HomeMy WebLinkAboutBoard of Commissioners - Minutes - 12/17/19960
. . Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, December 17, 1996 at 9:31 a.m. at the
·. Otter Tail County Courthouse with Commissioners Virginia Portmann Chair; Andy Lindquist, Bill Stone, and
Harley Windels present. Commissioner Malcolm Lee was absent.
Approval of Agenda
Motion by Windels, seconded Lindquist, ·and unanimously carried to approve the agenda of December 17,
1996 as amended. ·
Approval of Minutes
Motion by Stone, seconded Windels, and unanimously carried to approve the County Board minutes of
December 10, 1996 as submitted.
Minnesota Red River Valley Development Association
Motion by Lindquist, seconded Windels, and carried, with Stone abstaining, to appoint Commissioner
Bill Stone to the Red River Valley Development Association for 1997.
Approval of Final Payment -1996 Traffic Marking
Motion by Lindquist, seconded Stone, and unanimously carried to approve final payment, in the amount of
$18,865.99, to Traffic Marking Service, Inc. of Buffalo, MN for 1996 Traffic Marking (96:TM) as
recommended by the Highway Engineer.
Approval of Final Plats
Motion by Lindquist, seconded Stone, and unanimously carried to approve the following final plat:
"Top of the Red" Section 27 & 34, Twp. 134, R. 42, Otter Tail River
Motion by Windels, seconded Lindquist, and unanimously carried to approve the following final plat:
"Star Ridge Estates", Section 14 & 23, Twp. 135N, R. 41W, Star Lake
. Water Plan Update
Land & Resource .Administrator, Bill Kalar, provided a draft Otter Tail County Comprehensive Local Water
Plan Update. Mr. Kalar reviewed the ,proposed changes in the Local Water Plan. Lengthy discussion
continued. Mr. Kalar noted that th13 draft will be finalized in the next few days and sent to various state
· agencies to allow the required 60-day review period. The Public Hearing for the Local Water Plan will take
place the beginning of next year. · ·
Chair Portmann entertained a motion of support. Motion by Windels, seconded Stone, and carried, with
Lindquist abstaining as a member of the Water Plan Task Force, to commend the task force for work
accomplished in the local water planning process and for apprising the County Board of issues for their O . consideration.
E/911 Addressing and GIS Project
E/911 Addressing Coordinator, Bob Block, provided minutes of a meeting of the External GIS Committee
and other handouts outlining work plans and tasks relative to the addressing project. Mr. Block ·
recommended reassigning two employees already on-staff with Otter Tail County to the E/911 (GIS) project
Otter Tail County Board 'of Commissioners
December 17, 1996
Page 2
for a minimum of one year. Chief Deputy, Mark Morris, conveyed the support of the Sheriff's Department
for the E/911 addressing project and stated a need to move ahead with the staffing recommendation. n
General consensus of the board is to refer this to the Budget Committee and return to the board with a..._,
recommendation at the next regular board meeting.
Lake Advocate Program Update
DNR Hydrologist, Terry Lejcher, reported on a new program (Lake Advocate Program) that the DNR has
successfully implemented in Crow Wing and Cass Counties. This program will be implemented in Otter Tail
County. There will be two advocates for each lake (20-24 lakes). After four training sessions, the
individuals will convey basic concepts on water/lake issues and direct individuals with questions to the
appropriate agencies.
Recycling Update
Solid Waste Director, Mike Hanan, reported an expectation of ending the year of 1996 in the black relative
to the Solid Waste budget. Commissioners commended the Solid Waste Department for their good work
especially considering the remodeling of the Recycling Center during the year. Mr. Hanan thanked the
board for their support.
Adoption Hearing for Final Levy and Final Budget
Auditor, Wayne Stein, and Accountant, Mitzi Pederson, reviewed changes in the budgets of the County
Attorney, Detention Facility, Red River Valley Development Association, Human Services, and the Viking
Library. The net effect of the changes do not effect the tax levy.
Viking Library Director, Peg Werner, explained that with a decrease in funding to the Viking Library, the
Vik. ing Library will not be able to apply for the state funds for their internet project. If Otter Tail County does Q
not participate, the county will not be put on the internet system which would connect all public libraries in
Otter Tail County.
Commissioner Lee present at 10:50 a.m.
After further discussion, Commissioner Lee questioned whether the state would allow an application for
grant monies under this project in 1997 and 1998 if Otter Tail County authorized half of the original
budgeted funds in the 1998 budget. Ms. Werner responded that she would check on that and return to the
board meeting.
Payment Approval
Motion by Lindquist, seconded Lee, and unanimously carried to approve payment to the Association of
Minnesota Counties, in the amount of $9,800, for the preparation of the 1996 County Cost Allocation Plan
based on fiscal year 1995 and pursuant to the.specifications of a contract dated December 13, 1994.
Indirect Cost Allocation Plan
Motion by Lee, seconded Lindquist, and unanimously carried to approve a two year contract with the
Minnesota Counties Research Foundation, for the preparation of the County's Indirect Cost Allocation Plan
based on fiscal year 1996 and 1997 financial data. The annual fee for the preparation of the Indirect Cost
Allocation Plan is $10,200 or a total of $20,400 for the two year period. The Indirect Cost Allocation Plan is
prepared by David M. Griffith and Associates, LTD.
Viking Library Funds
The Viking Library Director reported that the state will allow the Viking Library System to apply for grant o
funds for the internet system if Otter Tail County certifies the funding for 1998. Therefore, the following '
resolution was adopted: ·
Otter Tail County Board of Commissioners
December 17, 1996
Page 3
PAYABLE 1997 TAX LEVY AND BUDGET RESOLUTION
Otter Tail County Resolution No. 96-44
0 The following resolution was offered by Commissioner Lee, who moved for the adoption of the 1997 budget
for the General Fund, for the budgeted Special Revenue Funds, for the Debt Service Fund and for the
adoption of the payable 1997 Gross and Net Tax Levy:
0
0
·WHEREAS, The Otter Tail County Board of Commissioners held the required public hearing on December
10, 1996, at 7:30 p.m., in the Otter Tail County Commissioners' Room for the purpose of discussing and
receiving public input regarding the 1997 budget proposed for the General Fund, proposed for the
budgeted Special Revenue Fund, proposed for the Debt Service Fund and for the purpose of discussing
and receiving public input regarding the proposed payable 1997 Gross and Net Tax Levy.
WHEREAS, Public discussion and comment regarding the County Budget and Tax Levy was requested, on
-December 1 O, 1996, and all interested individuals in attendance were encouraged and provided an
opportunity to address the Otter Tail County Board of Commissioners with their concerns.
WHEREAS, The Otter Tail County Board of Commissioners having received public discussion and input
from all interested individuals in attendance declared the public hearing adjourned and stated that final
action adopting the 1997 Budget and Tax Levy would take place on December 17, 1996, at 10:40 a.m. in
,the Otter Tail County Commissioners' Room.
'WHEREAS, The Otter Tail County Budget Committee met on Monday, December 16, 1996, to consider the
:information presented at the public hearing and to consider various (increases/decreases) adjustments to
the 1997 budget.
WHEREAS, The Otter Tail County Budget Committee recognizes that adjustments to the 1997 budget
cannot result in a net tax levy greater than the proposed net tax levy adopted on Tuesday, September 10,
1996.
WHEREAS, The Otter Tail County Budget Committee has recommended to the Otter Tail County Board of
·commissioners various internal budgetary adjustments and the Otter Tail County Budget Committee has
indicated to the Otter Tail County Board of Commissioners that they have had considerable discussion
• ,regarding a recommended decrease in funding of $11,089 for the Viking Library System.
WHEREAS, The Otter Tail County Board of Commissioners recognizes the importance of the Viking Library
System to Otter Tail County and to our rural communities, and
WHEREAS, The Otter Tail County Board of Commissioners recognizes the importance of the requested
local funding, by the Viking Library System, for providing telecommunication services to our rural
communities and for securing matching grant funds from the State of Minnesota.
NOW, THEREFORE, BE IT RESOLVED, That the Otter Tail County Board of Commissioners is committed
to providing the Viking Library System with $11,000 above the minimum level of support required by the
•Minnesota Department of Children, Families and Learning in calendar year 1997 ($198,832) and is also
committed to providing the Viking Library System with $11,089 above the minimum level of support
required by the Minnesota Department of Children, Families and Learning in calendar year 1998 so long as
those funds are used to provide telecommunication services to our rural communities and to secure
matching grant funds from the State of Minnesota.
BE IT FURTHER RESOLVED, That the Otter Tail County Auditor is authorized to provide a written letter of
Otter Tail County's funding commitment to the Viking Library System.
Otter Tail County Board of Commissioners
December 17, 1996
Page4
BE IT FURTHER RESOLVED, That the Otter Tail County Board of Commissioners adopts the amount of
$39,323,048 as the County's 1997 budget for the General Fund, for the budgeted Special Revenues Funds/\
and for the Debt Service Fund, as detailed in the attached documents. i...i,,,
BE IT FURTHER RESOLVED, That the Otter Tail County Board of Commissioners levies for the payable
year 1997, upon the net tax capacity of the property of Otter Tail County the following amounts as detailed
below:
Fund Gross
Revenue -
General 6,289,346
Lake Improvement District 30,000
Debt -
Jail Refunding Bonds 508,442
Human Services -
Social Services 3,683,674
Income Maintenance 844,001
Public Health 306,619
Court Services 165,547
Road and Bridge 1,014,000
Capital Improvement Fund 1,232,231
Library 209,832
Total 14,283,692
*State Aid
1,077,955.23
0.00
87,144.44
631,359.40
144,656.49
52,553.39
28,374.52
173,792.58
211,197.84
35,742.11
2,442,776.00
Net
5,211,390.77
30,000.00
421,297.56
3,052,314.60
699,344.51
254,065.61
137,172.48
840,207.42
1,021,033.16
174,089.89
11,840,916.00
BE IT FURTHER RESOLVED, That the Otter Tail County Board of Commissioners levies for the payable
year 1997, upon the taxable market value of the property of Otter Tail County the following amounts as
detailed below:
Fund Gross *State Aid Net
Debt Service -
Veterans Home Bonds 145,166 145,166
*HAGA and Local Performance Aid.
The resolution was seconded by Commissioner Lindquist, and carried, with the members of the Otter Tail
County Board of Commissioners voting as follows:
Commissioner
Malcolm Lee
Andy Lindquist
Virginia Partmann
Bill Stone
Harley Windels
For
X
X
X
X
X
Against
0
0
•
0
0
Adopted this 17th day of December, 1996.
Dated: ---'-liu.:Pc.--ec.e::.i.:acill!:6ieil!;'(£.....,;4Ll!/:,,-,....[,u,fl,(li9,~.b.._ __
I / __ .. /}
Attest: ,~ l¥'2,K.,..,.
Larry Kro
Otter Tail County Board of Commissioners
December 17, 1996
Page 5
D OF COMMISSIONERS
ortmann, Chairperson
Phelps Mill Video
Otter Tail County Historical Society Executive Director, Chris Schuelke, presented a seven minute historical
video of the old mill at the Phelps Mill Park for viewing by the County Board. The video will be installed
outside of the mill building at the park.
First Bank Building
The County Attorney reviewed several agreed upon terms relative to the potential acquisition of the First
Bank building. Motion by Windels, seconded Stone, and carried, with Lee abstaining, to authorize the
Chair's signature to execute the final documents regarding the purchase of the First Bank building subject
to the approval of the Building Committee and Otter Tail County's legal counsel in the matter.
Closed to the Public
Adjournment
At 11 :43 a.m., Chair Partmann declared the meeting of the Otter Tail County Board of Commissioners
closed to the public for purposes of discussing labor negotiation strategies with the County's four Collective
·'Bargaining Units; AFSCME, Local Union No. 1830, Highway Maintenance Unit; Minnesota Teamsters
·:Public and Law Enforcement, Local Union No. 320, Human Services Professional Unit; Sheriff's
·,Department -Essential Unit; and the Social Services Support Specialists Unit. All commissioners were
·1present during the closed session. At 12:54 p.m., upon completion of the closed session, Chair Partmann
declared the meeting adjourned until Monday, December 23, 1996 at 1:00 p.m.
:Dated: _.L{4,.,,; .. t..,t"'mk+:'.""'"""--"'41u8,,_,..,_t.,.<?"-(l._,,.b,__ __ OF COMMISSIONERS
.. ~, ~ a
Larry Krohn
Partmann, Chairperson
CB/kd