HomeMy WebLinkAboutBoard of Commissioners - Minutes - 06/24/1997u
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Call to Order
The Otter Tail County Human Services Board convened Tuesday, June 24, 1997 at 9:35 a.m. at the
Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair; Syd Nelson, Andy Lindquist, and
Virginia Partmann present. Commissioner Bill Stone was absent.
Approval of Agenda
Motion by Nelson, second by Lindquist, and unanimously carried to approve the Human Services agenda of
June 24, 1997 as presented.
Approval of Minutes
Motion by Partmann, second by Nelson, and unanimously carried to approve the Human Services minutes
of June 10, 1997 as presented.
Copier Lease Approved
Motion by Lindquist, second by Partmann, and unanimously carried to approve the Court Services lease
agreement for a copy machine as presented by the Court Services Director.
Collaborative Resolution
Court Services Director, Chuck Kitzman, highlighted a paragraph of the proposed Local Collaborative Time
Studies resolution that conflicts with the Court Services mission statement. Mr. Kitzman explained that the
needs of a child are very important, however, probation services must consider public safety when dealing
with offenders. The Chairman requested that the Court Services Director and Social Services Director
meet with the Collaborative Coordinator to review the LCTS resolution and assist with revised language.
Family Services Collaborative Funding
Diane Thorson, Public Health Director, reported that a collaborative sub-committee reviewed funding
proposals and made the following recommendations for funding:
1) Rothsay Public School and Region IV Domestic Violence -The Rothsay School District will contract with
Region IV for a social worker to target education in the area(s) of abuse. The funding amount is $2,500.
2) First Call for Help -A current information resource center in a computerized data base which informs an
individual which agency will serve specific problems. This has been partially funded through the
collaborative and continued funding is recommended at $2,500.
3) Partners in Parenting Program -recommended collaborative share is $5,000.
An additional request was received from Americorp to provide work for youth 17-22 and, in return for the
volunteer work, scholarships would be offered. This request was tabled and not recommended at this time.
Motion by Partmann, second by Lindquist, and unanimously carried to appoint Commissioner Syd Nelson
to the Family Services Collaborative Committee to represent Otter Tail County.
Otter Tail County Board of Commissioners
January 24, 1997
Page2
Motion by Nelson, second by Portmann, and unanimously carried to approve the three aforementioned
funding requests as recommended by the collaborative sub-committee.
Renewal of Temporary Position
Motion by Portmann, second by Nelson, and unanimously carried to continue a one day per week position
in the Public Health Department effective September 1, 1997 through March 1, 1998 for child and teen
checkup screenings subject to the approval of the County Attorney.
PMAP vs Direct Purchasing
Commissioner Portmann briefed board members on a recent meeting regarding enhanced PMAP vs county
wide purchasing for medical assistance services. Handouts were provided for commissioners' review.
Discussion followed.
Bills & Claims
Financial Statement
Motion by Nelson, second by Lindquist, and unanimously carried to approve the Human Services bills and
claims as presented.
The Human Services financial statement for month ending May 31, 1997 was provided.
FEMA Flood Crisis Counseling Grant Agreement
Motion by Portmann, second by Nelson, and unanimously carried to authorize the Chair's signature to
execute the Minnesota Flood Support Services Program Grant Agreement between Clay and Otter Tail
County and Lakeland Mental Health Center for crisis counseling assistance for individuals affected by the
flood(s) of 1997 as recommended by the Social Services Director.
Lakeland Mental Health -Program Update
Marilyn Moen, Lakeland Mental Health Director, and Dale Twedt, Director of Operations, presented a
program services update for January through March, 1997. Mr. Twedt reviewed present programs and
identified PMAP as a major upcoming issue. Lengthy discussion followed. A 1998 Otter Tail County
funding proposal was provided and projected increases identified. Ms. Moen stated that Lakeland Mental
Health will return in September with the budget request as the center begins to finalize their budget for
1998.
County Attorney present at 10:47 a.m.
Remodeling Request
The Social Services Director requested approval to add cubicle space for two clerical employees at a cost
of $5,500. The Chairman referred this request to the Building Committee.
Adjournment
At 11:15 a.m., Chairman Lee declared the meeting of the Otter Tail County Human Services Board
adjourned until 9:30 a.m. on Tuesd July 8 1997
' 'By~~u?Z By Q_ /"'
Malcolm K. Lee, Chairperson
Bill Stone, Acting Chair
BY¾t~~ Kathymholt, Recording Secretary
Thomas M. Fawcett, Social Services Director
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· Call to Order
Otter Tail County Board of Commissioners
June 24, 1997
Page 3
The Otter Tail County Board of Commissioners convened Tuesday, June 24, 1997 at 1 :04 p.m. at the
Otter Tail County Courthouse with Commissioners Andy Lindquist, Chair; Syd Nelson, Malcolm Lee, and
Virginia Partmann present. Commissioner Bill Stone was absent.
Approval of Agenda
Motion by Lee, second by Partmann, and unanimously carried to approve the modified agenda of June 24,
1997, as follows:
Add: Snowmobile Trails Agreements
Wayne Stein: Licenses and Miscellaneous
Performance Review Summary
Approval of Minutes
Motion by Nelson, second by Partmann, and unanimously carried to approve the Otter Tail County Board of
Commissioners minutes of June 17, 1997, as presented.
4-H Activities Update
Educator, Donna Geiser, briefed the board on summer 4-H activities such as "Sew We Care", summer
camp, and exchange programs.
Forgiveness of Penalty
Upon explanation that a county error had been made with regards to a correct address, a motion was
offered by Partmann, seconded by Lee, and unanimously carried to grant forgiveness of penalty for 1997
payable tax for David Arneson Et Al, parcel no. 41-000-32-0197-000.
Motion by Lee, second by Nelson, and unanimously carried to approve forgiveness of penalty and interest
for the following individuals because of flood related situations:
Mary Folson Carey, parcel no. 17-000-99-0865-000 & 17-000-04-0061-003
N.L. Verlin, parcel no. 02-000-23-0176-000 & 02-000-23-0177-000
Sewage Systems Report
Bill Kalar, Land & Resource Administrator, provided an Individual Sewage Treatment Systems legislative
action report. The summary of the 1997 ISTS bill indicates that a local unit of government must enact an
ordinance regarding septic system regulation county wide rather than only in the shoreland areas.
Certificates of Compliance will be limited to three and/or five years, therefore, re-inspections may be
required. Also discussed was the need for onsite sewage system compliance at the time of safe or transfer
of a property.
Supplemental Snowmobile Trail Agreements
Motion by Lee, second by Nelson, and unanimously carried to authorize the Chair's signature to execute
the following supplemental agreements for additional monies for snowmobile trails due to the amount of
snowfall last winter subject to the approval of the County Attorney:
Supplemental Agreement for Otter Tail County -OCTA Snowmobile Trails -$3,600
Supplemental Agreement for Otter Tail County -Lake Runners Snowmobile Trails -$1,400
County Attorney present at 1 :30 p.m.
. Forgiveness of Late Fee
Tammy Anderson, Director of Childrens' Corner, explained that a $6.00 late fee had been added to the
Childrens' Corner solid waste assessment, however, she received the bill June 20, 1997 and the bill stated
the due date as May 15, 1997. Due to the mailing error, the Treasurer agreed to remove the $6.00 charge.
Otter Tail County Board of Commissioners
January 24, 1997
Page4
Correspondence Acknowledged
Chairman Lindquist read, for the record, a letter received from the State of Minnesota regarding the
county's representation on the MinnesotaCare Regional Coordinating Board.
Performance Evaluation Summaries
Motion by Lee, second by Nelson, and unanimously carried to authorize the Chair's signature to approve
the favorable performance evaluation summary of Larry Krohn, County Coordinator, and to place the
summary in his personnel file.
Liquor Licenses
Motion by Lee, second by Portmann, and unanimously carried to approve the following applications for
license:
Birchwood Golf Course
Brian L. Evenson
Golf Course Road
Pelican Rapids, MN
Chase's Ethel Beach
Allen Chase
RR 3 Box 93
Battle Lake, MN
On/Off Sale 3.2 Malt Liquor License
On Sale Wine and
On Sale 3.2 Malt Liquor License
Subject to the submission of the application form, to the approval of the County Attorney's office and the
County Sheriff's office.
Dunvilla In.The Country On Sale Liquor and On Sale Sunday
Subject to the submission of the application forms, the fee, the insurance certificate, and to the approval of
the County Sheriff's office and County Attorney's office.
Galaxy Resort
Ronald J. Bina
RR 1 Box 175
Dent, MN
On Sale Wine
On/Off Sale 3.2 Malt Liquor License
Koep's Off Sale 3.2 Malt Liquor License
Joe or Eileen Koep
RR 1 Box 158
Clitherall, MN
Subject to the approval of the County Attorney's office and the County Sheriff's office.
Lakeside Market
Roger Vie
RR 2 Box 270
Battle Lake, MN
Lakeway Golf Course
Robert A. Purdon
South Side of Stalker Lake
Otter Tail County, MN
Lenny's Dance Barn
Leonard A. Lund
Underwood, MN
Oakwood Supper Club
Off Sale 3.2 Malt Liquor License
On/Off Sale 3.2 Malt Liquor License
On/Off Sale 3.2 Malt Liquor License
On Sale Liquor and Sunday Liquor
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t.·', Otter Tail County Board of Commissioners
June 24, 1997
Page5
Subject to the submission of the application forms, the fee, the insurance certificate, and to the approval of
. the County Sheriff's office and the County Attorney's office.
Pelican Hills Park
• John K. Morgan
South Corner of the Junction of
County Road 9 an South Shore Drive
Pelican Rapids, MN
Rocky's Resort
Stephen G. Kunz and Michael Scouton
RR 1 Box 118
Dent, MN
Silver Moon Lounge Steakhouse
FKA Colonial Food and Spirits
Judy Fowler
Co. Rd. BOW
RR 2 Box 311
Perham, MN
Woodland Beach Resort/Campground
Eugene B. Floersch, Jr.
Hwy#78
Battle Lake, MN
Woodland Park Resort
Donald A. Bistodeau
RR 2 Box 366
·Battle Lake, MN
Zorbaz of Little Pine Lake, Inc.
RR 1 Box 532
Perham, MN
Off Sale 3.2 Malt Liquor License
On/Off Sale 3.2 Malt Liquor License
Consumption and Display Permit
On Sale Liquor and On Sale Sunday
Liquor and an Off Sale 3.2 Malt Liquor
License.
On/Off Sale 3.2 Malt Liquor License
On/Off-Sale 3.2 Malt Liquor License
On Sale Wine
On/Off Sale 3.2 Malt Liquor License
Transfer of Funds
Motion by Lee, second by Nelson, and unanimously carried to authorize the·County Auditor to write off the
outstanding balance of $1,123.76, plus accrued interest, and to transfer $3,976.24 from the County
Ditch 23 Fund to the General Fund in payment of the loan authorized July 12, 1994.
Certificate of Correction of Plat, "Art's North Shore Second Addition"
County Auditor, Wayne Stein, presented a Land Surveyor's Certificate of Correction of Plat for "Art's North
Shore Second Addition". The County Board referred this plat correction to the County Attorney's office for
review.
Correspondence Acknowledged
Chairman Lindquist read a letter, for the record, from the Minnesota Office of Environmental Assistance,
which verified that the Otter Tail County Solid Waste Management Plan Update was approved on June 13,
1997.
Enactment of Otter Tail County Enhanced 911 Ordinance
Chairman Lindquist opened the public hearing for enactment of the Enhanced 911 Ordinance at 2:01 p.m.
Present during the public hearing were Commissioners Nelson, Lee, Lindquist, Portmann, the County
Attorney, Board Clerk, Board Secretary, Addressing Coordinator Bob Block, and newspaper
Otter Tail County Board of Commissioners
January 24, 1997
Page6
representatives. County Attorney, Wally Senyk, reviewed the addressing compliance requirements
identified in the proposed ordinance.
Motion by Portmann, second by Lee, and unanimously carried to enact the Otter Tail County Enhanced 911
Ordinance as presented and to record this action in the Otter Tail County Recorder's office. The following
is a summary of the ordinance (the full version of the ordinance is available for viewing at the County
Auditor's office):
The subject matter and general purpose of the Enhanced 911 Ordinance is to assure that every
residence, commercial building, and certain other structures located in Otter Tail County are assigned an
address that reflects a known location, in order to assist the provision of emergency medical care to all
persons in Otter Tail County, regardless of place of residence or location.
Following adoption of an E-911 addressing system, all residents shall be informed of their new
E-911 address. The ordinance requires every owner of real property in Otter Tail County to assure that
each locatable structure is assigned an E-911 address which is properly displayed. Owners are also
required to notify the County Addressing Coordinator of new construction at a locatable structure.
Telephone and electric utility companies are required to share new service information with the Addressing
Coordinator, to be used for E-911 purposes only. Violations of the ordinance are punishable as a petty
misdemeanor.
A copy of the Enhanced 911 Ordinance is on file in the Office of the County Auditor and with the
County E-911 Addressing Coordinator in the Otter Tail County Courthouse, Fergus Falls, Minnesota.
Recess & Reconvene
Closed to the Public
At 2:14 p.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. At 2:23 p.m., the Chairman reconvened the meeting. Motion by Nelson,
second by Portmann, and unanimously carried to close the meeting to the public for purposes of discussing
labor negotiation strategies relative to the Highway Maintenance Unit, AFSCME, and the Law Enforcement
Units. Present. for the closed session were Commissioners Nelson, Lee, Lindquist, and Portmann, the
County Attorney, Board Clerk, and Board Secretary. Commissioner Stone was absent.
Adjournment
At 2:43 p.m., upon conclusion of the closed ·session, the Chairman declared the Otter Tail County Board of
Commissioners' meeting adjourned until 9:30 a.m. Tuesday, July 1, 1997.
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