HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/05/1996Q
Call to· Order
The Otter Tail County Board of Commissioners convened Tuesday, November 5, 1996 at 9:30 a.m. at the
·.Otter Tail County Courthouse with Commissioners Virginia Portmann, Chair; Andy Lindquist, Bill Stone,
Malcolm Lee and Harley Windels present.
Approval of Agenda
:Motion by Stone, seconded Lee, and unanimously carried to approve the agenda of November 5, 1996 as
presented.
Motion by Lee, seconded Windels, and
,9ctober 22, 1996 as submitted. · .s·,, .
. ; .:, ·;r -
Approval of Minutes
unanimously carried to
., t·'
approve the County Board minutes of
,. . -Minnesota Extension Service Agriculture Update
.'Minnesota Extension Educators, Denzil Cooper-and'·Bob Stommes, appeared to update board members
··relative to current agricultural activities. Chair Portmann introduced Educator, Bob Stommes, to the
,commissioners, Mr. Stommes gave ·a brief overview of his Ag and Economic background which brought
'lhim to the Extension Service in· Otter Tail County on July 15, 1996. Bob·provided handouts and requested
:,:the: commissioner's opinions regarding a 1996 t..:and Rental Survey.-· : Lengthy discussion took place
'regarding fair rental offaim land.' Commissioners agreed that fair rent depends on crop prices and yield
and current data and computer'programs:are-useful tools to provide fair rent information; and further, that
,the· survey may not be ·a -usefui'tool at this ·time.-Educator, Denzil Cooper, reviewed a new Dairy Farm
-AdvisoryTeam Project with farmers in Otter Tail and Becker:counties funded by a grant of $25,000. Other
•,·grant possibilities'were·discussed. · ·
.h_:•;;_.',;_,~ .. ,,. • .:~.i'" · f,;,.
,. '" . Request for Fo'rgiveness of Penalty and Interest
Property Owner, Leona Zimmerman, informed board members that she recently became aware that taxes
on property previously'sold by. herJon a contract for'deed had not been paid. Leona reviewed her options
and requested forgiveness·of'penalty•and interest, in the amount of $581.29. Discussion followed. The
County Attorney outlined the policy of the board regarding situations whereby the purchaser of a contract
for deed does not fulfill the terms of their contract. The county could loose financially in some cases if the
property is forfeited, however, the board does-not review -'each individual case in determination. The
violation is with the contract: :chair Portmarin entertained a ri'lotion. ··
,Motion ,by Lindquist; :secorided' Wiridels, and unanimously, carried, although acknowledging empathy with
'Ms'•Zimmerman's situation, to deny the request of forgiveness and penalty, in the amount of $581.29, as is
· consistent-with Otter Tail·County policy'as outlined by Mr. Senyk.
Correspondence Acknowledged
'Chair Portmann acknowledged th·e· following correspondence:
-Letter from Lutheran Social Service regarding funding for Translator, Minh Tranh
Letter regarding safety. on CSAH No.-1 and Brenvei Drive
Letter from the Minnesota Office of Environmental Assistance
Letter from Emplcfyees~Safefy Committee regarding the fire drill in New York Mills
:",1-:: .· •. ••j:;~.-~-,·•·-·~ J, _;: ', (-.-;;)'' >.
Otter Tail County Board of Commissioners
November 5, 1996
Page 2
Chippe~a River Watershed
Chair Partmann reviewed a letter from the· Chippewa River, Stewardship Partnership and their funding
request. Chair Partmann will respond by letter<
Conditional Use P~rinit
Bill Kalar, Land & Resource Administrator, appeared, with' a request from Douglas Dunker for a Conditional
Use Permit to allow a large earth moving project this fall. Mr. Kalar explained that Mr. Dunker received a
Conditional Use Permit for the project, however, ncit to be done this time of the year: Standard language of
the rules allows for earth moving between April 15 and September 1. There is no opportunity to stabilize
the land during the late fall/early winter.season.
Motion by Stone, seconded Lindquist, and unanimously carried to deny. the. Conditional Use Permit request
of Douglas Dunker as discussed above because the project would be past the allowable cut-off date for
earth moving.
OCTA
Bill Kalar brought forward a request from Duane Rose, representative of OCTA, regarding the purchasing of
cellular phones through Otter Tail County.· Chair Partmann ~eferred the issue to the County Attorney.
Letter -Minnesota River Basin Joint Powers B.oard .
Bill Kalar presented a request from Steve Hansen, delegate of the Minnesota River Basin Joint Powers
Board, to meet with the County Board to discuss the activities of the Minnesota River Basin Board. The
Chair directed agenda. time to be set up on the first or third meeting in December.
Request,toVacate a.Dedicated Road
•
0
Property owner, Brent Jenkins, and seasonal property.owner, Joe Costello; explained that.they live on the r'\
south side of Pelican Lake by the Public Access (Lake View Beach), . They, presented an Application for ~
Vacation of Dedicated Road in "Lake View.Beach:'.; a ·plat of record in Otter-Tail County. Nine property
owners have signed the petition. and the request will· be taken to Distri_ct Court . Mr. Jenkins stated that the
road is not used (private roads are used .presently) and none· of. the property. owners want this road to
remain. Further, the road cannot be used because·of sewers and the slope .of the road. Mr. Jenkins and
Mr. Costello requested a statement that Otter Tail County does not object to the. vacation or plan to make
this a county road. County Attorney, Wally Senyk, noted that with the vacation of this road, there would not
be public access to the lots in "Lake View Beach"·for fire trucks, school buses; and/or emergency vehicles.
Motion by Lee, seconded Windels, . and unanimously ,i::arried to convey that Otter Tail County· has no
objection to the vacation of the dedicated· road in "Lake View Beach" and that Otter Tail County has no
plans to make this a county road.
CSA!i No. 1 & Brenvei. Driv_e. ,;;, ..
Rick West, Highway Engineer, presented, for the record; a petitiom.of concern for. safety that was sent to
the City of Fergus Falls and Otter Tail County regarding the area of CSAH No. 1 and Brenvei Drive. The
City of Fergus Falls will be the lead agency_ studyjng the safety concern.and proposing recommendations
for remedy of the potential problems. Mr. West's recommendation is,that if the pedestrian/bike crossing .or
path is relocated, the costs incurred will be.the responsibility of-the.City b_ecause·this area is within the limits
of the City of Fergus Falls. Board members agreed with this recommendaiion.
Request for Approval of Agreements . ,:.• ,. ..
Motion by Lindquist, seconded Lee, and unanimously carried to.authorize.the-County Engineer to enter into
the following agreements with Braun lntertec of St. Cloud, MN:
Geotechnical Evaluation for the Proposed lmprovements·to,GSAH.No. 74,
Geotechnical Evaluation for the Proposed Improvements to Sverdrup Township Road
Geotechnical Evaluation for the Proposed Improvements to CSAH No. 15
0
Updates
Otter Tail County Board of Commissioners
November 5, 1996
Page 3
The Highway Engineer provided updates on CSAH No. 88 and CSAH No. 3.
Approval of Release of Highway Right-of-Way
The County Attorney reported that after rebuilding County Road 45, the county retained a portion of
··right-of-way which the County no longer needed. Mr. Ronald Mackenzie-Davies has maintained this
property and requested ownership be conveyed back to the current property owners. The Highway
Department has accomplished a legal description of this property, therefore, Mr. Senyk requested
conveyance of unnecessary right-of-way properties.
,.Motion by Lindquist, seconded Stone, and unanimously carried to authorize the Chair's signature on two
. quit claim deeds for the release of highway easements to Ronald and Marjorie Mackenzie-Davies; and
Howard and Gladys Krohn and Arnold Lofthus.
Meeting Recessed
At 11:22 a.m., Chair Portmann declared the meeting of the Otter Tail County Board of Commissioners
. recessed for a committee meeting anddunch break. · •
Reconvene
Approval to Pay Bills
•At 1: 15 p.m., Chair Portmann reconvened the meeting of the Otter Tail County Board of Commissioners.
·;Motion by Lee, seconded Lindquist, and unanimously carried to approve the bills per attachment A of
;these minutes including lodging payments as follows:
Cragun's Lodge & Conference
Madden's on Gull Lake
Super 8 Motel
Solid Waste Director, Mike Hanan
Assistant County Attorney, Kurt Mortenson
Detention Officer, Judy Siggerud
Elected Officials Benefits
Commissioner Lindquist, read for the record, a resolution adopted on December 12, 1990. The resolution
adopted a policy authorized by M,S. 471.61 Subd. 2(2) of providing medical and hospitalization insurance
coverage under the Otter Tail County group health insurance plan to elected officials following termination
of service with Otter Tail County, in the following manner:
·'
Terminated elected officials entitled to benefits under any public employees retirement
act shall receive payment of current insurance premiums in a total amount equal to a
portion of the official's most recent base salary determined in accordance with the
following schedule:
Years of Service
four
eight
twelve or more
Percent of Base Salary
14%
28%
35%
Any official serving other than a full-term shall receive a pro-rated percentage of base salary.
Motion by Lindquist, seconded Lee and unanimously carried to increase the percentage by 10% for
extended health coverage for elected officials as outlined in the December 12, 1990 resolution. The
monies for extended health insurance will stay in a county fund. The increased percentages are as follows:
Years of Service
four
eight
twelve or more
Percent of Base Salary
24%
38%
45%
Closed to the Public
Otter Tail County Board of Commissioners
November 5, 1996
Page 4
At 1 :35 p.m., Chair Portmann declared the meeting of the Otter Tail County Board of Commissioners
closed to the public for purposes of discussing labor negotiation strategies with the Minnesota Teamsters
Public and Law Enforcement Employees· Union,. Local No. 320, Human Services Professional Unit and
Social Services Support Specialist Unit. All commissioners were present. The closed session adjourned at
2:42 p.m.
Open to the Public
First State Bank Acquisition
At 2:43 p.m., Chair Portmann declared the Otter Tail County Board of Commissioners' meeting open to the
public. County Attorney, Wally Senyk, introduced Attorney, Bob Sefkow, to the commissioners.
Mr. Sefkow will be representing Otter Tail County in the proposed acquisition of the First Bank Building.
Attorney Sefkow reviewed the non-binding Letter of Intent, purchase agreement, and terms and conditions
of the proposed transaction.
Motion by Lindquist, seconded Windels, and carried, with Lee abstaining (to avoid potential conflict of
interest with individuals working on behalf of First Bank in the disposition of their out0state properties) to
authorize Attorney Sefkow, on behalf of Otter Tail County, to proceed with the Letter of Intent to purchase
the First State Bank building and to authorize the Chair's signature on said document.
• Closed to the Public
··· Adjournment ·
0
At 3:40 p.m., with all commissioners present, Chair Portmann declared the Otter Tail County Board of
Commissioners' meeting closed to the public for purposes of continued discussion of labor negotiation
strategies with the Minnesota Teamsters Public and Law Enforcement Employees Union, Local No. 320,
Human Services Professional Unit and Social Services Support Specialist Unit. At 3:57 p.m., the Chair (\
adjourned the Otter Tail County Board of Commissioners' meeting until Tuesday, November 12, 1996 at l,,_J
1:00 p.m.
Dated: Y/.&<~{l l l.;l, 197b ARD OF COMMISSIONERS
Atta& ~ d
Larry Kr n
CB/kd
Attachment
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"--'4: 43: 57
OTTER TAIL COUNTY AUDITOR
XO/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
Otter Tail County Warrants
November 5, 1996
Page 1, Attachment A
IRD440
COUNTY 56
PAGE 1
WARRANTS APPROVED ON 11/05/96 FOR PAYMENT 11/05/96
VENDOR NAME
A-1 LOCK AND KEY
ABACUS PLUS INC.
ACME ELECTRIC
ALL BUILDING CORPORATION
ALTERNATIVE MICROGRAPHICS INC.
AMERICAN BUSINESS FORMS INC.
AMERICAN INFORMATION SYSTEMS AMERICAN LINEN SUPPLY
AMERICINN OF FERGUS FALLS
STACEY ANDERSON
ARCHIE'S
ASSOCIATION OF MN COUNTIES
BRIAN BAKKE
BALLARD SANITATION INC.
BARRETT EMS TRAINING
BATTLE LAKE STANDARD
BEAR GRAPHICS INC.
BELMONT FUNERAL HOME
JESSE BERGERUD
BEST INC.
BEST INC.
BIG A AUTO PARTS BJ'S EAST
BJORN'S HEATING & AIR COND.
ROBERT BLOCK
BRANDT LAW OFFICE ATTORNEYS
BRAUN INTERTEC CORPORATION
BUSINESS RECORDS CORPORATION C & C ELECTRONIC CENTER
CARLSON OIL CO. INC.
CENEX SUPPLY & MARKETING INC.
CO-OP SERVICES INC.
COCA COLA BOTTLING
COMPUTER PLACE OF FERGUS FALLS
COOPER'S OFFICE SUPPLY INC. COPY EQUIPMENT INC.
CRAGUN'S LODGE AND CONFERENCE
D.L. TOWING
D-A LUBRICANT CO. DACOTAH PAPER COMPANY
THE DAILY JOURNAL
DAKOTA CO SHERIFF
DAKOTA ELEVATOR
DAKOTA FENCE COMPANY
DAKOTA SAFE OF MINNESOTA INC.
DCA INC.
DEAD LAKE TOWNSHIP
DENNY'S CONOCO
DENT OASIS INC. DEPARTMENT OF CORRECTIONS-STS
AMOUNT
14.36
72.42
151.52
12,563.50
184.09
3,376.64
9,899.90
87.80 472.10
20.28
477.80
50.00
435.00
77.29
150.00
572.52
850.97 50.00
20.00
9,492.94 94.95
365.56
151.14
13.08
1,624.98
128.74
25.00
336.57
98.50
112.31
182.18
144.46
60.92
39.00
1,286.77 302.39
302.80
35. 00
1,247.40
1,058.32
86.35
100.00
158.00
2,323.00
165.08
1,621.10
740.10
47.33
45.56
40. 00
11/06/96 14:43:57
OTTER TAIL COUNTY AUDITOR
XO/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
Otter Tail County Warrants
November 5, 1096-,j
Page 2, Attachment A
IRD440
COUNTY 56 PAGE 2
WARRANTS APPROVED ON 11/05/96 FOR PAYMENT 11/05/96 0
VENDOR NAME
DEPT. OF PUBLIC SAFETY
DICK'S STANDARD GAPPA OIL CO. DIVERSION AUTO
DON'S SERVICE
DOUGLAS CO SHERIFF
EAST OTTER TAIL CO EXTENSION
ECOLAB INC.
ECONO SALES AND SERVICE
ROBERT W. EHLERT
EMPIRE BUSINESS MACHINES
ERICKSON ENGINEERING
EXHAUST PROS
FALLS AUTOMOTIVE INC.
FARM & HOME PUBLISHERS LTD. FARMERS UNION OIL COMPANY
FARNAM TIRE CENTER
FERGUS CHAMPION AUTO FERGUS ELECTRIC
FERGUS FALLS MEDICAL GROUP
FERGUS FALLS POLICE DEPARTMENT
FERGUS INTERNATIONAL INC.
FLAHERTY EQUIPMENT CORPORATION
FLOOR TO CEILING STORE
G. A. FREDERICK
GALAXY COMPUTER SERVICES
GARAGE DOOR STORE GENE'S STANDARD SERVICE
GENERAL TIRE SERVICE-DIV. OF
HOWARD GOESE GOODIN COMPANY
GORDY'S ELECTRIC MOTOR REPAIR
GR GRAPHICS INC.
GROVER-LINDBERG DISTR. INC. ERVIN HAGEN
JOHN HALVORSON
STEVE HANDEGAARD
HANSON,MARJEAN
HENNING AG SERVICE CENTER
HOLIDAY
TINY HOLM
BRENDA HOLMAN
RAYMOND J HOLMGREN
HOMESTEAD BUILDING SUPPLIES
HONEYWELL
HORIZONS INC.
IBM CORPORATION
IKON OFFICE SOLUTIONS
INFORMATION SYSTEMS CORP.
INTEGRITY COMPUTER SYSTEMS
INTERNATIONAL TRANSLATION SERV
AMOUNT
510.00
3 7. 45 52.80
41.40
23.50
26.57
235.50
104.69 125.86
72.07
9,480.28
16.67
450.65
900.00 75.52
17.00
10.09 983.26
3,955.75
10,573.63
186.93
57. 82
306.72
65.83
257.25
74.00
13.00
303.88
187.05 120.85
141.86
486.28
360.89 8.64
26.00
152.72
306.28
6,642.09
34.19
50.91
113.60
1,500.00
17.51
1,253.75 9,057.83
14,523.08
74.46
215.10
42.58
613.96
Q
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0
u
OTTER TAIL COUNTY AUDITOR
XO/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
Otter Tail County Warrants
November 5, 1996
Page 3, Attachment A
IRD440
COUNTY 56
PAGE 3
WARRANTS APPROVED ON 11/05/96 FOR PAYMENT 11/05/96
VENDOR NAME
INTERSTATE ENGINEERING INC.
INTERSTATE INC.
INTERSTATE TEXACO
J-CRAFT INC.
BRENDA JEPSON
MELISSA JEPSON
JIM AHLFS CONSTRUCTION
JJ'S GAS AND GROCERIES
JOHNSON-NELSON MASONRY
MELVA JOHNSON K & K PLUMBING & HEATING
K-MART
KELLY SERVICES INC.
KOEP'S CLITHERALL CORNER
KOST INC.
LE PUBLISHERS
LAKE REGION HOSPITAL
LAKELAND MENTAL HEALTH CENTER
LAKES COUNTRY SERVICE
LARRY OTT INC. TRUCK SERVICE
PATTY LARUM
MALCOLM LEE
LOCATORS & SUPPLIES INC.
LOREN'S SATELLITE
GLORIA LUICK KAREN LUNDIN · ANTHONY LUTH .
M-R SIGN CO.
MADDEN'S ON GULL LAKE
MATHISON COMPANY
MEDICINE SHOPPE .
MEYER GARBAGE SERVICE THE MIDWEEK
MIDWEST PRINTING
MILLER & HOLMES INC.
BRUCE MILLER
MINN-KOTA COMMUNICATIONS INC.
MINN-KOTA MIDRANGE USER GROUP MN BOOKSTORE
MN CO ATTORNEYS ASSOCIATION
MN DEPARTMENT OF REVENUE
MN STATE BAR ASSOCIATION
JUDI MUESSIGMZNN
NATIONAL BUSHING & PARTS CO.
NELSON BROTHERS PRINTING &
DEAN NELSON
KEVIN NEWBORG
NORDICK CONSTRUCTION
NORDLUND SERVICE
NORTH STAR CARTRIDGE
AMOUNT
29,168.70
1,597.50
15.25
2,965.22 65.84
276.99
80.00
23.35 300.00
20.00 66.80
13.93
3,212.76 149.77
2,597.33
49. so
1,008.20
2,090.00
76.19 1,725.00
68.44 239.25
503.11 90.00
21.46 26.10
20.00
809.23
277.41
82.97 1,804.02
11.85 145.08
372.22
953.70
25.20
97.05
28.00 17.80
26.18 219.00
235.00
803.76
23.98
232.70
37.20
185.05
2,029.00 78.78
49.52
11/06/96
14:43:57
OTTER TAIL COUNTY AUDITOR
XO/HSJOLIE RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
Otter Tail County Warrants
November 5, 1S96-_.
Page 4, Attachment A
IRD440
COUNTY 56
PAGE 4
WARRANTS APPROVED ON 11/05/96 FOR PAYMENT 11/05/96 0
VENDOR NAME
NORTH UNION TEXACO
NORTHWEST IRON FIREMEN INC.
OFFICE MACHINES & FURNITURE
OLSON AUTO ELECTRIC
ORR-SCHELEN-MAYERON & ASSOC.
OTTER TAIL CO DEPARTMENT OF
OTTER TAIL CO TREASURER
OTTER TAIL CO TREASURER
OTTER TAIL POWER COMPANY
PAMIDA INC.
PARK REGION CO-OP OIL CO. PARK REGION TELEPHONE CO.
PAUL'S HOLIDAY STATION STORE
PC MAGAZINE
PELICAN RAPIDS AMBULANCE
PELICAN RAPIDS PRESS
PELICAN WELDING & FABRICATION
PERHAM CO-OP CREAMERY PERHAM SUPER AMERICA
PETE'S BODY SHOP & TOWING PHILLIPS 66
THE PHOTO CENTER
THE PIERCE CO.
PINE PLAZA TV & APPLIANCE
PLUNKETT'S
SUSAN F. POOLMAN
POPE CO SANITATION INC.
PRODUCTIVE ALTERNATIVES INC.
PTP VIOLENCE PREVENT COALITION
RAY'S OIL COMPANY
BOB REINBOLD
RESEARCH & STATISTICS MDES
REVIEW ENTERPRISES INC.
RICHARD'S PUMPING
PATRICIA RIDDLE
ROGGENKAMP EXCAVATING & ROLLINS ENVIRONMENTAL INC.
LYLE ROSENOW
ROYAL TIRE
SANIFILL INC.
SCHMITZ FORD
SECURITY STATE BANK OF DEER
SEWER SERVICE
JEFFREY SHELLEY
SHERATON PARK PLACE HOTEL
SHERWIN WILLIAMS
SIGELMAN STEEL & SALVAGE
JUDY SIGGERUD
SMART CORPORATION
SPECTRA ASSOCIATES INC.
AMOUNT
7.34
210.23
220.00
85.11
48.12
1,593.67
984.36
11.00
120.00
166.31
356.15
391.16 76.20
26.97
252.00
14.00
46.98
430.45 214.80
103.30
53.08
48.95
267.95
528.59
243.89
84.12
394.20
328.63
39.00
13.00
66.70
12.00
203.12
35.00
141.21
50.00
7,935.00
67.11
457.64
9,698.60
27.75
166.40
416.25
20.00
568.68
16.76
220.15
153. 45
10.79
162.63
0
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' ,· ~1/06/96 l;;../4:43:57
Q
****
XO/HSJOLIE
OTTER TAIL COUNTY AUDITOR
RECEIPTS AND DISBURSEMENTS SYSTEM
WARRANTS FOR PUBLICATION
Otter I all 1..;oumy vvarram::.
November 5, 1996
Page 5, Attachment A
IRD440
COUNTY 56
PAGE 5
WARRANTS APPROVED ON 11/05/96 FOR PAYMENT 11/05/96
VENDOR NAME
STANDARD PARTS OF WADENA APRIL STANLEY
WAYNE STEIN
STEIN'S INC.
STEVE'S SANITATION
STOP-N-GO STORES INC.
STORAGE SPECIALISTS INC. STRAND ACE HARDWARE
STRINGER BUSINESS SYSTEMS INC.
SUPER 8 MOTEL TANK-N-TUMMY
TOM'S BACKHOE SERVICE CHESTER TOSO
TOWN & COUNTRY BUSINESS TROPHY HOUSE
ULTRA-CHEM INC. UNDERWOOD OIL INC.
UNITED BUILDING CENTERS
UNIV OF MN DEPT OF CONFER
UNIVERSITY OF MINNESOTA
LORI VANWECHEL VECTOR VISION CORPORATION
VICTOR LUNDEEN COMPANY
VIKING OFFICE PRODUCTS
VMARK SOFTWARE INC.
VOSS LIGHTING
WADENA ASPHALT COMPANY
WADENA HIDE & FUR COMPANY WAL-MART
WARREN GORHAM & LAMONT
WELDING SUPPLIES & FIRE
WES' FUEL STOP
WEST OTTER TAIL CO EXTENSION
WEST PUBLISHING COMPANY RICHARD K. WEST
RICHARD K. WEST WILKIN CO EXTENSION
WILM'S AMOCO
YEATER HENNINGS RUFF SCHULTZ
ZEE SERVICE COMPANY ZIEGLER INC.
210 LUBE EXPRESS
FINAL TOTAL ...... .
AMOUNT
94. 35 106.56
102.75
1,352,30
3,830.30 499.93
30,377,45
303.75 295.60
140.08 65,92
210.00 31.13
70,53 40.47
667.66 34.80
21.25
40,00
7,349.05 90.48
777.60 944.08
30,45
450.00
232.42
81.23
24.71 4.20
299.27
83. 58
92.25 1,425.00
137.83 44. 3 0
27.50
61.98
13.45
1,472.07
112.56 47.03
145,77
$251,879.30 ****