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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 02/11/1997- w Call to Order The Otter Tail County Human Services Board convened Tuesday, February 11, 1997 at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair; Syd Nelson, Andy Lindquist, Bill Stone, and Virginia Partmann present. Approval of Agenda Motion by Stone , seconded Lindquist, and unanimously carried to approve the Human Services agenda of February 11, 1997 as submitted. Approval of Minutes Motion by Partmann, seconded Lindquist, and unanimously carried to approve the Human Services minutes of January 28, 1997 as submitted. Caseload Reduction Funding vs Grant Funding Chuck Kitzman, Court Services Director, explained the caseload reduction funding which funds a Corrections Agent position in New York Mills. A new Corrections Agent will replace the current Agent in the position. After discussion, general consensus was that the individual hired in this position will not be required to sign a waiver regarding funding source as the funding is not the same as a regular grant-funded position. Approval of Agreement for Family-Based Services Motion by Partmann, seconded Lindquist, and unanimously carried to authorize signatures of the Chair and Court Services Director to extend an agreement between the Otter Tail County Court Services Department and Lutheran Social Service for the period from January 1, 1997 to April 30, 1997 for family-based services. The total amount to be paid for services will not exceed $13,112.50 with per unit cost of $51.50. Public Health Motion by Lindquist, seconded Partmann, and unanimously carried to approve a temporary position for Child & Teen Checkups. This position will be for a temporary period of time at one day per week. Health Reform Task Force Public Health Director, Diane Thorson, reported progress of the Health Reform Task Force Committee. The committee of providers and other health professionals is dealing with the state PMAP vs Direct Contracting. Lengthy discussion followed. Direct contracting will require a plan submitted to the DHS by September, 1997. Medica Contract The Public Health Director introduced discussion regarding the Medica Contract for Home Health Care providers. The County Attorney reviewed terms and language of the contract. Additional information regarding termination rights of the contract are required before action to approve will be recommended. Bills & Claims Motion by Stone, seconded Nelson, and unanimously carried to approve the bills and claims as presented. Otter Tail County Board of Commissioners February 11, 1997 Page 2 Reappointment -Lakeland Mental Health Board 1 , Motion by Portmann, seconded Stone, and unanimously carried to reappoint Bob Williams as the At-Large"'-' Lakeland Mental Health board member for Otter Tail County to complete the 1998 term. Approval of Contract Renewal Motion by Nelson, seconded Stone, and unanimously carried to authorize the Social Service Director's signature on a Chemical Use Assessment Contractor Agreement between the County of Otter Tail (Department of Social Services) and Marsha K. Krenzel for chemical use assessment services . Letter Concerning Refugees in Pelican Rapids Tom Fawcett, Social Services Director, read a letter, for the record, in response to a recent article in the Fargo Forum regarding refugees in Pelican Rapids. The letter was addressed to the Chairman of the Otter Tail County Human Services Board from Keith Klein, Superintendent of the Pelican Rapids School District. The letter was read as follows: After rereading the article in the Fargo Forum of February 3rd, concerning refugees in Pelican Rapids, it is obvious to me that the wrong message has been sent about the efforts of the OTC Human Services Board in helping our community. Certainly, the article reflected frustration of some individuals in dealing with a problem of rather great proportions and unique to a community of our size, however, the negative tone was certainly unfortunate. I would like the board to know that the tone of the article does not reflect the feeling of our school district concerning your efforts to assist us in the last few months. We are grateful to the board for allocating $25,000 from the Family Services Collaborative Grant to help us Q at a time when we truly were in great need. As you know, these funds are being used to employ Asof Rizvanovic as an interpreter and Connie Payson as a volunteer coordinator. We have found these people to be extremely helpful in meeting the needs of our refugee families. Just this week we enrolled five new Bosnian children in our elementary school and found that the process went much smoother than any previous enrollments of refugees because of the help of Asof and Connie. I would be remiss also in not mentioning our appreciation for your personal support and the help of Frances Eggen in doing much of the groundwork for a new grant application which could potentially result in an expanded multi-significant grant and if approve, would certainly be of great benefit to refugees in our community. I would appreciate it very much if you would pass on these thoughts to the rest of the Human Services Board. Foster Care Rates Motion by Portmann, seconded Lindquist, and unanimously carried to approve the maximum adult foster care rate at 55% of the cap the state has set for alternative care elderly waiver rates. Adjournment At 11 :05_ a.m., Chairman Lee declared the meeting of the Otter Tail County Human Services adjourrieduntil.9:3.0 a.m.·. o~T esday, February 25, 19~97./ / ;:".'./ /~ ~ 1/ J .......-7':...--. . r'/l/ , , . /, _,_ By / ;/ (~ ,:-'l,/ Z'.?'./ -----~-By W<,./ ~ Malc'i>lm Lee, Chair Thomas M. Fawcett, Social Services Director By ~ f)en,),,ffi: Kathyomholt, Recording Secretary Dated __::i~r...J.ld.,.,!:L&&.1.JG"'-' ...ia11~~21i1....i"'>~, ...1.I...J.9.£2:-1-7----- Board Q Q Call to Order Otter Tail County Board of Commissioners February 11, 1997 Page3 The Otter Tail County Board of Commissioners convened Tuesday, February 11, 1997. at 1 :00 p.m. at the Otter Tail County Courthouse with Commissioners Andy Lindquist, Chair; Virginia Partmann, Malcolm Lee, Bill Stone, and Syd Nelson present. Approval of Agenda Motion by Stone, seconded Nelson, and unanimously carried to approve the County Board agenda of February 11, 1997 as presented. Approval of Minutes Motion by Lee, seconded Partmann, and unanimously carried to approve the County Board minutes of February 4, 1997 as submitted. Report -Utility Property Tax Reform Meeting Assessor, Bob Moe, provided several handouts received from the recent meeting in Sherburne County regarding proposed electric utility property tax reform. Proposed legislation as well as possible effects of. the legislation in Goodhue, Wright, and Otter Tail County was included in the handouts. Lengthy discussion followed. Commissioner Lindquist questioned what is proposed if utility. personal property taxes are taken off the tax roles. Fergus Falls City Administrator, Jim Nitchals, explained that a 6% meter tax to the consumer in lieu of taxation of personal property is proposed. Further discussion continued. Chairman Lindquist requested Mr. Moe to continue to analyze and research this matter. Payment Approval -HRA Motion by Lee, seconded Partmann, and unanimously carried to approve payment to the Fergus Falls Housing and Redevelopment Authority, in the amount of $2,637.79, for the reimbursement of July 1, 1996 through December 31, 1996 Section 8 Administrative Funds. TIF -Public Hearing The City of Perham has scheduled a public hearing on Monday, March 10, 1997 at 7:00 p.m. for .the purpose of considering the adoption of two Tax Increment Financing Plans. Payment Approval Motion by Nelson, seconded Lee, and unanimously carried to approve payment to the Fergus Falls Animal Care Clinic, in the amount of $30, for cost incurred under the provisions of Minnesota Statute 343.23. Reappointment -Red River Valley Development Association Motion by Lindquist, seconded Lee, and unanimously carried to reappoint Daniel Roehl to the Minnesota Red River Valley Development Association for a three year term effective February 15, 1997. Annual MACO Conference Auditor, Wayne Stein, briefed board members on issues and proposed legislation discussed at a recent MACO conference attended by Mr. Stein. Certificate of Correction to Plat Motion by Lee, seconded Partmann, and unanimously carried to accept the attached Land Surveyor's Certificate of Correction to the Plat of Crystal Hill Fourth Addition prepared by David A. Anderson, Registered Land Surveyor, pursuant to the provision of Minnesota Statute Chapter 505.175. The Correction to Plat is attached per Attachment A of these minutes. Planning Commission Recommendations Bill Kalar, Land & Resource Administrator, provided copies of the Planning Commission. minutes of February 5, 1997. Otter Tail County Board of Commissioners ., February 11, 1997 Page4 Conditional Use Permit -Lyle Kachelmeyer • Mr. Kalar reported receipt of a letter from Lyle Kachelmeyer accepting the recent action of the board to ~~b~:.a Conditional Use Permit (Marion Lake) until spring to allow viewing of the property when the snow is 0 Approval of Final Plat -Evenson's Addition Motion by Lindquist, seconded Nelson, and unanimously carried to approve the following final plat: Evenson's Addition, Jeanne Hovland, Section 27 & 28, Twp 136, R. 42, Lida Lake Discussion -House File(s) Mr. Kalar introduced discussion of House File 217 (proposed preparation of environmental plan) and House File 244 (onsite sewage systems). Approval to Award 1997 Seasonal Supplies Motion by Nelson, seconded Lee, and unanimously carried to award the following bids as recommended by the Highway Engineer for 1997 seasonal supplies: Seasonal Supply of Bituminous Material Koch Materials St. Paul, MN $.6576 per gallon Seasonal Supply of Hot Mix Bituminous Material (North Otter Tail) Sherbrooke Asphalt, Inc. Detroit Lakes, MN Seasonal Supply of Hot Mix Bituminous Material (East Otter Tail) Wadena Asphalt, Inc. Wadena, MN Seasonal Supply of Culverts Contech Construction Products Shakopee, MN Seasonal Supply of Herbicides Terra Vegetation Management (Andree) Faribault, MN Rodeo Roundup Pro Garlon 3A Tordon 101 Tordon K Pathway Pathfinder II Escort Silken Surfactant Drift Retardant Telar Plateau $38,140 $54,150 $18,709.70 $19.85 per 30 gallon barrel $19.34 per gallon for mini-bulk Per Gallon Prices $117.90 56.45 73.27 38.13 92.12 27.16 42.39 23.16 69.23 9.59 23.54 256.28 Q 0 Q 1997 Highway Signing Materials M-R Sign Company Fergus Falls, MN Otter Tail County Board of Commissioners February 11, 1997 Page5 $32,119.34 Capital Improvements Budget -Highway Mr. West reviewed a proposed 1997 Capital Improvements Highway Budget. Motion by Stone, seconded Lee, and unanimously carried to approve the Capital Improvement Highway Budget with one modification to allow the purchase of four (4) Tandem Axle Snow Plow Trucks with bid for truck chassis to be set for late 1997 and for boxes, hydraulics, hoists, and snow equipment to be bid in 1998. Two trucks are budgeted in 1997 and two additional to be paid out of the 1998 budget. Corrected Billing Motion by Lee, seconded Partmann, and unanimously carried to approve the voiding of memorandum #3590 due to an incorrect billing, in the amount of $15,532.65. The corrected billing has been paid by the Contractor, Sherbrooke Asphalt, Inc. for Project S.P. 56-614-09 & 10. State of Minnesota Sub-Grant Agreement for Federal Assistance Under the Infrastructure Program for Sub-Grantees Resolution No. 97-11 Motion by Partmann, seconded Lee, and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: BE IT RESOLVED that the county of Otter Tail, Minnesota enter into a Sub-grant Agreement with the Division of Emergency Management in the Minnesota Department of Public Safety for the program entitled Infrastructure Program for FEMA 1158-DR-Minnesota. Mr. Richard West, County Engineer, is hereby authorized to execute and sign such Sub-grant Agreements and amendments as are necessary to implement the project on behalf of Otter Tail County. Adopted at Fergus Falls, Minnesota, this 11th day of February, 1997. Dated: _,~...,..},z.,.,,..,o,.,.~"--"l'-"~1.J..• _,_/_,_9_,_9..,,7 __ _ Attest: ---'--=/·= "='.,__-1-d£4-"'><-=-"-=~-- Lar~, Clerk B D OF COMMISSIONERS Approval of Contract -Communications Consultant Motion by Lee, seconded Partmann, and unanimously carried to authorize the Chair's signature on a consulting Electrical Engineer Agreement between the County of Otter Tail and John R. DuBois for engineering services to allow for enhanced 911 for a cost not to exceed $9,300. Award Presentation The Director of Enforcement from the Minnesota Department of Natural Resources, Leo Haseman, presented County Attorney, Wally Senyk and his staff with a meritorious service award, plaque and key rings for their positive handling of DNR enforcement matters. The County Attorney thanked Mr. Haseman and all of the local DNR Conservation Officers. Mr. Senyk commended the officers' work and stated that their good work in preparation of cases allows the County Attorney's office to successfully present enforcement case(s). Chairman Lindquist expressed pride in the excellent working relationship between the County Attorney's office and the local DNR officers. Otter TaU County Board of Commissioners ..., February 11, 1997 Page 6 Reappointment -Solid Waste Advisory Board Motion by Stone, seconded Nelson, and unanimously carried to reappoint George Palmer (Parkers Prairie)(--'\, and Paul Larsen (Henning) to the Solid Waste Advisory Board for a three year term effective January 1, __, 1997. Closed to the Public Adjournment At 2:52 p.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners closed to the public for purposes of discussing labor negotiation strategies with four County Collective Bargaining Units; AFSCME, Local Union No. 1830, Highway Maintenance Unit; Teamsters Local No. 320, Human Services Professional Unit, Social Services Support Specialists Unit and the Law Enforcement - Essential Unit. All five seated commissioners were present during the closed session as well as the County Coordinator, Recording Secretary and County Attorney. At 3:28 p.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, February 18, 1997 at 9:30 a.m. Dated: ],Pr111"''~ 1£, /?77 Atta& /47,:f:( ¢ Larry Kro : Cler CB/kd Attachment 0 0 . 0 0 Attachment A LAND SURVEYOR'S CERTIFICATE OF CORRECTION TO PLAT Name of Plat: CRYSTAL HILLS FOURTH ADDITION Pursuant to the provision of Chapter 505.175, Laws of Minnesota, 1957, David A Anderson, the undersigned, a Registered Land Surveyor in and for the State of Minnesota, declares as follows: 1. That the plat of CRYSTAL HILLS FOURTH ADDITION dated October 4, 1967 and filed on October 26, 1967 in the office of the County Recorder, Otter Tail County, Minnesota, in Book P of Plats, Page 54, was prepared by Carl J. Nedberg, Land Surveyor, Minnesota Registration No. 3277, deceased. 2. That said plat contains the following omissions to wit: The call along said shoreline of Lake Crystal was omitted from the legal description on said plat. 3. That the legal description on said plat is hereby corrected as follows. to wit: Beginning at the southeast corner (iron stake) of Lot 1, CRYSTAL HILLS FIRST ADDITION, plat of which is on file and of record in the office of the County Recorder of said County; thence South 23 degrees 08 minutes East along the northeasterly line of said CRYSTAL HILLS FIRST ADDITION, a distance of 69.36 feet: thence North 48 degrees 58 minutes East 5.88 feet; thence North 75 degrees 18 minutes East 226.11 feet; thence North 72 degrees 37 minutes East 139.54 feet; thence North 67 degrees 25 minutes East 118.03 feet; thence North 41 degrees 45 minutes East 115. 34 feet; thence North 29 degrees 07 minutes East 177.53 feet; thence North 16 degrees 38 minutes East 271.95 feet; thence North 8 degrees 26 minutes East 225.11 feet; thence North 9 degrees 26 minutes West 376.22 feet; thence South 84 degrees 10 minutes West 281 feet more or less to the shoreline of Lake Crystal; thence southerly and westerly following said shoreline of Lake Crystal to the northeasterly line of Lot 1, CRYSTAL HILLS FIRST ADDITION; thence South 23 degrees 08 minutes East along said northeasterly line, a distance of 187 feet more or less to the point of beginning. STATE OF MINNESOTA COUNTY OF OTTER TAIL DavkJA.nderson Land Surveyor Minn. Reg. No. 13620 The foregoing instrument was acknowledged before me this 10 +h day of h.eE.oAR. Y Anderson. +-------4 ,. CLEMENT M. HENDRICKSON I I . NOTARY PUBLIC-MINNESOTA I 1 OTTER TAIL COUNTY My Commission ,xpiras JAN. 31, 2000 -----------~ N(~~~ My Commission Expires dr,.J. ! I, ,;J.t7tJC) . 19 9 7 , by David A This above Certificate of Correction to the plat of CRYSTAL HILLS FOURTH ADDITION has been approved by the Board of Comm1ss1oners of Otter Tail County. Minnesota, at a regular meeting held on the 11th ct f February , 19....22_. -='--=-'=----ay o