The URL can be used to link to this page

Home My WebLink AboutBoard of Commissioners - Minutes - 04/01/19970 0 0 ·•····.··•···/·•···· >····•·••·. >Minut~~ii.~f.t.11~ > ................... ··•·>••··:::, .. . •·· 1Q~~r r,.!.' i99u nty·E3e~.r~;.of. 9orr1111is$i,9n~rr$t;¥!11!' 1i· ' i ...• ii' OtterTail Co~htyi?<>llrthouse< . • .... · ... •· ... · ··············· ..... . Gc,rnrni!ls.ion~rs; Room ,tioc:,1\\1-B .. , .. Tli,~1~i~ij~~;~!r 1 ~~z, ... Call to Order The Otier Tail County Board of Commissioners convened Tuesday, April 1, 1997 at 9:30 a.m. at the Otter. Jail County Courthouse with, .Commissioners Andy Lindquist, Chair; Syd Nelson, Bill Stone, Malcolm Lee·, and Virginia Portmann present . . . Approval of Agenda . Motioh by PClitmann, second by Sto.ne,.and unanimously carried to approve the County Board agenda of April ·i, 199i as amended. Building Committee Meeting -04/01/97 Darrell Schaub -9:30 a.m. Approval of Minutes Motion by Stone, second by Nelson, and unanimously carried to approve the County Board minutes of March 25, 1997. Appreciation Expressed Upon. his retirement, Engineering Technician, Darrell Schaub, expressed his appreciation to Otter Tail County, specifically to County Engineer, Rick West, and Assistant Engineer, Damon DeVillers, for a rewarding work experience the past 24 years. Mr. Schaub stated that it has been an honor and a privilege to work at Otter Tail County because the people are so great. Board members congratulated Mr. Schaub and Chairman Lindquist thanked him for his service and wished him well during his retirement. Civil Process Services Fees Chief Deputy, Mark Morris, and Sheriff, Gary Nelson, provided civil process fees from other counties in Minnesota. Otter Tail County's fees are lower than the average and Sheriff Nelson recommended an increased fee schedule. Motion by Portmann, second by Lee, and unanimously carried to approve the following civil process fee-for-service sch,edule as presented effective May 1, 1997: Service of Process Fee ....................................................... $25 + mileage (#2) Service Attempt/Not Found~ ................................................ $20 + mileage (#2) Mileage (round trip) ............................................................ $.45/mile (#1) Request for Process Returned ............................................ $25 + mileage Mortgage Foreclosure Sales ............................................... $40 Redemption of Property (Recorded Fee Holder) ................. 1 % to Max. $200 Redemption of Property (all others) ..................................... 1% to Max. $200 Sheriff Sales ........................................................................ $40 + mileage Posting 3 Sale Notices ........................................................ $25 + mileage Report of Sale & Certificate ................................................. $20 Writ of Execution Commission Fee ..................................... 6%/amt collected (#3) Writ of Execution Returned Wholly Unsatisfied ................... $20 + mileage Evictions .............................................................................. hourly deputy time + mileage Domestic Abuse Protection Orders ..................................... No Charge Harassment Restraining Orders .......................................... No Charge Otter Tail County Board of Commissioners April 1, 1997 Page 2 Replevin .............................................................................. $25 + mileage + hourly deputy time if more than 1 hour Securing property on seizures: Writ of Attachments ............................................................. $25 + mileage + hourly deputy time if more than 1 hour Writ of Executions ............................................................... hourly deputy time Writ of Restitution ................................................................ hourly deputy time Assisting Petitioner/Respondent with separation of property per final divorce decrees .................. hourly deputy time + mileage *Notes #1 Automatic increase to $.50 per mile if retail gas prices raise above $1.50 per gallon or $.55 per mile if prices rise above $2.00 per gallon. #2 If priority service is requested, meaning within 4 hours of receipt at the Sheriff's Office, requester MAY BE required to pay 1 hour deputy time, plus regular fees. #3 6% of gross amount collected, or 6% of settlement occurring after the Sheriff's Office has taken any action on the Writ of Execution. #4 Will be charged $25 + mileage if legislature amends statute to allow Sheriff service fees. "Thank You" Expressed Sheriff, Gary Nelson, publicly thanked Account Technician, Nancy Olson, for her past dedication and hard work within the Sheriff's Department. Safety Training Funds Motion by Lee, second by Portmann, · and unanimously carried to appropriate $25 per employee, not to exceed $7,800, from the Insurance Reserve Fund to the General Fund and to authorize the Safety Director to expend these funds for employee safety training. Home Rental Rehabilitation Project Chairman Lindquist directed the County Coordinator and the County Attorney to draft a resolution regarding the administration of the Home Rental Rehabilitation Program and bring the resolution to the board next · week for approval. Meal Reimbursement Rates Larry Krohn, County Coordinator, provided meal allowance data of other counties from the 1996 AMC survey. Some counties reimburse meals on an actual basis and others on a per day allowance. Discussion followed. The County Coordinator requested that in making a decision regarding Otter Tail County's meal reimbursement allowance to consider 1) whether or not to keep the dual rates for metro vs non-metro areas, and, 2) if the dual rate is continued, a definition of what areas are considered metro should be included for the policy. General consensus of the board was to study the information further and bring the matter back to the board at a later date. Liquor License Motion by Stone, second by Lee, and unanimously carried to approve the following applications for license: Lenny's Cafe and Dance Barn Leonard A. Lund and Thelma C. Ard Underwood, MN Consumption and Display Permit • 0 0 0 Otter Tail County Board of Commissioners April 1, 1997 Page 3 Zorbaz on Otter Tail Thomas W. Hanson 0 Battle Lake, MN Seasonal On-Sale Intoxicating Sunday Liquor License Q 0 Payment Approved Motion by Nelson, second by Stone, and unanimously carried to approve payment, in the amount of $3,125, to the Minnesota Counties Insurance Trust, for the East Otter Tail Soil and Water Conservation District's 1997 Property/Casualty Insurance premium and for the District's 1997 Workers Compensation Insurance premium. Game & Fish Refund Issue Wayne Stein, County Auditor, informed the board of Otter Tail County's policy regarding Game & Fish refunds. All unsold licenses are due back in the Auditor's office by March 10th. Each agent signs an Agent's Agreement which states that any books not returned by March 10, 1997 will be considered sold. If not returned as unsold, the Auditor's office reports them as sold to the State of Minnesota and no refund of licenses purchased by cash agents is given after the deadline date. The Auditor informed board members that there may be a specific individual that currently has some problems with this, however, unless directed otherwise by the board, the Auditor will adhere to the policy. Commissioner Nelson reported that this is a very difficult situation and would like to see some leeway in certain circumstances. Discussion followed. Motion by Nelson, second by Stone, to reimburse the individual based on the number of unsold licenses the individual is holding because of the circumstances. Chairman Lindquist called for a roll call vote: Commissioner Yea Nay Portmann X Lee X Lindquist X Nelson X Stone X Motion failed. Utility Tax Reform Update Bob Moe, Assessor, updated the board regarding utility tax reform legislation. The county lobbyist is watching the progress of the bill. Approval to Pay Bills Motion by Nelson, second by Portmann, and unanimously carried to approve the bills per Attachment A of these minutes with the following lodging payments: Best Western Maplewood Inn The Kahler Hotel Chief Deputy, Mark Morris Patrol Officer, Rodney Jensen Patrol Officer, Matthew McGuire Approval of Amended Enhanced 911 Consulting Services Agreement Motion by Lee, second by Portmann, and unanimously carried to authorize the Chair's signature to execute the Amended Enhanced 911 Consulting Services Agreement which provides the Addressing Coordinator, Bob Block, with compensation based on an annual maximum rather than a monthly maximum. New goals and objectives have also been incorporated into the amendment. Recess At 10:50 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. Reconvene Multi-cultural Issues Otter Tail County Board of Commissioners April 1, 1997 Page4 At 11 :00 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners reconvened. Tom Fawcett, Social Services Director, reported concerns regarding the multi-cultural Q situation in Pelican Rapids. The Chairman directed Mr. Fawcett to discuss the situation with Frances Eggen, Family Services Collaborative Coordinator, and requested Ms. Eggen to report to the board regarding this matter. Closed to the Public Adjournment At 11 :08 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners closed to the public for purposes of attorney/client privilege discussion regarding pending litigation relating to the Recycling Center construction project. Present for the closed session were Commissioners Portmann, Lee, Lindquist, Nelson and Stone, the County Coordinator, Recording Secretary, and the County Attorney. At 11:22 a.m., upon conclusion of the attorney/client privilege discussion, Chairman Lindquist declared the meeting closed to the public for labor negotiation strategies regarding negotiations underway for contract with the county's collective bargaining units. Present were all of the aforementioned individuals. At 11 :48 a.m., upon conclusion of the closed session, the Chairman declared the Otter Tail County Board of Commissioners' meeting adjourned until 1 :00 p.m. Tuesday, April 8, 1997. ,.. Dated: 1.,0 f"; ,o, J?,, !9'97 OTTER TAIL COUNTY ,61RD OF COM,MIBSI~;~~ By//,.,.::U'.:.,-·~b-Lf"'b':-:A--r-''----""----- / / LAndy [in qu , C Attest: 1-4/b/, ~ J.t:,,..✓1/ LarryKrqfm / CB/kd Attachments 0 0 ; 4/01/97 1.4·54·21 u· 0 0 OTTER TAIL COUNTY AUDITOR XO/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARRANTS APPROVED ON 4/01/97 FOR PAYMENT VENDOR NAME A-1 LOCK AND KEY CAROL ADAM ALL BUILDING CORPORATION ALTERNATIVE MICROGRAPHICS INC, AMERICAN INSTITUTIONAL SUPPLY AMERICINN OF FERGUS FALLS AMERIDATA ARCHIE'S AUTO GLASS SPECIALISTS INC, AUTO SAFETY SERVICE BARNES & NOBLE BATTLE LAKE HARDWARE & RENTAL BEAR GRAPHICS INC. BECKER CO SHERIFF BEST INC, BEST INC, BEST WESTERN MAPLEWOOD INN BIG A AUTO PARTS BURGESS INTERNATIONAL GROUP BUSINESS & LEGAL REPORTS INC, BYLANDER TRANSPORTATION INC. C & H DISTRIBUTORS CARLSON OIL CO. INC. CENEX AG CENTER CENEX SUPPLY & MARKETING INC, CO-OP SERVICES INC. COASTAL VIDEO COMMUNICATIONS CONCRETE SERVICES COOPER'S OFFICE SUPPLY INC. THE DAILY JOURNAL DAREL JACOBSON CONSTRUCTION TERRY A. DRAKE DDS EAST OTTER TAIL CO EXTENSION JAMES W, EASTMAN ELDER'S RADIO COMMUNICATIONS EMPIRE BUSINESS MACHINES EVAVOLD CONSTRUCTION CO. FALLS AUTOMOTIVE INC. FARMERS UNION OIL COMPANY FERGUS CHAMPION AUTO FERGUS ELECTRIC CITY OF FERGUS FALLS FERGUS TRANSPORTATION INC, BRIAND. FOX ALAN FRANK GENE'S STANDARD GERALD N, EVENSON INC. GOODIN COMPANY GOVERNMENT FINANCE OFFICERS GR GRAPHICS INC. AMOUNT 17,63 46.20 5,241,00 184.09 167.84 369.54 7,736.16 119.06 430,76 34,00 63.60 9,45 213.27 22.80 6,046.11 53.00 118,00 523.50 36,02 292.91 138.57 32,89 115.89 4,429.33 59.00 532.92 159.75 75.00 838.72 120.00 86.40 98.00 35.00 92.38 74.00 86.34 2,337.00 44.61 50.39 34.06 661.75 4,368.46 60,00 97.33 24.10 21,85 241.70 738.14 470.00 581.25 Otter Tail County Warrants April 1, 1997 Page 1, Attachment A IRD440 COUNTY 56 PAGE 1 4/01/97 4/01/97 14:54:21 OTTER TAIL COUNTY AUDITOR XO/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARRANTS APPROVED ON 4/01/97 FOR PAYMENT VENDOR NAME HAAVEL GRINAGER H & T CORPORATION OF MINNESOTA ERVIN HAGEN STEVE HANDEGAARD MARJEAN HANSON HAPPEL EXCAVATING HEISLER'S COUNTRY STORE HINTGEN-KARST & ASSOC. INC. HOLIDAY THE HOME SHOP LEON T. HUNT IKON OFFICE SOLUTIONS INTERSTATE PRODUCTS INC. IRVINE RAMSTAD BRIGGS KARKELA JIM'S SERVICE ROSE JOSE K & K PLUMBING & HEATING K.I.D. LEASING THE KAHLER HOTEL KELLY SERVICES INC, KOEP'S CLITHERALL CORNER LAKE REGION HOSPITAL LAKES COUNTRY SERVICE LARRY OTT INC. TRUCK SERVICE PATTY LARUM MALCOLM LEE LOCATORS & SUPPLIES INC. MATTHEW BENDER & COMPANY INC. MICHAEL MCCORMICK MEDTOX LABORATORIES MEYER'S SERVICE STATION MID AMERICA POWER DRIVES MIDWEST PRINTING MIKE'S LOCK & KEY SERVICE SHERRIE MILLER MILTONA CREAMERY ASSOCIATION MINN-KOTA COMMUNICATIONS INC. MINN-KOTA MIDRANGE USER GROUP MN ASSOC OF C.V.S,O. MN CO ATTORNEYS ASSOCIATION MN DEPARTMENT OF REVENUE MN POLLUTION CONTROL AGENCY MN SAFETY COUNCIL MN WEIGHTS AND MEASURES MARK MORRIS NARDINI FIRE EQUIPMENT DEAN NELSON . GARY A. NELSON SYDNEY NELSON NEW YORK MILLS HERALD AMOUNT 30.07 329.50 24.24 99.96 300.00 120.00 12.25 19.01 35.54 66.13 260.08 74.46 274.45 25.00 107.60 20.00 2,412.22 347.42 181,50 1,177.81 28.25 415.60 208.97 1,525.00 39.99 467.88 13.82 179.00 24.24 184.00 154.51 49. 32 1,106.54 68.00 85.38 334.94 223.65 7.00 240.00 200.00 263,00 375.00 130.00 800.00 21.09 87.94 22.20 47.11 60.76 35.58 Otter Tail County Warrants April 1, 1997 Page 2, Attachment A IRD440 COUNTY 56 PAGE 2 4/01/97 0 0 0 • 4/01/97 14:54:21 w 0 OTTER TAIL COUNTY AUDITOR XO/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARRANTS APPROVED ON 4/01/97 FOR PAYMENT VENDOR NAME NORTH STAR CARTRIDGE ODIE'S AUTO BODY ORLYN PEDERSON COMPANY OTTER TAIL POWER COMPANY OTTER TAIL POWER CREDIT UNION KATHY OUREN PAMIDA INC. PARK REGION TELEPHONE CO. PARKERS ELECTRIC INC. PAUL'S HOLIDAY STATION STORE PAUL'S HOLIDAY STATION STORE PERHAM CO-OP CREAMERY PERHAM ENTERPRISE BULLETIN PETE'S BODY SHOP & TOWING THE PIERCE CO. PIONEER JANITORIAL PITNEY BOWES INC. PRODUCTIVE ALTERNATIVES INC. RADISSON HOTEL SOUTH & PLAZA RELIABLE RICHLAND CO SHERIFF SANIFILL INC. SANTA FE CHEMICAL CO. STEVEN SCHACHTSCHNEIDER SCHMITZ FORD SEARS SHERBROOKE ASPHALT INC. SHERWIN WILLIAMS ERIN SHOL SIGELMAN STEEL & SALVAGE SOUTH MILL SERVICE ST. CLOUD RESTAURANT SUPPLY STEIN'S INC. SWANSON'S SURPLUS STORE TANK-N-TUMMY JEFFREY THOMPSON TODD'S SHOP TOWN & COUNTRY BUSINESS UNIVERSITY OF MINNESOTA VALLEY TRUCK . LORI VANWECHEL VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS VILLAGE APOTHECARY VMARK SOFTWARE INC. VOSS LIGHTING WAL-MART WEST PUBLISHING COMPANY WEST SIDE CONOCO ZEE SERVICE COMPANY AMOUNT 173.86 703.46 1,661.40 120.00 4,858.25 163.71 72.94 774.91 393.33 43.89 34.51 184.04 22.00 109.70 852.76 839.03 124.66 62.41 191.26 38.56 10.00 466.78 412.75 20.71 24.00 106.49 3,720.00 66.70 75.42 1. 36 46.48 71.51 2,180.46 147.92 16.00 64.80 5.54 128.69 60.00 6. 39 64.48 503.19 111.20 16.74 300.00 30.80 335.01 188.51 21.70 233.55 VIter , au 1.,oumy vvarrams April 1, 1997 Page 3, Attachment A IRD440 COUNTY 56 PAGE 3 4/01/97 4/01/97 14:54:21 **** Otter Tail County Warrants April 1, 1997 Page 4, Attachment A IRD440 i OTTER TAIL COUNTY AUDITOR XO/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION COUNTY 56 WARRANTS APPROVED ON 4/01/97 FOR PAYMENT 4/01/97 VENDOR NAME 210 LUBE EXPRESS FINAL TOTAL ...... . AMOUNT 47,58 $72,658.22 **** PAGE 4 0 Q 0