HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/12/1996Q
Call to Order
The Otter Tail County Human Services Board convened Tuesday, November 12, 1996 at 9:30 a.m. at the
Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair; Andy Lindquist, Bill Stone,
Virginia Partmann, and Harley Windels present.
Approval of Agenda
Motion by Lindquist, seconded Partmann, and unanimously carried to approve the agenda of November 12,
1996 as presented.
Approval of Minutes
Motion by Windels , seconded Lindquist, and unanimously carried to approve the Human Services minutes
of October 22, 1996 as submitted.
Court Services
Chuck Kitzman, Court Services Director, informed the Board that the Court Legislative Day will be held in Q . November. This could be coordinated with a County Board meeting to share ideas.
Youth Service Center Pilot Project
Mr. Kitzman reported that there are no additional monies for the Youth Service Center Pilot Project until
after the next legislative session. Otter Tail County's program was implemented in March, therefore has
some money still available out of the $58,750 given for the 1996 calendar year. Mr. Kitzman requested a
contract extension to extend this project into the new year with the current available monies. County Board
members conveyed a positive response to this request. Discussion continued regarding applying for other
funding to continue this program. The Bremer Foundation is a funding possibility. Otter Tail County and
Lutheran Social Services will work together to co-write a grant proposal to the Bremer Foundation.
1997 Vehicle Purchases
The Court Services Director reported that the Court Services budget for 1997 includes purchase of two
vehicles from the Capital Expenditure Account. Mr. Kitzman requested authorization to obtain quotations
for these vehicles from local dealers. When the state contract opens, Mr. Kitzman would be ready to
compare quotations at that time. General consensus of the County Board was to authorize Mr. Kitzman to
obtain quotations from local dealers. Chair Partmann noted that it is important that all purchases of cars
budgeted for 1997 must be identified via the Capital Improvements Account. A more competitive price
may be obtained when purchasing larger numbers of vehicles.
West Central Regional Juvenile Center Report
The West Central Regional Juvenile Center 3rd quarter report was provided. The report summarized the
statistics and activities of the WCRJC for individual counties.
Q Minnesota Breast & Cervical Cancer Control Program Contract
Motion by Partmann, seconded Stone, and unanimously carried to approve the Chair's signature to execute
the Minnesota Breast & Cervical Cancer Control contract, in the amount of $18,750, between the MN
Department of Health and Otter Tail County for the cost of mammography screening for 200 women.
Otter Tail County Board of Commissioners
November 12, 1996
Page 2
Continued Lease at the City Center Mall Location
Diane Thorson, Public Health Director, reported that the space presently occupied by the Public Health
Department at the mini-mall will continue to be available on a month-to-month basis with a 30 day notice r"\
requirement. The monthly rent will be at the same monthly rate as the county has been paying. \;l/tili)II
Motion by Stone, seconded Partmann, and unanimously carried to continue the current lease on a month-
by-month basis, at the same rate, with a 30 day vacation notice requirement for the space presently
occupied by the Public Health Department at the City Center Mall location.
Approval of Half Time Position
The Public Health Director reported that her Office Manager resigned last November. Ms. Thorson, at that
time, budgeted for a half time position and did not replace the full time Office Manager position.
Ms. Thorson requested authorization to fill a half time secretarial position instead of the full time Office
Manager position.
Motion by Partmann, seconded Windels, and unanimously carried to authorize the Public Health Director to
replace the former full time Office Manager position with a half time Secretarial position and to provide a job
description for the half time position.
1997 Child & Teen Checkup Administrative Service Contract and Plan
Motion by Partmann, seconded Windels, and unanimously carried to authorize appropriate county officials
to sign the 1997 Child & Teen Checkup Administrative Service Contract and Plan between the Minnesota
Department of Human Services and Otter Tail County Social Services.
Health Care Reform
Public Health Director, Diane Thorson, reported that Grant, Stevens, Douglas, Pope, and Big Stone
counties have decided to implement direct contracting with providers relative to MA clients rather than the Q
state's Prepaid Medical Assistance Program. Lengthy discussion followed regarding the expense of direct
contracting vs PMAP. One positive reason for direct contracting is to protect local provider networks to
better ·serve individual communities. Tom Fawcett, Social Services Director, informed the Board about the
Work First Pilot program in Clay County which utilizes vouchers for rental and other payments made on
behalf of clients.
First Bank Building
County Attorney, Wally Senyk, requested verification of several negotiation points regarding the purchase
of the First Bank building relative to length of lease and percentage of useable space.
Motion by Partmann, seconded Lindquist, and unanimously carried to authorize the County Attorney to
proceed with an agreement between Investment Realty (Bob Torkelson) and Otter Tail County to provide
the county with an appraisal of the First Bank building and property. ·
Break and Reconvene
At 10:50 a.m., Chairman Lee declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 10:56 a.m.
Bills & Claims
Motion by Windels, seconded Partmann and unanimously carried to approve the bills and claims as
presented.
Year 2000 Computer Changes Q
Social Services Director, Tom Fawcett, reported on the potential cost of the Year 2000 computer changes · · ·
for collections.
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Otter Tail County Board of Commissioners
November 12, 1996
Page 3
Dual Licensing Child Care Policy -Draft No. 2
Mr. ·Fawcett provided a draft Dual Licensing Child Care Policy. Discussion followed regarding rewriting the
P.olicy. Commissioner Portmann requested that Mr. Fawcett meet with the current dual licensure providers
and explain that their current licenses will not be a problem. Mr. Fawcett explained that the policy will be
rewritten based ·on a letter from the OHS. The rewritten policy will be submitted to the County Attorney·for
· approval and then submitted to the County Board for their approval.
Mental Health Local Advisory Committee
The October minutes of the Children's Mental Health Local Advisory Committee were submitted.
Audit Review Correspondence·
Mr. Fawcett submitted a letter from the Minnesota OHS regarding a Request for Corrective Action Plan for
a single audit report for fiscal year 1994. Chair Lee directed the Social Service Director to check that the
response letter regarding the County's corrective action plan has·been completed.
Adjournment
At 11 :30 a.m., Chairman Lee declared the meeting of the Human Services Board adjourned until Tuesday,
N. o~26, 1996at9:~0)-,7'1 /l
•ByH~~ By_...d ____ --=:::..._ ___ _
Malcolm Lee, Chair Thomas M. Fawcett, Director
Department of Social Services
By~ :;tk,.Wf, Kathy omholt, Recording Secretary
Dated 'f14v-& ◄' .J {,, I 91t. '
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, November 12, 1996 at 1 :00 p.m. at the
Otter Tail County Courthouse with Commissioners Virginia Partmann, Chair; Andy Lindquist, Bill Stone,.
Malcolm Lee, and Harley Windels present.
Approval of Agenda
.· Motion by Lee, seconded Lindquist, and unanimously carried to approve the County Board agenda of
'November 12, 1996 with the following addition: Presentation -Carol Hovland
Approval of Minutes
Motion by Lee, seconded Stone · and unanimously carried to approve the County Board minutes of
November 5, .1996 ·as submitted.
Acquisition of Wetland Easements
Motion by Lee, seconded Lindquist and unanimously carried to certify the acquisition of lands by the U. S.
Fish and Wildlife Service. Waterfowl easements have been secured as follows:
Troy Becker
Donovan E. Johnson
T. 131 N., R. 38W., 5th P.M.
Section 7, SW1/4NE1/4
T. 136 N. R. 43 W 5th P.M.
Section 25, NW1/4SW1/4, NW1/4
Section 26, E1/2NE1/4
Chemical Dependency Treatment Service Contracts
Carol Hovland, Chemical Dependency Director at the RTC, requested approval of two Chemical
Dependency Treatment Service contracts through the Regional Treatment Center. Motion by Lee,
seconded Stone and unanimously carried to authorize the Chair's signature to execute two contracts;
Otter Tail County Board of Commissioners
November 12, 1996
Page4
1) Department of Human Services Fergus Falls Regional Treatment Center Consolidated Chemical
Dependency Treatment Fund Host County Contract between Otter Tail County Social Services and the n
State of Minnesota, DHS and 2) Department of Human Services Fergus Falls Regional Treatment '1!iiiil
Center/County of Otter Tail Host County Purchase of Service Agreement between Otter Tail County Social
Services and the State of Minnesota, DHS. These contracts are renewed annually. Rates to purchase
services are the same as the previous year with the exception of a small increase in the Inpatient Juvenile
Adolescent Chemical Dependency Program restarted in August, 1996.
Legislative Forum
Chair Portmann reported that an invitation will be sent to area legislators to meet with County
Commissioners to discuss issues on December 4, 1996 from 1 :00 to 3:00 p.m.
Sale of Used Snow Plow Equipment
Motion by Stone to set bid opening date for used Viking Snow Plow Equipment on December 10, 1996.
Motion failed for lack of a second. The County Attorney reported that because the value and sale of this
used equipment is less than $15,000, the equipment may be offered by competitive bid on the open
market. The sale is not required to be sold by closed bid. General consensus of the Board is to direct the
Highway Engineer to proceed with the sale of the Viking Snow Plow Equipment on the open market.
Otter Trail Riders Club
County Attorney, Wally Senyk, reported that the Otter Trail Riders Club is seeking permission to run a
snowmobile trail from Ottertail City to Rush Lake (Hwy 108 and 78).
Motion by Stone, seconded. LeE:!,;and unanimously carried to accept the MnDOT permit betwee[l_Otter Tail
County and the MnDOT by signature after Otter Tail County has received a signed agreement from the
Otter Trail Riders Club accepting all responsibility to maintain and supervise this snowmobile trail as well as 0
providing proof of liability insurance. These conditions and terms follow the guidelines set forth in previous
snowmobile agreements with other snowmobile clubs.
Planning Commission Recommendations
Conditional Use Applications-(approved):
Motion by Lee, seconded· Lindquist, and unanimously carried to approve the following applications for
Conditional Use Permits and Preliminary Plats with conditions as recommended by the Planning
Commission:
Friberg Township, Heilberger Lake (Sec. 10 & 11, R. 42W)
Robert Jensen (Steve Swanson) "Rushview Resort", Rush Lake (Sec. 26, R. 39, Twp. 135)
Steven K. Hannon, Marion Lake (Sec. 7, R. 39W, Twp. 135N)
Dennis J. Doran, Rush Lake (Sec. 23, R. 39, Twp. 135)
David A. Chase, Marion Lake (Sec. 5, R. 39, Twp. 135)
Preliminary Plats • (approved):
"McDonald Bay", Robert Pawlowski, Little McDonald Lake (Sec. 9, Edna Township)
"Kvare's Beauty Bay East", Charles Kvare, Pelican Lake (Sec. 7, Dunn Township)
Payment Approved
Motion by Lindquist, seconded Lee, and unanimously carried to approve payment, in the amount of $44.96, (~
to the Otter Tail County Humane Society for costs incurred as a result of a referral from Social Services '<itJilil/
concerning abandoned dogs. Payment is authorized by M.S. 343.23.
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Otter Tail County Board of Commissioners
November 12, 1996
Page 5
Payment Requested -Security Cameras
Wayne Stein, Auditor, presented a request from the Sheriff's Department for payment of installation of
security cameras and monitors in the Detention Facility. The Chair referred this matter to the Capital
Improvements Committee.
Election Night Report
The Auditor briefed board members on the activities of General Election night. Mr. Stein noted that the
election proceedings in Otter Tail County went very well. Discussion followed.
Motion by Lee, seconded Stone, and unanimously carried to thank the County Auditor, employees, election
judges, and others involved in working with the election proceedings for their extra work and effort.
Data Verification Contracts
Motion by Windels, seconded Lee, and unanimously carried to authorize the Chair's signature to execute
Data Verification Contract agreements between Otter Tail County and the following individuals for
E-911/Addressing verification services: Marlin Zitzow, Roland Harlow, Susan Resch, Gordon Cline, and
Jo Weatherly. The agreement with Jo Weatherly includes compensation of $100 per month for use of
office space in her home.
Recess
At 2:14 p.m., Chair Portmann declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break.
Public Hearing -Off-Sale Liquor License
At 2:30 p.m., with all commissioners present, Chair Portmann reconvened the Otter Tail County Board of
Commissioners' meeting for a Public Hearing to consider approval of an Off-Sale Liquor License. Auditor,
Wayne Stein, reported receipt of a request submitted to Otter Tail County from Brenda Minge, president of
Spanky's In The Pink, Inc. three weeks ago. A hearing date was set. The Public Hearing was advertised in
the Daily Journal, Pelican Rapids Press, and Perham Enterprise. A copy of the hearing notice was sent to
the Hobart Township Clerk, City of Vergas, and the City of Frazee as interested parties. Mr. Stein reported
receipt of written comments from the City of Vergas and the City of Frazee which were read for the record.
The correspondence from the City of Vergas and the City of Frazee expressed no objection for granting an
On-Sale Liquor License for this establishment because such a license is important to the business. Both
cities did object to an Off-Sale Liquor License because of the financial burden this could present for small
'Cities that depend on their municipal liquor stores for revenue.
The County Attorney noted that a license cannot be issued unless a Public Hearing is held and only with
Town Board approval. The County Board shall consider testimony from interested parties and may base
their decision to deny or approve the license on said comments.
The Auditor noted that the Hobart Town Board passed a motion expressing no objection to approval of an
Off-Sale Liquor License for Spanky's In The Pink.
Chuck Minge, representing the applicants, explained the reasons for the Off-Sale Liquor License request
including the need to accelerate sales and revenue at the present location. Mr. Minge acknowledged
reasons for opposition and spoke in favor of free enterprise.
Chair Portmann then opened the floor to public comment. The following individuals spoke in opposition of
the issuance of an Off-Sale Liquor License:
Bobbi Tamke, Mayor of Battle Lake
Bob Louiseau, City of Perham
Dennis Dahl, Otter Supper Club
Florence Hovland, City of Dalton
Duane Jensen, City of Fergus Falls
Glen Whiting, Vining Palace
Otter Tail County Board of Commissioners
November 12, 1996
The following individual spoke in favor of the issuance of an Off-Sale Liquor License:
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Dan Vukelich, Rose Shores Campground
At 2:50 p.m., Chair Portmann closed the floor to public comments.
Chuck Minge, representing the applicant, presented final comments.
Motion by Lindquist, seconded Stone, and unanimously carried to deny issuance of an Off-Sale Liquor
License to Spanky's In The Pink and to adopt this as Otter Tail County policy for restaurant type
establishments in Otter Tail County. The policy judgment is based on 1) local financing which is
dependent on the sale of alcohol, and 2) Otter Tail County, unlike many counties has a large number of
municipalities, therefore accessibility is not a problem. The County Board has cited these reasons in the
past and is reiterating this policy at this time.
Closed to the Public
At 3:08 p.m., upon completion of the Public Hearing, Chair Portmann declared the balance of the Otter Tail
County Board of Commissioners' meeting closed to the public for purposes of labor negotiation strategy
discussions with four collective bargaining units; AFSCME, Local Union No. 1830, Highway Maintenance
Unit; Minnesota Teamsters Public and. Law Enforcement, Local Union No. 320, Human Services
Professional Unit; Sheriff's Department -Essential Unit; and the Social Services Support Specialists Unit.
All commissioners were present during the closed session.
Adjournment
At 4:00 p.m., Chair Portmann declared the meeting of the Otter Tail County Board of Commissioners
adjourned until Tuesday, November 19, 1996 at 9:30 a.m.
Dated: Yl,n,f_,,,. o,,, o 2 19-; l9f l, RD OF COMMISSIONERS
Mesi 4 d
Larry Kroh
By V
Virgin· Portmann, Chairperson
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