HomeMy WebLinkAboutBoard of Commissioners - Minutes - 06/03/19970
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Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, June 3, 1997' at 9:30 a.m. at the
Otter Tail County Courthouse with Commissioners Andy Lindquist, Chair; Syd Nelson, Malcolm Lee, and
Bill Stone present. Commissioner Virginia Partmann and County Attorney Wally Senyk were absent.
Approval of Agenda
Motion by Lee, second by Nelson, and unanimously carried to approve the County Board agenda of June 3,
1997, with the following additions:
10:15 a.m. -Request/Approval: Final Plat: "Poss Beach Second Addition"
11 :35 a.m. -Employees' Assistance Program
Approval of Minutes
Motion by Nelson, second by Lee, and unanimously carried to approve the· County Board minutes of
May 27, 1997, as submitted.
Forgiveness of Penalty & Interest: Flood Victims
Steve Andrews, Treasurer, requested the Board's consideration of seven requests for forgiveness of
penalty and interest due to flood conditions on the following cases:
Michael & Karen Hofer, Fargo, ND
John & Sharon Marshall, Grand Forks, ND
Gordon Semrau, Grand Forks, ND
Lyle Rose, East Grand Forks, MN
Arvin Meyer, Breckenridge, MN
Abner Selvig, Fargo, ND
Ronald L. Aure, East Grand Forks, MN
Motion by Lee, second by Stone, and unanimously carried to abate the penalty and interest as requested
· by the Treasurer.
Liquor License Applications
Motion by Stone, second by Nelson, and unanimously carried to approve the following applications for
license:
Kern, Inc.
Oakwood Golf Course
Bonnie R. Kern
· Ottertail, MN
Klimp's Kountry Korner
Marlys Klimp
Battle Lake, MN
On/Off -Sale 3.2 Malt Liquor
Off Sale 3.2 Malt Liquor
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Otter Tail County Board of Commissioners
June 3, 1997
Page 2
Madsen's Resort, Inc.
Eric Malmstrom
Battle Lake, MN
Pantry and Pub
Louann K. and David Rodenberg
Fergus Falls, MN
Off Sale 3.2 Malt Liquor
On Sale Liquor
On/Off -Sale 3.2 Malt Liquor
Subject to the submission of the required insurance certificate.
Strom's Steak House, Inc.
Cheryl Lynn Strom
Perham, MN
. On Sale Liquor
_On Sale Sunday Liquor
Subject to the submission of the required insurance certificate.
Ten Mile Lake Resort and Steakhouse, Inc.
J. Patrick Schultz and G. Michael Schultz
Dalton, MN
On/Off Sale 3.2 Malt Liquor
On Sale Wine
Subject to the submission of the required insurance certificate.
Tom's Standard and Grocery
Thomas Weinhandl
Henning, MN
Vacationland Resort
Lynn J. Johnson
Battle Lake, MN
Zorbaz On Otter Tail
Thomas W. Hanson
Battle Lake, MN
Off Sale 3.2 Malt Liquor
On Sale 3.2 Malt Liquor
Off Sale 3.2 Malt Liquor
Residential Antidisplacement & Relocation Assistance Plan
Motion by Nelson, second by Stone, and unanimously carried to adopt the Residential Antidisplacement
and Relocation Assistance Plan for Otter Tail County, see Attachment B of official minutes.
Game & Fish Electronic Licensing System
Local Performance Aid Certification
The Auditor provided materials on the Game and Fish Electronic Licensing System and Local Performance
Aid Certification for Board members to review for future action.
Pelican Lake Property Owner -Request For Assistance
Ace Brandt, Pelican Lake property owner, discussed difficulties he is experiencing regarding property he
purchased on Pelican Lake. He described the house sitting approximately 80' above Pelican Lake and the
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hill eroding away into the lake. Participants in the discussion of the problem and the urgency for immediate
remedy were Terry Lejcher, DNR Hydrologist; Rick West, County Engineer; Bill Kalar, Land & Resource
Administrator; and Board members. Chair Lindquist asked Mr. Brandt about what kind of assistance he O
was seeking and he (Brandt) indicated he needed assistance locating an engineering firm and financial •
assistance as well. Chair Lindquist referred Brandt to obtain names of engineering firms from the County
Engineer and addressed the issue of performance bonds In future instances. During the discussion it was
noted that Brandt was the second owner and he had purchased the property from the original owner at a
Otter Tail County Board of Commissioners
June 3, 1997
Page 3
', reduced price to reflect the condition. The discussion also indicated that the original owner and contractor r \ · had not followed the permit and engineering plan. Both original owner and contractor had made court
"-,;./ appearances on the matter. The Board indicated no financial assistance will be-given by the County.
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Bluff Impact Zone Discussion
Discussion with Terry Lejcher about Bluff Impact Zones took place. Lejcher indicated that fragile soils,
combined with high slopes pose a risk for erosion. Lejcher referenced the recent Pine Lake matter where
he had written his viewpoint. He also stated that a home should be designed to fit the property instead of
redesigning the property to fit the home.
Final Plat: Poss Beach Second Addition
Motion by Lee, second by Nelson, and unanimously carried to approve the final plat of Poss Beach Second
Addition, Section 31, Twp. 137, Range 42, as presented by Bill Kalar, Land & Resource Administrator.
Project Status Report
Rick West, Highway Engineer, provided an update to Board members regarding a number. of projects under
construction and nearing completion throughout Otter Tail County.
Township/City Engineering Services Policy Discussion
The Highway Engineer discussed development of a Township/City Engineering Services Policy to allow for
the County.to continue to work on surfacing and bridge projects as our schedule permits, and when design
standards are met. The County would continue to attend townboard meetings, preliminary cost estimates,
etc. A written policy will be presented at a later date.
Contract Approvals
Motion by Nelson, second by Stone, and unanimously carried to authorize the Chair's signature on S.A.P .
56-600-17 & Etc. Stalker/Long Lake Road Surfacing; County Highway 117 Overlay; and W. Courthouse
Parking Lot Contract.
Motion by Lee, second by Nelson, and unanimously carried to authorize the Chair's signature on C.P.
97:TM 1997 Traffic Marking Contract, Contractor: Traffic Making Service, Inc.
Motion by Lee, second by Nelson, and unanimously carried to authorize the Chair's signature on C.P. 97:
Bituminous Crack Sealing, Bituminous Crack Sealing Contractor: Northwest Asphalt Maintenance, Inc.
Marion Lake Residents' Letter
Chair Lindquist read a letter written by Stan Riggs & Many Others written on behalf of all residents along
the north shore of Marion Lake who access the Edna and Dead Lake township roads. The letter expressed
concern with the condition and maintenance of gravel township roads. Chair Lindquist indicated that the
statute is very clear with regard to County involvement in this matter. No action taken.
Approval to Pay Bills
Motion by Nelson, second by Lee, and unanimously carried to authorize payment of the bills per
Attachment A of these minutes.
Employees' Assistance Program
Motion by Nelson, second by Lee, and unanimously carried to mail out informational letters with meeting
schedule and EAP booklet to each Otter Tail County employee and their families as presented by Karen
Lundin.
Otter Tail County Board of Commissioners
June 3, 1997
Page4
MCCC Delegate
Motion by Lee, second by Nelson, and unanimously carried to appoint Pat Larum as Otter Tail County n
voting delegate at the Minnesota Counties Computer Cooperative conference being held during the first 'liilill
week of June.
Adjournment
At 11 :09 a.m., Chair Lindquist declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 1:00 p.m. on Tuesday, June 10, 1997.
Dated: {iu,Ht. 10, 1qq7 v
Attest: '~~ Larry Krohn, ~rk
CB:kal
Attachments
COMMISSIONERS
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Otter Tail County Board of Commissioners
June 3, 1997
Attachment A
OTTER TAIL COUNTY AUDITOR
XS/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION
IRD440 COUNTY 56
PAGE 1
WARRANTS APPROVED ON 6/03/97 FOR PAYMENT
VENDOR NAME
A & B TRANSMISSION
ALEXANDRIA DIESEL INC.
ALTERNATIVE MICROGRAPHICS INC.
AMERICAN BALER COMPANY AMERICAN INSTITUTIONAL SUPPLY
AMERICAN RED CROSS ANOKA MOTEL CORPORATION
ARCHIE'S
MARY ELLEN ARNOLD PH.D.
BECKER CO SHERIFF
KEN BECKER
ANGELA BERGE
BEST INC.
BEST INC.
BLUFFTON OIL COMPANY
BRETZ HARDWARE
BUSINESS RECORDS CORPORATION
CARR'S LAKE COUNTRY SUPERMKT CENTRAL STATES WIRE PRODUCTS
CHRISTENSEN CONSTRUCTION
COASTAL VIDEO COMMUNICATIONS
COMMUNITY FIRST NATIONAL BANK
CONFERENCE ON CRIME VICTIMS
CONTECH CONSTRUCTION PRODUCTS
COOPER'S OFFICE SUPPLY INC.
THE COPY CORNER
CULLIGAN
THE DAILY JOURNAL
DCA INC.
DENNY'S CONOCO · DETROIT LAKES OVERHEAD DOOR SR
. MARVIN DOERING DOUGLAS CO SHERIFF
ECOLAB INC.
ELLENSON AUTO BODY ELLIOTT TRANSFER AND COMPANY
FALLS AUTOMOTIVE INC.
FARMERS ELEVATOR OF FERGUS
FARMERS UNION OIL COMPANY
JOE FEHRENBACH
FERGUS ELECTRIC
FERGUS FALLS MEDICAL GROUP FERGUS FALLS POLICE DEPARTMENT
CITY OF FERGUS FALLS FERGUS INTERNATIONAL INC.
GENERAL TIRE SERVICE-DIV. OF
GOVERNMENT FINANCE OFFICERS
GR GRAPHICS INC.
GRAINGER INC.
MIKE HANAN
AMOUNT
200.00
15.54
368.18
59.39
58.30
10.00 180.12 113.31
552.50
22.80
294.68
188.08
3,462.68
94.61
419.61
21.05
114.06
107.00
2,530.44
295.00 325.50
19.20
75.00
1,527.25
8,041.81
4.24 8.52
100.00
1,759.45
106.40
128.12
46.60
16.00
296.41 277.00
134.00
160.16
85.17
203.72
116.00
168.16
79.50
2,524.43
2,245.30
163.58
238.57 SO.DO
571.76
98.18 613.11
6/03/97
6/04/97 10:53:43
OTTER TAIL COUNTY AUDITOR
XS/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 6/03/97 FOR PAYMENT
VENDOR NAME
STEVE HANDEGAARD
LEON T. HUNT
K.I.D. LEASING
KELLY SERVICES INC. KEN SAURER'S GARBAGE SERVICE
KOEP'S CLITHERALL CORNER
LAB SAFETY SUPPLY INC.
LAKE REGION HOSPITAL
LAKELAND MENTAL HEALTH CENTER
LAKES COUNTRY SERVICE
LARRY OTT INC. TRUCK SERVICE
MA A 0
M-R SIGN CO.
JIM MAKELA MEDICINE SHOPPE
JOHN C. MEYER MID-CENTRAL EQUIPMENT INC.
THE MIDWEEK MILLER'S BOBCAT·
MN CLE
MN COUNTIES INSURANCE TRUST
MN CVSO SECRETARIES &
MN DEPARTMENT OF REVENUE MN WEIGHTS AND MEASURES
ELDON L. MOREY PHD
NELSON BROTHERS PRINTING &
NELSON FORD
NORTHERN COOPERATIVE SERVICES
NORTHERN WASTE SYSTEMS-DL
OFFICE DEPOT NANCY OLSON OMNI COMPUTER PRODUCTS
OTTER TAIL CO DEPARTMENT OF
OTTER TAIL CO SHERIFF DEPT.
OTTER TAIL CO TREASURER
PAMIDA INC.
PARK REGION MUTUAL TELEPHONE
PARK REGION TELEPHONE CO.
PERHAM CO-OP CREAMERY KENNETH E. PETERSON
PAUL PFEFFER
PRECISION TYPEWRITER SERVICE
PRO-WEST & ASSOCIATES INC.
QUADRANT COMPANY
SANTA FE CHEMICAL CO.
SCREEN GRAPHICS SERVICE FOOD SUPERVALU
RICK SHEILS
SHERATON MINNEAPOLIS
SIGELMAN STEEL & SALVAGE
AMOUNT
93.38
385.95
264.13
1,354.84 64.44
148.00
1,751.45 727.70
19.00
257.35
1,350.00
60.00
43.79
50.00
650.36
46.84
25.05
128.96
14.12
129.00
77.00
53.00 69.00
105.00 278.67
699.61 1,133.75
20.00
49.52
676.62
32.24
222.20
3,449.30
706.22 2,002.68
40.02 340.00
672.27 39. 37
192.59
150.00
57.24
1,460.00
108.00
417.87
13.13
100.27
108.40
84.00
81. 92
IRD440
COUNTY 56 PAGE 2
6/03/97
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OTTER TAIL COUNTY AUDITOR
X5/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 6/03/97 FOR PAYMENT
VENDOR NAME
SOUTH MILL SERVICE
STORAGE EQUIPMENT INC.
JENNIFER STORY
STREICHER'S
TODD CO SOLID WASTE
TOUTGES SANITATION
TOWN & COUNTRY BUSINESS
TRIMIN USERS GROUP TREASURER
UNDERWOOD OIL INC.
UNIV OF MN DEPT OF CONFER
URBANK LIVE BAIT CO. INC. USA WASTE SERVICES INC.
VENTURE INDOORS INC.
VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS
WADENA ASPHALT COMPANY
WAL-MART
WW WALLWORK
210 LUBE EXPRESS
AMOUNT
10.21
133.37
136.50
574.89
237.50
50.00
184.33
10.00
138.41
170.00
138.45
472.47 13.76
39.93
141.05
9,372.00
310.33
193.40
15.14
IRD440
COUNTY 56
PAGE 3
6/03/97
FINAL TOTAL ...... . $62,636.48 ****
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RESIDENTIAL ANTIDISPLACEMENT AND RELOCATION
ASSISTANCE PLAN FOR
OTTER TAIL COUNTY
Otter Tail County Board of Commissioners
June 3, 1997 .
Attachment B
The County shall provide assistance to all permanently or
temporarily displaced persons in compliance with the Uniform
Relocation Assistance and Real Property Acquisition Policies Act
of 1970, as amended.
However, the County plans to minimize displacement in the
following ways:
1, No acquisition program is planned or necessary at the
present time.
2, No displacement has occurred under any previous County
housing rehabilitation program.
If displacement should occur under any future housing program it
will be dealt with in the following manner:
A. Permanent Displacement
Definition -Any person permanently and involuntarily
displaced will be subject to the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of
1970, as amended. The term displaced persons means any
person (family, individual, business, non-profit
organization, or farm) that moves from real property or
moves personal property from real property as a direct
result of rehabilitation, demolition, or acquisition for a
Small Cities Development Program project.
Actions to be taken to minimize displacement include:
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Informing tenants that they may be entitled to relocation
payments and other assistance under the Uniform Relocation
Assistance and Real Property Acquisition Policies Act of
1970, as amended (URA).
Informing tenants that they may be entitled to additional
payments above the URA payment in compliance with
requirements of section 104(d) of the Housing and Community
Development Act of 1974, as amended. If rehabilitation
activities raise the market rent (including utility costs)
above the applicable fair market rent established by HUD's
Section 8 existing housing program, then the unit must be
replaced and low or moderate income tenants are entitled to
additional payments in compliance with section 104(d).
The County will replace all occupied and vacant occupiable low-
to moderate-income dwelling units demolished or converted to a
use other than as low-to moderate-income housing as a direct
result of activities assisted with funds provided under the
Housing and Community Development Act of 1974, as amended, as
described in 24 CFR 570.496a(b).
10.
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All replacement housing will be provided within three years
of the commencement of the demolition or rehabilitation
relating to conversion. Before obligating or expending funds
that will directly result in such demolition or conversion, the
County will make public and submit to the Minnesota Department
of Trade and Economic Development the following information in
writing,
1. A description of the proposed assisted activity;
2. The general location on a map and approximate number of
dwelling units by size (number of bedrooms) that will be
demolished or converted to a use other than as low-to
moderate-income dwelling units as a direct result of the
assisted activity;
3. A time schedule for the commencement and completion of the
demolition or conversions;
4. The general location on map and approximate number of
dwelling units by size (number of bedrooms) that will be
provided as replacement dwelling units;
5. The source of funding and a time schedule for the provision
of replacement dwelling units; and
6. The basis for concluding that each replacement dwelling unit
will remain a low-to moderate-income dwelling unit for at
least 10 years from the date of initial occupancy.
0 7. Information demonstrating that any proposed replacement of
dwelling units with smaller dwelling units (e.g., a 2
bedroom unit with two 1-bedroom units) is consistent with
the housing needs of low and moderate-income households in
the jurisdiction.
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The County may request the Minnesota Department of Trade and
Economic Development to recommend that the U.S. Department of
Housing and Urban Development approve an exception to required
replacement housing if there is an adequate local supply of
vacant low-to moderate-income dwelling units in standard
condition. Exceptions will be reviewed on a case-by-case basis
as described in 24 CFR 570.496a(iii).
B. Relocation
The County will provide relocation assistance, as described
in Section 570.496a(b), to each low-to moderate-income
household displaced by the demolition of housing or by the
conversion of a low-to moderate-income dwelling to another
use as a direct result of assisted activities.
Displaced low-to moderate-income persons may choose
assistance under the Uniform Relocation Act or moving costs
and an available Section 8 housing voucher/certificate or
moving costs and a housing assistance payment so that rent
and utilities do not exceed 30% of household income for a
period of 5 years.
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C. Temporary Displacement
Definition -Temporary displacement occurs when people move
out of their dwelling, business, or property for a short
period of time due to activities of the Small Cities
Development Program. Temporary displacement most frequently
occurs with housing and commercial rehabilitation projects.
Actions to be taken to minimize displacement include,
•
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•
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Planning utility shut-offs for times most convenient to
residents.
Providing information and referral services to individuals
who must temporarily leave their homes.
Stage rehabilitation of housing to allow occupants to remain
during and after rehabilitation.
Schedule public facility construction and equipment storage
to be completed as quickly as possible and at times most
convenient to residents.
· RESOLUTION OF ADOPTION OF RESIDENTIAL ANTIDISPLACEMENT AND
RELOCATION ASSISTANCE PLAN.
BE IT RESOLVED, THAT THE OTTER TAIL COUNTY BOARD HEREBY ADOPTS
THE RESIDENTIAL ANTIDISPLACEMENT AND RELOCATION ASSISTANCE PLAN
FOR OTTER TAIL COUNTY.
I certify that the above resolution was adopted by the
County Board of
on 97
6-J-97
(Title) (Date)
Otter Tail County
WITNESSED:
~~qio (Signate)
C~~ ,4,.,,c1,.i,,,c?
(Title)
-12-
6 ,J. 97
(Date)