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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 10/08/19960 Call to Order The Otter Tail County Board of Commissioners convened Tuesday, October 8, 1996 at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners Virginia Partmann, Chair; Andy Lindquist, Bill Stone, Harley Windels, and Malcolm Lee present. Approval of Agenda Motion by Windels, seconded Lee, and unanimously carried to approve the agenda of October 8, 1996 as presented with the following additions: 11 :00 a.m. -OCTA 10:15 a.m. -GIS Contract Approval 10:20 a.m. -Performance Review Summaries Approval of Minutes Motion by Lee, seconded Windels, and unanimously carried to approve the minutes of October 1, 1996 as · submitted. Phelps Mill Video Project Chris Schuelke, Historical Society Executive Director, reported that the "Friends of Phelps Mill" video project is progressing. A grant for $6,981 was received for a six minute orientation video showing the old milling process. Mr. Schuelke provided a sketch showing the area the committee recommends to install the video. The monitor would be installed behind plexiglass and the public could press a button to start the video. Additionally, wooden benches would be installed for viewing the video. The video is expected to be ready by the end of the year. Mr. Schuelke is hoping to organize a public unveiling when the video is ready for viewing at Phelps Mill. Motion by Lee, seconded Lindquist, and unanimously carried to approve the plan of the Historical Society to install this video at Phelps Mill as presented by Mr. Schuelke. Highway Projects Update Rick West, Highway Engineer, updated board members regarding the completion/expected completion of several highway projects including CSAH 3, 88, 35, 111, 116, and the Glendalough access road. WCAAA Meeting Report Commissioner Stone reported on a recent board meeting of the West Central Area Agency on Aging. · Mr. Stone indicated that the WCAAA Board approved LSS as the vendor for the "Meals on Wheels" program for one year. Rural Addressing/E-911 Consulting Services Agreement Motion by Stone, seconded Windels, and unanimously carried to authorize the Chair's signature to execute the Consulting Services Agreement for Rural Addressing/E-911 between Otter Tail County and Pro-West & · Associates, Inc. at an approximate cost of $100,000 over a two year term. i ( 1 · Approval of DVC Contracts V Motion by Lee, seconded Lindquist, and unanimously carried to authorize the Chair's signature to execute the individual DVC (Data Verification Contractor) agreements. Otter Tail County Board of Commissioners October 8, 199e Page 2 Approval to Prepay Bills Motion by Lee, seconded Lindquist, and unanimously carried to approve the following prepaid bills to take advantage of offered discounts: Vendor Total Discount Paid Date Co-op Services $530.62 $ 22.71 $507.91 12/22/95 Henning Ag Service $374.30 21.25 353.05 01/05/96 Co-op Services $378.48 14.25 319.77 02/23/96 * Co-op Services $484.45 18.24 466.21 03/08/96 Henning Ag Service $522.03 30.00 492.03 04/12/96 • $44.46 paid at a later date for a total of $364.23. OCTA Duane Rose, representing the Otter Country Trails Association, requested permission to use the Central Trail railbed again this winter for snowmobiling. Motion by Lindquist, seconded Lee, and unanimously carried to approve the use of this railbed by OCTA for snowmobiling subject to conditions as stated in the previous 1996 Trail Assistance Agreement. Aerial View of Pomme-de-Terre and Chippewa River Watersheds Bill Kalar, Land & Resource Administrator, provided a memo from Ag Inspector, Tiny Holm. After aerial flight of specific areas of the Pomme-de-Terre and Chippewa River Watersheds, no contaminating source of pollution flowing out of Otter Tail County was observed. Board members directed Kalar to forward this memo to the Minnesota River Basin Committee. Planning Commission Recommendations 0 The Land & Resource Administrator . presented the Planning Commission recommendations. Chair Portmann opened discussion to individuals present. Virgil Munson representing "Head Lake Camp" explained that "Head Lake Camp" cannot pass the criteria to add RV sites and cannot purchase additional contiguous land because the DNR owns the surrounding land. General consensus of the board is to uphold denial of this CUP request per the recommendation of the Planning Commission: Robert Olson appeared relative to his CUP which was denied by the Planning Commission. Mr. Olson explained that he wanted to open the lot for approach to the lake in order to sell the property. Commissioner Windels will view the property. No action taken. Deforrest Malstrom thanked the board for reconsideration of a CUP for Bradley Malstrom. Allan Kunkel representing "Leisure Lane Resort" questioned the possibility of a grandfather clause relative to the four campsites that were initially requested. The County Attorney explained that without a record of a permit issued for these campsites, the county SMO does not allow the campsites. Further, after review of the SMO this winter, Mr. Kunkel may be able to reapply. Deb Zachman representing "Xanadu" explained that there is more than enough lakeshore but insufficient acreage to obtain a CUP. Commissioner Lindquist stated that the sewer system setback requirement is the issue. Lengthy discussion took place regarding vertical separation being the critical factor for sewage treatment and the setback requirements of Chapter 7080. If a variance for the septic system is required, it Q would be obtained through the Board of Adjustment.. ViiittJi,/ 0 Conditional Use Applications-(approved): Otter Tail County Board of Commissioners October 8, 1996 Page 3 Motion by Stone, seconded Lee, and unanimously carried to approve the following Conditional Use Application with conditions as recommended by the Planning Commission. Bryan S. Lonski, "Xanadu", (Sec. 29, Twp. 133, R. 40) Elbow (Bass) Lake Motion by Lee, seconded Stone, and unanimously carried to approve the following Conditional Use Applications with conditions as recommended by the Planning Commission. Margaret H. Hagen, "Hagen's Point", (Sec. 6, Twp. 133, R. 41) Pleasant Lake Douglas H. Dunker, "Dunker's Marine", (Sec. 27, Twp. 133, R. 40) Silver Lake Jeffrey R. Pogalz, (Sec. 35, Twp. 137, R. 39) Little Pine Lake Dan S. Flaten, (Sec. 17, Twp. 137, R. 42 & 43) Bass Lake Mark L. Bjerke, (Sec. 17, Twp. 137, R. 42) Bass Lake Marvin & Sandra Heisler, (Sec. 35, Twp. 137, R. 41) Loon Lake Rochelle E. Knudsen, (Sec. 6, Twp. 137, R. 42) Pelican Lake Allan P. Kunde/, "Leisure Lane Resort", (Sec. 11, Twp. 136, R. 43) Prairie Lake Glenn D. Rogness, "Shady Nook Resort", (Sec. 15, Twp. 134, R. 41) Pickerel Lake Brian C. Fronning, (Sec. 22, Twp. 132N, R. 431-'v,) Horseshoe Lake Eric Malmstrom, "Madsen's Resort", (Sec. 1, Twp. 133, R. 40) Blanche Lake Bradley Malstrom, (Sec. 1, Twp. 137N, R. 421-'v,) Pelican River Conditional Use Application -(tabled): Motion by Windels, seconded Lee and unanimously carried to table the· following Conditional Use Application: Robert Olson, (Sec. 2, Twp. 135, R. 40), Marion Lake Performance Evaluation Summaries Motion by Windels, seconded Lee and carried, with Lindquist abstaining, to approve the performance evaluation summaries, as submitted, of Veterans Service Officer, Chet Toso, and Public Health Director, Diane Thorson, and file the summaries in their personnel files. Correspondence Acknowledged Chair Partmann acknowledged a retirement announcement from Court Administrator, Virginia Rustad. Adjournment At 12:01 p.m., Chair Partmann declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. Tuesday, October 15, 1996. Dated: rS)dritifD? /5.; !9'Jfo Attest: ~/4 ..... · ....,'.Ip-~___,_.~"'""~..._.::;_;;__ __ Larry Krbhn Call to Order D OF COMMISSIONERS The Otter Tail County Human Services Board convened Tuesday, October 8, 1996 at 1 :05 p.m. at the Otter Tail County Courthouse with Commissioners Malcolm Lee, Chair; Andy Lindquist, Bill Stone, Virginia Partmann, Harley Windels, and Virginia Partmann present. Approval of Agenda Otter Tail County Board of Commissioners October 8. 1996· Page 4 The Human Services agenda of October 8, 1996, was accepted as submitted with the following addition: Lakeland Mental Health Center Quarterly Report -1 :45 p. m. Q Approval of Minutes Motion by Partmann, seconded Windels, and unanimously carried to approve the Human Service minutes of September 24, 1996. Youth Service Pilot Project Chuck Kitzman, Court Services Director, reported that the grant for Intensive In-Home Therapy will be coming to an end and Mr. Kitzman has notified LSS that the county will be closing out this program. DOC Video Mr. Kitzman provided a video viewed by board members regarding options of supervision for misdemeanants within the State of Minnesota. First Bank Building Diane Thorson, Public Health Director, addressed the board regarding the deferral of purchase of a vehicle in 1996 to use those funds for remodeling of the First Bank building. The Chair referred Ms. Thorson to the Capital Expenditure Committee if, after cost estimates are received, the move requires more than the funds available. Lakeland Mental Health Center Quarterly Report Lakeland Mental Health executives, CEO, Marilyn Moen, Services Director, Dan Aune, and Operations Director, Rick Paul, appeared to review the 1997 Proposal and Quarterly Report (April -June, 1996). Lengthy discussion followed. Approval of Bills & Claims Motion by Stone, seconded Windels, and unanimously carried to approve the bills and claims as presented. New Dimensions Home Care Agency Motion by Lindquist, seconded Partmann, and unanimously carried to authorize the signatures of the Social Service Director and Human Services Chair on an addendum to the New Dimensions Home Care Agency contract to add services as outlined. New Dimensions Home Care has received State certification. County Administrative Expenditure Ranking Basic Sliding Fee Report Tom Fawcett, Social Services Director, provided a County Administrative Expenditure Ranking and Basic Sliding Fee Report. Draft of New York Mills Survey Mr. Fawcett provided a draft survey for clients in east Otter Tail County. After minor revision of the draft survey, general consensus was to go ahead with the survey as recommended by Mr. Fawcett. Adjournment At 2:40 p.m., Chairman Lee declared the meeting of the Human Services Board adjourned until Tuesday, October 2 1 96 at 1 :00 p.m. By____.:"/L,f....!.~=-..::::£:::!7--.:.-~...JZ....,,..,,L.__ Male,. Im Lee, Chair By ~~ K;thy mholt, Recording Secretary Thomas M. Fawcett, Director Department of Social Services Dated (t)dii!,.,;o ,4;}, I &/'i {p j 0 Q