HomeMy WebLinkAboutBoard of Commissioners - Minutes - 08/05/19970
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Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, August 5, 1997 at 9:34 a.m. at
the Otter Tail County Courthouse with Commissioners Andy Lindquist, Chair; Syd Nelson,
Malcolm Lee, Bill Stone, and Virginia Portmann present.
Approval of Agenda
Motion by Lee, second by Portmann, and unanimously carried to approve the agenda of
August 5, 1997 as presented with the following addition:
Performance Evaluation Summary for Maintenance Supervisor, Rick Sytsma
Approval of Minutes
Motion by Lee, second by Nelson, and unanimously carried to approve the County Board minutes
of July 22, 1997 as presented.
U.S. Fish & Wildlife -Fee Purchase Request
Don Kleven of the U. S. Fish and NYildlife Service presented a request for a proposed fee
acquisition of land adjacent to the Prairie'Wellands Learning Center.
Motion by Lindquist, second by Portmann, and unanimously carried to certify the acquisition of
lands by the U.S. Fish and Wildlife Service as follows:
Otter Tail County Agricultural Society and Fair Association, Inc.
T. 132 N .• R. 43 W .• 5th P.M.
Section 10, that part of E ½NE¼ described as follows: Beginning on the East line of said Section
1 O at a point located approximately 1,154.73 feet Southerly from the Northeast Section corner
thereof and on the fenceline; thence westerly approximately 519 feet to a stake, thence northerly
approximately 383 feet to a stake, thence southeasterly approximately 545 feet to a stake on the
fenceline, thence southerly along said fenceline approximately 320 feet to the point of beginning.
Section 11, that part of W ½ NW ¼ described as follows: Beginning on the West line of said
Section 11 at a point located approximately 1,154.73 feet Southerly from the Northwest Section
corner thereof and on the fenceline; thence Easterly approximately 420 feet to a stake on the
fenceline, thence Northerly approximately 35 feet to a stake, thence Westerly approximately 450
feet to a stake on the fenceline, thence Southerly along said fenceline approximately 35 feet to the
point of beginning.
Correspondence Acknowledged
Chairman Lindquist acknowledged the following correspondence:
Otter Tail County Board of Commissioners
August 5, 1997
Page 2
A letter sent to the cities within Otter Tail County regarding the countywide housing study. A
meeting will be held August 18, 1997 at the Ottertail City Community Center at 7:00 p.m. regarding
the housing study. 0
A letter from Representative Bud Nornes regarding the proposed turkey feedlot near Maplewood
State Park.
A letter from Phelps Mill Festival Manager, Teresa Brause, thanking the County Board for their
continued support of the Phelps Mill Festival and a receipt, in the amount of $630, for tree planting
in fulfillment of a contract between the County and Festival Committee.
A letter from T. Patrick Clune in appreciation of the maintenance of the Phelps Mill Park.
Snowmobile Trail Agreements
Motion by Lee, second by Portmann, and unanimously carried to authorize the Chair's signature to
execute the following Minnesota Trail Assistance Program Agreements for snowmobile trail
maintenance subject to the approval of the County Attorney as follows:
O.C.T.A.
Lake Runners
$20,500.00
$ 8,500.00
Final Plat-"Canterbury Sands"
Motion by Lee, second by Partmann, and unanimously carried to approve the following final plat
"Canterbury Sands", (Sec. 28, Twp.~, R. 40, Silver Lake) ,n, "'i ,,~11q1
Discussion of Daily Journal Article
Chairman Lindquist requested information regarding the recent article that appeared in the Daily
Journal regarding a possible manure spillage into Otter Tail Lake. Discussion followed. The Land
& Resource Director reported that the MPCA has been notified. The Chairman directed Mr. Kalar
to research the issue and report back to the board.
Letter of Intent to File Mandamus Petition
The County Attorney acknowledged receipt of a letter from several individuals regarding an Intent
to file a Mandamus Petition. Mr. Senyk reported that a previous letter had been received from the
same individuals as a result of the county's practice of approving septic sytems for installation
closer to the lake than setback requirements of the Sanitation Code would otherwise require,
absent a variance from the Board of Adjustment. With approval of the DNR, Otter Tail County had
been varying .lake setback when there was no alternative. That practice was terminated and the
County Board directed that the Board of Adjustment must deal with these situations. Concern was
also expressed that the Board of Adjustment reviews applications for variance without complying
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with the technical requirements of the ordinance for detailed drawings. Mr. Senyk met with the
individuals and explained that the Board of Adjustment and/or the Planning Commission have the
authority to waive the detailed surveys if the surveys are considered unnecessary. The County
Board requested that the County Attorney respond in writing regarding these concerns to the -
individuals who have signed the letter. The Chairman requested that the letter include the fact that 0
the County Commissioners are not members of the Board of Adjustment and further, the County
Board does not issue variances. Commissioner Lee noted that the County Board's jurisdiction
over the Board of Adjustment is limited to appointment only. The Chairman stated that this issue
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Otter Tail County Board of Commissioners
August 5, 1997
Page 3
is a result of a variance request on Dead Lake, whereby a property owner (Mr. Baribeau) applied
for a variance to construct a dwelling unit in-line with the neighbors' dwellings. More recently, Mr.
Baribeau has applied for a variance for septic system installation of an on-site sewage treatment
system. His system would be setback approximately the same distance as his neighbors.
Proposed Turkey Feedlot
Buzz Lundeen, representing Otter Tail County Common Sense Land Use Coalition, presented a
petition containing 250 signatures in opposition of the location of the proposed turkey feedlot. Mr.
Lundeen noted that the coalition has obtained a total of 1,400 signatures. Mr. Lundeen thanked
the county for the 30-day delay and spoke of preventing future attempts to build feedlots near
state parks in Minnesota. Discussion followed.
The Chairman's opinion of how to handle the countywide land use issue is to develop a citizen's
advisory group of 20-25 people to obtain broad citizen input. When the study is complete, public
information meetings will be held with the best estimate of the cost associated with countywide
zoning. After the information is given to the people, the voters would decide the issue during the
'98 election. All commissioners agreed with this concept. Commissioner Lee. suggested that the ·
group include an individual from the EQT Township Association and the WOT Township
Association and recommended that copies of good ordinances from other counties be read and
shared.
Performance Evaluation Summary
Motion by Lee, second by Nelson, and unanimously carried to approve the favorable performance
evaluation summary of Maintenance Supervisor, Rick Sytsma as presented and authorized placing
the summary in his personnel records.
Closed to the Public
At 10:45 a.m., upon a motion by Portmann, seconded by Stone, and unanimously carried, the
meeting of the Otter Tail County Board of Commissioners was closed to the public for the purpose
of evaluating the performance of Social Services Director, Tom Fawcett; pursuant to M.S. 471.705
Subd. 1d (d). A summary report of performance conclusions will be provided at the next regular
board meeting. At 11 :25 a.m., upon conclusion of the closed session, Chair Lindquist declared the
meeting recessed for lunch break.
Reconvene
Approval to Pay Bills
At 1 :00 p.m., · Chair Lindquist declared the meeting of the Otter Tail County Board of
Commissioners reconvened. Motion by Stone, second by Nelson, and unanimously carried· to
· approve the bills per Attachment A of these minutes which includes the following lodging
payments:
Best Western Thunderbird Hotel
Canterbury Inn
Days Inn
· Holiday Inn, Wilmar
Solid Waste Public Information Officer, Marie Tysdal
GIS Employees, Sherry Leabo & Brian Armstrong
Court Administrator, Kathy Ouren
Juvenile Temporary Hold Attendants: Joe Cox,
David Muchow, Vicki Hanson, Shirley Biederman,
Patricia Douglas, Tracy Rendz, & Darlane Miller.
Otter Tail County Board of Commissioners
August 5, 1997
Page4
E-911 Wireless Regulations
Chief Deputy, Mark Morris, reported that due to the death of Engineer, John DuBois, the
outstanding obligations of the communications contract will be closed. Mr. Morris will offer a
recommendation for a new engineer for the E-911 communication work at a later date. Q
Discussion -Yellow Refuse Bags
Commissioner Stone reported that he has received complaints from citizens living west of Vining
regarding garbage put out in yellow bags that are not picked up. Mike Hanan, Solid Waste
Director, reported that this is a problem at times because Northern Waste (sellers of the yellow
bags) do not pick up in this area or north of Clitherall. Mr. Hanan reported that this is one method
of collecting waste and works well in some areas if the bags are set out at the right time on the
correct routes. Commissioner Partmann questioned how many yellow bags are sold and how
many become a problem? The Solid Waste Director and Commissioner Stone will research this
issue further and report back to the board in two weeks.
Liquor License Applications
Motion by Partmann, second by Lee, and unanimously carried to approve the following
applications for license:
Linden Park On/Off-Sale 3.2 Malt Liquor License
Janet Judd
Subject to the approval of the County Attorneys' office, the County Sheriffs office and to the
submission of an application form.
Pier Hospitality Corp.
Landis Weaver
PO Box 128
Ottertail, MN
On-Sale Intoxicating Liquor License
Tax Forfeited Land
Wayne Stein, County Auditor, provided a packet of information to commissioners regarding tax-
forfeited land in their respective district.
1998 Overall Levy Limit
Mr. Stein provided levy limit information. The payable 1998 levy limitation for Otter Tail County is
$11,560,480,
Closure of CSAH No. 50
Motion by Stone, second by Nelson, and unanimously carried to approve the closure of one block
of main street (CSAH No. 50) in the City of Deer Creek for the "Deer Trails Day Celebration" on
August 16, 1997. This approval is subject to the approval of the Sheriffs office and that the county
is held harmless relative to liability.
Approval of CSAH No. 46 Contract-S.A.P. 56-646-05
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Motion by Stone, second by Nelson, and unanimously carried to authorize the Chair's signature to
execute a contract between the County of Otter Tail and Central Specialties, Inc. of Alexandria, Q
MN, for Bituminous Overlay of CSAH No. 46, S.A.P. No. 56-646-05. ..
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Speed Signs -Ten Mile Lake
Otter Tail County Board of Commissioners
August 5, 1997
Page 5
Commissioner Partmann questioned why speed zone signs on CSAH No. 35 by Ten Mile Lake are
30 mph and right behind these speed signs, others are posted 35 mph. The Highway Engineer
explained that the 30 mph signs are advisory speed only, the State of Minnesota has authority
over the actual speed limit.
Motion by Partmann, second by Lee, to request the MnDOT to complete a speed zone study at
the request of residents of Ten Mile Lake to reduce the speed limit from 35 mph to 30 mph on a
portion of CSAH No. 35. The Chair called for a roll call vote as follows:
Commissioner Yea Nay
Nelson X
Lee X
Lindquist X
Stone X
Partmann X
Motion carried. The Highway Engineer will report back to the board with the speed zone results.
True County Assessor System
Assessor, Bob Moe, presented a draft resolution implementing a true county assessor system.
General consensus of the board is to request the County Assessor to send a letter to every city 0 and township explaining the system and report back to the board in one month.
Adjournment
At 1 :50 p.m., Chair Lindquist declared the meeting of the Otter
Commissioners adjourned until 1 :00 p.m. on Tuesday, August 12, 1997.
Dated: ,/>,'Jnd;: lo?, /99'7
Attest kvr ~ Larry Kro n, Clrk
CB/kd
Attachment
Tail County Board of
OF COMMISSIONERS ---·
8/06/97
0 ,31,21
0
OTTER TAIL COUNTY AUDITOR
DN/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTp FOR PUBLICATION
WARRANTS APPROVED ON 8/05/97 FOR PAYMENT
VENDOR NAME
A-1 LOCK AND KEY
ACCURATE COMPONENT SALES INC.
WILLIAM ADAMS
ALTERNATIVE MICROGRAPHICS INC.
AMERICAN CORRECTIONAL ASSOC.
AMERICAN INSTITUTIONAL SUPPLY AMERICAN RED CROSS
AMERICINN OF FERGUS FALLS
ARCHIE'S
ASSOC OF MN EMERGENCY MANAGERS
BAKKE ACOUSTICAL
BARNES & NOBLE
BATTLE LAKE HARDWARE & RENTAL BATTLE LAKE STANDARD
BAYVIEW SHORES RESORT
KEN BECKER BEST INC.
BEST INC. BEST WESTERN FERGUS FALLS
BEST WESTERN THUNDERBIRD HOTEL SHIRLEY BIEDERMAN
BIG A AUTO PARTS
BJ'S EAST BRAUN INTERTEC CORPORATION
BUSINESS RECORDS CORPORATION
BUSINESS RECORDS CORPORATION BUSINESS RECORDS CORPORATION
CANTERBURY INN
CARLSON OIL CO. INC.
CARR'S LAKE COUNTRY SUPERMKT
CARR'S TREE SERVICE
CASTLE INDUSTRIES INC.
CENEX PETROLEUM INC.
CITY DIRECTORY INC.
COASTAL VIDEO COMMUNICATIONS
COMMISSIONER OF TRANSPORTATION COMPUTERVISION CORPORATION
CONTECH CONSTRUCTION PRODUCTS
COOPER'S OFFICE SUPPLY INC.
THE COPY CORNER
COPY EQUIPMENT INC.
CORPORATE TECHNOLOGIES
CUTTING EDGE LAWN SERVICE
D-A LUBRICANT CO.
DACOTAH PAPER COMPANY
THE DAILY JOURNAL
DAYS INN
DCA INC.
DENT OASIS INC.
DENZEL'S WELDING
AMOUNT
66.13
54.78
28.40
184.09 19.45
44.26
115.00 54.64
22.20
80.00
108.00
407.63
70.85 292.13
9.30
385.98 8,493.28
80.64 53.66
162.00 17.00
16.10
81. 31 100.50
2,527.44
37.38
402.57
154.15
330.58
62.00
2,066.10
174.23
8.50
69.00
324.58
975.02 2,293.02
12,485.69 1,789.50.
33.75
1,613.09
855.00
24.00 626.45
202.69
6,447.64
114.80
907.20
57.85
565.50
Otter Tail County Warrants
August 5, 1997
Page 1, Attachment A
IRD440 COUNTY 56
PAGE 1
8/05/97
Otter Tail County Warrants
August 5, 1997
Page 2, Attachment A
8/06/97 11:31:21
OTTER TAIL COUNTY .. AUDITOR
DN/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM
WARRAWJ:S FOR PUBLICATION
IRD440
COUNTY 56
PAGE 2
WARRANTS APPROVED ON 8/05/97 FOR PAYMENT 8/05/97
VENDOR NAME
DEPARTMENT OF PUBLIC SAFETY
DICK'S STANDARD GAPPA OIL CO.
DIVERSION AUTO
JAMES W. EASTMAN
ECOLAB INC. ECONO SALES AND SERVICE
EGGE CONSTRUCTION INC.
ELDER'S RADIO COMMUNICATIONS
EMPIRE BUSINESS MACHINES
ENGEBRETSON SANITARY DISPOSAL
ESSER PLUMBING & HEATING
EVERTS LUMBER CO.
F-M FORKLIFT SALES & SERVICE
FAITH AND FELLOWSHIP PRESS
FERGUS FALLS HRA
FERGUS FALLS MEDICAL GROUP
FERGUS FALLS POLICE DEPARTMENT
CITY OF FERGUS FALLS FERGUS INTERNATIONAL INC.
DAVID & VALERIE FODSTAD
FOTH & VAN DYKE
ALAN FRANK
FRED PRYOR SEMINARS
GE CAPITAL IT SOLUTIONS
GLEWWE DOORS INC.
GRANT CO. DAC
TIM GRIEP H & R CONSTRUCTION
ERVIN HAGEN MARJEAN HANCOCK
STEVE HANDEGAARD
VICKI HANSON
HEISLER'S COUNTRY OIL
HENDRICKX IMPLEMENT
HOLIDAY
HOLIDAY INN WILLMAR
HONEYWELL IBM CORPORATION
INTEGRITY COMPUTER SYSTEMS
INTERSTATE PRODUCTS INC.
JIM'S SERVICE
MICHELLE L. JORGENSON
K & K PLUMBING & HEATING
K.I.D. LEASING
K-MART KELLY SERVICES INC.
KLIMP'S KOUNTRY KORNER
KOEP'S CLITHERALL CORNER
L & L SERVICE
LAKE COUNTRY GARDENS
AMOUNT
510.00
22.00
69.13
15.00
166.36 135.55
34.08
711.77
194.89
3,950.00
32.00
53.02 441.38
170.29
1,500.00
4,101.50
1,121.06
2,367.31 122.69
73.60
3,419.84
6.00
79.00
1,600.70
53.25
3,936.88
54.06
4,150.00
30.26
468.00 82.73
22.00
15.50 8.88
1,172.26
468.66 1,332.30
137.78
1,721.06
277.51
252.53
132.60
150.25
347.42
164.61
3,115.18
31.40
443.93 46.35
148.82
0
Q
0
8/06/97
031:21
0
DN/HSJOLIE
OTTER TAIL COUNTY AUDITOR
RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANT~ FOR PUBLICATION
WARRANTS APPROVED ON 8/05/97 FOR PAYMENT
VENDOR NAME
LAKE COUNTRY PAVING
LAKE REGION HOSPITAL
LAKELAND MENTAL HEALTH CENTER
LAKES COUNTRY SERVICE
LARRY OTT INC. TRUCK SERVICE
DIANE LARSON PAUL LARSON
CHARLIE LAW LAWN AND LIMB
SHERRAN LEABO
ANDY LINDQUIST
LOCATORS & SUPPLIES INC.
LUCY'S CAFE
MALEFI
MEDICINE SHOPPE
MEDTOX LABORATORIES
MEYER GARBAGE SERVICE
MID-CENTRAL ELECTRIC
MID-CENTRAL EQUIPMENT INC.
THE MIDWEEK MIDWEST PRINTING
MIKE'S LOCK & KEY SERVICE DARLANE MILLER
MN CLE MN COUNTIES COMPUTER CO-OP
MN COUNTIES INSURANCE TRUST
MN DEPARTMENT OF REVENUE
MN METALWORKS INC.
ROBERT MOE
MORE-4
BRIAN MORT
MPELRA
DAVID MUCHOW
NATURES GARDEN WORLD
NELSON BROTHERS PRINTING &
NELSON FORD
DEAN NELSON
GARY A. NELSON
SYDNEY G. NELSON
TWYLA NEUMANN
NEW YORK MILLS HERALD
KEVIN NEWBORG
NEWGENERATION SOFTWARE INC.
NORGREN PAINTING
NORTH CENTRAL INSTRUMENTS
NORTH UNION TEXACO NORTHERN WASTE SYSTEMS
NORTHERN WASTE SYSTEMS
NYCKLEMOE ELLIG & NYCKLEMOE
OLSON OIL CO.
AMOUNT
2,400.00
915.60
6,-408.00
244.26
2,875.00
66.50
3,089.00
200.00
400.00
20.70
13 8. 01
40.61 42.00
130.00
355.11 230.00
20.97
608.60
3.14
118.24
394.06
356.50 14.66
510.00
1,366.00
35.00 106.00
15.75 14.95
17.98
55.80
125.00
37.45
211.26
650.91
699.50 20.10
79.95 130.82
4.95
27.80 359.73
2,950.00
106.70
1,140.03
262.72
1,123.56
3,100.56
27.50
41. 20
Otter Tail County Warrants
August 5, 1997
Page 3, Attachment A
IRD440
COUNTY 56
PAGE 3
8/05/97
Otter Tail County Warrants
August 5, 1997
Page 4, Attachment A
8/06/97 11:31:21
OTTER TAIL COUNTY AUDITOR
DN/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTp FOR PUBLICATION
WARRANTS APPROVED ON 8/05/97 FOR PAYMENT
VENDOR NAME
NANCY OLSON
OSWALD PUBLISHING CO.
OTTER TAIL CO DEPARTMENT OF
OTTER TAIL CO TREASURER
OTTER TAIL CO TREASURER
OTTER TAIL POWER COMPANY
OTTERTAIL READY MIX
PAMIDA INC.
PARK REGION TELEPHONE CO.
PEBBLE LAKE TAKE FIVE LLC PELICAN RAPIDS PRESS
PEMBERTON SORLIE SEFKOW RUFER
PERHAM CO-OP CREAMERY
PERHAM ENTERPRISE BULLETIN
PERHAM SUPER AMERICA
PHILLIPS 66
THE PHOTO CENTER
PIONEER RIM & WHEEL CO.
POPE CO SANITATION INC.
PRO-WEST & ASSOCIATES INC.
PRODUCTIVE ALTERNATIVES INC.
QUADRANT COMPANY
RAY'S OIL COMPANY
TRACY RENDZ
REVIEW ENTERPRISES INC.
RICK'S RADIATOR REPAIR ARNOLD ROSEN
ROWEKAMP ASSOCIATES INC.
BRIAN SCHLUETER
JOYCE SCHMIDT
SCHWAAB INC.
SERVICE FOOD SUPERVALU
SEWER SERVICE
SHERATON INN MIDWAY
SHERWIN WILLIAMS
SIGELMAN STEEL & SALVAGE
SIGNWORKS
SIMPLEX TIME RECORDER CO.
SOUTHERN STEEL
SPECIAL OPERATIONS TRAINING STADUM PLUMBING L.L.P.
STEIN'S INC.
STEVE'S SANITATION
BOB STOMMES
WILLIAM STONE
STOP-N-GO STORES INC.
JENNIFER STORY
SWAA
SWEDBERG NURSERY
THE SYSTEMS AUDIT GROUP INC.
AMOUNT
32.24
68.24
2,386.22
225.00
100.30
120.00
939.86
205.27
247.99 36.05
24.50
2,710.05
464.18
161.10
208.16
35.89
13.40
120.32
4,130.31
414.00
110.39
59.00
306.74
17.70 110.00
30.00
112.53
26.57
5.66
4.66
89.30
43.65
2,323.50
77.97
182.40
15.98 884.11
2,467.61 515.12
75.00
52.00
2,361.41
3,505.98
534.61
167.62
775.94
70.00
50.00
356.25
101.00
IRD440 COUNTY 56
PAGE 4
8/05/97 0
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Q
B/06/97 (J:31 :21
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OTTER TAIL COUNTY AUDITOR
DN/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 8/05/97 FOR PAYMENT
VENDOR NAME
MARY SYTSMA
RICHARD L. TAMKE
TANK & YUMMIES
TEAM ELECTRONICS
JEFFREY THOMPSON
TODD CO SOLID WASTE TOM'S STANDARD & GROCERY
TOWN & COUNTRY BUSINESS MARIE TYSDAL
UNITED BUILDING CENTERS
UNITED STATES POSTAL SERVICE
UPTOWN MENTAL HEALTH CENTER
USA WASTE SERVICES INC. VALLEY SOFT WATER
VECTOR VISION CORPORATION
VERGAS TIRE AND AUTO VERGAS 66
VICTOR LUNDEEN COMPANY
ANTHONY VIGEN
VIKING OFFICE PRODUCTS VOSS LIGHTING
WADENA ASPHALT COMPANY
WAL-MART
DOUGLAS WALVATNE
WELDING SUPPLIES & FIRE
WEST CENTRAL MN ASSESSMENT. WEST PUBLISHING PAYMENT CTR.
RICHARD K. WEST WIEBE'S GARAGE
WILKIN CO HIGHWAY DEPARTMENT HEATHER WILL .
WILSON OPTHALMIC CORP.
WOLDEN LAWN SERVICE YEATER HENNINGS RUFF SCHULTZ
ZEE SERVICE COMPANY 210 LUBE EXPRESS
AMOUNT
65.20
4.26 93.35
350.39
6.30
1,665.00 24.73
566.29 158.47
· 7. 44
21.00
2,375.00
8,689.54
47. 04 695.10
159.70
24.00
1,967.62 312.87
206.61
230.04
35,666.85 169.21
5.00
3.80
90.00
75.08 13.98
20.78
9,398.11 26.19
55.11
234.30
6,736.04 13.79
131.48
Otter Tail County Warrants
August 5, 1997
Page 5, Attachment A
IRD440
COUNTY 56 PAGE 5
8/05/97
FINAL TOTAL ...... . $216,434.08 ****