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Home My WebLink AboutBoard of Commissioners - Minutes - 10/28/19970 0 Call to Order The Otter Tail County Human Services Board convened Tuesday, October 28, 1997 at 9:31 a.m. at the Otter Tail County Courthouse with Bill Stone, Chair; Syd Nelson, Vice-Chair; Andy Lindquist, Secretary; Malcolm Lee, and Virginia Portmann present. Approval of Agenda Motion by Lee, second by Portmann, and unanimously carried to approve the Human Services agenda of October 28, 1997 as submitted. Approval of Minutes Motion by Lindquist, second by Nelson, and unanimously carried to approve the Human Services minutes of October 14, 1997 as presented. Juvenile Detention Services Subsidy Program Court Services Director, Chuck Kitzman, presented the executed grant agreement between the State of Minnesota DOC and Otter Tail County for the Juvenile Detention Services Subsidy Program. Court Services -New Clerk Position Mr. Kitzman reported that the DOC has not signed the Caseload/Workload Reduction Agreement, however, a commitment letter for the funding was received. The new Clerk II position is dependent upon this funding. Mr. Kitzman questioned whether he should begin advertising for the new position or wait until the agreement is signed. General consensus of the Board authorized the Court Services Director to begin the hiring process. Community Health Services Plan Motion by Portmann, second by Nelson, and unanimously carried to authorize the Public Health Director's signature to execute the CHS plan. Outreach Dental Clinic Diane Thorson, Public Health Director, reported that MA recipients have difficulty accessing dental care in portions of Otter Tail County. Ms. Thorson reported that the University School of Dentistry has held special clinics in rural Minnesota by way of a portable dental office. The university provides postgraduate students and they perform simple procedures. Complex procedures would be referred for continued care. They are able to see 100 patients per day. This would be a four-day clinic for Medical Assistance recipients only. Public Health's commitment would be to provide space and the billing to MA. The university charges $6,000 for a four-day clinic. If approved, the Public Health Department will notify clients by mail and phone. Motion by Lindquist, second by Portmann, and unanimously carried to approve the dental clinic for MA recipients (Nov. 17-20,1997) as described above and to authorize the appropriate county officials' signatures on the agreement between the Otter Tail County Public Health Department and the University of Minnesota School of Dentistry, contingent upon approval of the County Attorney. Additionally, the motion directed Otter Tail County Board of Commissioners October 28, I 997 Page2 Ms. Thorson to send a letter to area dentists explaining that the clinic will service MA recipients that are not currently being served by dentists in Otter Tail County.· Child & Teen Checkup Outreach Ms. Thorson reported a drop in participation rates for Child and Teen Checkups in Otter Tail County from 44% in FY1995 to 33% in FY1996. The federal goal for Child & Teen Checkup screening is 80%. The county is eligible to apply for funding for this outreach in the amount of $125,050. Motion by Portmann, second by Lindquist, and unanimously carried to authorize the Public Health Department to expand CTC services for children ages 3-21. Additionally, the motion approved the Child & Teen Checkup Outreach Contract" for administrative services between the Otter Tail County Social Services Department and the Otter Tail County Public Health Department to provide these outreach services. The Social Services Department must submit the funding request of$125,050 by November 14, 1997. Bills & Claims Motion by Lindquist, second by Nelson, and unanimously carried to approve the Human Services bills and claims as presented. Child Care Fund & Out of Home Placement Information Tom Fawcett, Social Services Director, provided 1997 Child Care Fund information. He noted that the '97 allocation has been used and his department will begin a waiting list to ensure continued funding. Discussion followed. Out of home placement costs and information was also provided. Adult MH Local Advisory Committee Appointment Motion by Lindquist, second by Lee, and unanimously carried to appoint Eric Smemo to the Adult MH Local Advisory Committee to replace the term of Terry Lehman as recommended by the Social Services Director. The term is effective immediately and expires December 31, 1999. Waivered Services for MH Retardation Motion by Nelson, second by Lindquist, and unanimously carried to authorize the appropriate county officials' signatures to execute a Purchase of Service Contract for Waivered Services for mental retardation or related conditions. The contract is between the Fergus Falls Regional Treatment Center and the Otter Tail County Human Services Department. Foster Home Care Mr. Fawcett provided the County Board information regarding an unspecified licensed foster home. Mr. Fawcett instructed social workers not to place additional foster children in the home at this time. He noted that the foster care parents were relieved with this decision. No action taken by the board. Adjournment At 10:48 a.m., Chairman Stone declared the meeting of the Otter Tail County Human Services Board adjourned until Wednesday, November 12, 1997. By~~~-B~--~ 9~-h?y_y William Stone, Chair Thomas M. Fawcett, Social Services Director By ~-(j1.,.,A,g-Js: KAfhy mholt,_Recording Secretary Dated '/lg,,e,.,,,,..Rlf a 2 Id, I 9 97 \ 0 0 0 0 0 Call to Order Otter Tail County Board of Commissioners October 28, I 997 Page 3 The Otter Tail County Board of Commissioners convened Tuesday, October 28, 1997, at I :00 p.m, at the Otter Tail County Courthouse with Commissioners Andy Lindquist, Chair; Syd Nelson, Malcolm Lee, Bill Stone, and Virginia Portmann present Approval of Agenda Motion by Portmann, second by Lee, and unanimously carried to approve the County Board agenda of October 28, 1997 as submitted. Approval of Minutes Motion by Lee, second by Nelson, and unanimously carried to approve the County Board minutes of October 21, 1997 as submitted, Correction -October 14, 1997 Minutes Motion by Portmann, second by Lee, and unanimously carried to correct the motion of October 14, 1997, Page 4, regarding "Transfer of Funds -Ditch 63". The amount to be transferred should have read $12,668 rather than $12,600, Extension Update Extension Educator, Steve Handegaard, updated the board regarding advertising for an extension educator position and National 4-H week October 5-11, 1997. Utility Legislation Update Assessor, Bob Moe, reported that-the Senate subcommittee on taxes is reviewing utility legislation. The proposed legislation includes an electric consumption fee based on use by everyone in· the state of Minnesota, collected by the Department of Revenue, and then dispersed to utilities, Deregulation of utilities is also being reviewed. Informational Meetings -True County Assessor System Mr. Moe reported that the information meetings to discuss the True County Assessor System are scheduled for November 10, 1997, at 7 p.m. in Fergus Falls and November 12, 1997, at 7 p.m. in New York Mills. MCIT Delegates Motion by Portmann, second by Lee, and carried to appoint Commissioner Stone as Otter Tail County's MCIT voting delegate and Commissioner Nelson as an alternate. The annual meeting is November 30, 1997, 3:30-5:00 p.m. Refund Approved Motion by Portmann, second by Lee, and unanimously carried to authorize a refund payment to the Fergus Falls Police Department, in the amount of$1,000, for overpayment oflocal phone charges. Approval of Contract-C.P. 97:10 Motion by Lee, second by Nelson, and unanimously carried to approve appropriate county officials' signatures to execute a contract between the County of Otter Tail and Mark Sand & Gravel Acquisition Co. for Flood Repair Work, C.P. 97:10. Snow Removal & Ice Control Policy Highway Engineer, Rick West presented a draft Snow Removal and Ice Control Policy. County Board members will review the policy and the Highway Engineer will return in two weeks to request approval of the policy. Otter Tail County Board of Commissioners October 28, 1997 Page 4 Approval of Final Payment Motion by Nelson, second by Lee, and unanimously carried to approve final payment, in the amount of $3,787.12, payable to Northwest Asphalt Maintenance for C.P. 97, Bituminous Crack Sealing project. Q Consultant Services Agreement Motion by Nelson, second by Stone, and unanimously carried to authorize appropriate county officials' signatures to execute a Consultant Services Agreement between Otter Tail County and Widseth, Smith, & Nolting for Paddock Township Bridge Replacements. Request to Replace Culvert Highway Engineer, Rick West, informed the board of a request for a 48" or larger culvert in Section 31, on the Luther Westad property in Elmo Township. Mr, West reported that a 36" culvert would meet flow requirements, therefore, he did not recommend that the county purchase a culvert. If a 48" culvert is needed to meet flow requirements, Otter Tail County will assist with purchase. County Board members agreed not to approve purchase of a culvert as recommended. Approval to Modify Agreement -Strom Construction Motion by Portmann, second by Lee, and unanimously carried to authorize the Chair's signature to execute an addendum to the original settlement· with Strom Construction regarding the leachate tank at the NE Landfill. The addendum provides for a modification in the terms of payment. This motion is contingent upon the recent check remitted clearing the bank. Conveyance of Deed-Gravel Pit Property Motion by Portmann, second by Stone, and unanimously carried to approve a quit claim deed to convey the following described property to Wesley E, and LuAnn M. Johnson: Beginning at a point 628 degrees East and 33' South of the North Quarter Comer, Section Twenty-four (24), Township One Hundred Thirty-three (133) North, Range Thirty-eight (38) West. Thence South 150', thence East 451.2', thence North 12 degrees 3 minutes West 153', thence West 420' to point of beginning, containing one and one-half acres. Clarification -Personnel Rules Motion by Stone, second by Portmann, and unanimously carried to amend the personnel rule approved by the County Board on May 27, 1992, which limited Otter Tail County employees to one full time position with the county. This motion amends the rule to limit an Otter Tail County employee to one full time position unless an additional position is justified by necessity. The decision of necessity is to be made by a department head. West Central Area Agency on Aging Update The WCAAA serves seniors in a nine county area including Otter Tail County. Ben DeLong, WCAAA Director, briefed the board regarding several agency programs relative to the Senior Coordinator on Aging, transportation, meal coupons, and dietician/nutrition counseling for seniors. Mr. DeLong outlined the current RFP process for the Senior Nutrition program, He explained that two appeals have been filed with the Minnesota Board of Aging. Because of the appeal process, there may be a need to approve an interim contract to continue the nutrition program on January 1, 1998. 0 0 0 0 Adjournment Otter Tail County Board of Commissioners October 28, I 997 Page 5 At 2:00 p.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. Tuesday, November 4, 1997. Dated: 'flm~o, I,;/, !'1?7 ~ OTTER,,~L COUNTY BO _,.,,,,. ....... 6, 0F COMMISSIONERS d Attest: ~ ~ Larry Kro CB/kd