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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 12/23/1996,JS 0 "' 0 Call to Order The Otter Tail County Board of Commissioners convened Monday, December 23, 1996 at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair; Andy Lindquist, Harley Windels, and Virginia Portmann present. Commissioner Bill Stone was present at 9:38 a.m. Approval of Agenda Motion by Portmann, seconded Windels, and unanimously carried to approve the Human Services agenda of December 23, 1996 as presented. Approval of Minutes Motion by Lindquist, seconded Portmann, and unanimously carried to approve the Human Services minutes of December 10, 1996 as submitted. Child Care Services . . Val Lalonde, representing dual licensed child care providers, together with Tom Fawcett, Social Services Director, discussed goals and some common ground regarding dual licensure, etc. They pledged to work through their differences and bring a recommendat_ipri.on dual licensure to the Board in the future. Court Services: Youth Service Center Grant Chuck Kitzman, Court Services Director, requested Board approval to extend the Youth Service Center Grant four additional months. A motion was offered by Portmann, seconded Stone, and unanimously carried to approve the extension and authorize signatures by Commissioners Lindquist and Windels to execute the extension amendment. Public Health: Family Services Collaborative Update & Other Diane Thorson, Public Health Director, and Frances Eggen, Family Services Collaborative Coordinator, updated the Board on work in Pelican Rapids as well as throughout Otter Tail County. Chair Portmann stressed the focus of the grant to avoid duplication of services for children. The Public Health Director also discussed possibility of using building site permits through appropriate ordinance for E /9-1-1 information. The County Attorney will respond to same at a later date. Commissioner Portmann inquired about the Park Davis flu shot issue. Thorson assured the Board that the Otter Tail County Public Health Department used vaccine from Wyeth for their inoculations. Bills & Claims Motion by Portmann, seconded Lindquist, and unanimously carried to approve the bills and claims as presented. 1 Otter Tail County Board of Commissione'iis • \ December 23,-1996 • ,-, Page2 November 30 Fiscal Report 1995 Human Services Cost Report Summary of Long Term Rate Changes 0- Tom Fawcett went over details of the November 30th Fiscal Report as well as the 1995 Human Services · - Cost Report and a Summary of Long Term Rate Changes with Board members. Contract Approvals Motion by Lindquist, seconded Stone, and unanimously carried to renew the following contracts as recommended by the Social Services Director and subject to the County Attorney's review/approval: 1. FFRTC for Day Training and Habilitation Services through North Country Options 2. Productive Alternatives, Inc. for Day Training & Habilitation Services 3. Lakes Homes and Program Development, Inc. for Community based Services 4. St. Williams Annex for Adult Residential Treatment. Also one for Rule 14 -Community Support Program Services 5. Lake Region Home Health Care for health related services 6. Vergas Assisted Living for Residential Services to eligible persons under Alternative Care, Elderly Waiver or CADI programs 7. Lutheran Social Services for: a. Home Delivered Meals to AC/EW or CADI eligibles b. Family Resources Services c. Family Based Services including Intensive In-home, Crisis, Brief & home based Mental Health d. Structured Visitation Appointment Motion by Portmann, seconded Lindquist, and unanimously carried to appoint Fonda L. Knutson to serve as a consumer representative for the Local Adult Mental Health Advisory Council as recommended by Robert Q Dungay, Co-chair of this Committee. Adjournment At 10:50 a.m., Chairman Lee declared the meeting of the Otter Tail adjourned until Tuesday, January 14, 1997 at 9:30 a.m. County Human Services Board B~4rd Mj'fcolm LU:aif l By i,4•«1~·•1i:d aren Lunin, Recording Secretary. Thomas M. Fawcett, Director Department of Social Services Dated /t+'<<14tt W • ,1q9 7 Call to Order The Otter Tail County Board of Commissioners convened Monday, December 23, 1996 at 1 :00 p.m. at the Otter Tail County Courthouse with Commissioners Virginia Portmann, Chair; Bill Stone, Harley Windels, Andy Lindquist, and Malcolm Lee present. Approval of Agenda Motion by Stone, seconded Lee, and unanimously carried to approve the County Board agenda December 23, 1996 as amended: County Employees' Christmas Caroling Set Bid Date for '97 Yearly Materials Purchase (Highway) Ditch No. 21 -Request for Assessment Fee (Ditch Inspector) Planning Commission Appointment of Q 0 0 Otter Tail County Board of Commissioners December 23, 1996 Page 3 Approval of Minutes Motion by Windels, seconded Lee, and unanimously carried to approve the County Board minutes of December 17, 1996 as submitted. Approval of Bills Motion by Windels, seconded Lindquist, and unanimously carried to approve the bills per Attachment A of these minutes. Otter Tail County Employees' Chorus A number of Otter Tail County employees', under the direction of Sheldon "Tiny" Holm, sang a few selections from the Employees' Christmas Party program. Forgiveness of Penalty & Interest Request Steve Andrews, Treasurer, presented a request for forgiveness of penalty and interest by Marcia S. Kierscht. After consideration, a motion was entertained by Lee, seconded Windels, and unanimously carried to deny the request because the matter did not establish error on the part of Otter Tail County. First Bank Building Motion by Lee, seconded Windels, and unanimously carried to authorize the Treasurer to make arrangements for a $395,000 wire transfer for the First Bank acquisition. E/9-1-1 Staffing Bob Block, GIS Coordinator, indicated to the Board he would return with a staffing recommendation during the month of January for the GIS program. Planning Commission Motion by Lee, seconded Stone, and unanimously carried to reappoint Carl Johnson to the Planning Commission effective January 1, 1997 to December 31, 1999. Bid Opening Date Set Motion by Lindquist, seconded Lee, and unanimously carried to set the bid opening date for 1 :00 p.m. on February 4, 1997 for the 1997 Yearly Material Purchases as requested by Rick West, Highway Engineer. These Seasonal Supplies & Materials include: Bituminous Materials Hot Mix Bituminous North Hot Mix Bituminous East Hot Mix Bituminous West Culverts Herbicides Highway Sign Materials Transportation Enhancement Project Grant Commissioner Lee announced the Transportation Enhancement Project Grant (bike/pedestrian path) from Pelican Rapids to Maplewood State Park in the total amount of $828,000 has been approved. He indicated the grant was an 80/20 match between the State and Pelican Rapids. Otter Tail County has agreed to serve as fiscal agent. Final Plat Motion by Lee, seconded Lindquist, .and unanimously carried to approve the final plat of "Kvare's Beauty Beach" on Pelican Lake as presented by Tim Griep, Assistant Land & Resource Administrator. County Drainage Ditch No. 21 Motion by Stone, seconded Lindquist, and unanimously carried to establish a $500 per year assessment to be used for beaver control and other ditch maintenance on County Drainage Ditch No. 21. This assessment will be divided based on the redetermination of benefited land owners. Otter Tail County Board of Commissioner.; December 23, 1996 , ·-. Page 4 County Drainage Ditch No. 23 Motion by Lee, seconded Stone, and unanimously carried to accept payment of $1,000 by the Star Lake ( Association for engineering services with the balance of $3,000 to be paid, plus current interest rate, which o· will accrue commencing February 1, 1997. Final payment is expected in June. The County Attorney will ·' contact the Association. Closed to the Public At 2:00 p.m., Chair Partmann declared the open session of the Otter Tail County Board meeting closed to the public for the purpose of continued discussion of labor negotiation strategies with the County's four collective bargaining units. Those units are AFSCME, Local Union No. 1830, Highway Maintenance Unit; Minnesota Teamsters Public and Law Enforcement, Local ·Union No. 320; Human Services Professional Unit; Sheriff's Department -Essential Unit; and the Social Services Support Specialists Unit. All commissioners were present including Larry Krohn, Board Clerk; Wally Senyk, County Attorney; and Karen Lundin, Recording Secretary. Open to the Public At 3:45 p.m. the Board reconvened in open session with all Board members present. New County Compensation Schedule Implementation Motion by Stone, seconded Lee, and unanimously carried to begin implementation of the new County Compensation Schedule based on the new and improved Job Classification System. Effective January 1, 1997, all non-collective bargaining unit employees will be paid a 2% cost of living increase over their 1996 salary, including longevity. Those remaining below the minimum of their new job classification range will be paid the Step 1 salary. All other employees will move to the next higher step of their range at a time and in a manner to be determined following the conclusion of labor negotiation with the collective bargaining units. As part of the implementation process, all longevity pay will be replaced by regular compensation in the Q range. In order to allow equitable implementation of the new compensation schedule, no County .... employees will receive step increases under their 1996 compensation schedules until the conclusion of collective bargaining. COMMISSIONERS' SALARY RESOLUTION Otter Tail County Resolution No. 96-45 Upon a motion by Stone, seconded Windels, and carried with Lindquist abstaining, adopted the following resolution: WHEREAS, Minnesota Statutes 375.055 provides that County Commissioners shall receive a compensation annual salaries and, in addition, may receive per diem payments and reimbursements for necessary expenses incurred in performance of the duties of the office, as set by resolution of the County Board; and WHEREAS, the annual salary of those County Commissioners who did no elect to participate in the Public Employees Retirement Association, was $15,825.00 in 1996; and WHEREAS, the County Board of Commissioners approved a two percent cost-of-living increase for all employees not subject to a collective bargaining agreement, effective January 1, 1997. NOW, THEREFORE, BE IT RESOLVED that the annual salary for Otter Tail County Commissioners shall also be increased two percent and shall be set at $16,142.00, effective January 1, 1997. BE IT FURTHER RESOLVED, that the per diem and expense reimbursements for County Commissioners Q shall remain unchanged for 1997. Adopted this 23rd day of December, 1997. ,, . ,.,. ...... , 0 0 Attest ~ ~ Larryl<rohn Otter Tail County Board of Commissioners December 23, 1996 Page 5 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Appreciation to Windels Chair Partmann spoke on behalf of the County and the Board of Commissioners when she presented Harley Windels an appreciation plaque for his service to Otter Tail County while he served as First District Commissioner. Commissioner Windels expressed his mutual thanks and appreciation. Adjournment At 3:59 p.m., Chair Partmann declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m., Tuesday, January 7, 1997. Attest: k, Larry Kroh CB:kal Attachments OTTER TAIL COUNTY BOARD OF MMISSIONERS i ·•· r··~/26/96 ~:42:03 0 0 XO/HSJOLIE OTTER TAIL COUNTY AUDITOR RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION Otter Tail County Warrants December 23, 1996 Page 1, Attachment A IRD440 COUNTY 56 PAGE 1 WARRANTS APPROVED ON 12/23/96 FOR PAYMENT 12/23/96 VENDOR NAME ALL BUILDING CORPORATION AMERIDATA AMOCO OIL COMPANY J. ALLAN ANDERSON ARCHIE'S ARMSTRONG MEDICAL INDUSTRIES ASSOCIATED SALES & BAG COMPANY AUTO SAFETY SERVICE DONN BAKER BATTLE LAKE AUTO PARTS BATTLE LAKE FARMERS UNION OIL BATTLE LAKE STANDARD BCA-TRAINING & DEVELOPMENT DAVE BEAR BECKER CO AUDITOR BECKLUND OIL CO. MARTY BECKMAN BEDFORD INDUSTRIES INC. ANGELA BERGE BERNE SCALE BEST INC. BEST INC. BIG A AUTO PARTS BJ'S EAST BJORN'S HEATING & AIR COND. BRANDON COMMUNICATIONS BUSINESS RECORDS CORPORATION CARLSON OIL CO. INC. CARQUEST AUTO PARTS CARR'S LAKE COUNTRY SUPERMKT CENEX SUPPLY & MARKETING INC. CENTRAL SPECIALTIES INC. CENTRAL STATES WIRE PRODUCTS CENTRAL STORES CENTURION INTERNATIONAL INC. CO-OP SERVICES INC. CODE 3 PUBLIC SAFETY COMMISSIONER OF TRANSPORTATION COMPUTERVISION CORPORATION SHARON COOPER COOPER'S OFFICE SUPPLY INC. CRANE JOHNSON CO. INC. CRANE JOHNSON CO. INC.-P DAWN CULLIFER CUMMINS DIESEL SALES INC. CUTLER MAGNER COMPANY D-A LUBRICANT CO. DACOTAH PAPER COMPANY THE DAILY JOURNAL DAKOTA ELEVATOR AMOUNT 641.00 416.42 100.34 134.18 151.03 92.96 77.26 527.63 12.77 421.19 1,369.02 284.01 380.00 20.00 1.78 652.13 20.00 807.64 314.81 36.70 10,084.78 94.00 18.00 110.90 9.56 1,595.39 138.59 91.74 47.00 27.11 33.74 937.50 1,571.94 26.40 220.43 8,353.03 38.25 8,343.40 2,293.02 50.24 1,018.59 192.00 145.87 55.84 19.59 10,392.51 2,056.45 27.02 5,115.55 161.80 12/26/96 11:42:03 XO/HSJOLIE OTTER TAIL COUNTY AUDITOR RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION Otter Tail County Warrants December 23, "1996 Page 2, Attachment A IRD440 COUNTY 56 PAGE 2 WARRANTS APPROVED ON 12/23/96 FOR PAYMENT 12/23/96 VENDOR NAME DALTON MOBIL & BAIT DAREL JACOBSON CONSTRUCTION DCA INC. DENNY'S CONOCO DENZEL'S WELDING DESIGNS BY DAVE DAMON DEVILLERS DIVERSION AUTO DON'S SERVICE TERRY A. DRAKE DDS ECONO SALES AND SERVICE EGGE CONSTRUCTION INC. EMPIRE BUSINESS MACHINES ERHARD GAS & GROCERY ERICKSON ENGINEERING EXHAUST PROS F-M FORKLIFT SALES & SERVICE FAILSAFE MEDIA COMPANY MAYNARD FALK FALLS AUTOMOTIVE INC. FAMILY CARE CENTER FARMERS UNION OIL COMPANY FARNAM'S GENUINE PARTS INC. FARNAM'S GENUINE PARTS INC.-PR FERGUS ELECTRIC FERGUS FALLS POLICE DEPARTMENT CITY OF FERGUS FALLS FERGUS INTERNATIONAL INC. FERGUS TIRE CENTER FERRELLGAS HEATHER FORMO FOTH & VAN DYKE G. A. FREDERICK GEISER,DONNA GENE'S STANDARD SERVICE GERALD N. EVENSON INC. GLACIER STATE DISTRIB. DAWN GODEL GORDY'S ELECTRIC MOTOR REPAIR GRANT CO. DAC GRAYARC TIM GRIEP CHARLES GRUNEWALD HALL GMC INC. MIKE HANAN ANNETTE HARRINGTON HEDAHLS INC. OF FERGUS FALLS HENNING ADVOCATE HINTGEN-KARST & ASSOC. INC. HOLIDAY AMOUNT 1,158.75 2,095.00 797.50 75.53 450.00 40.47 42.58 136.49 7 3 . 6 0 155.00 184.28 1,031.93 136.32 .903.79 3,893.00 88.97 545.39 42.17 287.00 767.79 200.00 94.21 539.66 327.61 1,148.19 1,593.32 208.74 5,029.23 668.74 134.72 20.00 1,287.60 67.86 170.19 39.48 235.29 38,490.68 64.38 187.44 6,066.74 75.85 5.00 1,046.00 952.80 79.67 113.67 48.78 89.00 135.87 1,542.06 0 0 0 /'~/26/96 '-"' 42: 03 Q 0 OTTER TAIL COUNTY AUDITOR XO/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION Otter Tail County Warrants December 23, 1996 Page 3, Attachment A IRD440 COUNTY 56 PAGE 3 WARRANTS APPROVED ON 12/23/96 FOR PAYMENT 12/23/96 VENDOR NAME HOMESTEAD BUILDING SUPPLIES HONEYWELL HORVICK MANlJFACTURING COMPANY IKON OFFICE SOLUTIONS IMMANUEL LUTHERAN CHURCH THE INDEPENDENT INTEGRITY COMPUTER SYSTEMS INTERNATIONAL TRANSLATION SERV INTERPOLL LABORATORIES INC. INTERSTATE INC. J-CRAFT INC. JIM BORTNEM ENTERPRISES K & K PLUMBING & HEATING KARVONEN FUNERAL CHAPEL KELLY SERVICES INC. KEN SAURER'S GARBAGE SERVICE LAGERQUIST CORPORATION LAKE REGION HOSPITAL LAKELAND MENTAL HEALTH CENTER LAKES COUNTRY SERVICE LARRY OTT INC. TRUCK SERVICE LAWSON PRODUCTS INC. MALCOLM LEE ANDY LINDQUIST PAM LOOMER MACPZA-DAVE WEIRENS MARIPOSA PUBLISHING MARK SAND & GRAVEL CO. MCLEOD CO SOLID WASTE MEDICINE SHOPPE WENDY L. METCALF MEYER GARBAGE SERVICE MICHIE MID AMERICA POWER DRIVES THE MIDWEEK MILLER & HOLMES INC. MILLER'S BOBCAT MINN-KOTA COMMUNICATIONS INC. MINNERATH CONSTRUCTION INC. MN ASSOC OF CO PLANNING & ZONE MN BLUEPRINT MN CO INSURANCE TRUST MN DEPARTMENT OF REVENUE MN METALWORKS INC. MN MOTOR COMPANY MN PLANNING ASSOCIATION CHERYL MUCHOW NATIONAL BUSHING & PARTS CO. NATIONAL INFORMATION DATA NELSON FORD AMOUNT 42.01 263.85 43.40 141. 02 40.00 120.54 4,564.33 184.74 2,030.00 256.54 7,327.38 60.00 58.74 .269.00 1,170.35 80.55 251.51 684.35 4,228.00 174.45 1,525.00 401.62 145.00 262.58 43.51 40.00 38.00 316.82 300.00 3,866.14 66.70 23.10 40.99 172.92 72.54 578.07 39.94 442.20 13,870.00 100.00 1,203.21 767.00 47.00 36.00 118.58 35.00 57.19 132.80 .48. 90 153.11 12/26/96 11:42:03 OTTER TAIL COUNTY AUDITOR XO/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION Otter Tail County Warrants December 23, "'I 996 ,.~ Page 4, Attachment A IRD440 COUNTY 56 PAGE 4 J 0 WARRANTS APPROVED ON 12/23/96 FOR PAYMENT 12/23/96 VENDOR NAME NELSON REPORTING SERVICE DEAN NELSON GARY A. NELSON NEW YORK MILLS HERALD NICE THREADS EMBROIDERING INC. WANDA NORRIS NORTH CENTRAL INSTRUMENTS NORTH STAR CARTRIDGE NORTH UNION TEXACO NORTHWEST DIVERS OLSON AUTO ELECTRIC OLSON OIL CO. OTTER TAIL CO SHERIFF OTTER TAIL CO SOLID WASTE OTTER TAIL CO TREASURER OTTER TAIL CO TREASURER OTTER TAIL POWER COMPANY OVERHEAD DOOR COMPANY PAMIDA INC. PEBBLE LAKE AUTO REPAIR PEDERSON-SELLS EQUIPMENT CO. MITZI PEDERSON PELICAN CND ENTERPRIZES INC. PELICAN RAPIDS PRESS PERHAM AUTO WRECKING INC. PERHAM CO-OP CREAMERY PERHAM PRINTING PERHAM SUPER AMERICA THE PHOTO CENTER THE PIERCE CO. PITNEY BOWES INC. POLAROID CORPORATION POPE CO SANITATION INC. REVIEW ENTERPRISES INC. GREGG RIPLEY ROTHSAY TRUCK STOP MARY ROTTELO ROYAL TIRE SANIFILL INC. SAUL MINEROFF ELECTRONICS INC. SCHMITZ FORD VICKI SCHWANKE SCOTT HOFLAND CONSTRUCTION INC SERVICE FOOD SUPERVALU SEWER SERVICE RICK SHEILS SHERATON INN MIDWAY SHERBROOKE ASPHALT INC SIGELMAN STEEL & SALVAGE SOUTH MILL SERVICE AMOUNT 18. 8 0 29.10 76.45 154.40 15.00 60.32 542.13 314.17 333.79 510.02 51.98 860.48 165.62 .340.08 3,018.62 1,863.24 120.00 34.00 22.64 182.38 23.55 64.38 416.85 121.06 42.60 2,312.65 10.65 243.75 18.57 677.20 518.94 215.00 328.50 263.58 10.00 20.00 55.84 190.00 342.17 2,065.50 24.00 9.85 2,675.00 49.83 1,173.25 59.16 145.29 6,560.60 96.16 804.31 0 0 **** 0 OTTER TAIL COUNTY AUDITOR XO/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION Otter Tail County Warrants December 23, 1996 Page 5, Attachment A IRD440 COUNTY 56 PAGE 5 WARRANTS APPROVED ON 12/23/96 FOR PAYMENT 12/23/96 VENDOR NAME STANDARD PARTS OF WADENA STEIN'S INC. STENERSON LUMBER STEVE'S SANITATION BOB STOMMES STRAND ACE HARDWARE STREICHER'S JOURDAN SULLIVAN SWANSON'S SURPLUS STORE SWANSTON EQUIPMENT CORP. THOMAS OIL COMPANY JEFFREY THOMPSON TODD CO TREASURER TOWN & COUNTRY BUSINESS TRAFFIC MARKING SERVICES TRANSPORT CLEARINGS INC. TROPHY HOUSE UNDERWOOD OIL INC. UNITED BUILDING CENTERS UNIVERSITY OF MINNESOTA VALLEY TRUCK LORI VANWECHEL VERGAS 66 VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS VMARK SOFTWARE INC. WAL-MART WELDING SUPPLIES & FIRE WES' FUEL STOP WEST SIDE MOBIL KYLE WESTERGARD ROBIN WISE ZEE SERVICE COMPANY ZIEGLER INC. 210 LUBE EXPRESS FINAL TOTAL ...... . AMOUNT 87.15 287.48 53.98 5,.749.19 484.25 324.58 86.67 46.42 19.99 875.00 740.85 36.90 356.25 . 80.26 446.88 59.94 40.48 48.04 21.42 18,868.75 85.77 30.16 30.15 469.96 89.12 150.00 38.76 23.86 30.60 57.51 49.64 37.92 92.92 150.62 66.45 $238,603.51 ****