HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/12/1997I· -. ,i; ''. .,--
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Call to Order
The Otter Tail County Human Services Board convened Wednesday, November 12, 1997 at
9:30 a.m. at the Otter Tail County Courthouse with Bill Stone, Chair; Syd Nelson, Vice-Chair;
Andy Lindquist, Secretary; Malcolm Lee, and Virginia Partmann present.
Approval of Agenda
Motion by Lee, second by Partmann, and unanimously carried to approve the Human Services
agenda of November 12, 1997 as submitted .
. . Approval of Minutes
· . Motion by Nelson, second by Lindquist, and unanimously carried to approve the Human Services
· minutes of October 28, 1997 as presented.
FY 98 Probation Caseload/Workload Reduction Grant Agreement
Court Services Director, Chuck Kitzman, presented an executed copy of the FY 98 Probation
Caseload/Workload Reduction Grant Agreement between the State of Minnesota DOC and Otter
Tail County Court Services.
Corrections Proposal
Mr. Kitzman provided a handout from the State of Minnesota DOC that outlined a proposed plan
·. for delivery of correctional services.
Update -Dental Clinic
Diane Thorson, Public Health Director, updated board members regarding the dental clinic for MA
recipients provided by the University of Minnesota on November 17 -20, 1997. Ms. Thorson
· reported that the contract with the university for this clinic has been signed. 144 appointments
have been scheduled and extensive outreach is continuing.
Update -County-based Purchasing
Ms. Thorson reported that Otter Tail County's county-based purchasing preliminary plans recently
submitted to the Department of Human Services will be approved. Ms. Thorson reviewed a
proposal from Partners Health Group for consulting services for CBP. The AMC is beginning a
study of trend, rate, and risk factors for individual counties based on population that will be
available for review by January 15, 1998. Research will continue and a recommendation from the
CBP Committee will follow.
Bills & Claims
Motion by Nelson, second by Lindquist, and unanimously carried to approve the Human Services
bills and claims as presented.
Correspondence Acknowledged
The Social Services Director provided the following correspondence and information:
Child Protection/Child Family Report -1996
Otter Tail County Board of Commissioners
November 12, 1997
Page 2
Chemical Dependency Unit Report-1996
Summary of Monthly L TC Rate Changes
Human Service Costs -1996
Chemical Dependency Treatment Services Host County Agreement
Consolidated Chemical Dependency Treatment Fund Host County Contract
RTC Director, Carol Hovland, requested approval of two contracts between the Fergus Falls
Regional Treatment Center and Otter Tail County Social Services for Chemical Dependency
· Treatment Services effective January 1, 1998. The contracts provide for a 3% increase in rates for
these services.
Motion by Partmann, second by Lee, and unanimously carried to authorize the appropriate county
officials signatures to execute the following contracts:
Host County Purchase of Service Agreement
Consolidated Chemical Dependency Treatment Fund Host County Contract
Update -Regional Treatment Center
Bill Klein, RTC Assistant CEO, described changes in delivery of service to DD, MH, and CD clients
and the impact of downsizing the Regional Treatment Center and developing community based
settings. Lengthy discussion followed.
Adjournment
At 10:23 a.m., Chairman Stone declared the meeting of the Otter Tail County Human Services
Board ai ourned until 9:30 a.m. on Tuesday, Novem~e1J,-1997.d---~
By . 1 , o/) ~ . By J~,. < ~ciQ%
Willi Stan , Chair V-" ~ Thomas M. Fawcett, Social Services
Dated <.(/0H?~ 1 e<,s;; /9?'7
Call to Order
The Otter Tail County Board of Commissioners convened Wednesday, November 12, 1997, at
1 :00 p.m. at the Otter Tail County Courthouse with Commissioners Andy Lindquist, Chair; Syd
Nelson, Malcolm Lee, Bill Stone, and Virginia Partmann present.
Approval of Agenda
Motion by Partmann, second by Lee,. and unanimously carried to approve the County Board
agenda of November 12, 1997 with the following additions:
Chet Toso -1:00 p.m.
Bob Moe -2:00 p.m.
Approval of Minutes
Motion by Stone, second by Nelson, and unanimously carried to approve the County Board
minutes of November 4, 1997 as presented. ·
Purchase of Van -Veterans Service Office
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After previously meeting with the Capital Improvement Committee, Chet Toso, Veterans Service Q
Officer, reported receipt of three quotations for purchase of a van to replace a van damaged;in a .
recent accident. Falls Automotive, Inc. quoted the lowest bid at $19,724.40.
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Otter Tail County Board of Commissioners
November 12, 1997
Page3
Motion by Portmann, second by Lee, and unanimously carriedJo ,approve purchase of a, van from
-the lowest bidder, Falls Automotive, Inc. in the amount of $19,724.40. All quotations will be kept
on file for two years.
Snowmobile Trail Easement
Motion by Stone, second by Nelson and unanimously carried to authorize the appropriate officials
. signature to execute a Snowmobile Trail Easement Agreement between Otter Tail County .. and the
Otter Trail Riders Snowmobile Club subject to the approval oHhe County Attorney. The purpose of
· the agreement· is to establish a temporary seasonal use snowmobile trail across the. following
described tax forfeited property situated in the County of OtterTail, State of Minnesota:
The East Half of the Southwest Quarter, Except the West 10 Rods of the North 16 Rods; all
in Section 34 of Township 136 Range 40 -(79 Acres).
Access Agreement
Motion by Nelson, second by Stone, and unanimously carried to authorize the Chair's signature to
execute an Access Agreementbetween Dakota Technologies, Inc. and Otter Tail County subject
to the approval of the County Attorney. The Access Agreement grants access to the following
described property for the purpose of. testing equipment:
The South 333' of the East 270' of the West 345.5' of the West Half of the Southwest
Quarter of Section 30, Township 132, Range 42.
Notice of Prop_osed;Budget
Auditor, Wayne Stein, provided a copy of the Notice of Proposed Total Budget and Property Taxes
public hearing scheduled for Tuesday, December 9, 1997 at 7:30 p.m.
Payment Approval -Cost Allocation Plan
Motion by Lee,,second by Portmann, and unanimously carried to approve payment, in the amount
of $10,200, to the Association of Minnesota Counties for preparation-of Otter Tail County's Cost
Allocation Plan.
Courthouse Remodeling Project No; 9715
Maintenance Supervisor, Rick Sytsma,._ reported that the Building. Committee met with E & V
Consultants and Construction Managers relative to contracting with the company for the
construction_ m'anagement services of a specific individual employed by the company. The
management services would be for a proposed Courthouse remodeling project with an anticipated
start date of May 1, 1998. The fee for management services is $60,000 to be billed as work is
completed and $2;000 per week for the on-site management.
. Motion by Lee, second by Portmann, and unanimously carried to approve hiring E & V Consultants
and Construction Managers for construction management services for Project No. 9715
(Courthouse Remodeling) as described above and recommended by· the Building Committee.
Architects for Project No. 9715 are Yeater, Hennings, Ruff, Shultz, Rokke, and Welch Architects
and Planners.
County·Attorney Resignation Accepted
,, County Attorney, Wally Senyk, submitted a Letter of Resignation to the County Board as a resultof
, his recent appointment to the position of Judge of the Seventh Judicial District. The .resignation is
effective November 26, 1997.
Otter Tail County Board of Commissioners
November 12, 1997
Page4
Motion by Lee, second by Portmann,.and unanimously carried to accept, with deepest regret, the
resignation of. County Attorney, Wally Senyk. The County Board expressed sincere appreciation
for Mr. Senyk's 18 years of service. Q
Appointment -County Attorney Position
. Mr. Senyk stated that the County Board has statutory responsibility to replace the position of Otter
· Tail County Attorney. An individual must be appointed to fill the unexpired term of the position
effective November 26, 1997 until the end of the term of December 31, 1998. Mr. Senyk
recommended the appointment of Assistant County Attorney, David Hauser, and cited Hauser's 17
years of experience handling numerous criminal jury trials and support of office staff and law
enforcement.
· Motion by Nelson, second by Stone, and unanimously carried to appoint Assistant County
Attorney, David Hauser, to the unexpired term of County Attorney. This motion further refers
Mr. Hauser to the Personnel Committee· for a recommendation regarding salary and discussion
regarding the County's need for legal services that focus primarily on providing service to the
County Board and other officials.
Land Use Study Advisory Committee
Chair Lindquist scheduled the first meeting of the Land Use Study Advisory Committee on
Thursday, November 20, 1997 at 8:00 p.m. The Chairman requested the County Coordinator and
County Attorney to organize an agenda and resource personnel for the meeting.
Resolution Authorizing· Execution of Grant Agreement
Odttebr TNail
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County Resolution No. 97-63 Q.
• UPON a motion by Lee, secon y e son, and unanimously carried.the Otter Tail County Board
of Commissioners adopts the following resolution:
BE IT RESOLVED that Otter Tail County is entering into a Grant Agreement with the Minnesota
Departmentof Public Safety Crime Victim Services Crime Victim and Witness Advisory Council for
the program entitled Emergency Fund for Crime Victil'T)S.
Waldemar B. Senyk, Otter Tail County Attorney is hereby authorized to execute and sign such
Grant Agreements and amendments as are necessary.to implement the program on behalf of Otter
Tail County; ·
Adopted this 12th day of November, 1997.
Dated: 'fk,,,. .,.,.,,D,.e a 1 /,f • / 'i 9? '
-~~ LarryKrhn,lerk
WOTSWCD Request to Adopt Resolution
WOTSWCD Technician, Brad Mergens, and ·Supervisor, Norm Fjestad, requested adoption of a n
resolution in support of an ag, sewage treatment,• and well loan program. Discussion followed .....,
regarding the lending responsibilities.
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Otter Tail County Board of Commissioners
November 12, 1997
Page 5
Agricultural Best Management Practices and
Countywide Individual. Sewage TreatmentSystem,and,Well Loan Programs
. Otter Tail County Resolution Nm 97-64 ·
UPON motion by Partmann, second by Lee, and unanimously carried, the Otter Tail County Board
of Commissioners adopts the following resolution:
WHEREAS, the Minnesota Department of Agriculture has made low interest loan funds available to
counties, Soil and Water Conservation Districts and Joint Powers Organizations through the .
Agricultural Best Management Loan Program and the Countywide Individual Sewage Treatment
System and Well Loan Program; and
WHEREAS; Farm Credit Services has. agreed to act as the local lender, administer the lending
agreements with individual borrowers, and guarantee repayment to the state; and
WHEREAS, Otter Tail County has identified a need for low interest loan funds to encourage
.. agricultural best management practices, repair of Individual' Sewage Treatment Systems · and•
· sealing of abandoned wells that prevent or mitigate nonpoint source pollution; and
.WHEREAS; encouragement of the use of Agricultural Best Management Practices, the repair of
Individual Sewage Treatment Systems• and the sealing of abanaoned wells are identified as
priorities in the Otter Tail County Comprehensive Local Water Plan; and ·
WHEREAS, the County of Otter Tail 'has no funds available to. contribute in any way to the costs
associated with these loan programs.
NOW,> THEREFORE, .BE IT >RESOLVED, that the Otter Tail· County Board· of Commissioners
.·· hereby authorizes ,applicatic:ms ; Jor · low interest loan funds from the Minnesota Department of
IXgriculture for, the· Agrji::ultural, Besf Management Loan.· Program• and· th~• countywide Individual
Sewage Treatment System and Well Loan Program, for use by residents of Otter Tail County; and
BE IT FURTHE~ RESOLVED, that the Board of Commi~sioners designates the Administrator of
the West Central Minnesota Joint Powers Board of the nine member Soil and Water Conservation
Districts to be the aut.horized representative of Otter Tail County in this application process, with
. full authority to sign the application, loan agreements, and all other documentation necessary. to
. implement these loan programs; and
BE IT FURTHER RESO~VED, that all prior <;lesignations by Otter Tail County of the authoriz.ed
• representative for the Agricultural Best Management Practices ·· Loan Program are. hereby
rescinded; and
·; BE ·IT FURTHER RESOLVED, that no funds ofthe County .of Otter Tail shall be utilized in any way
-to pay the cost associated with these loan programs.•
Adopted this 12th day of November, 1997 .
. ,Dated: Y'l0H+>k/\l IJ?, 199 7 -~
OTTER TAIL COUNTY B · D OF COMMISSIONE ' .
Otter Tail County Board of Commissioners
November 12, 1997
Page 6
Approval of Final Payment -1997 Roadside Mowing
Motion by Lee, second. by Stone,. and unanimously carried to approve· final payments,
amount of $2,864.57, for 1997 Roadside Mowing as follows: ·
Steve's Road Maintenance
Nick Rohr
Orlin Johnson
$664:43
1,501.58
'698.56
Update -True County Assessor Meeting
in the
Bob Moe, County Assessor, briefed the board, on a recenf meeting regarding the True County
· Assessor System. Commissioner Portmann reported that the meeting was excellent and positive.
Recess
At 2:10 p.m., Chairman. Lindquist recessed the meeting. of the Otter Tail County Board of
Commissioners until the Solid Waste Ordinance public hearing scheduled for 2:30 p.m.
Solid Waste Ordinance Public Hearing
At 2:32 p.m., Chairman Lindquist declared• the meeting of the Otter Tail County Board of
Commissioners reconvened for a public hearing to enact ·amendments to the Solid·· Waste
Ordinance. County Attorney, Wally Senyk, stated that the current Solid Waste Ordinance was
·••i, enacted in 1988 and the ordinance is proposed for amendment. The notice of this public hearing
-~: was published. The proposed amended draft of the SWO has been on file for review in the Solid
Waste Department and the County Auditor's office.
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Solid .Waste Director; Mike Hanan, began review .of the specific proposed changes tci the SWO. At Q
•· 2:40 p.m., Cnair Lindquist recessed the public hearing in order to duplicate the proposed changes
for the public attending the meeting. The public hearing. was reconvened 'at 2:45 p.m, Mr. Hanan
completed his summary of proposed changes. ·
After completion of review of the changes; Chair Lindquist. opened the meeting to the· public for
comments.
David' Reynolds spoke in opposition of Section 6.10 and 6'.11, open burning and burning devices.
He spoke in opposition of making burning barrels illegal to possess.
The Gounty'Attorney clarified that burning solid waste is currently illegal which is a rule set forth by
the DNR, MPCA and the Minnesota Legislature. Therefore, this is a proposal to eliminate the
containers that make burning possible.
Stan Fetters of Deer Lake asked questions regarding. vegetative burning, permits, enforcement,
and campfires. Discussion followed. Mr. Hanan explained that his office. would, like to be more
effective in responding, to solid waste burning complaints. He further explained that, in the
proposed changes, the elimination of burning barrels would not be effective until January 1, 1999.
The purpose of using this effective date is to allow one year to educate the public and to take ash
and barrels for disposal at the courity transfer stations·. Mr. Fetters reiterated opposition to the ban
of burning devices.
Steve Melgard; owner of Steve's Sanitation, spoke in favor of the proposed amendments. He 0
noted thatthe rural haulers would have more customers, which would reduce the cost of garbage
hauling for those who are currently disposing of their garbage legally. ·
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,' • Otter Tail County Board of Commissioners
November 12, 1997
Page 7
Chairman Lindquist read a resolution from the Recycling Committee of the City of Perham. The
resolution requested that illegal, unlicensed burning facilities be banned. Commissioner Nelson
disagreed'with the resolution because it did not exclude areas where solid waste collection is not·
available.
Lana Wraa of Friberg Township asked questions. regarding garbage disposal specific to hef
. property.
Discussion followed regarding Section 10 of the proposed changes which relates to insurance
coverage. The liability limits for haulers would be raised to 1 million dollars under automobile
insurance-and combined general liability to 2 million dollars. Rick Denzel, representing Denzel's
Region Waste and Steve Melgard indicated that these insurance changes would substantially raise
the cost ot business for haulers. The County Attorney noted the county insurance carrier's
advisement of the increased insurance limits and stated that further research is required.
At 3:45 p.m., Chairman Lindquist closed the comment portion of the public hearing. A decision will
bn delayed until Tuesday, November 25, 1997 at 2:00 p.m. Written comments from the public will
continue to be accepted until that time.
Appoinbnent -Planning Commission
Commissioner Lee accepted the resignation of Carl Johnson from the Planning Commission Board
. effective January 1, 1998 and expressed appreciation for Mr. Johnson's service to the county.
Motion by Lee, second by Portmann, and .unanimously carried to appoint Richard Sha of Vergas to
the Planning Commission effective January 1, 1998.
High Water Levels
Motion by Lee, second by Portmann, and unanimously carried to request that the County Attorney
draft a letter to Vic Horne and Terry Lejcher in opposition to lowering the water level of Cormorant
Lake which may cause a problem downstream because the lakes are full: Commissioner Lee
stated that officials should consider lowering the level of Orwell Dam because of the high water
levels. Commissioner Lee empathizes with people having trouble; however, moving the problem
downstream will not solve the problem.
Adjournment
At 3:50 p.m, Chair Lindquist declared the Otter Tail Cour:ity Board of Commissioners' meeting
adjourned until 9:30 a.m. Tuesday, November 18, 1997.
Dated: 'Q_Q'.lbf! ~ 4 , M I 't 17
-kr:62 Larry Kron, Clrk
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