HomeMy WebLinkAboutBoard of Commissioners - Minutes - 07/01/1997,,
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Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, July 1, 1997 at 9:30 a,m. at
the Otter Tail County Courthouse with Commissioners Andy Lindquist, Chair; Bill Stone, and
Virginia Portmann present. Commissioners Syd Nelson and Malcolm Lee were absent.
Approval of Agenda
Motion by Portmann, second by Stone, and unanimously carried to approve the agenda of July 1,
1997 as presented with the following additions:
Steve Andrews -Disaster Recovery Task Force
Mike Hanan -Solid Waste Hauler's Permit
Approval of Minutes
Motion by Portmann, second by Stone, and unanimously carried to approve the County Board
minutes of June 24, 1997 as presented.
U Bid Award -Five Heavy Duty Tandem Axle Snowplow Dump Trucks
Rick West, Highway Engineer, presented the bid opening results for five (5) new heavy duty
tandem axle snowplow dump trucks. The bid opening was previously advertised and took place
on June 18, 1997 at 1 :00 p,m,
Motion by Portmann, second by Stone, and unanimously carried to award the bid for the
aforementioned trucks to the low bidder, Lakeland Ford Truck Sales of South St. Paul, in the
amount of $254,435 (base bid) plus visibility .window and snowplow spring options as
recommended by the Highway Engineer. Final bid award is dependent on the purchase of any of
the trade-ins by other Otter Tail County local governments.
Bid Award -Used Equipment
Mr. West presented a bid summary and recommendation of award for used highway equipment.
The request for proposal(s) for used highway equipment was previously advertised in the
Daily Journal, Construction Bulletin, Fargo Forum, Midweek, and the Heartland.
Motion by Stone, second by Lindquist, and unanimously carried to table the award of item nos. 3,
4, 5, 6, and 7 for further review.
Motion by Stone, second by Portmann, and unanimously carried to offer item nos. 11 and 12 (2 -
Heat-A-Mixers -38012 & 38013) for sale at the city/county auction next spring. No bids were Q received on these two items.
Motion by Portmann, second by Stone, and unanimously carried to approve item nos. 1, 2, 8, 9,
and 10 as follows:
Otter Tail County Board of Commissioners
July 1, 1997
Page 2
Item No. 1, Rear Chains
· item No. 2, Rear Chains
Item No. 8, 1964 John Deere Mower
Item No. 9, 1964 John Deere Mower
Item No. 10, 1957 John Deere Tractor
Ray Sazama
Ray Sazama
Maynard Benson
Jim Aakre
Orville Willenbring
Approval of Addendum for Overlay Project
$210.00
$260.00
$1,635.00
$2,179.00
$3,855.00
Motion by Partmann, second by Stone, and unanimously carried to approve an addendum which
deletes CSAH No. 10 from the CSAH No. 23 and 46 bid opening scheduled for July 9, 1997 at
1 :00 p.m. CSAH No. 10 overlay bid opening will proceed after a variance is received.
Township/City Engineering Services Policy
Motion by Partmann, second by Stone, and unanimously carried to approve the following
Township/City Engineering Services policy and additionally, include the previous cost
reimbursement policy into this policy:
Township/City Engineering Services Policy
July 1, 1997
-Discontinue providing design and construction engineering services on grading projects.
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-Continue to provide design and construction engineering services on bituminous surfacing and Q
seal coat projects with the following conditions:·
1. County Highway Department work schedule permits the performance of the engineering
services.
2. Existing roadway geometry is such to provide an acceptable engineering design.
-Continue to provide design and construction engineering services on bridge replacement projects
when the County Highway Department work schedule permits. ·
-Continue to provide technical assistance (preliminary cost estimates, recommendations for
improvements, selection of consultants, etc.).
Approval to P·urchase STS Vehicle
Chief Deputy, Mark Morris, and Assistant Jail Administrator, Al Keller, informed board members of
an opportunity to purchase a used van from Lakes Country Cooperative for the Sentence-to-
Service program. Mr. Morris explained that the current STS vehicle is currently requiring too many
repairs.
Motion by Partmann, second by Stone, and unanimously carried to approve purchase of a 1990
van from Lakes Country Cooperative, in the amount of$5,500, with the State funding a portion of /\
the cost. · 'w
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Otter Tail County Board of Commissioners
July 1, 1997
Page 3
Liquor License Renewals
Motion by Stone, second by Partmann, and unanimously carried to approve the following
applications for license.
B.P.O. Elks Lodge #1093
Elks Point -Delroy Zimmerman
Dane Prairie Township
Rt. 1, Box 281
Fergus Falls, MN
· Pelican Beach Store
· Gerald R. Smith
Pelican Rapids, MN
Temporary On Sale Liquor License for
Ducks Unlimited
1 Day-August 27, 1997
Off Sale 3.2 Malt Liquor
Subject to the approval of the County Attorney's office.
Silent Rainbow
Carol Hockersmith
Highway 108
Dent, MN
Spanky's Stone Hearth
Spank's in the Pink, Inc.
Brenda Minge
Rt. 3, Box 580
Frazee, MN
Sunset Bay Resort
Virginia Grabarkewitz
3 Miles South of Dent on Highway 44
Dent, MN
Ye Olde School House
Gail Suko
RR
Erhard, MN
County Attorney present at 10:20 a.m.
On/Off Sale 3.2 Malt·Liquor
On Sale Liquor, On Sale Sunday Liquor &
Off Sale 3.2 Malt Liquor
Off Sale 3.2 Malt Liquor
On/Off Sale 3.2 Malt'Liquor
Disaster Recovery Task Force
Steve Andrews serving as Chairman of the Disaster Recovery Task Force Committee, explained
two options to accomplish recovery of data from the AS400 computer system in case of an
emergency/disaster. A disaster recovery plan is a requirement of the State Auditors.
Motion by Portmann, second by Stone, and unanimously carried to approve the IBM pilot project
plan for small users which includes training for two individuals (MIS employee, Pat Larum, and
IBM representative, Keith Kosse) in the amount of $3,000 per year and $1,000 per eight hours of
actual use during a disaster, as recommended by the Recovery Task Force. Additionally, the
motion directed Mr. Andrews to identify a funding source for this expenditure.
Otter Tail County Board of Commissioners
July 1, 1997
Page 4
Solid Waste Hauler's License
Mike Hanan, Solid Waste Director, presented a solid waste permit application for approval. Q
Motion by Stone, second by Partmann, and unanimously carried to approve the 1997 Solid Waste
Hauler permit application of Randy and Heidi Denzel for Denzel's Region Waste, Inc. of
Dalton, MN.
Adjourn & Reconvene
At 10:39 a.m., Chairman Lindquist adjourned the meeting of the Otter Tail County Board of
Commissioners until the afternoon session. At 10:45 a.m., the Chairman reconvened the meeting
for approval of the bills.
Approval to Pay Bills
Motion by Stone, second by Partmann, and unanimously carried to approve the bills per
Attachment A of these minutes which includes lodging payments as follows:
Breezy Point Resort
Cragun's Lodge & Conference
Ruttger's Bay Lake Lodge
GIS employees, Brian Armstrong & Sherran Leabo
Victim/Witness Coordinator, Lori Wood
Fraud Investigator, J. Allan Anderson
Adjournment
At 10:46 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board
Commissioners adjourned until 1:00 p.m. on Tuesday, July 8, 1997.
Dated: 124 ~\ /99 7 Cl i
Attest },e,ef, ~
Larry Kroh~ Clek
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Attachment
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of
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9 7 ' ·01 WB/HSJOLIE
OTTER TAIL COUNTY AUDITOR RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
0 WARRANTS APPROVED ON 7/01/97 FOR PAYMENT
VENDOR NAME
A-1 LOCK AND KEY
ACME ELECTRIC AIR HYDRAULICS SYSTEMS INC.
ALEXANDRIA DIESEL INC.
ALTERNATIVE MICROGRAPHICS INC. AMERICAN INSTITUTIONAL SUPPLY
AMERIDATA
ASSOC. OF TRAINING OFFICERS OF
BALLARD SANITATION INC.
BATTLE LAKE STANDARD
BEAR GRAPHICS INC.
BELLMORE'S NORTH UNION TOWING
BEST INC.
BEST INC.
BEYER BODY SHOP BIG A AUTO PARTS
BLACK HILLS AMMUNITION
MICHAEL BOEN BRANDON COMMUNICATIONS
BREEZY POINT RESORT
JEFF BUCHHOLZ
CURTIS BURT
BUSINESS RECORDS CORPORATION
BYLANDER TRANSPORTATION INC.
CABELA'S INC.
CENEX PETROLEUM INC. CHAPIN CONST. BULLETIN INC.
CMARY CHASTEEN CHRISTENSEN CONSTRUCTION
CLEMENT COMMUNICATIONS INC.
CO-OP SERVICES INC.
COASTAL VIDEO COMMUNICATIONS COMMISSIONER OF TRANSPORTATION
COMPUTERVISION CORPORATION
COOPER'S OFFICE SUPPLY INC.
THE COPY CORNER CORPORATE TECHNOLOGIES
CRAGUN'S LODGE AND CONFERENCE
DACOTAH PAPER COMPANY
THE DAILY JOURNAL DAKOTA CO TECHNICAL COLLEGE
DAN'S EXHAUST PROS
DCA INC.
DELZER CONSTRUCTION
DENT OASIS INC.
DERICKSON CO.
DICK'S STANDARD GAPPA OIL CO.
DICTAPHONE
DON'S SERVICE
TERRY A. DRAKE DDS
AMOUNT
30. 41
60.74
5.27
15.69 184.09
120.84
5,813.61
40.00
30.09
11.90
53.19 440.75
5,220.49
38.61 145.28
1,094.83
567.50
13.00
682.44 208.76
25.88
14.99
2,266.98
137.20 181.15
31. 50 508.20
63.71
1,365.00
131. 56
131. 52
485.25
188.25
2,293.02 2,177.86
129.88
10,774.06
225.00
373.39
1,897.34
170.00
17.73
857.85
659.00
160.00
21.58
307.42
82.00 35.73
147.00
Otter Tail County Warrants
July 1, 1997
Page 1, Attachment A
IRD440
COUNTY 56
PAGE 1
7/01/97
Otter Tail County Warrants
July 1, 1997
Page 2, Attachment A
7/01/97 16:06:01
OTTER TAIL COUNTY AUDITOR
WB/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 7/01/97 FOR PAYMENT
VENDOR NAME
ELDER'S RADIO COMMUNICATIONS
EMPIRE BUSINESS MACHINES ENVIRO-LOGIC INC.
ERICKSON ELECTRONICS
RICHARD ERICKSON
EVERTS LUMBER CO.
EXPERIENCE IN SOFTWARE
FALLS AUTOMOTIVE INC.
FARMERS UNION OIL COMPANY
FARNAM'S GENUINE PARTS INC.
FARNAM'S GENUINE PARTS INC.-PR
FERGUS FALLS POLICE DEPARTMENT
FERGUS TIRE CENTER
FLOOR TO CEILING STORE
FOTH & VAN DYKE
GALAXY COMPUTER SERVICES
GENERAL PARTS & SUPPLY CO. GOODIN COMPANY
GORDY'S ELECTRIC MOTOR REPAIR
H & R CONSTRUCTION HALL GMC INC.
STEVE HANDEGAARD ANNE HANSEN
HANSON'S PLUMBING & HEATING
HEISLER'S COUNTRY STORE
HENNING ADVOCATE
IBM CORPORATION
THE INDEPENDENT INFORMATION SYSTEMS CORP.
INTEGRITY COMPUTER SYSTEMS
INTERSTATE INC. IRVINE RAMSTAD BRIGGS KARKELA
GARY JOHNSON
K & K PLUMBING & HEATING
K-MART
KELLY SERVICES INC.
KLIMP'S KOUNTRY KORNER
KOEP'S CLITHERALL CORNER
KOEP'S SEPTIC
LAKE REGION HOSPITAL
LAKELAND MENTAL HEALTH CENTER
LARRY OTT INC. TRUCK SERVICE PAUL LARSON
PATTY LARUM
CHARLIE LAW SHERRAN LEABO
LEONARD SAFETY EQUIPMENT INC.
LOCATORS & SUPPLIES INC.
ARNOLD LOFTUS
MCMASTER-CARR SUPPLY COMPANY
AMOUNT
5,619.59
100.86
3,360.00
7.50
8.46
23.56
54.95 224.72
133.98
23.67 390.80
900.59 451.05
5,415.23
3,472.44
514.50
55.00 28.56
31. 84
367.80 78.02
79.91 61.60
43.40
80.68
85.27
385.30
39.60 108.67
120.29
2,422.42 36.00
70.55
30.90
83.05
1,798.89
34.20
264.02
50.00
550.00
5,200.00
2,075.00 8,000.00
232.81
388.00 41. 27
131. 33
42.58
25.00
35.70
IRD440
COUNTY 56
PAGE 2
7/01/97 0
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'1 Otlei Tail County Warrants
July 1, 1997 I Page 4, Attachment A
I :
,01J97
06:01 u
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WB/HSJOLIE
OTTER TAIL
RECEIPTS AND
WARRANTS
COUNTY AUDITOR
DISBURSEMENTS SYSTEM
FOR' PUBLICATION
WARRANTS APPROVED ON
VENDOR NAME
SOMODY SUPPLY INC.
DAVE STADUM
STEIN'S INC.
STENERSON LUMBER STEVE'S SANITATION
STOP-N-GO STORES INC.
STORAGE EQUIPMENT INC.
STREICHER'S
7/01/97 FOR PAYMENT
AMOUNT
639.60
31.99
1,392.87
135.06
STRINGER BUSINESS SYSTEMS INC.
SWANSON'S SURPLUS STORE TANK-N-TUMMY
TIM'S TOWER SERVICE INC.
TNT REPAIR INC.
TODD'S SHOP
TOWN & COUNTRY BUSINESS
TRIMIN SYSTEMS INC.
UNIVERSITY OF MINNESOTA
USA WASTE SERVICES INC.
V.W. EIMICKE ASSOCIATES INC.
VAUGHN DISPLAY & FLAG
VICTOR LUNDEEN COMPANY
VIKING OFFICE PRODUCTS
WADENA LUMBER PRODUCTS &
WAL-MART M.E. WELLNITZ
WEST PUBLISHING PAYMENT CTR.
LORI WOOD ZEE SERVICE COMPANY
210 LUBE EXPRESS
2,854.20
555.21
115.62
439.41
285.16
87.95 23.60
730.00
143.50
35.84
90.72
3,102.78
1,074.35
1,407.65
459.83
62.86
189.12 62.27
39.94
422.94 53.95
486.93
64. 48
195.00
24.79
IRD440
COUNTY 56
PAGE 4
7/01/97
FINAL TOTAL ...... . $112,199.90 ****
7/01/97 5:06:01
OTTER TAIL COUNTY AUDITOR
WB/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 7/01/97 FOR PAYMENT
VENDOR NAME
WENDY L. METCALF
MICHIE MILTONA CREAMERY ASS'N
MINN-KOTA COMMUNICATIONS INC.
MN COUNTIES COMPUTER CO-OP
MN DEPARTMENT OF REVENUE
ROBERT MOE
NATION WIDE TOLL FREE CRIME
NATIONAL BUSHING & PARTS CO.
NATURES GARDEN WORLD
NELSON BROTHERS PRINTING &
NELSON FORD
GARY A. NELSON
NETWORK SERVICES COMPANY
NICE THREADS EMBROIDERING INC.
NORTH CENTRAL INSTRUMENTS
NORTH STAR CARTRIDGE
NORTHERN CABLE ADV. OFFICE DEPOT
OLSEN CHAIN & CABLE CO. INC.
OLSON OIL CO. NANCY OLSON
THE ORIGINAL HEATING MAN
OTTER TAIL CO DEPARTMENT OF
OTTER TAIL CO TREASURER
OTTER TAIL CO TREASURER
PAMIDA INC.
PANTRY N' PUB PAUL'S HOLIDAY STATION STORE
PEMBERTON SORLIE SEFKOW RUFER
PERHAM CO-OP CREAMERY PERHAM FARM,SUPPLY
PETE'S BODY SHOP & TOWING
THE PHOTO CENTER THE PIERCE CO.
PINE PLAZA TV & APPLIANCE PRODUCTIVE ALTERNATIVES INC.
PROGRESSIVE BUSINESS PUBL.
QUAST TRANSFER INC.
BOB REINBOLD
RELIABLE
REVIEW ENTERPRISES INC.
ROYAL TIRE RUBNER WELDING & EQUIPMENT
RUTTGER'S BAY LAKE LODGE
BRIAN SCHLUETER VICKI SCHWANKE
SERVICE FOOD SUPERVALU
SIGELMAN STEEL & SALVAGE
SIMPLEX TIME RECORDER CO.
AMOUNT
61. 38
54.30
33.64
36.52
1,366.00 54.00
189.13 420.00
12.32 49.71
128.87
280.29
92.80
570.00
15.00
1,117.13
223.38
1,000.00
22.43
116.03
26.00 32.24
134.25 66.61
1,266.04
141.60 53.14
22.50
9.50
2,073.00
67.03
273.11 281.69
11.86
633.80
5.29 127.54
253.00
116.24
69.94
39.06
20.00
98.21
86.29
367.44
9.00 76.43
.77
44.07
326.60
Otter Tail County Warrants
July 1, 1997
Page 3, Attachment A
IRD440
COUNTY 56
PAGE 3
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