HomeMy WebLinkAboutBoard of Commissioners - Minutes - 06/10/19970
Call to Order
The Otter Tail County Human Services Board convened Tuesday, June 10, 1997 at 9:32 a.m. at the
Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair; Andy Lindquist, Syd Nelson, and
Bill Stone present. Commissioner Virginia Partmann was absent from the meeting.
Approval of Agenda
Motion by Stone, second by Nelson, and unanimously carried to approve the Human Services agenda of
June 10, 1997 as presented.
Wally Senyk, County Attorney, present at 9:35 a.m.
Approval of Minutes
Motion by Nelson, second by Stone, and unanimously carried to approve the Human Services minutes of
May 27, 1997 as presented.
Joint Powers Agreement
Chuck Kitzman, Court Services Director, presented the Board with a Joint Powers Agreement between the
State of Minnesota and Otter Tail County regarding the support staff position in the New York Mills office.
Wally Senyk, County Attorney, discussed the specifics of the contract language with the Board.
A motion was submitted by Nelson, second by Lindquist, and unanimously carried to authorize the Chair's
signature on the contract.
Minnesota Corrections Facility -Sauk Centre
The Court Services Director presented information regarding the funding and program changes that will be
taking place at the MCF-SCR as a result of the Crime Bill passed during the last Legislative Session.
Juvenile Restitution
Chuck Kitzman presented an executive copy of the supplement to Otter Tail County's Juvenile Restitution
Grant that awards an additional $1,200 in State subsidy for the Juvenile Restitution Program in fiscal year
1997.
Kids Count
The Court Services Director discussed Otter Tail County's statistics as presented in the "Minnesota Kids
Count Project".
MN DOC Probation Survey
Chuck Kitzman discussed information and statistics from the Minnesota Department of Corrections
Probation Survey with the Human ServicesBoard.
West Central Regional Juvenile Center
An Executive Cooperative Agreement between the West Central Regional Juvenile Center and it's member
counties was submitted to the Human Services Board for review.
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Otter Tail County Board of Commissioners
June I 0, 1997
Page 2
Information Submitted: Court Services
The Court Services Director presented the Board with information on caseload reduction funding, computer O
program upgrade and County Probation Officer salary reimbursement.
Host County Contract
Regional Treatment Center
Carol Hovland, Director of the Fergus Falls Regional Treatment Center, proposed a Host County Contract
for chemical dependency rate increase, breaking down the cost to include a 3% increase for room and
board.
Motion was made by Stone, second by Nelson, and unanimously carried to approve the contract and rate
increase.
Bad Debts
Diane Thorson, Public Health Director, presented explanation of bad debts for client ID#10425-28 and
10#12845-1 in the amounts of $1,676.50 and $1,016.24. The Human Services Board referred the matter to
the County Attorney's office to process for collection.
State CHS Advisory Meeting
Commissioner Stone and the Public Health Director reported on the State CHS Advisory Meeting.
Legislation was passed for $1.08 per capita ($57,113) increase in public health funding beginning July 1,
1997. Thorson recommended these funds be used to offset a nurse working with refugees, for computer
program upgrades, and to increase the part-time WIC position from 24 hours to 32 hours per week.
Motion by Nelson, second by Stone, and unanimously carried to approve recommendation of the Public o
Health Director as presented.
Grant Contract Amendment
Diane Thorson apprised Board members of a notice received from the Department of Public Health that the
MBCCCP Grant Contract Amendment funding increased to $1,563.
A motion was offered by Nelson, second by Lindquist, and unanimously carried to authorize the Chair's
signature on the amended contract.
Health Reform Update
The Public Health Director updated Board members that no other counties have hired consultants with
regard to Health Reform. She indicated that Otter Tail County could join with six southern Minnesota
counties on a direct contract for $2,000. No action taken.
Collaborative
Frances Eggen, Family Services Collaborative Coordinator, provided an update on recent activities of the
collaborative. The next Collaborative Council meeting is scheduled for Thursday, June 12, 1997 from 9:00
-11 :00 a.m., in Perham.
Head Start
The Family Service Collaborative Coordinator informed Board members that Head Start is applying for two
grants that will allow them expanded services on a year around/all day basis.
McKnight Funding Q
Frances Eggen indicated applications for McKnight funding have been submitted to the McKnight
Foundation for a Welfare To Work Planning Grant.
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Bills & Claims
Otter Tail County Board of Commissioners
June 10, 1997
Page3
Motion by Nelson, second by Stone, and unanimously carried to approve the bills and claims as submitted.
Computer
Tom Fawcett, Social Services Director, presented recommendations to upgrade Otter Tail County
Collection System with Computer Professionals Unlimited (CPU) Inc.
Motion by Lindquist, second by Nelson, and unanimously carried to approve the upgrade as presented.
Kids Are Worth It
The Social Services Director provided handout materials of a Parent Workshop/Professional Workshop to
be presented in October (1997). He indicated the workshop is sponsored by CARE.
Child Care Discretionary Fund
The Human Services Board authorized use of remaining Child Care Funding to be used for provider
renewal CDA credential.
Motion by Lindquist, second by Stone, and unanimously carried to authorize same.
Welfare Reform
Tom· Fawcett provided handout _materials regarding recent Welfare Reform update.
Child Mental Health Advisory Committee
.· Minutes of the June 1997 Child Mental Health Advisory Committee were distributed to Board members. by
· the Social' Services Director.
Adjournment
At 10:53 a.m., Chairman Lee declared the meeting of the Otter Tail County Human Services Board
adjourned until 9:30 a.m. on Tuesday, June 24, 1997.
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Rebekah J. Ll?e, Recofettnij Secrcl:fary "f
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, May 13, 1997 at 1:01 p.m. at the
Otter Tail County Courthouse with Commissioners Andy Lindquist, Chair; Syd Nelson, Malcolm Lee, and
Bill Stone present. Commissioner Virginia Portmann was absent.
Approval of Agenda
Motion by Stone, second by Lee, and unanimously carried to approve the agenda of June 10, 1997, as
amended:
0 . Add to Land & Resource Administrator, Bill Kalar:
Snowmobile Trail Requests
Otter Tail County Board of Commissioners
June I 0, 1997
Page 4
Final Plat: "Hillside Estates"
Miscellaneous Documents: Request for Funds
Approval of Minutes
Motion by Lee, second by Nelson, and unanimously carried to approve the Otter Tail County Board of
Commissioners minutes of June 3, 1997, as presented.
Conditional Use Application: Charles & David Will
After lengthy discussion with Chuck (Charles) Will regarding relocation of a township road, other aspects of
his CUP, and reasons to require a Performance Bond, a motion was offered by Lee, second by Stone, and
unanimously carried to approve the Conditional Use Application of David Thomas Will and Charles M. Will,
Lake No. 56-437, Stalker Lake, Sec. 26/35, Twp.' 132N, Range 41W, Twp. Tordenskjold as recommended
and conditioned by the Planning Commission with the added requirement of a Performance Bond. Mr. Will
was directed to meet with the Land & Resource Administrator, the Highway Engineer, and County Attorney
to determine an amount to set for the Performance Bond in order to stabilize the area and protect the lake.
The matter of relocation for the township road will be addressed at a later date.
Vehicle Payment Request
Bo.b Moe, Assessor, requested payment of a 1997 Plymouth Neon which had been approved for purchase
by the Capital Improvement Committee using the low bid of State contract.
Motion by Lee, second by Nelson, and unanimously carried to approve the request made by the Assessor
for payment to McKay's Chrysler-Plymouth, Coon Rapids, MN, in the amount of $11,175.
Food Service Contract
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Motion by Lee, second by Nelson, and unanimously carried to approve an Amendment and Extension of 0
Detention Facility Food Service Contract with Best, Inc. for one year periods with the provision for annual · ·
.pricing adjustments. The agreement is extended for a period of one year commencing on July 1, 1997
~~rough June 30, 1998.
New Position
Motion by Stone, second· by Nelson and unanimously carried to add the following position to the County
Attorney's office as requested and budgeted for by the County Attorney:
Legal Assistant, Grade 13
Conditional Use Permit:
. Planning Commission Recommendations
. . ' . ·• ! • '." • •• -,, ' -~-'-· •. '
Motion by Lee, second by Nelson, and unanimously carried to approve the Conditional Use Permit of Lida
Township, Carl T. Johnson, Chairman (Sec. 14, Twp. 136, Range 42, Lida Township, Lida Lake 56-747)
with conditions as recommended by the Planning Commission.
Preliminary Plats:
Motion by Stone, second by Lee, and unanimously carried to approve the Preliminary Plat of Delbert
Thalman -"Thalman Second Addition to South Oaks" (Sec. 1, Ottertail Township, Buchanan Lake 56-209)
as recommended by the Planning Commission.
Motion by Lee, second by Nelson, and unanimously carried to approve the Preliminary Plat of Allen Q
Waasdorf -"Sandy Beach Estates" (Sec. 36, Twp. 137, Range 43, Scambler Township, Sand Lake 56-942)
as recommended by the Planning Commission.
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Conditional Use Permits
Otter Tail County Board of Commissioners
June J 0, 1997
Page 5
Motion by Lindquist, second by Lee, and unanimously carried to approve the Conditional Use Permit of,
Pebble Lake Auto Repair, lnc./Ron Carey & Dale Formo (Sec. 14, Twp. 132, Range 43, Buse Township,
Unnamed Lake 56-830) as recommended by the Planning Commission.
Motion by Stone, second by Nelson, and unanimously carried to approve the Conditional Use Permit of
Lutheran Island Camp (Sec. 25, Twp. 133, Range 39, Girard Township, East Battle Lake 56-138) as
recommended by the Planning Commission.
Motion by Lee, second by Nelson, and unanimously carried to approve the Conditional Use Permit of Clyde
E. Ellefson (Sec. 32, Twp. 136, Range 40,' Lida Township, Lida Lake 56-747) as recommended by the.
Planning Commission. ·
Motion by Stone, second by Nelson, and unanimously carried to deny the Conditional Use Permit of
Corinne J._ Guddal (Sec. 16, Twp. 134, Range 38, Leaf Lake Township, West Leaf Lake 56-114) as
recommended by the Planning Commission.
Motion by Lee, second by Nelson, and unanimously carried to deny the Conditional Use Permit of Eugene
Roger Ernst (Sec. 23, Twp. 136, Range 42, Lida Township, Lida Lake 56-747) as recommended by the
Planning Commission.
Preliminary Plats:
Motion. by Lee, second by Nelson, and unanimously carried to approve the Preliminary Plat of Kurt
Maethner ET AL -"Maet-Boh Development" (Sec. 4, Clitherall Township) as recommended by the Planning
Commission. · · ·
Motion by Lee, second by Stone, and unanimously carried to deny the Preliminary Plat of James & Mary
Stolle, c/o Taylor Investment Corporation -"Pleasant Lake Estates" (Sec. 5, Twp. 133, Range 41, Sverdrup
Township, Pleasant, Unnamed, and Lt. Anna Lake 56-0449, 56-1127, 0450) as recommended by the
Planning Commission.
Conditional Use Permit:
Discussion took place on the Conditional Use Permit of Walter Seifert, Big Pine Lake 56-130. The Board
acknowledged that, because this property was in a Bluff Impact Zone, it should be referred to the Board of
Adjustment for a Variance since section IV. 3. B(b) of our Shoreland Management Ordinance indicates that
fill or excavated material must not be placed in bluff impact zones.
Grant-In-Aid Snowmobile Trail Resolution
Otter Tail County Resolution No. 97-31
Upon a motion by Lee, second by Nelson, and unanimously carried the Otter Tail County Board of
Commissioners adopts the following resolution:
BE IT RESOLVED that Otter Tail County shall continue to sponsor Grant-In-Aid Trail Systems as they exist
for Otter Trail Riders and Lake Runners Trail Association and proposed extensions of Grant-In-Aid Trails.
0 A9opted this 10th day of June, 1997.
Otter Tail County Board of Commissioners
June IO, 1997
Page 6
Dated: -~~:.i.11-..a11,.___..i:x!!,.;~:z,_..Lu'zc.,'.7c.,7 __
Attest:
OTTER TAIL COUNTY BOARD
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Final Plat: "Hillside Estates"
Motion by Lindquist, second by Lee, and unanimously carried to approve the Final Plat of Richard/Shirley
Peterson -"Hillside Estates" (Sec. 2, Twp. 132, Clitherall Township, West Battle Lake 56-239) as presented
by Bill Kalar, Land & Resource Administrator.
Other: Land & Resources
The Land & Resources Administrator briefly covered several other topics with Board members. He
indicated a letter has been received from the Department of Natural Resources (Land Use Supervisor)
indicating that the shoreland revisions are in compliance; he indicated that HF 217 has been removed--will
possibly return next year in the Legislature; he also addressed receipt of a letter from Keith Anderson,
Water Line Coordinator, requesting $3-500 in contribution from Otter Tail County. No action taken on any
of these topics.
Quadrant Agreement
Mike Hanan, Solid Waste Director, addressed Otter T_ail County's agreem~nt with Quadrant. He indicated a
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new agreement has been written addressing areas of concern (e.g. price floor, Ash Disposal Liability n
Agreements, and best effort to continue operating). •
At 2:02 p.m. Commissioner Nelson was absent.
After discussion, a motion was offered by Lee, second by Stone, and carried to approve the new
agreement as outlined by Hanan. Hanan was authorized to forward a revised draft of the contract to
Quadrant.
Bid Award: Township Bridge Replacement Contract
Damon DeVillers, Assistant Highway Engineer, recommended bid award on Project No. S.A.P. 56-599-04 &
Etc. Bridge Replacement Project, Townships of Otto and Deer Creek to the low bidder, Landwehr
Construction; Inc., St. Cloud, MN, in the amount of $364,445.90 (Otto Township -$235,397.90; Deer Creek
Township -$129,048.00).
Motion by Lee, second by Stone, and unanimously carried to approve the award as recommended by the
Assistant Highway Engineer.
At 2:23 p.m. Commissioner Nelson returned.
Minnesota State Transportation Fund Resolution
for the Construction of Township Bridge No. 91639
Project No. 5.A.P. 56-599-04
Otter Tail County Resolution No. 97-32 Q
Upon a motion by Nelson, second by Stone, and unanimously carried Otter Tail County Board of
Commissioners adopts the following resolution:
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· Otter Tail County Board of Commissioners
June IO, 1997
Page 7
WHEREAS, the County of Otter Tail has applied to the Commissioner of Transportation for a Grant from
the Minnesota State Transportation Fund for the Construction of Township Bridge No 91639 (Project No.
S.A.P. 56-599-04 over the Otter Tail River; and
WHEREAS, the amount of the grant has been determined to be $19,275.00 by reason of lowest
responsible bid.
NOW, THEREFORE, BE IT RESOLVED, that the County of Otter Tail does hereby affirm that any cost of
the bridge in excess of the grant will be appropriated from the funds available to the county of Otter Tail,
and that any grant monies appropriated for the bridge but not require, based on the final estimate, shall be
returned to the Minnesota State Transportation Fund.
Adopted this 10th day of June, 1997.
OTTER TAIL COUNTY BOARD.OF COMMISSIONERS
Attest:
/4 d
Larry K~lerk
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Minnesota State Transportation Fund Resolution
for the Construction of Township Bridge No. 97912
Project No. S.A.P. 56-599-29
Otter Tail County Resolution No. 97-33
Upon a motion by Nelson, second by Stone, and unanimously carried Otter Tail County Board of
Commissioners adopts the following resolution:
WHEREAS, the County of Otter Tail has applied to the Commissioner of Transportation for a Grant from
the Minnesota State Transportation Fund for the Construction of Township Bridge No 97912 (Project No.
S.A.P. 56-599-29 over the Leaf River; and
WHEREAS, the amount of the grant has been determined to be $8,526.00 by reason of lowest responsible
bid.
NOW, THEREFORE, BE IT RESOLVED, that the County of Otter Tail does hereby affirm that any cost of
the bridge in excess of the grant will be appropriated from the funds available to the county of Otter Tail,
and that any grant monies appropriated for the bridge but not require, based on the final estimate, shall be
returned to the Minnesota State Transportation Fund.
Adopted this 10th day of June, 1997.
0 Dated: ~ IY'4--,,2'$ I 'to/7 OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Board of Commissioners
June I 0, 1997
Page 8
Attest:
,,.,~,.¢
Annual Cal Miller Memorial Bicycle Race
The Assistant Engineer outlined a letter from Chris Olson, Turtle Festival Bicycle Event Coordinator,
wherein the request was made to hold the race/ride on county roads surrounding Little Pine Lake on
Sunday, June 22, 1997, beginning at 8:00 a.m. and consisting of one, two or three laps of the indicated
route.
Motion by Nelson, second by Stone, and unanimously carried to approve the request as outlined in Olson's
letter with same terms and conditions of previous year(s).
1997 Bituminous Overlay Projects
Motion by Lee, second by Stone, and unanimously carried to approve the addition. of Projects to S.A.P. 56-
610-11; 56-623-08; and 56-646-05 as requested by Damon DeVillers. \
Contract Approval: S.A.P. 56-030-01; 1997 Seal Coat Projects
Motion by Lee, second by Stone, and unanimously carried to authorize the Chair's signature on S.A.P. 56-
030-01 with Asphalt Surface Technologies Corporation, aka ASTECH Corp. as previously awarded.
License Renewal Applications
Motion by Nelson, second by Lee, an unanimously carried to approve the following applications for license:
Big Pine Resort
.John Miller
Perham, MN
Collins Landing
Jodie Collins
Dent, MN
Fair Hills Resort
Diane Kaldahl
Detroit Lakes, MN
Graystone Lodge
Karen R. Zell
Battle Lake, MN
On/Off-Sale 3.2 Malt Liquor
Off-Sale 3.2 Malt Liquor
On-Sale 3.2 Malt Liquor
On-Sale Wine
Off-Sale 3.2 Malt Liquor
On-Sale Liquor & Sunday
Subject to the submission of the required insurance certificate.
Hidden Acre Resort
Craig Ronning
Vergas, MN
Perham Oasis
Division of Perham Co-op Creamery
Perham, MN
On/Off-Sale 3.2 Malt Liquor
Off-Sale 3.2 Malt Liquor
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Riverfront Lounge
Walt Sclimidt ·
Underwood, MN
. Otter Tail County Board of Commissioners
June 10, 1997
Page 9
On/Off-Sale 3.2 Malt Liquor
Sleepy Hollow Resort and Campground
Evelyn Lepacek
On/Off-Sale 3.2 Malt Liquor
Battle Lake, MN
St. Lawrence Church
Rev. Leo Otto
On-Sale 3.2 Malt Liquor
One Day -Sunday, August 3, 1997
Zorbaz on Pelican Lake
Thomas W. Hanson
Pelican Rapids, MN
On/Off-Sale 3.2 Malt Liquor
On-Sale Wine
Special Assessment
Motion by Lindquist, second by Lee, and unanimously carried to levy for payable year 1998, a special
assessment, in the amount of $127.50 plus interest at a rate of 6 percent from the date of certification, for
pumping water out of the basement of a structure located on the following described parcel:
09-000-99-0188-000
. Carlisle
Lot 8, Except Tract and Lot 9, Block 2
Otter Tail County Humane Society
Motion by Lee, second by Nelson, and unanimously carried to approve payment as authorized by Minnesota
Statute 343.23 to the Otter Tail County Humane Society, in the amount of $3,732.19, for the following costs
incurred in the care of 44 dogs belonging to Nick Messer:
Vet. Exam Tests -
Medical Expenses -
Wages-
Board -
Total
$ 55.45
$ 312.74
$ 657.00
$2,705.00
$3,732.19
Local Performance Aid and Discussion
Motion by Stone, second by Nelson, and unanimously carried to authorize the Chair's signature on the
Certification of Local Performance Measures for Local Performance Aid Payable in 1998.
Game and Fish Electronic Licensing System.
The County Auditor presented his recommendation concerning the County's participation in the State of
Minnesota's Game and Fish Electronic Licensing System. Input from the County Commissioners was
requested.
New York Mills -Tax Forfeited Property
Board members directed the County Auditor to check with the STS Program Coordinator to determine
whether their schedule will permit this year, given the equipment and person power necessary, to demolish
a building located on the following described parcel:
Otter Tail County Board of Commissioners
June I 0, 1997
Page 10
East 50' of the Westerly 150' of the Southerly 160' of Lot 26 and the Easterly 50' of the Westerly 100'
of the Southerly 160' and the South 86' of the West 50' of Lot 26, WM V. Smith's Addn. Q
If the work cannot be done through the STS Program, the County Auditor is authorized to begin the process
of advertising for the demolition of the building located on the above described property.
The County Auditor was also directed to contact the Minnesota Pollution Control Agency to determine is
any assistance or funds is available for the removal of the underground tank(s).
Resolution Authorizing Application for
MHFA Rehabilitation Loan Program Funds
Otter Tail County Resolution No. 97-34
Upon a motion by Stone, second by Nelson, and unanimously carried the following resolution was adopted:
WHEREAS, the Minnesota Housing Finance Agency,. State of Minnesota, has been authorized to
undertake a program to provide loans to property owners for the purpose of housing rehabilitation; and
WHEREAS, Fergus Falls Housing & Redevelopment Authority has developed an application as an
Administering Entity for the Minnesota Housing Finance Agency Rehabilitation Loan Programs;
NOW, THEREFORE, BE IT RESOLVED, that Fergus Falls Housing & Redevelopment Authority is hereby
authorized as an entity to be charged with the administration of funds made available through the
Minnesota Housing Finance Agency Rehabilitation Loan Programs, in the County of Otter Tail.
Note:
This resolution is for Deferred Loan Program; Revolving Loan Program; and Accessibility Loan
Program.
Adopted this 10th day of June, 1997.
Dated: ----";~'l-''"" .. ,. •• __..:,.._'4::i,--t.l..J.9 ..... 'J.-1-7--
Attest:
Larry~~ crf:L
Wireless 911 Telephone Calls
Mark Morris, Chief Deputy, discussed a letter from David Cossette, Otter Tail County Communications
Officer and new legislation which recently took place.
Vehicle Purchase Request
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The Chief Deputy requested approval to purchase a 1997 Ford Taurus from C & M Ford Sales, Inc.,
Hallock, MN, using the low bid of State contract ($14,767.85, plus tax & freight). This vehicle replaces a
wrecked 1994 Plymouth Acclaim. Q
Motion by Lee, second by Nelson, and unanimously carried to approve the vehicle purchase as requested.
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Adjournment
Otter Tail County Board of Commissioners
June I 0, 1997
Page 11
At 3:10 p.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 9:30 a.m. on Tuesday, June 17, 1997.
Dated: --=~tl--MII .................. a~4~J _,./ ..,_9..,_,_,7 __ _
Attest:
Larry /,~.,1;;&/.
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