval of Minutes Motion by Lindquist, second by Lee, and unanimously carried to approve the Human Services minutes of November 12, 1997 as presented. Juvenile Secure Detention Costs Chuck Kitzman, Court Services Director, reported that the tentative 1997 juvenile secure detention costs were budgeted at $35,000. The 1997 expenditures to date are $52,226 which leaves the county over budget by $17,226 in this area. Mr. Kitzman provided costs from previous years and noted that 1997 may be an over-average year and hopefully, not an upcoming trend. Dental Clinic for MA Recipients Diane Thorson, Public Health Director, briefed the board on the four-day dental clinic for MA recipients which was a joint effort of the University of Minnesota and Otter Tail County. Ms. Thorson reported that 235 MA recipients were treated at the four-day clinic. She acknowledged the excellent job of the staff from the university and reported an expressed interest in setting up a permanent site with hopes of operating 200 days per year. Discussion continued regarding the need for dental services for the MA population in Otter Tail County. Motion by Partmann, second by Lee, and unanimously carried to request the Public Health Director to send a letter to the University of Minnesota to express the county's appreciation for the work of their staff and dental students and hopefully, continued participation and cooperation in continued services. Correspondence Social Services Director, Tom Fawcett, provided the October Fiscal Report and a handout regarding maltreatment. Contracts Approved Motion by Lindquist, second by Lee, and unanimously carried to authorize the appropriate county officials' signatures to execute a contract between the County of Otter Tail and the Fergus Falls Regional Treatment Center effective from January 1, 1998 through December 31, 1998 for day training and habilitation services. Otter Tail County Board of Commissioners November 25, 1997 Page 2 Motion by Partmann, second by Lindquist, and unanimously carried to authorize the appropriate county officials' signatures to execute an addendum between the County of Otter Tail and Lutheran Social Services for a three-month extension for home delivered meals for waivered 0 clients in Otter Tail County. This extension to the previous contract is required until a final decision is rendered regarding an appeal submitted by LSS to the Minnesota Board of Aging. Bills & Claims Motion by Lindquist, second by Lee, and unanimously carried to approve the Human Services bills and claims as presented. County-based Purchasing vs Prepaid Medical Assistance Program The CBP Committee of Coordinator Larry Krohn, County Attorney Wally Senyk, and Public Health Director Diane Thorson, briefed the County Board regarding CBP. Mr. Senyk reviewed the process. The board acted to approve the CBP Preliminary Plan and requested the committee to research how the preliminary plan could be implemented in order to move to a final plan. The OHS approved the preliminary plan with expressed concern regarding preparation involved in implementing the plan. The County Board decided previously, that Otter Tail County proceed alone rather than join neighboring counties in a joint CBP venture. Consultants recommended that Otter Tail County not proceed alone because CBP requires a larger population base to spread risk. Mr. Senyk estimated $100,000 for the cost of a consultant and a staff person to be responsible for managing the implementation of CBP Lengthy discussion took place. Upon a determination that the committee has completely reviewed the possibility of county-based purchasing and because of the high cost to implement CBP, a motion was offered by Partmann, seconded by Lee, and unanimously carried to proceed with the State Enhanced Prepaid Medical Q Assistance Program. The motion further requested the Public Health Director to notify OHS in · writing regarding the county's decision to proceed with PMAP. Dated ,'f2ue . 0,. o 2 'ti I 9 '71 Call to Order The Otter Tail County Board of Commissioners convened Tuesday, November 25, 1997, at 1 :00 p.m. at the Otter Tail County Courthouse with Commissioners Andy Lindquist, Chair; Syd Nelson, Malcolm Lee, and Virginia Partmann present. Commissioner Bill Stone was absent. Approval of Agenda Motion by Partmann, second by Nelson, and unanimously carried to approve the County Board agenda of November 25, 1997 with the following changes: Land & Resource Director, Bill Kalar -·Final Plat Approval Auditor, Wayne Stein canceled at 2:30 p.m. Building & Budget Committee Meeting -2:30 p.m. 0 0 Otter Tail County Board of Commissioners November 25, 1997 Page 3 Approval of Minutes Motion by Nelson, second by Lee, and unanimously carried to approve the County Board minutes of November 18, 1997 as presented. E-911 and GIS Update Addressing Coordinator, Bob Block, opened discussion by noting the most important goal of addressing to facilitate first responders in reaching people that need help. Sherri Leabo updated the board on progress with township and city level-three road naming. GIS employee, Brian Armstrong displayed ambulance provider areas for the county. Signed agreements with each provider are required and, with state approval of the plan, ambulance service areas will make more sense. A packet of information given to commissioners included an example of the grid addressing system. Mr. Armstrong reviewed how addresses would be found with the grid system. Sherri Leabo provided an addressing project handout and timeline. She noted that the addressing system would need to be operating by December, 1998 to utilize all potential grant dollars. Brian Armstrong discussed GPS equipment relative to the need, in this area, for a coast guard beacon. He will pursue the possible opportunity of a coast guard beacon being installed in Otter Tail County if eleven acres can be identified for this use. Lengthy discussion continued including an upcoming · recommendation for a Communications Engineer, education for county employees, education for dispatchers, and policy/contract for the public who may benefit from the use of some of the addressing/GIS information. Approval of Health Plans for 1998 .Coordinator, Larry Krohn, reported that because of insurance company market changes, effective January 1, 1998, Otter Tail County is a client of Great-West Life & Annuity Insurance Company for the dental insurance and flexible spending accounts. Mr. Krohn presented the health insurance and long term disability rates for 1998 and recommended approval of the rates. Motion by Lee, second by Partmann, and unanimously carried to establish the insurance rates for the 1998 plan year as follows: Health Insurance: Base: 300 CMM: 750 CMM: Single: $232 Single: $146 Single: $116 Long-Term Disability: $11.61 Family: $625 Family: $384 Family: $309 The above rates are monthly rates. Life insurance rates did not change. Final Plat -"Otter Tail River Venture" Motion by Lee, second by Partmann, and unanimously carried to approve the final plat of Wayne Holl etal, "Otter Tail River Venture" (Sec. 4, Twp. 133, R. 40). Consideration of Enactment of Amendments to the Solid Waste Ordinance Solid Waste Director, Mike Hanan, reported that no written comments have been received since the public hearing held on November 12, 1997. Chairman Lindquist expressed opposition to the proposed ban of burning devices in Chapter 6, Section 11. Commissioner Partmann reported phone calls from citizens residing around the lakes who feel the ban of burning devices is a good idea. County Attorney, Wally Senyk, reviewed the proposed insurance amendment. Otter Tail County Board of Commissioners November 25, 1997 Page 4 Motion by Partmann, second by Lee, that, effective January 1, 1999, it will be a violation of the law for an owner to possess on their property any container or device for or utilized for burning without a valid permit, unless the container or device has been licensed by Otter Tail County or permitted Q by the MPCA or the burning is authorized by the County Board pursuant to rule or statute such as burning of solid waste in areas where collection of solid waste is not offered. Discussion followed. Chairman Lindquist called for a vote. Commissioners Partmann and Lee voted for the motion with commissioners Lindquist and Nelson opposed. Motion failed. Motion by Lee, second by Partmann, and unanimously carried to enact all amendments of the Solid Waste Ordinance except the banning of burning devices (Section 6.11) and with a revision of Section 10.03 (B) "Commercial General Liability" (No. 1 & 2) as follows: The aggregate minimum limit for General Liability will be $1,500,000 for 1998 and then, $2,000,000 for 1999. Discussion continued regarding the proposed banning of burning devices. Motion by Nelson to close continued consideration of the proposed amendment. Motion failed for lack of a second. The Chairman tabled action until the next board meeting on Wednesday, December 3 in the afternoon. Quit Claim Deed Approved Motion by Nelson, second by Lee, and unanimously carried to authorize the Chair's signature on a quit claim deed to transfer 4. 75 acres of property from the County of Otter Tail to Tumuli Township in accordance with state statute. The property conveyed is as follows: All that part of the Northeast Quarter of Section 11, Township 131, Range 42, Otter Tail County, Minnesota, described as follows: Commencing at the Center of said Section 11; thence on an assumed bearing of East along the south line of said Northeast Quarter, a distance of 756.90 feet; thence on a bearing of North and at right angles, a distance of 33.00 feet to the point of beginning of the land to be described; thence continuing on a bearing of North, a distance of 450.00 feet; thence on a bearing of East and at right angles, a distance of 459.33 feet; thence on a bearing of South and at right angles, a distance of 450.00 feet to the intersection with a line drawn parallel with and 33 feet north of said south line of the Northeast Quarter; thence on a bearing of West and parallel with said south line of the Northeast Quarter, a distance of 459.33 feet to the point of beginning. Containing 4. 75 acres more or less. Reserving a perpetual easement for highway purposes over and across that part of the above described land described as follows: Commencing at the Center of said Section 11; thence on an assumed bearing of East along the south line of said Northeast Quarter, a distance of 756.90 feet; thence on a bearing of North and at right angles, a distance of 33.00 feet to the point of beginning of the land to be described; thence on a bearing of East and · parallel with said south line of the Northeast Quarter, a distance of 459.33 feet; thence on a bearing of North and at right angles, a distance of 28.37 feet; thence South 88 degrees 52 minutes 35 seconds West a distance of 459.42 feet to the. intersection with a line which bears North from the point of beginning; thence on a bearing of South a distance of 28.37 feet to the point of beginning. 0 0 \ 0 0 Snowmobile Agreement Otter Tail County Board of Commissioners November 25, 1997 Page 5 Motion by Nelson, second by Lee, and unanimously carried to authorize the Highway Engineer to pursue agreements between the County of Otter Tail and all snowmobile trail associations that use highway right-of-way land in Otter Tail County. Appointment to the Planning Commission Motion by Nelson, second by Lee, and unanimously carried to appoint Rod Boyer of Frazee to the Otter Tail County Planning Commission to complete the term of Fred Harker. Land Use Study Advisory Committee -Feedlot Seminar Motion by Lee, second by Partmann, and unanimously carried to authorize Land & Resource Director, Bill Kalar, Land Use Study Chairman, Harley Windels, and a representative from the County Attorneys' office to attend a feedlot seminar in Mankato, MN on December 12, 1997. Registration fee is $80. Funds for the seminar are to paid out of the Commissioners' Contingency Fund. Building and Budget Committee Meeting Adjournment A joint Building and Budget Committee meeting took place. At 3:50 p.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners adjourned until Wednesday, December 3, 1997 at 1 :00 p.m. Dated: i·fJe c e ,,,,,..e,.e n , ;J, I 9? 7 OTTER TAIL COUNTY BO Attest: ~ ~ LarryKrn rl, Clrk CB/kd