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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/26/19960 0 Call to Order -Closed Session Chair Partmann declared the meeting of the Otter Tail County Board of Commissioners convened and closed to the public Tuesday, November 26, 1996 at 8:38 a.m. The closed session is a continuation of Labor Negotiation Strategies of one week ago to further discuss strategies with the county's four Collective Bargaining Units; AFSCME, Local Union No. 1830, Highway Maintenance Unit; Minnesota Teamsters Public and Law Enforcement, Local Union No. 320, Human Services Professional Unit; Sheriff's Department -Essential Unit; and the Social Services Support Specialists Unit. All commissioners were present during the closed session. The Chair adjourned the closed session at 9:27 a.m. Call to Order -Human Services Board The Otter Tail County Human Services Board convened Tuesday, November 26, 1996 at 9:30 a.m. at the •Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair; Andy Lindquist, Bill Stone, Virginia Partmann, and Harley Windels present. · Approval of Agenda Motion by Stone, seconded Windels, and unanimously carried to approve the Human Services agenda of November 26, 1996 as presented. Approval of Minutes Motion by Windels, seconded Partmann, and unanimously carried to approve the Human Services minutes of November 12, 1996 as submitted. West Central Regional Juvenile Center Chuck Kitzman, Court Services Director, reported that an executed contract between Otter Tail County and the WCRJC has been signed. Request for Approval of a Temporary Position Diane Thorson, Public Health Director, reported the need for a temporary replacement for the Dietitian position in the WIC program for the Pelican Rapids area. Motion by Partmann, seconded Stone, and unanimously carried to authorize Ms. Thorson to proceed with hiring for an on-call, temporary Dietitian position to be used as needed and to replace a leave of absence. This temporary position is not to exceed six months. Family Services Collaborative Diane Thorson provided handouts identifying issues regarding the multi-cultural challenges in Pelican Rapids. Ms. Thorson reported that several individuals from the community along with county officials reviewed the issues and options. The Community Action Council has offered $3,000 to be used to help the new non-English speaking residents. Frances Eggen, Family Services Collaborative Coordinator, reviewed her involvement with the non-English speaking individuals and the involvement of West Central Turkeys. Ms. Eggen expressed a need for a Volunteer Coordinator to direct a strong network of volunteer service in dealing with this population in addition to an Interpreter. Lengthy discussion followed. Otter Tail County Board of Commissioners November 26, 1996 Page2 Ms. Thorson recommended that in response to a request for assistance from Pelican Rapids, that an Outreach Worker and a Volunteer Coordinator be hired to work in the Pelican Rapids area through the Wadena Community Action Council with funding allocated from the Family Services Collaborative Grant monies. Motion by Partmann, seconded Windels, to work with the Community Action Council to authorize the hiring of an Outreach Worker and a Volunteer Coordinator in Pelican Rapids and to authorize the appropriate county officials signature(s) on a contract between the Otter Tail County Human Services Board and the Otter Tail Wadena Community Action Council to designate $25,600 for these positions from the Family Services Collaborative Grant monies subject to the approval of the County Attorney. Additionally, the authorization for this grant money is contingent upon the continuation of the grant. The County Attorney noted that the expenditure of the $25,600 from the Collaborative Grant funds must be consistent with the requirements of the ·collaborative fund and requested that this expenditure be approved in writing by the Minnesota Department of Children, Families, and Learning. The above motion was amended to include the requirement that this expenditure from the Collaborative Grant be approved in writing by the Minnesota Department of Children, Families, and Learning. Chairman Lee called for the vote. Motion carried unanimously. Approval of Bills Motion by Partmann, seconded Lindquist, and unanimously carried to approve the bills and claims as presented. Cost Accounting Analysis -Home Health Care Services 0 Commissioner Lindquist read, for the record, a letter from David M. Griffith & Associates regarding a cost Q accounting analysis proposal for Home Health Care services. Motion by Lindquist, seconded Partmann, and unanimously carried to approve an agreement with David M. Griffith & Associates (DMG) to provide technical assistance to complete a cost analysis of County-provided Home Health Care services for an expenditure amount not to exceed $6,000 as proposed in the letter from DMG dated November 15, 1996. Handouts Tom Fawcett, Social Services Director, acknowledged attachments 6-10 as designated on the Human Services agenda. Approval of Amendment -CC Intensive Treatment Unit Contract Motion by Stone, seconded Partmann, and unanimously carried to authorize the signature(s) of the appropriate county officials on an amendment and extension of the Catholic Charities Intensive Treatment Unit contract. The amendment increases the per day rate 1.4%. Adjournment At 10:31 a.m., Chairman Lee declared the meel"lng of the Human Services Board adjourned until Tuesday, D~~ ,e 0, 1996 at 9:30 a~ /0 ?;;;/ij,,;?; ~ ~1 alcolm Lee, Chair I Thomas M. Fawcett, Director Department of Social Services Dated ,'.£h,«1ar fu:.a) /"5, 19 z'" 0 Q Otter Tail County Board of Commissioners November 26, 1996 Page 3 Reconvene -Board of Commissioners At 10:38 a.m., Chair Partmann declared the meeting of the Otter Tail County Board of Commissioners reconvened with Commissioners Virginia Partmann, Chair; Harley Windels, Malcolm Lee, Bill Stone, and Andy Lindquist present. Approval of Agenda Motion by Lee, seconded Lindquist, and unanimously carried to approve the agenda of November 26, 1996 amended with additions as follows: Discussion -First Bank; and Discussion -Water Plan Approval of Minutes Motion by Lindquist, seconded Windels, and unanimously carried to approve the minutes of November 19, · 1996 as submitted. Approval to Fill Detention Officer Position John Halvorson, Detention Facility Administrator, requested authorization to fill an existing Detention Officer vacancy and to select the highest-ranking female applicant on the eligibility list rather than a male applicant. The position has a BJQ (bonified job qualification) for a female, this practice being upheld by the MN Department of Human Rights. Motion by Lindquist, seconded Lee, and unanimously carried to authorize Mr. Halvorson to replace the existing vacancy and select the highest-ranking female applicant on the list. Reappointment -HRA Committee Motion by Lee, seconded Lindquist and unanimously carried to reaffirm the reappointment of Leonard Larson, Pelican Rapids, to the Housing & Redevelopment Authority Board. Proposed Payable 1997 Net Tax Capacity Rates Wayne Stein, Auditor, provided copies of the Otter Tail County Proposed Payable 1997 Net Tax Capacity Rates. Discussion followed. WESMIN Resource Conservation and Development Council -Mr. Stein presented a request from the WESMIN Resource Conservation and Development Council requesting appointment of a representative to serve on the council and for payment of annual dues. The County Board did not express an interest in membership in the WESMIN Council. No action taken. Agreement for Transfer of Prior Tax Rolls Motion by Lindquist, seconded Windels, and unanimously carried to approve an agreement with the Otter Tail County Historical Society for the transfer of the 1969 and prior years' tax rolls subject to the approval of the County Attorney's office. Recommendation for Award -Snow Plow Cutting Edges Rick West, Highway Engineer, reported an error in the bid opening price of MacQueen Engineering. Based on the unit price, the bid of MacQueen Equipment is $33,285 rather than the previously read bid of $27,100.42. Motion by Windels, seconded Stone, and unanimously carried to award the bid for Snow Plow Cutting Edges to the low bidder, H. & L. Mesabi, in the amount of $32,440,55, as recommended by the Highway Engineer. Discussion -First Bank The County Attorney reviewed issues regarding the potential purchase of the First Bank building. Water Plan Update Commissioner Lee reported regarding the water plan public meetings. Closed to the Public Adjournment Otter Tail County Board of Commissioners November 26, 1996 Page 4 At 11 :35 a.m., Chair Partmann declared the meeting of the Otter Tail County Board of Commissioners closed to the public for continued discussion of Labor Negotiation Strategies with the county's four Collective Bargaining Units; AFSCME, Local Union No. 1830, Highway Maintenance Unit; Minnesota Teamsters Public and Law Enforcement, Local Union No. 320, Human Services Professional Unit; Sheriff's Department -Essential Unit; and the Social Services Support Specialists Unit. All commissioners present except Commissioner Stone. Commissioner Stone returned to the room at 11 :37 a.m. At 11 :59 a.m., upon completion of the closed session, Chair Partmann declared the meeting adjourned until Wednesday, December 4, 1996 at 9:30 a.m. Dated: idoca,.,.,.p,.,. i If, 19 't(p ' Attest Lu"Ji ¢ Lah"y Kr hn _ CB/kd ,-, OTTER TAIL COUNT ·' OARD OF COMMISSIONERS By on-- vice-chairperson i 0 Q 0