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Home My WebLink AboutBoard of Commissioners - Minutes - 01/21/19970 Call to Order The Otter Tail County Board of Commissioners convened Tuesday, January 21, 1997 at 9:35 a.m. at the Otter Tail County Courthouse with Commissioners Andy Lindquist, Chair; Bill Stone, Malcolm Lee, and Sydney Nelson present. Commissioner Virginia Partmann was absent. Approval of Agenda Motion by Lee, seconded Nelson, and unanimously carried to approve the agenda of January 21, 1997 as amended: Discussion -Storm Closing Policy Approval of Minutes Motion by Nelson, seconded Stone, and unanimously carried to approve the minutes of January 14, 1997 as submitted. Conditional Use Permit Bill Kalar, Land & Resource Administrator provided copies of a letter from the County Highway Engineer .. relative to the CUP request of Lyle Kachelmyer and Doug Kramer on Marion Lake. The CUP request was 0 -· tabled last week for additional information. The aforementioned letter stated that a 300 foot separation · distance between the approaches is more appropriate and the required approach request forms must be · completed prior to any construction on the approaches. Commissioner Nelson recommended a delay of action on the CUP until next spring. The County Attorney a·dvised that there is a 60 day limit on delaying approval of a CUP, however, the County Board can write to the applicant to request the applicant's approval to delay action until spring of 1997 for viewing of the property which is hindered, at this time, due to snow conditions. Motion by Nelson, seconded Stone, and unanimously carried to table the CUP of Lyle Kachelmyer and Douglas Kramer on Marion Lake and extend the approval for 60 days due to snow conditions and lack of ability to view the property. Mr. Kalar will confer with the applicants to request agreement for an extension until next spring of 1997. 1997 Otter Tail County Board of Commissioners' Appointments Chair Lindquist appointed County Board Commissioners to committees for the year of 1997 as follows: AMC Delegates Budget/Audit Committee Building Committee, New York Mills All Board Members County Attorney County Coordinator Human Services Director Lindquist Lee Nelson Stone Building & Transportation Capital Improvement Committee Community Partners Department Head Liaison Employee Relations/Labor Negotiations Employee Safety Committee Extension Committee GIS Committee International Coalition Joint Powers Board (Solid Waste) Lakeland Mental Health Land & Resource Law Library Noxious Weed Appeal Recycling Committee Red River Development Regional Treatment Center Task Force Wadena Community Action Council West Central Area Agency on Aging Otter Tail County Board of Commissioners January 21 , 1997 Page 2 Lindquist Leeo Lindquist Partmann Lindquist Lee Nelson Partmann Lee Partmann Lindquist Nelson Lee Partmann Lee Lindquist LeeQ Stone Partmann Nelson Stone East -Nelson West -Lindquist Stone Nelson Partmann Stone Nelson Stone Additionally, Chair Lindquist appointed Tom Fawcett, Ed Mehl, and Mark Morris as County Appointees on 0 the 1997 RTC Coalition Membership. 0 Otter Tail County Board of Commissioners January 21, 1997 Reappointments -County Extension Committee Page 3 Motion by Lee, seconded Nelson, and unanimously carried to reappoint Julian Sjostrom (Pelican Rapids) and Patty Van Santen (Battle Lake) to the County Extension Committee for a three year term effective January 1, 1997. Payment Approval -1997 AMC Dues Motion by Nelson, seconded Stone, and unanimously carried to approve payment to the Association of Minnesota Counties, in the amount of $12,634, for the annual 1997 AMC dues. Payment Approval -1997 Workers' Compensation and Property/Casualty Premiums Motion by Lee, seconded Nelson and unanimously carried to approve annual renewal payments for 1997 to the Minnesota Counties Insurance Trust as follows: $235,895 $270,367 Property/Casualty Insurance Workers' Compensation Insurance State Audit Motion by Lee, seconded Stone, and unanimously carried to authorize the Chair's signature on the Engagement Letter of the Minnesota State Auditors Office for the audit ending December 31, 1996. Delinquent Tax Auditor, Wayne Stein, reported on a specific delinquent tax, bankruptcy situation. Motion by Stone, seconded Lee, and unanimously carried to abate $232.57 (penalty and interest accumulation at the point of bankruptcy proceedings to the point of payment offering) for tax years 1992 through 1994 on parcel no. 10-000-26-0173-006 as recommended by the Auditor. DEPOSITORY RESOLUTION Otter Tail County Resolution No. 97-06 Upon a motion by Lee, seconded Nelson, and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that WHEREAS, all financial institutions in Otter Tail County, including state and federal banks and savings and loan associations, be and are hereby designated as depositories of County funds. Adopted at Fergus Falls, Minnesota, this 21st day of January, 1997. Dated: ~10"aQ :Jg,. 1977 ARD OF COMMISSIONERS---------=----: --.. ------__ Att,st Lz-jf, d Larry Km~. Clerk INVESTMENTS RESOLUTION Otter Tail County Resolution No. 97-07 Upon motion by Lee, seconded Stone, and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, that WHEREAS, Otter Tail County Treasurer, Steve Andrews, be and is hereby given authority to invest County funds as available. Adopted at Fergus Falls, Minnesota, this 21st day of January, 1997. Dated: __...,r~IO<ldJ1.0 ... 'o=-~:2'4-ft-1 .1-LfL?:L,Zt:...-- Attest: _...:..:lli~"""!"'-""lai14Ll,;. ....... -- LarryKrnrin, Clerk Otter Tail County Board of Commissioners January 21, 1997 Page 4 0 Otter Trail Riders Snowmobile Club Permit Resolution Otter Tail County Resolution No. 97-08 Upon a motion by Stone, seconded Nelson, and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: WHEREAS, the Commissioner of Transportation of the State of Minnesota has made available certain Trunk Highway right-of-way as shown in red on exhibit "A" in Limited Use Permit, attached hereto, and make part thereof, for the purpose of constructing, maintaining and supervising a snowmobile trail, and WHEREAS, the County of Otter Tail desires to make available to its citizens and visitors, such an area for the aforementioned purposes, in harmony and keeping with its recreational plan, and, WHEREAS, the County of Otter Tail is willing to operate, maintain, and safeguard the facility as set forth in the Limited Use Permit, attached hereto, and make a part thereof, NOW THEREFORE, BE IT RESOLVED, that the Chairperson of the Board 9{_ County Commissioners execute the aforesaid Limited Use Permit. / ) Dated: r 11 «acf'd.~ 1917 OTTER TAIL COUNTY BOARD/;~ 6MMISSIONER9l/////o I,. // Attm ~~ ~ Larry Kro~, Clek I • [/ Weather Policy Chairman Lindquist introduced discussion regarding the existing Otter Tail County Weather Closing Policy. Lengthy discussion followed relating to clarification of the existing Weather Closing Policy with one proposed addition. Further discussion of this matter will be discussed at 2:00 p.m. this afternoon. Emergency Closing of County Offices Otter Tail County Resolution No. 97-09 Upon motion by Lee, seconded Stone, and unanimously carried, the Otter Tail County Board of Commissioners adopts the following resolution: WHEREAS, Minnesota Statutes 373.052 allows the County Board to close offices in an emergency situation, to be retroactively approved by resolution of the County Board; and WHEREAS, the Otter Tail County Storm Closing Policy provides the Chairperson of the County Board the authority to close the Courthouse due to storm conditions; and WHEREAS, blizzard conditions and dangerous travel caused the Chairperson of the County Board to close 0 the Courthouse to public business on December 17, 1996, January 10, 1997, and January 16, 1997. i 0 0 Otter Tail County Board of Commissioners January 21, 1997 Page 5 'NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners hereby approves the emergency closing of the Otter Tail County Courthouse on December 17, 1996, January 10, 1997, and January 16, 1997. Adopted this 21st day of January, 1997. Dated: ~-0•,rn ff',?l8,, IC/77 Rli/ F COMMISSIONERS Attest: ~ #=-LarryKron, Cerk Recess At 10:53 a.m., Chair Lindquist declared the meeting of the Otter Tail County Board of Commissioners recessed for the morning session. Reconvene At 1 :24 p.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners reconvened. Approval of Data Verification Contract Motion by Lee, seconded Nelson, and unanimously carried to authorize the Chair's signature to execute a • DVC contract agreement between Otter Tail County and Maynard Jerry Johnson for 911/addressing verification services. Approval to Pay Bills Motion by Stone, seconded Lee, and unanimously carried to approve the bills per Attachment A of these minutes subject to removal of the $1,589.24 charge, payable to WACCO, and a corresponding explanation of the purpose for the payment. West Central MN Housing Partnership West Central Minnesota Housing Partnership Executive Director, Don Schneider, provided a brochure and a membership fee schedule for the partnership. Mr. Schneider reported that new bylaws and articles have been passed and requested a $50 membership fee from Otter Tail County. Chairman Lindquist stated that the MN Housing Partnership is not in the budget. No action taken. Food Service Contract -Best, INC Board members discussed the potential of opening for bids the Food Service Contract for the jail kitchen. The current contract is held by Best, INC and is effective until July 1, 1997. The County Attorney and County Coordinator will provide additional information and return to the Board with this matter. Recess At 1 :45 p.m., Chair Lindquist declared the Otter Tail County Commissioners' meeting recessed for a short break until 2:00 p.m. Storm Closing Policy Discussion At 2:00 p.m., lengthy discussion continued regarding clarification of the storm closing policy. No action taken. E/911 Addressing Update County Coordinator, Larry Krohn, reported that Addressing Coordinator, Bob Block has been continuously updating the Board regarding the progress of the county wide Addressing Program. Mr. Block and the Otter Tail County Board of Commissioners January 21, 1997 Page 6 County Board requested an overall project progress report with Department Heads to provide a firm, basic understanding of where the project currently is and where it is headed. The following County Department Heads/Employees were present: Rick Sytsma, Building Maintenance Supervisor Wendy Metcalf, County Recorder Mike Hanan, Solid Waste Director Diane Thorson, Public Health Director Tim Hunt, Safety & Emergency Services Director Bob Block, Addressing Coordinator Larry Krohn, Coordinator Wayne Stein, Auditor Tom Fawcett, Social Services Director Bob Moe, Assessor Steve Andrews, Treasurer Tim Brand, MIS Director Chet Toso, Veterans Service Officer Bill Kalar, Land & Resource Director Gary Nelson, Sheriff Sherri Leabo, MIS Dept. Wally Senyk, County Attorney Brian Armstrong, Dispatcher Angela Berge, Extension Educator Kathy Ouren, Court Administrator Chuck Kitzman, Court Services Director Mark Morris, Chief Deputy Mr. Block provided a short overview of the program. He stressed that currently the county is working on addressing and E/911 services. The GIS portion of the project will begin after the addressing project is completed and is entered as layer(s) on the addressing system. Dispatcher, Brian Armstrong spoke regarding the reasons E-911 mapping is needed. A dispatcher's largest problem is receiving adequate directions during an emergency situation. Land & Resource Director, Bill Kalar, spoke about the benefits GIS could provide his department. Sherry Leabo of MIS addressed the issues of preparing the computer 0 data base and the consistencies required in entering data. Mr. Block invited all department heads to become involved in the various committees working with the Addressing Project. Public Health Director, Diane Thorson, briefed the group on a way for the county to be notified to update addresses for the Q Addressing System. Several questions and continued discussion followed. Chairman Lindquist thanked the employees for their participation. Commissioner Stone absent at 3:06 p.m. . Adjournment At 3:24 p.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners adjourned until 1 :00 p.m. Tuesday, January 28, 1997. Dated: ~llacldOOcl ;;i" 1911 < ) Attest /,,,~ " Larry Kr n, Clerk CB/kd Attachment 0 ; 1 ~/22/97. ~:05:20 0 0 XO/HSJOLIE OTTER TAIL COUNTY AUDITOR RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION Otter Tail County Warrants January 21, 1997 Page 1, Attachment A IRD440 COUNTY 56 PAGE 1 WARRANTS APPROVED ON 1/21/97 FOR PAYMENT 1/21/97 VENDOR NAME A-1 LOCK AND KEY CAROL ADAM AL'S STOP & SHOP INC. AMERIDATA J. ALLAN ANDERSON ARCHIE'S ART-N-SIGN INC. BATTLE LAKE AUTO PARTS BATTLE LAKE FARMERS UNION OIL BATTLE LAKE STANDARD BCA-TRAINING & DEVELOPMENT BELLMORE'S NORTH UNION TOWING BEN FRANKLIN BEST INC. BEST INC. BEYER BODY SHOP BJ'S EAST BOB'S STANDARD BULK SERVICE BRETZ HARDWARE CARLSON OIL CO. INC. CARQUEST AUTO PARTS CO-OP SERVICES INC. COAST TO COAST-P COASTAL VIDEO COMMUNICATIONS COMMUNITY FIRST NATIONAL BANK DENZIL COOPER COOPER'S OFFICE SUPPLY INC. COPY EQUIPMENT INC. D-A LUBRICANT CO. DACOTAH PAPER COMPANY THE DAILY JOURNAL DALTON MOBIL & BAIT DEAN'S COUNTRY MARKET LES DECKERT DENNY'S CONOCO DENZEL'S REGION WASTE SRV INC. DON'S SERVICE DOUGLAS CO SHERIFF ECOLAB INC. EMPIRE BUSINESS MACHINES ERHARD GAS & GROCERY FAMILY INFORMATION SERVICES FARGO FREIGHTLINER FARMERS UNION OIL COMPANY FARNAM TIRE CENTER FARNAM'S GENUINE PARTS INC. FERGUS FALLS MEDICAL GROUP CITY OF FERGUS FALLS FERGUS TIRE CENTER JULIE FICK AMOUNT 2.11 30.16 50.63 23,164.68 26.39 153.70 20.19 142.02 8,815.65 333.92 80.00 150.00 8.86 13,845.71 50.30 154.42 66.89 683.75 27.60 72.70 43.16 172.71 31.63 319.50 350.00 299.97 1,940.85 35.97 933.35 454.54 3,338.69 28.00 14. 08 80.00 846.41 218.88 36.00 48.00 104.58 612.37 1,027.78 189.00 277.61 121.36 197.82 655.60 40,00 323.02 178.19 45.00 1/22/97 16:05:20 XO/HSJOLIE OTTER TAIL COUNTY AUDITOR RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION Otter Tail County Warrants January 21, 1997 Page 2, Attachment A IRD440 COUNTY 56 PAGE 2 0 WARRANTS APPROVED ON 1/21/97 FOR PAYMENT 1/21/97 VENDOR NAME CINDY FOX ALAN FRANK GALAXY COMPUTER SERVICES GENE'S STANDARD SERVICE GERALD N. EVENSON INC. GLACIER STATE DISTRIB. HALL GMC INC. STEVE HANDEGAARD HEISLER'S COUNTRY STORE HENNING ADVOCATE HENNING TRUSTWORTHY HARDWARE HOLIDAY IBM CORPORATION IAMI INC. J EGGUM METALS & RECYCLING JIM BORTNEM ENTERPRISES JIM'S SERVICE JJ'S GAS AND GROCERIES JOHNSON MEMORIAL HOME K.I.D. LEASING KELLY SERVICES INC. ANDY LINDQUIST PAM LOOMER KAREN LUNDIN MARIPOSA PUBLISHING MARK SAND & GRAVEL CO. MATHISON COMPANY MEDICINE SHOPPE MEYER'S SERVICE STATION MICHIE MID AMERICA POWER DRIVES THE MIDWEEK MILLER & HOLMES INC. DELAIN C. & GLORIA MILLER MILTONA CREAMERY ASSOCIATION MN ASSOC OF PROBATE REGISTRARS MN CO RECORDERS ASSOCIATION MN METALWORKS INC. MN MOTOR COMPANY MN SHERIFFS' ASSOCIATION MN STATE AUDITOR MN TRANSP. ALLIANCE ROBERT MOE MARK MORRIS NAPA AUTO PARTS NATIONAL BUSHING & PARTS CO. NELSON BROTHERS PRINTING & NELSON FORD DEAN NELSON NEW YORK MILLS HERALD AMOUNT 49.00 21.60 257.25 125.76 315.22 26,917.01 23 8. 4 7 84.12 1,660.73 24.00 11.69 1,822.19 21,211.38 20.00 1,520.00 60.00 100.00 20.30 75.00 264.13 1,778.15 167.82 5.00 5.82 40. 47 4,124.96 68.98 2,542.64 458.67 54.30 432.01 152.91 313.40 5,056.25 633.68 70.00 13 0. 00 18.00 116.40 600.00 14,628.67' 2,150.00 59.21 30.62 153.56 131.98 2,157.60 75.44 23.10 81.17 0 0 . 1/22/97 016:05:20 0 OTTER TAIL COUNTY AUDITOR XO/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION Otter Tail County Warrants January 21, 1997 Page 3, Attachment A IRD440 COUNTY 56 PAGE 3 WARRANTS APPROVED ON 1/21/97 FOR PAYMENT 1/21/97 VENDOR NAME NEWGENERATION SOFTWARE INC. NORTH STAR CARTRIDGE NORTH UNION TEXACO NORTHERN WASTE SYSTEMS-DL OLSON OIL CO. OTTER TAIL CO TREASURER OTTER TAIL POWER COMPANY OTTERTAIL AGGREGATE PAMIDA INC. PARK REGION CO-OP OIL CO. PARK REGION TELEPHONE CO. PAUL'S HOLIDAY STATION STORE PEBBLE LAKE AUTO REPAIR PELICAN CND ENTERPRIZES INC. PELICAN RAPIDS PRESS PEMBERTON SORLIE SEFKOW RUFER PERHAM CO-OP CREAMERY PERHAM CO-OP OIL CO. PERHAM JEWELRY & REPAIR PERHAM STEEL PERHAM SUPER AMERICA THE PHOTO CENTER THE PIERCE CO. PIONEER RIM & WHEEL CO. PITNEY BOWES INC. DICK POLIPNICK POPE CO SANITATION INC. PRAIRIE AUTO SERVICE -NAPA PRAIRIE IMPLEMENT INC. PRAIRIE LUMBER & TRUSTWORTHY RAY'S OIL COMPANY RELIABLE REVIEW ENTERPRISES INC. VIRGINIA A. RUSTAD SCOTT HOFLAND CONSTRUCTION INC SCOTTY'S UPHOLSTERY & CUSHION SEWER SERVICE SHERBROOKE ASPHALT INC SHORELINE CAFE SOUTH MILL SERVICE STEVE & SON'S TOWING STOP-N-GO STORES INC. JOURDAN SULLIVAN SURPLUS SERVICES JEFFREY THOMPSON TOWN & COUNTRY BUSINESS UNDERWOOD OIL INC. VALLEY SOFT WATER LORI VANWECHEL VERGAS ACE HARDWARE AMOUNT 1,898.00 105.44 297.94 16.70 6,287.60 457.73 120.00 3,568.02 52.58 990.86 1,521.37 95.59 207.83 324.62 19.20 822.68 3,001.87 332.28 124.71 54.00 475.48 11.07 113.22 212.91 468.00 348.00 438.00 18.18 17.71 61.01 715.06 247.64 1,689.34 148.06 2,730.00 85.00 1,305.25 676.99 19.15 392.07 40.00 443.37 40.97 20.00 33.30 988.22 87.23 24.91 30.16 53.40 1/22/97 16:05:20 **** OTTER TAIL COUNTY AUDITOR XO/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION Otter Tail County Warrants January 21, 1997 Page 4, Attachment A ., IRD440 COUNTY 56 PAGE 4 0 WARRANTS APPROVED ON 1/21/97 FOR PAYMENT 1/21/97 VENDOR NAME VICTOR LUNDEEN COMPANY WACCO WAL-MART WELDING SUPPLIES & FIRE WEST CENTRAL MN EMS CORP. WEST OTTER TAIL CO EXTENSION WIDSETH SMITH NOLTING & ASSOC. WILM'S AMOCO WINSTED PUBLISHING INC. FINAL TOTAL ...... . AMOUNT 1,072.01 1,589.24 100.31 25.80 239.50 843.75 64.20 35.00 20.74 $188,125.68 **** 0 u