HomeMy WebLinkAboutBoard of Commissioners - Minutes - 10/22/1996Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, October 22, 1996 at 9:31 a.m. at the
Otter Tail County Courthouse with Commissioners Virginia Partmann, Chair; Andy Lindquist,
Harley Windels, and Malcolm Lee present. Commissioner Bill Stone was absent.
Approval of Agenda
Motion by Lindquist, seconded Lee, and unanimously carried to approve the agenda of October 22, 1996
as presented with the following additions:
9:45 a.m.-Chief Deputy, Mark Morris -Eligibility Hiring Request
11 :20 a.m. -Land & Resource Adm. -Final Plat & Water Plan Update
Approval of Minutes
Motion by Windels, seconded Lee, and unanimously carried to approve the minutes of October 15, 1996 as
submitted.
4-H Youth Development Update
Minnesota Extension Service Educator, Donna Geiser, reported that the first week of October was 4-H
week and reviewed several 4-H activities. Educator, Steve Handegaard, explained the Minnesota
Extension Service new volunteer screening process.
Commissioner Stone present at 9:35 a.m.
Patrol Officer Eligibility Hiring
Chief Deputy, Mark Morris, informed board members of an upcoming retirement. Mr. Morris stated that he
is working with the County Attorney and County Coordinator to begin the hiring process for a Patrol Officer
eligibility list.
Letter of Support
Commissioner Partmann acknowledged receipt of a resolution from Nicollet County regarding the "Truth In
Taxation Hearing" required under M.S. 275.065, Subd. 6. Motion by Windels, seconded Lee, and
unanimously carried to direct the County Attorney to draft a letter in support of the Nicollet County
resolution which requests abolishment of the "Truth In Taxation Hearing" in its present form for the following
reasons: 1) large expense of the process, 2) the budget has already been set by September 15 of each
year, and 3) the mandate does not serve constituents.
Minnesota Counties Insurance Trust Update
The County Coordinator introduced John Podobinski as Otter Tail County's new account executive with
Meadowbrook Insurance Group through the MCIT. Mr. Podobinski replaces Mr. Kim Chapman. An update
of the County's liability and workers' compensation coverages and the 1996 "State of the County" manual
was provided.
GIS Update
Addressing Coordinator, Bob Block, informed board members that an additional Data Verification
Contractor has been hired to enable more verification work to be completed this fall.
Consulting Engineer Agreement:
Otter Tail County Board of Commissioners
October-22, 1996
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Motion by Lee, seconded Stone, and unanimously carried to authorize the Chair's signature to execute the
Consulting Engineer Agreement between Otter Tail County and John R. DuBois for electrical engineering o.·.·.
services to upgrade the radio communications system with cost of the services not-to-exceed $9,300. The
approval of this contract is subject to approval and/or modifications recommended by the County Attorney.
Addressing /E-911 Consulting Agreement:
Motion by Windels, seconded Lee, and unanimously carried to authorize the Chair's signature to execute
the Rural Addressing/E-911 Consulting Services Agreement between the County of Otter Tail and
Pro-West & Associates, Inc.
Approval of Final Payment -S.A.P. 56-631-04
Motion by Lee, seconded Lindquist, and unanimously carried to approve final payment, in the amount of
$12,779.70, to Riley Bros. Construction, Inc. for completion of S.A.P. 56-631-04, CSAH 31, as
recommended by the Highway Engineer.
Approval of Bid Opening Date -Snow Plow Cutting Edges
Motion by Windels, seconded Stone, and unanimously carried to approve the bid opening date of
November 19, 1996 at 1 :00 p.m. for snow plow cutting edges.
Approval of Final Plat -"South Shady Nook Beach Addition"
Motion by Stone, seconded Lee, and unanimously carried to approve the final plat of "South Shady Nook
Beach Addition" (Section 15, Twp. 134, R. 41, Maine Township) on Pickerel Lake as recommended by the
Land & Resource Administrator.
Water Plan Update
Bill Kalar, Land & Resource Administrator, provided a schedule for the revision of the County Water Plan. 0
Mr. Kalar reported that the revised water plan is due July 1, 1997 and that public input will be required.
Final review of the plan by the Board of Water and Soil Resources is due April 1, 1997. Commissioner
Lindquist directed Mr. Kalar to develop a committee including representatives of the Planning Commission,
the three ag groups, COLA, DNR (preferably, Terry Lejcher), U.S. Fish & Wildlife, and SCS to start planning
and schedule public meetings for citizen input. Mr. Lindquist recommended one meeting to be held in the
eastern part of the County and one in the western part of the County. Chair Partmann requested
Commissioner Lindquist to continue working with the Water Plan revision process.
Approval of Payment
Motion by Lindquist seconded Lee, and unanimously carried to approve payment to the Fergus Falls
Medical Group PA, in the amount of $172, for costs incurred under the provision of Minnesota Statute
609.35.
Appointments to the Canvassing Board
Motion by Lindquist, seconded Windels, and carried, with Stone and Lee abstaining, to appoint
Commissioner Lee and Commissioner Stone to the County Canvassing Board for the Tuesday,
November 5, 1996, State General Election. The County Canvassing Board will meet Friday, November 8,
1996 at 9:00 a.m. in the Otter Tail County Voter Registration Office.
Appointment of Election Judges
Motion by Lee, seconded Lindquist, and unanimously carried to appoint the following individuals as election
judges for the November 5, 1996, State General Election and to authorize the County Auditor to appoint up
to four additional election judges: Q
Ane Hanley
Christal Meyer
Barbara Molter
Gary Lee
Carlton Mortensen
John Molter
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Melody Nelson
Ned Jimmerson
Elizabeth Townsend
Otter Tail County Board of Commissioners
October 22, 1996
Page3
Arleen Nycklemoe
Marcella Stone
Mary Trana
Public Hearing Date Set for Liquor License
Motion by Lee, seconded Windels, and unanimously carried to set a public hearing for Tuesday,
November 12, 1996 (time to be provided) for the purpose of considering an application for the issuance of a
combined On-Sale/Off-Sale Intoxicating Liquor License.
Liquor License
Motion by Lee, seconded Stone, and unanimously carried to approve the following application for license:
Spanky's in the Pink, Inc.
Rt. 3, Box 580
Frazee, MN
On-Sale Intoxicating Liquor License
(For the period of March 1 through
June 30, 1997)
Subject to approval by the County Attorney's office, the County Sheriff's office and the submissions of the
required insurance certificate.
Payment Approval
Motion by Lee, seconded Lindquist, and unanimously carried to approve payment to Stephen F. Befort, in
the amount of $766.50, for one-half the cost of arbitration costs in a grievance filed by the AFSCME union.
Adjournment
At 11 :25 a.m., Chair Partmann declared the meeting of the Otter Tail County Board of Commissioners
adjourned until Tuesday, November 5, 1996 at 9:30 a.m.
Dated: '4ttlf mo p .. D 2 ,s; /'n &, ARD OF COMMISSIONERS
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Call to Order
The Otter Tail County Human Services Board convened Tuesday, October 22, 1996 at 1 :06 p.m. at the
Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair; Andy Lindquist, Bill Stone, and
Harley Windels present. Commissioner Partmann was absent.
Approval of Agenda
Motion by Lindquist, seconded Stone, and unanimously carried to approve the agenda of October 22, 1996
as presented.
Approval of Minutes
Motion by Lin-dquist, seconded Windels, and unanimously carried to approve the Human Services minutes
of October 8, 1996, as submitted. ·
Court Services
Chuck Kitzman, Court Services Director, reported that Otter Tail County has received 25% of the Caseload
Reduction Grant monies. " Three new Juvenile Temporary Hold Attendants will be attending a training
session the first week in November.
Letter Acknowledged
Diane Thorson, Public Health Director, read a letter from a citizen regarding home health care services in
Otter Tail County.
County Diversity Issues
Otter Tail County Board of Commissioners
October 22, 1996
• Page1-
The Public Health Director and Social Services Director discussed health and socioeconom1c issues
relative to a growing non-english speaking population in Pelican Rapids. Commissioner Lee expressed O
concern with health issues. Ms. Thorson reported that the health issues are being dealt with and that the -·
community is becoming organized and beginning to problem solve relative to the situations as they arise.
Commissioner Partmann present at 1 :26 p.m.
First Bank Lease
County Attorney, Wally Senyk, reviewed the proposed terms of the First Bank building lease. Motion by
Partmann, seconded Windels and unanimously carried to authorize the signature of the appropriate County
officials to execute the rental lease between First Bank and Otter Tail County subject to approval of the
lease by the County Attorney and language within the lease to guarantee 8 parking spaces by a designated
date.
Bills & Claims
Motion by Lindquist, seconded Windels, and unanimously carried to approve the bills and claims as
presented.
Handouts Acknowledged
Social Services Director, Tom Fawcett, acknowledged the summary of Long Term Care rates, a draft dual
licensing child care policy, and the 1996 fiscal report.
Consumer Support Grant Program
The Social Services Director discussed the Consumer Support Grant Program with board members. The
program is an alternative to traditional long-term care programs. Chairman Lee directed Mr. Fawcett to
draft a letter of Intent to participate in the program which is due by November 1, 1996. Q
County Board Meeting Schedule
Motion by Partmann, seconded Stone, and unanimously carried to return to the original County Board and
Human Services meeting schedule effective November 5, 1996. On the 2nd and 4th meetings of the month
of November and December, 1996, the County Board will meet at 1 :00 p.m. and the Human Services
Board will meet at 9:30 a.m.
Approval of Payment
Upon recommendation of the Social Services. Director, motion by Partmann, seconded Stone, and
unanimously carried to approve payment, in the amount of $257.30, for a Health Promotion and Wellness
newsletter for Social Services employees to ensure their continued health and well being. This includes ten
issues of the newsletter for each Social Services employee at an individual cost of $3.10 per subscription.
Adjournment
At 2:10 p.m., Chairman Lee declared the meeting of the Human Services Board adjourned until Tuesday,
Nove.{ji ~2, 1996 at 9:30 a.m., ~ (L
By· 11/uk~ cC B~ .ee:;r~c.e/4,(
M~lcolm Lee, Chair Thomas M. Fawcett, Director
Department of Social Services
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